HomeMy WebLinkAboutR-94-0342J-94-362
5/5/94
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RESOLUTION NO. 342
A RESOLUTION BY AN AFFIRMATIVE VOTE OF 4/5TH OF
THE MEMBERS OF THE CITY COMMISSION WAIVING FORMAL
COMPETITIVE NEGOTIATIONS FOR THE PROCUREMENT OF
ARCHITECTURAL/ENGINEERING SERVICES TO BE
PERFORMED FOR THE BISCAYNE BOULEVARD NEW WORLD
DESIGN (BURLE MARX) PROJECT; RATIFYING, APPROVING
AND CONFIRMING THE CITY MANAGER'S FINDING THAT AN
EMERGENCY EXISTS JUSTIFYING SUCH WAIVER FOR SAID
SERVICES; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, WITH THE FIRM(S) OF CARR SMITH
ASSOCIATES, INC., DAVID PLUMMER & ASSOCIATES,
INC. AND/OR FREDERICK R. HARRIS INC. FOR
PROFESSIONAL SERVICES RELATED TO THE BISCAYNE
BOULEVARD NEW WORLD DESIGN (BURLE-MARX) PROJECT;
AND ALLOCATING FUNDS THEREFOR FROM CAPITAL
IMPROVEMENT PROJECT NO. 341172, AS PREVIOUSLY
APPROPRIATED BY ORDINANCE NO. 11139.
WHEREAS, to promote the economic revitalization and
unification of downtown Miami along its major access road, the
Internationally renown Landscape Architect, Roberto Burle-Marx
was commissioned to create a distinctive new design for Biscayne
Boulevard between the Miami River and N.E. 24 Street; and
WHEREAS, representatives from the City of Miami have
actively pursued sources of funding for this project and In
Fiscal Year 1991 the United States Department of Transportation
Appropriations Act (P.L. 101-519) provided $1.7 million In
funding to be used on the State of Florida's Biscayne Boulevard
Preliminary Engineering Demonstration Project In Miami, Florida;
and
CITY COMKISSIOIN'
MEET%NG OF
MAY r, 5 1994
Resolu� ll�a
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WHEREAS, during Fiscal Year 1991, the Public Works
Department had most of the necessary resources (Infrastructure
records, engineers and architects) on hand to provide all
engineering and design services necessary to produce construction
plans, specifications and bidding documents to implement the
approved Biscayne Boulevard master plan and on October 11, 1991
the City of Miami entered Into a "Memorandum of Agreement" with
the Florida Department of Transportation to provide those
services; and
WHEREAS, since the time that the City of Miami entered Into
the "Memorandum of Agreement" with the Florida Department of
Transportation, many of the resources In the Public Works
Department necessary to complete this project have changed,
chiefly due to early retirement of experienced designers and
"frozen" staff levels; and
WHEREAS, an additional $2.4 million in federal funds have
I
been allocated to begin the construction of the Biscayne
I
Boulevard New World Design project; and
WHEREAS, the City Manager has made a finding that the
construction of the project for Biscayne Boulevard must be
i authorized by the Florida Department of Transportation before
September 30th, 1994 to avoid the loss of the currently allocated
$2.4 million In federal funds that are due to expire on this date
constitutes a valid public emergency; and
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WHEREAS, the nature of said emergency requires the Immediate
procurement of Architectural/Engineering services to protect the
health, safety and welfare of the citizens of the City; and
WHEREAS, the normally required procedures and scheduling
requirements for formal competitive negotiations for the
procurement of Architectural/Engineering services will cause the
loss of the aforesaid federal construction funds; and
WHEREAS, Section 18-52.6 of the City Code makes provisions
for the emergency procurement of required goods and services for
I
public work projects and Improvements; and
WHEREAS, Metropolitan Dade County has completed a Request
for Qualifications (RFQ) process, in accordance with Florida
Statutes, for professional engineering services; and
WHEREAS, Carr Smith Associates Inc., David Plummer &
Associates, Inc. and/or Frederick R. Harris, Inc. were selected
as qualified firms to perform professional
architectural/engineering services by the Dade County RFQ; and
WHEREAS, the Department of Public Works by means of the
County's R.F.Q. process, has determined that the aforesaid firms
are the most qualified to provide professional
architectural/engineering services for the Biscayne Boulevard New
World Design Project; and
WHEREAS, the Fiscal Year 1993-1994 Capital Improvement
Ordinance No. 11139, was adopted on April 14, 1994, and monies
are available for the proposed amount of the professional
services agreement(s) under Project No. 341172 of said Ordinance;
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings set forth In the
Preamble to this Resolution are hereby adopted by reference
thereto and Incorporated herein as if fully set forth In this
Section.
Section 2. The City Manager's finding that a valid public
emergency exists justifying such waiver for
architectural/engineering services Is hereby ratified, approved
and confirmed.
Section 3. By an affirmative vote of 4/5ths of the Members
of the City Commission, formal competitive negotiation procedures
for the procurement of architectural/engineering services for the
Biscayne Boulevard New World Design project are hereby waived.
Section 4. The City Manager Is hereby authorized /, to
negotiate and execute a professional services agreement(s), In a
form acceptable to the City Attorney, with the firms of Carr
Smith Associates Inc., David Plummer & Associates, Inc. and/or
Frederick R. Harris, Inc. for professional architectural
engineering services for the Biscayne Boulevard New World Design
Project, with funds therefor hereby allocated from the Capital
Improvement Project No. 341172, as previously appropriated by
Ordinance No. 11139.
The herein authorization Is further subject to compliance with
all requirements that may be Imposed by the City Attorney,
Including but not limited to those prescribed by applicable City
Code and Charter provisions.
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Section 5. This Resolution shall become effective
Immediately upon Its adoption.
PASSED AND ADOPTED this 5th day of May 1994.
1
t
STE HEN P. CLARKI MAYOR
AT
MATTY HIRAI
CITY CLERK
CAPITAL PROJECT REVIEW:
fUDO RODR GUZ, DIRECTOR
ANAG ME T AND CAPITAL IMRPROVEMENT
SUBMITTED BY:
WALDEMAR E. LEE
DIRECTOR OF PUBLIC WORKS
LEGAL REVIEW BY:
1A *"\
G. VIRIAM MAER
CHIEF ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Honorable Mayor and Members DATE : APR. 2 6 1994 FILE
of the City Commission
SUBJECT :Professional Services Agreement
for the Biscayne Boulevard
New World Design (Burle-Marx)
FROM : REFERENCES:
Cesa$ager
10
City ENCLOSURESResolution,
Dade County response
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing the City Manager to negotiate and
execute Professional Services Agreement(s) with the firm(s) of
Carr Smith Associates Inc., David Plummer & Associates, Inc.
and/or Frederic R. Harris, Inc. for professional engineering
services related to the Biscayne Boulevard New World Design
(Burle-Marx) project.
BACKGROUND:
To promote the economic revitalization and unification of
downtown Miami along its major access road, the internationally
renown Landscape Architect, Roberto Burle-Marx was commissioned
to create a distinctive new design for Biscayne Boulevard. The
master plan and conceptual designs prepared by Burle-Marx were
approved by the City Commission in July 1988. The project is
known as the Biscayne Boulevarad New World Design and extends
from the Miami River to N.E. 24th Street.
Representatives from the City of Miami have actively pursued
sources of funding for this project and in Fiscal Year 1991 the
United States Department of Transportation Appropriations Act
(P.L. 101-519) provided $1.7 million in funding to be used on the
State of Florida's Biscayne Boulevard Preliminary Engineering
Demonstration Project in Miami, Florida. The Florida Department
of Transportation is currently authorized to distribute these
preliminary design and engineering funds.
During Fiscal Year 1991, the Public Works Department had most of
the necessary resources (infrastructure records, engineers and
architects) on hand to provide all engineering and design
services necessary to produce construction plans, specifications
and bidding documents to implement the approved Biscayne
Boulevard master plan and on October 11, 1991 the City of Miami
entered into a "Memorandum of Agreement" with the Florida
Department of Transportation to provide those services.
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Honorable Mayor and Members
of the City Commission
j Since the time that the City of Miami entered into the
"Memorandum of Agreement" with the Florida Department of
Transportation, many of the resources in the Public Works
Department necessary to complete this project have changed,
chiefly due to early retirement of experienced designers and
"frozen" staff levels. And. although the City of Miami has not
contracted with the Florida Department of Transportatioan for
this project, that .Department now requires adherence to their
"Sequence of Plans Preparation", a requirement not anticipated or
included in the "Memorandum of Agreement" at the date of
execution.
In order to expedite the timely completion of this important
project and demonstrate the City's commitment in the ongoing
search for adequate construction funding, the utilization of
private engineering firms is necessary. Since time is of the
essence, the lengthy Request for Qualifications (RFQ) process to
select a professional engineering consultant is not possible.
However, Metropolitan Dade County has recently completed the RFQ
process following the appropriate State Statutes to identify
qualified firms (identified above) and execute Professional
Services Agreements for professional engineering services.
Therefore, the attached Resolution authorizes the City Manager to
negotiate and execute •a professional services agreement for
engineering services related to the Biscayne Boulevard New World
Design with one or more of the above identified qualified firms
based on the the County's selection process. All costs for these
services shall be paid from the $1.7 million Federal Grant.
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