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Home My WebLink AboutR-94-0327RESOLUTION NO. 9 327 A RESOLUTION ACCEPTING THE BID OF J. BALSERA SCHOOL BUS SERVICE FOR THE FURNISHING OF BUS TRANSPORTATION FOR THE RECREATION SUMMER PROGRAM OF THE DEPARTMENT OF PARKS AND RECREATION ON A CONTRACT BASIS FOR A PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT A TOTAL PROPOSED ANNUAL COST OF $26,105.00; ALLOCATING FUNDS THEREFOR FROM THE 1993-94 GENERAL FUND, ACCOUNT CODE NO. 580301-530; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SERVICE AND THEREAFTER TO EXTEND SAID CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received February 16, 1994 for the furnishing of bus transportation services on a contract basis for a period of one year, with the option to extend for an additional one (1) year period, for the Recreation Summer Program of the Department of Parrs and Recreation commencing June 20, 1994; and WHEREAS, invitations for bid (Bid No. 93-94-048) were mailed to twenty-three (23) potential bidders and six (6) bids were received; and WHEREAS, funds for said service are available from the 1993-94 General Fund, Account Code No. 580301-530; and WHEREAS, said service will be used to transport participants enrolled in the Recreation Summer Program, which is provided by cm cobwssroN MEETING OF MAY 0 5 1994 Resolution No. :4- 327 Ithe City during the months of June, July and August every year; and WHEREAS, the City Manager and the Director of the Department of Parks and Recreation recommend that the bid received from J. Balsera School Bus Service be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The February 16, 1994 bid of J. Balsera School Bus Service for the furnishing of bus transportation services, for the Recreation Summer Program of the Department of Parks and Recreation, on a contract basis for a period of one year commencing June 20, 1994, with the option to extend for an additional one (1) year period, at a total proposed annual cost of $26,105.00, is hereby accepted, with funds therefor hereby allocated from the 1993-94 General Fund, Account Code No. 580301--530. Section 3. The City Manager is hereby authorized`/ to instruct the Chief Procurement Officer to issue purchase orders The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -2- ;4` 327 for said servioe, and thereafter to extend said oontraot for an additional one year period, sub eot to the availability of funds. � Seotion 4. This Resolution shall beoome effeotive immediately upon its adoption. PASSED AND ADOPTED this 5th day of May 1994. ST PHEN P. CL RK, MAYOR AT MATTY HIRAI CITY CLERK PREPARED AND APPROVED BY: r -- O GA MIREZ-S IUAS AASSI ANT CITY ATTO EY APPROVED AS TO FORM AND CORRECTNESS: A. N eT N S, TIT CITY ATTO Y ORS/amr/bss/M4314 94- 327 -3- CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: The Honorable Mayor and Members DATE of the City Commission SU13JECT FROM : Ces di.o REFERENCES: Cit ager ENCLOSURES: RECOMMENDATION: CA-5 AM 2 6 19M FILE : Resolution Authorizing Award of Bid No. 93-94-048 Summer Bus Transportation It is respectfully requested that the City Commission adopt the attached resolution accepting the bid of J. Balsera School Bus Service, a Hispanic/local vendor located at 5153 NW 4th Street, Miami, Florida. The lowest responsible and responsive bidder for the furnishing of bus transportation services for the Recreation Summer Program, commencing June 20, 1994, on a contract basis for a period of one (1) year with the option to extend for an additional one (1) year period, to the Parks and Recreation Department for the Recreation Summer Program. Allocating funds in the amount of $26,105 therefore from the General Fund, Account Code No. 580301-530. BACKGROUND: Pursuant to public notice, sealed bids were received January 28, 1994 for the furnishing of bus transportation services for the Summer Recreation Program. This will be a contract for the 1994 Program with the option to extend it for an additional one (1) year period, subject to availability of funds. Six (6) bids were received. It is recommended that the bid be awarded to J. Balsera Bus Service, the lowest responsible and responsive bidder in accordance with the Local Preference Law, as amended, Section 18.52.1(h) of the City Code. Funds for this service are available from the 1994 Parks and Recreation General Fund, Account Code No. 580301-530. Attachments 914- Co�1 327 GSA ADS, 0 F fI �s 1h anti' J.I ' L5 i a Dda 11-4ral TEL. -'6U)-t) Li7 i r-Ir I C64AR H, ODrO �iry Min�Cr� I I ! I i. se a School Bus 5e�vice I ! ih Street 3, FS, 33126 ; Subject: Did. No. 93- 4-048 School Bus Service 1 Balnera: , � I 4 in 8-.52.1(h) of t Ie City Code, as amended, a es that ;the Lesion may off6r to a responsible find streap naivel looa.11 . 10 , hose printery of�fLce is located in the CLty o Miami, ith®1 un tX of accepting a bid at the law bid ama t,f the, i al bid amount sacubm tted by the local vendor doe not exgbedl er ent of the lowest, other xospons�ble and resp,6"ive < < LdcLI , vendor, your ( bid amount for the subject b d meets I they LOP 8 gn below to i.nd,icato your. firms acceptance or rejection il id at the low �Ld a nt of $-b,105 . : hub ect tb C•ity, . si n approval, and rat n the origin '1 of th s letter; to ra urement Manage�ent Divislon no laver the teyl (10)I r a days. I 1 Sincerely, I I Car i hie f Proct ement , f icex l f } capt [ j Rej (oat Ra L a fl 4signature:I �� t /' /1 " h 6- � �xi ' Date of ! April 7, 1994 g Department DI I actor i. File GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/Proc 1390 N.W. 20th strewt Aiami, Fiorlda 33142/(305) 575•5174/FAX: (305) 1 Management ;DIvisJon ! 094- 327 � f,� CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO. Judy S . Carter DATE: FILE: Chief Procurement Officer Department of General Services SUBJECT: Bid #93-94-048 � •�� Summer Bus r Transportation FROM: Alb rto Ruder', Director REFERENCES: 14 rks and Recreation Department ENCLOSURES: This Department has verified with the Budget Department that funds are available to cover the proposed subject bid in the total amount of $26,105 as follows: FUND TITLE ACCOUNT CODE AMOUNT FY'94 General Fund/Operating Budget 580301-530 $26,105 BUDGETARY REVIEW AND APPROVAL BY: Manohar Surana, Director Budget Department 44- 327 91 OF,,IAMI, FLORIDA F M. (Continued) Ts BID SHEET AND ATTACHMENTS MUST BE TACHED ENVELOPE IDENTIFIED 'BY BID NUMBER, SECURITY IS REQUIRED, A BID WILL NOT BE BOND IS SUBMITTED IN THIS ENVELOPE. BID NO. 93-94-048 RETURNED IN TRIPLICATE IN THE TIME AND DATE OF BID OPENING. ACCEPTED UNLESS THE DEPOSIT OR Terms; # (Include cash discount for prompt payment, if any) Add'tional discount of�% if awarded all items. i Warranty avid/or guarantee: Delivery: calendar days required upon receipt of Purchase Order or Notice of Award. Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General conditions, Special conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(e). NAMES OF COMPANY OWNER(S): J e,) A6 St7.A NAMES OF COMPANY OFFICER(S): a) List principal business address: (street address) b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) MTNORTTY PROCUREMERT CO P.TAN_. The undersigned bidder acknowledges that (s)he has received a copy Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Mi and g _ee3 to comply with all applicable substantive/ and nprocedural provisions therein, n ing an ndments thereto. Bidder :�/IGS'&%4 N,../�ea�l��c°X _X�^ Signature (,company name) Date: Print Name: �d %��►9 t.S Indicate if Business is 51% Minority -owned: (Check ale, box only) [ ] BLACK HISPANIC [ ] FEMALE AFFTEMATTVE ACTION RT-A If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required tc establish an Affirmative Action Policy, pursuant to ordinance # 0062 9s amended. see Appendix I for sample. ^ /' Bidder:% ��sc'�',r9 �U�cet /�vs ..��z.-icy I�cc-Signature (company name) 94-- 327 CITY OF.-IIAMI TABULATIONS OF BIDS FOR $1�-,,�,$_BUS TRANSPORTATION BID N0: 93-94-048 i J. BALSERA ELVIRA SANTOS MANOLIN & MAYFLOWER MANOLO SCHOOL SCHOOL SCHOOL PAZOS PILAR (NM) BUS (H) BUS SERVICE BUS (F) SCHOOL BUS (H) NON -LOCAL LOCAL VENDOR (H) DADE BUS (H) LOCAL 10 BUSES 3 BUSES OWNED LOCAL VENDOR VENDOR DADE VENDOR OWNED 16 BUSES 6 BUSES VENDOR 14 BUSES OWNED OWNED 8 BUSES OWNED OWNED $120.00 (Bid) *$115.00 $115.00 $119.90 $160.00 $225.00 $150.00 35 *$4,025 $120.00 (Bid) *$115.00 $115.00 $120.90 $160.00 $225.00 $150.00 30 *$3,450 $120.00 (Bid) *$115.00 $115.00 $119.90 $160.00 $225.00 $150.00 45 *$5,175 i 1 Q Tabulations of Bids Summer Bus Transportation Bid Not 93-94-048 Page 2 of 2 ITEM IV (29 Units) Summer Camp Field Trips Unit Price ? Units Awarded Award Total 1 ITEM V (25 Units) Field Trips - North District Unit Price Units Awarded I Award Total ITEM VI'(28 Units) Field Trips - South District Unit Price Units Awarded Award Total ITEM VII (35 Units) Field Trips - West District Unit Price Units Awarded i Award Total TOTAL AWARDS * Local vendor preference given C{AJ �A r J. BALSERA ELVIRA SANTOS MANOLIN & MAYFLOWER MANOLO SCHOOL SCHOOL SCHOOL PA20S PILAR (NM) BUS (H) BUS SERVICE BUS (F) SCHOOL BUS (H) NON -LOCAL LOCAL VENDOR (H) DADE BUS (H) LOCAL 10 BUSES 3 BUSES OWNED LOCAL VENDOR VENDOR DADE VENDOR OWNED 16 BUSES 8 BUSES VENDOR 14 BUSES OWNED OWNED 8 BUSES OWNED OWNED $120.00 (Bid) *$115.00 $115.00 $119.90 $160.00 $225.00 $150.00 29 *$3,335 $120.00 (Bid) *$115.00 $115.00 $125.00 $160.00 25 *$2,875 $120.00 (Bid) *$115.00 $115.00 $118.90 $160.00 28 *$3,220 $120.00 (Bid) *$115.00 $115.00 $118.90 $160.00 35 *$4,025 *$26,105 N/A N/A N/A $225.00 $225.00 $225.00 N/A $150.00 $150.00 $150.00 N/A M Bid No. 93-94-048 Summer Bus Transportation Parks and Recreation Contract for one year with the option to extend for an additional one (1) year period. Bus transportation services for the Recreation Summer Program. 24 6 FY 94 General Operating Budget, Account Code No. 580301-530. See Attached ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS:........ Within City limits ................. Registered with City ............... Black (B) Vendors ................... Located within City limits........'. Registered with City ............... Female (F) Vendors .................... Located within City limits......... Registered with City ............... Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Bid No. 93-94-048 Summer Bus Transportation Parks and Recreation Contract for one year with the option to extend for an additional one (1) year period. Bus transportation services for the Recreation Summer Program. 24 6 FY 94 General Operating Budget, Account Code No. 580301-530. See Attached ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS:........ Within City limits ................. Registered with City ............... Black (B) Vendors ................... Located within City limits........'. Registered with City ............... Female (F) Vendors .................... Located within City limits......... Registered with City ............... Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Ifivitations Mailed Bid Resnon 23 6 18 5 4 3 7 3 5 0 1 0 3 0 4 1 1 0 1 1 9 4 2 3 3 3 5 1 0 0 - 1 94-- 327 �� Reason for No Bid is as follows; A-1 Bus Lines, Inc. "we do not operate 66 passenger buses" IT IS RECOMMENDED THAT THE AWARD BE MADE TO J. BALSERA SCHOOL BUS SERVICE A LOCAL, HISPANIC VENDOR AT A TOTAL PROPOSED ANNUAL COST OF $26,105,�0Q�, r Dat / Z -�p_sEcoRiTt_tigr SUIMER BUS TRALiSPORTATIOA DID 50.s 93-94-048 DATE DrD(S) 0llYRDe FEBRUARY 16, 1994 1.1:00 a.m. ---- g071L �TD_S01tD�or� S+IDDEIt �ID AlAOr T JASEI111S_CHECK 1.1 i+OLJ 3Cii00L BUS SERVICE; See attached id ELVIRA BUS SERVICE " 14AYFLO14-ER C011TRACT SERVICES " J . BALSERA SCi:00L SERVICE SAi1TOS D. PALOS SCii00L Duo to receive o y one of zic to Procuremen 14AI40LI14 Y PILAR MARTINEZ NO BID: A-1 BUS LINES, I11C . aar tmen t 1 • 0 -------------- --- �l1 - _-_--__------ _--M.►�_--__--- •- - - - - - - - - - -Y-'_N---___- - •-------------------__- /__ received ��-_� anvelopes on brbali of r an •'v GSA/Solid_ East -Procurement Division- (Ci r�partkintj---- (D pu'tj_ CIty CIerk) '94 FEF,! 16 All CITY LEGAL ADVERTISEMENT BID NO, 93-94-046 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 11100 a.m. February 16, 1994 for the furnishing of Summer Bus Transporation on a contract basis for one (1) year for the Department of General Services Administration/Property Maintenance Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local Preference Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or' trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 1445) Cesar H. Odio City Manager C( 0 Vow , V 45 City of Miami REQUISITION FOR ADVERTISEMENT This number must appear In the advertisement INSOUC1110-HO: Pigase-type and attach a p2py of the'adyertlIgment j%Ith this reaulsition.- 2. Division: Te%Nb RECREATION 3. A U17? tll M, 4. Is this a confirmation: Yes 12 No 5. Prepared by, ROBIN BOCI,ATR 6. Size of advertisement: LEGAL 7. starting date: 8. Telephone number. 575-5174 9. Number of times this advertisement Is to be 10. Tye of advertisement: PU lished: ONE (1) Lena, ❑Classified ❑ Di la 11. Remarks: Did No. 93-94-048 Summer Bus Transporation 12. Date(s) of Advertisement Publication Invol6e No. Amount Miami Review Miami, Times Diario Toas AMericas ti 13. ❑ Approved ❑ 01 sapproved i Department DirectorrDeq:i&6e Date /Approved for Payment Data I C JGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain FInK COPY DISTRIBUTION: White - G.S.A.; Canary - Department