HomeMy WebLinkAboutR-94-0324i
I
J-94-333
4/26/94
RESOLUTION NO.
34- 324
A RESOLUTION ACCEPTING THE BID OF HECTOR TURF
FOR THE FURNISHING OF A REEL TYPE MOWER FOR
THE DEPARTMENT OF CONFERENCES, CONVENTIONS
AND PUBLIC FACILITIES AT A TOTAL PROPOSED
AMOUNT OF $23,000.00; ALLOCATING FUNDS
THEREFOR FROM THE ENTERPRISE FUND OPERATING
BUDGET/ORANGE BOWL STADIUM, ACCOUNT CODE NO.
350503-840; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR SAID EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received March 28, 1994 for the furnishing of a Reel Type Mower
for the Department of Conferences, Conventions and Public
Facilities; and
WHEREAS, invitations for bid (Bid No. 93-94-091R) were
mailed to twenty-one (21) potential bidders and three (3) bids
were received; and
WHEREAS, funds for said purchase are available from the
Enterprise Fund Operating Budget/Orange Bowl Stadium, Account
Code No. 350503-840; and
WHEREAS, this equipment will be used to maintain the grounds
at the Orange Bowl; and
WHEREAS, the City Manager and the Director of the Department
of Conferences, Conventions and Public Facilities recommend that
the bid received from Hector Turf be accepted as the lowest
responsible and responsive bid;
CITY COVnWISSION
71E£TING OF
MAY 0 5 1994
'Resolution No.
94- 324
i NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
I
i
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
j
i thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The March 28, 1994 bid of Hector Turf for the
furnishing of a reel type mower for the Department of
Conferences, Conventions and Public Facilities at a total
proposed amount of $23,000.00 is hereby accepted, with funds
therefor hereby allocated from the Enterprise Fund Operating
Budget/Orange Bowl Stadium, Account Code No. 350503-840.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for said equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 5th day of May , 1994.
S EPHEN P. C ARK, MAYOR
ATTE
MATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
OLG RAMIREZ-SEIJ S
ASS ANT CITY A ORN Y
ORS/amr/M4296
-2-
APPROVED AS TO FORM AND CORRECTNESS:
AF
044
A. Q NN JbWS, I
CITY ATTO Y
94- 324
V
CITY OF MIAMI, FLORIDA
INTER -OFFICE . MEMORANDUIV
TO: Honorable Mayor and Members
of the City Commission
FROM : Ces��l0
Cit r
DATE : AM 2 6 1994 FILE
SUBJECT : Award of Bid and
Authorization
Reel Type Mower Purchase/
Bid #93-94-091R
REFERENCES:
ENCLOSURES:
It is respectfully recommended t at the City Commission adopt
the attached resolution for awarding the bid and authorizing the
purchase of a Reel Type Mower to Hector Turf (a Non -minority
/Broward vendor) at a proposed cost of $23,000 for the
Department of Conferences, Conventions and Public Facilities
with funds to be allocated from Enterprise Fund Operating budget
of the Orange Bowl Stadium, Account No. 350503-840. This
recommendation is based on Bid specifications and cost.
The Department of Conferences, Conventions and Public Facilities
has prepared this legislative item, pursuant to public notice,
sealed bids were solicited to purchase a Reel Type Mower.
Hector Turf has submitted the lowest responsive and responsible
bid and is recommended for award for the purchase of a Reel Type
Mower. The funds needed for this.purchase are available in the
annual operating budget of the Orange Bowl Stadium.
Annual Bid: $23,000
Budgeted Amount: $23,000
% of Cost Estimate: 100%
Source of Funds: Enterprise Fund Operating Budget for the
Orange Bowl Stadium, Account No. 350503-840
Minority Participation: Hector Turf/Non-minority/Broward County
located at 1301 NW 3 Street, Deerfield
Beach, FL 33442
Assessable Project: n/a
One legal advertisement
&14U -/
94- 324
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S . Carter DATE : March 29, 1994 FILE
Chief Procurement Officer
uaiECT : Bid 93-94-091R, (Bid
Title) Approvals
FROM : Tony Pa j ares , Direc Or REFERENCES
Department of Conferences
Conventions & Public Facilities ENCLOSURES -
This department has verified available funding with the
Department of Management & Budget that funds are available (FY
194) to cover the cost of the subject bid in the amount of
j $23,000, Account Code Number 350503-840.
i
I '
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, Director r�
Department of Management
& Budget
(This form properly signed is part of the Bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover Memorandum).
3
94- 32
i
MIAMI, FLORIDA j BID N0. 9J`94'uyin
AATTAC
ET (Continued)
t BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
HED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
r. BOND IS SUBMITTED IN THIS ENVELOPE.
-Terms., NET'30 DAYS (Include cash discount for prompt payment, if any)
Additional discount of tip if awarded all items.
j Warranty and/or guarantee: 1 YEAR ON DEFECTIVE PARTS & LABOR
Delivery: _p _calendar days required upon receipt of Purchase Order or Notice
of Award.
21 Number of calendar days -required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Special
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
JAMES R. MANTEY
NAMES OF -COMPANY OFFICER(S)t
JAMES R. MANTEY, PRESIDENT
RALPH J. BAXTER, VICE PRESIDENT
GLORIA M. NOWAK, SECRETARY
a) List principal business address: (street address)
1301 NW 3 STREET, DEERFIELD BEACH; FL 33442
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORITY PRpejj E 'NT CO PL.IANCR
The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 a
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al
applicable substantive and procedural provisions therein, i cluding an amendmente thereto.
Bidder% HECTOR TURF Signature:
(company name)
Date: MARCH 24, 1994 Print Name: RALPH J. BAXTER
Indicate if Business is 51% Minority -owned: (Check one box only)
BLACK ( 1 HISPANIC f 1 FEMALE
If firm has an existing plan, effective date of implementation; 1988
If firm does not have an existing plan, the Successful Bidder(s) shall be required t
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi
I for sample.
Bidder: HECTOR TURF Signature: -
(company name) 4
FAILURE TO COMPLETE, SIGN,. AND.-RET-URN THIS FORM MAY.DISQUALIFY ?HIS BID.
OR GE BOWL STADIUM
BID TABULATION./Bid NO, 93-94-091R
Company: Hector Turf
Address: 1301 NW 3 Street
Deerfield Beach, FL 33442
Bid Price: $23,000
Minority Status: Non -minority
Subcontractors: None listed
Material Source: None Listed
Company: RSI Holdings of Florida
Address: 901 NW 31 Avenue
Ft. Lauderdale, FL 33311
Bid Price: $26,200
Minority Status: Non -minority
Subcontractors: None listed
Material Source: None Listed
CompanX: Pifer, Inc. .
Address: 1350 Indiantown Road
Jupiter, F1 33458
Bid Price: $34,900
Minority Status: Non -minority
Subcontractors: None listed
Material Source: None Listed
;7
:°4- 324
z
U�:YAKi'M�iVl':
TYPE OF
PURCHASES
1
REASON:
i.:
POTENTIAL
BIDDERS:
BIDS RECEIVED:
FUNDS:
BID TABULATION:
BID EVALUATION:
700P. MTKOU
Reel Type Mower
Conferences, Conventions and Public Facilities
Single Purchase
To be used to maintain the grounds at the
Orange Bowl .
21
3
Enterprise Fund Operating Budget/Orange Bowl
Stadium, Account No. 350503-840.
SEE ATTACHED
ALL VENDORS ...........................
MINORITY/FEMALE (M/F) VENDORS.........
Within City limits .................
Registered with City ...............
Black (B) Vendors..... ...........
Located within City limits.........
Registered with City ...............
Female(F) Vendors.... ..............
Located within City limits.........
Registered with City ...............
Hispanic (H) Vendors.. ..........
i Located within City limits.........
Registered with City ...............
NON MINORITY (NM) VENDORS .............
Located within City limits.. ..
"No Bids"
Bid
Invitations
Mailed
Bid
Res$onses
21
3
8
0
0
0
6
0
3
0
0
0
2
0
3
0
0
0
3
0
2
0
0
0
1
0
13
3
0
0
. -
5
94- 324 91
Reasons) for NOT awarding to a local vendor:
Local vendor did not respond to the invitation to bid
Reasons for "No Bids" are as follows:
Botag Industries, Inc. - not in manufacturing line
Gold Coast Chemical Products - specs too tight
Tri-County Equipment Sales & Service - do not supply this type item
Sarlo Power Mowers, Inc. - No Reason
Homestead Mower Center Inc. - not able to supply
RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO HECTOR
TURF. A NON -MINORITY, NON -LOCAL VENDOR AT A
TOTAL PROPOSED AMOUNT OF $23,000.00.
C*4r— �(92�
i f Pro re nt Of f icer
D to
61
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fi `}`yIb 9EGG1tTTT_LIST �`'
3111) TT ONE REEL TYPE MOWER _w I---.- . -• `^-_-
LSD too* 93-94-091R
!A?i 'TD(3) t2l)(RDe MACH 28, 1994 10 :30 a.m.
JOTIL AID_*ORD�or�
�2DDE1t AID ♦ADrVT �ISEItRlt CHECK
HECTOR TURF
$ 23,000.00
26,200.00
RSI HOLDING OF FL.
•PIFER, INC.
34,900.00
NO BID:
M
BOI'AG INDUSTRIES INC.
GOLD COAST CHEMICAL PRODUCTS
TRj-QQJN-WEQUIPMENT SALES & SERVICE
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CITY CIF lf;'i"A,,',il, FLA
LEGAL ADVERTISEMENT
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 10:30 a.m. March 28, 1994 for the
furnishing of one (1) Reel Type Mower as or equal to Toro Reel
Master 5100-D, 2 wheel drive mower with ACE#03502 and accessories
for the Department of Conferences, Conventions and Public
Facilities.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Local Preference Section 18-52.1(h) of the City Code, as amended,
states that the City Commission may offer to a responsible and
responsive local bidder, whose primary office is located in the
City of Miami, the opportunity of accepting a bid at the low bid
amount, if the original bid amount submitted by the local vendor
does not exceed 110 percent of the lowest other responsible and
responsive bidder.
The City reserves the right to request copies of the
occupational license, professional and/or trade licenses,
corporate charter and any other documents to verify the location
of the firm's primary office.
Detailed specifications for the bids are available upon request
at the City Procurement Office located at 1390 NW 20th Street,
2nd floor or call 575-5174.
The City Manager may reject all bids and readvertise.
(Ad No. 1747)
Cesar H. Odio
City Manager
1• ( _ e;..a,. - .: � �t>.. k•r. 4'�� ,.. "+fie � t ., l=,i..: 1.Ay�rt :>�sl +v a�� t,
" 1), s
`I
1. s City of Miami � 741 -
�'"'� �c REQUISITION FOR ADVERTISEMENT This number must
appear In the
advertisement
1NSTgUgTjQNS- P
1. C�eattmenr
ON)~ERENCE$,, CONVENTIONS & PUBLIC-FACILITiES
2. Division:
ORANGE BOWL
3. Account Code number:
#350505 -2$7
4. Is this a confirmation:
❑ Yes ® No
5. Prepared by:
ROBIN MING BOCLAWR
j 6. Size of advertisement:
L;ega1
7. Starting .date:
Wrch 11 , 1994
8. Telephone number:
575-5174
9. Number" of times this advertisement Is to be
published.,. one 11)
10. Tye of advertisement:
Le al ❑ Classified ❑ Di a
11. Remarkse::
1
Bid No, 93-94-091R
Reel Master. Mower
12.
Publication
Dates) of
Advertisement
Invoice No.
Amount
Miami Review
Miami Times
Diario Lna AMericas
13.
❑ Approved .
❑ Disapproved
f�
D7 rtment Director/De gnee,/; Date
Approved for Payment Date
C GS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Manaaement) and retain Pink coov.
v-o 1 niou i wn: wnne - v.a.n.; canary - uepanmeni