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HomeMy WebLinkAboutR-94-0308J-94-352 4/20/94 04. RESOLUTION NO. 9 308 A RESOLUTION APPOINTING CERTAIN INDIVIDUALS TO SERVE AS MEMBERS OF THE MIAMI AUDIT ADVISORY COMMITTEE FOR TERMS OF OFFICE AS DESIGNATED HEREIN. WHEREAS, pursuant to Resolution No. 93-766, adopted December 16, 1993, the City Commission established a committee known as the City's Boards and Committees Review Committee and directed said Committee to evaluate the performance and effectiveness of each existing City board and committee and make recommendations to the City Commission regarding the continuation, abolishment or consolidation of said boards and committees and of any changes which should be made in the membership, function or any other characteristic of said boards and committees; and WHEREAS, pursuant to the City Commission's directive, the City's Boards and Committees Review Committee held meetings and rendered a report making findings and recommendations to the City Commission, at its meeting of February 17, 1994, one of said recommendations being that the terms of all current members of the Miami Audit Advisory Committee shall be terminated and that new members shall be appointed; and CITY COMIVII' aolff MEETING OF MAY r 5 1994 Aeoaluo�N0, O" 0 WHEREAS, pursuant to Ordinance No. 11130, adopted March 24, 1994, the City Commission adopted the City's Boards and Committees Review Committee's recommendations and terminated the terms of ( all current members of the Miami Audit Advisory Committee as of the effective date of said Ordinance, with the proviso that said current members shall continue to serve until their successors are appointed; and WHEREAS, the City Commission wishes to appoint certain individuals as members of the Miami Audit Advisory Committee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The following individuals are hereby appointed as members of the Miami Audit Advisory Committee, each member to serve a term of two (2) years commencing this date or until the nominating commissioner leaves office, whichever occurs first: APPOINTEES: NOMINATED BY: 1• Juan J. Sanchez 2. Clifton Addison 3. Arturo Jordan Mayor Stephen P. Clark Vice Mayor Miller J. Dawkins 1/ Commissioner Victor H. De Yurre 1/ The term of this appointment commences this date although said appointment becomes effective upon submission in writing to the City Clerk of the member's name by the City Commissioner indicated aboyTi 4. Mirtha Guerra Aguirre Commissioner Wifredo Gort 5. -&oto--,:�*(NC) Commissioner J. L. Plummer, Jr. Mary Ann David Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 5th day of May , 1994. � J STEPH N P. CLARK, MAYOR ATTES MA TY HIRAI CITY CLERK PREPARED AND APPROVED BY: RAFAE1 0. DIAZ / DEPUTY CITY A ORNEY APPROVED ASS TO FORM AND CORRECTNESS: A. Q N JgNPG, III CITY ATTO Non-compliance with residency requirement M4283/ROD/cm -3- 94-- 308 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: HONORABLE STEPHEN P. CLARK, MAYOR AND MEMBERS OF THE CITY COMMISSION FROM : MATTY HIRAI City Clerk DATE : April 71 1994 FILE SUBJECT : Introductory Statement to Appointments to be made to Boards and REFERENCES :Committees ENCLOSURES: Listed hereinbelow, please find, in a very abridged fashion, those basic guidelines and standards contained in Ordinance 11130 (adopted March 24th, 1994) for the creation and review of City Boards which are common to all City Boards. The reason for the gleaning of said information up front is so that said information would not have to be repeated in the attached memoranda which individually' addresses certain designated City Boards and/or Committees. (1) CREATION OF NEW BOARDS AFTER EFFECTIVE DATE OF THIS ORDINANCE: All City Boards created after the effective date of Ordinance 11130 shall be created only by Ordinance. (2) MEMBERSHIP OF BOARDS: All members of City boards shall either be permanent residents of the City of Miami or work or maintain a business within City limits, and shall have good reputation for integrity and community service. Members should also have demonstrated an interest in the field, activity or sphere covered by the board; and each board shall include at least one (1) member whose livelihood does not depend on the area regulated or administered by the board. The City Commission may, by four -fifths' vote, waive the requirement that members either, reside, work or maintain a business within City limits. The City Clerk must be immediately advised if any member ceases to reside/ work/ maintain a business in the City during his/her term of office. Upon being advised by the Clerk of such circumstance, the Clerk shall notify the City Commission, in writing, of said circumstance. The Clerk 34- 308 0/-1 1 It shall declare the position to be vacant and the Commission shall promptly proceed to fill said vacancy. No City Board member shall become a candidate for elective political office during his/her term. The following boards were abolished: 1. Youth Gang Task Force 2. Youth Advisory Council 3. Wynwood SKID Advisory Council 4. Visions 2000 5. Asian Village Committee 6. Unsafe Structures Board 7. Bayside Minority Foundation 8. Park Advisory Board 9. Overtown Independent Review Panel 10. Office of Professional Compliance Advisory Board 11. Northeast Area Task Force (2.A) As of effective date of this Ordinance, the following boards shall have the number of members as designated hereinbelow, and their membership shall terminate as of the effective date of this Ordinance (April 25, 1994): 1. Bayfront Park Management Trust (14) 2. Citywide Community Development Advisory Board (18) 3. Coconut Grove Standing Festival Committee (5) 4. Downtown Development Authority (11) 5. Overtown Advisory Board (15) 6. Street Codesignation Review Committee (5) 7. Occupational License Equity Study Commission (5) 8. Committee on Ecology and Beautification (50) 9. Commission on the Status of Women (25) 10. Tax -Exempt Property Steering Committee (5) 11. Audit Advisory Committee (5) 12. Coconut Grove Parking Advisory Committee (9) 13. Urban Development Review Board (9) and (1) Alternate 24. Latin Quarter Review Board (10) 15. Nuisance Abatement Board (5) 16. International Trade Board (15) 17. Historic and Environmental Preservation Board (9) and (1) alternate 18. Health Facilities Advisory Board (5) 19. Miami Sports and Exhibition Authority (11) 20. Waterfront Advisory Board (10) and (1) Alternate 21. Property and Asset Review Committee (5) 22. Budget and Finances Review Committee (5) Exempted from the above sunsetting guidelines regarding board members' terms of office are the following City Boards: 2 °4- 308 1. Affirmative Action Advisory 2. Civil Service Board 3. Off -Street Parking Board of 4. Planning Advisory Board 5. Code Enforcement Board 6. Zoning Board Board the City of Miami (3) TERMS OF OFFICE: The terms of office of each board member shall run concurrently with the term of office of the nominating Commissioner. When the nominating Commissioner leaves office, he/her board appointee's term shall expire. Terms of office shall never exceed eight (8) consecutive years on any one City Board, though nothing shall prohibit reappointment of said individual to a City board after a hiatus of two (2) years. (4) ATTENDANCE REQUIREMENT: There will be automatic removal of a board member if: (a) the board member is absent three consecutive times to a formally called meeting, or (b) he/she is absent from four (4) of the board's meetings during a given calendar year, or (c) a given board member does not attend at least 50 percent of all board meetings held during a given calendar year. A member shall be deemed absent if not present at least seventy-five percent (75%) of the meeting's duration. Provisions of this section may be waived by a four -fifths vote of the members of the full City Commission. (5) QUORUM REQUIREMENTS: Required Quorum for all board meetings shall consist of 50 percent (50%) plus one (1) of the boards's total membership. (6) NOTICE TO CLERK OF BOARD MEETINGS: All boards shall provide the City Clerk written notice of their meeting(s) at least seven (7) days prior to said meeting, except in instances of emergency meetings. (7) CITY CLERK TO KEEP RECORD OF BOARDS: The City Clerk (or his/her designee) shall serve as liaison between the City Commission and all City boards. The Clerk shall prepare a standard form to be used by all boards to report their members' attendance to meetings. All City boards shall submit copies of the Minutes of their meetings and records 3 3 D4- 308 V of their members' attendance to the Clerk within the five (5) days after each meeting. The Clerk shall inform the Commission whenever a board member has exceeded the number of permissible absences and said member will be automatically removed from the board. The Clerk shall immediately inform the City Commission, in writing, that said position has been declared vacant and a successor member must be promptly appointed to fill said vacancy. (8) ANNUAL REPORT: Commencing on 1995, each City Board/Committee shall report as follows: (a) By January 15th, 1995, and by January 15th of each subsequent year, the chairperson shall submit a report to the City Manager setting forth specific information on their specific Board/Committee, as more fully outlined in Section 2-434 of Ordinance 11130, page 8, concerning their servicing of current community needs, their board's major accomplishments, etcetera. [Note: Please refer to applicable Ordinance section for further detail regarding this requirement] (9) NET' ADMINISTRATOR AS LIAISON TO BOARDS: Each NET Administrator of the City shall be the administrative liaison to regional boards which may operate within his/her geographical area of responsibility. Specifically, the NET Administrators responsible for the below listed NET Offices shall be liaisons to the hereinbelow listed boards: NET OFFICE 1. The NET Overtown Service 2. The NET Downtown Service -- Center 3. The NET Little Havana Service -- Center 4. The NET Coconut Grove Service -- Center BOARD The Overtown Advisory Board The Downtown Development Board The Latin Quarter Review Board (a) The Coconut Grove Parking Advisory Committee, and (b) The Coconut Grove Standing Festival Committee (10) "SUNSET" REVIEW OF BOARDS: Commencing in 1995, each City Board shall be reviewed in the following manner: By February 15th of the specific year in which a given board is to be reviewed, the City Manager shall deliver to the Commission the report submitted by each board chairperson 4 P4- 308 together with any comments/recommendations the City Manger may desire to submit. During the month of March, the chairperson shall make an oral presentation to the City Commission. At the conclusion of said presentation, any individual Commissioner may request that a Special Purpose Board (°'SPB") be formed to evaluate the chairperson's report, the Manager's recommendation(s) and/or any other information it may deem relevant, in order to determine whether said board should continue in its present form. The SPB shall report its findings to the full Commission within 90 days. Once this review process is concluded, the City Commission shall determine whether to abolish/continue/consolidate or modify said board for the ensuing four (4) years. This process shall not be construed to refer to any multi -jurisdictional board. Section 2-436 of Ordinance 11130, page 9, fully outlines the City Boards which shall be initially reviewed beginning the year 1995, and every four (4) years thereafter. II. ADDITIONAL RECOMMENDATIONS OF THE REVIEW COMMITTEE In addition to the basic recommendations from the Review Committee (already incorporated into Ordinance 11130), the Review Committee made additional recommendations requiring further action. Hereinbelow please find an outline of said additional recommendations, as well as present status of each recommendation: A. At the meeting of March 24th, the Review Committee submitted additional recommendations for the Commission's consideration regarding certain designated boards and/or committees. Upon adoption of Resolution 94-219, the City Commission accepted and adopted said Additional Recommendations. Of the twelve (12) additional recommendations outlined (incorporated by Resolution 94-219) require amendments which are to be prepared by the Law Department in the form of amendatory resolutions (THESE REMAIN UNRESOLVED), namely: * Citywide Community Development Advisory Board * Overtown Advisory Board �. 34- 308 5 * Occupational License Equity Study Commission * Health Facilities Advisory Board Further, our records show that Resolution 94-183 (Adopted March 24th, copy attached) restructured the following committees and/or Commission(s): * the Committee on Ecology and Beautification; * the Commission on the Status of Women; and * the "Tax -Exempt Property Steering Committee. [RECOMMENDATIONS WERE ACCEPTED AND THE ABOVE COMMITTEES WERE RESTRUCTURED AND INCORPORATED BY R-94-183. -- ISSUE RESOLVED] There were five (5) other recommendations addressing the hereinbelow listed boards and/or authorities, as follows: 1. OVERTOWN ADVISORY BOARD- The recommendation was to expand its scope and purpose to include all issues affecting or impacting the Overtown area. [NOTE: LAW DEPARTMENT ADVISES THAT AGREEMENT HAS BEEN REACHED ON THIS RECOMMENDATION. IT WAS INCORPORATED AS PART OF THE PRESENT GUIDELINES INCORPORATED BY RESOLUTION 94-219 - BUT ISSUE REMAINS UNRESOLVED.] 2. OFF-STREET PARKING AUTHORITY/COCONUT GROVE PARKING ADVISORY This additional recommendation stipulates that the Off -Street Parking Authority should create a subcommittee to incorporate the Coconut Grove Parking Advisory in order that it may become a subcommittee of the Off -Street Parking Authority. [NOTE: NO DECISION HAS BEEN TAKEN AS YET ON THIS RECOMMENDATION - REMAINS UNRESOLVED.] 3. MIAMI SPORTS AND EXHIBITION AUTHORITY- The Review Committee recommended that a policy decision should be taken placing greater emphasis on the Authority's total purpose, i.e. the Authority should place greater concentration on the "Exhibition" aspect of its mission. [NOTE: NO DECISION HAS BEEN TAKEN AS YET ON THIS RECOMMENDATION - ISSUE REMAINS UNRESOLVED.I 4. INTERNATIONAL TRADE BOARD- The Review Committee recommended that the ITB Special Committee Internal Audit Report be approved. [NOTE: Said report was accepted and approved by Resolution 94-219. ISSUE RESOLVED.] 5. L will require a combination of the purposes, powers and °4- 308 B. 1. duties of both boards. The City Attorney's office will need to conduct a careful review of the Ordinance creating each board and meet with appropriate Administration personnel in order to properly accomplish the proposed merger. [NOTE: ISSUE REMAINS UNRESOLVED.] GENERAL RECOMMENDATIONS: MEMBERSHIP. The committee• also recommended the sunsetting of all current board and committee members as of the April lst. However, inasmuch as said date did not provide the necessary time to allow for two (2) readings of the Ordinance, agreement was reached to make "April 25, 1994" the effective date of Ordinance 11130 . [ISSUE RESOLVED.] 2. COMPENSATION OF BOARD AND COMMITTEE MEMBERS. The Review Committee recommends that: (a) The City Commission should eliminate all health insurance benefits provided for all board and committee members. [NOTE: THIS RECOMMENDATION HAS NOT BEEN DISCUSSED OR RESOLVED AS OF YET.] (b) The City Commission should review the issue of compensation to board and committee members with the view of either reducing or eliminating said compensation. [NOTE: THIS RECOMMENDATION HAS NOT BEEN DISCUSSED OR RESOLVED AS OF YET.] III. RECOMMENDATIONS FOR THE CREATION OF NEW BOARDS AND COMMITTEES: The Review Committee further recommended that three (3) new committees be created, namely, the: (1) City of Miami Property and Asset Review Committee [COMMITTEE CREATED, ISSUE RESOLVED]. (2) Budget and Financial Review Committee [COMMITTEE CREATED - ISSUE RESOLVED]. (3) Select Committee on Unified [ISSUE UNRESOLVED] Development Projects 4- 308 7 The Review Committee's recommendations for the creation of Committees number (1) and (2), above, were accepted and the Committees were created. However, the recommendation for the creation of Committee number (3) above, namely, the "Select Committee on Unified Development Projects," still remains unresolved. Said Committee would be charged with reviewing proposals submitted to the City in response to Requests for Proposals which would be issued by the City. concerning Unified Development Projects. Therefore, it would involve a referendum, since UDP's require a Charter amendment. The City Attorney's Office will need additional time in order to carefully draft appropriate language which will withstand any possible challenges. (a) PURPOSE- Its purpose will be to review proposals submitted to the City in response to Requests for Proposals (RFPs) issued by the City for a Unified Development Project, and to make recommendations to the City Commission. (b) MEMBERSHIP/APPOINTED BY- The recommended membership for this Committee will be seven (7) members. Five (5) members to be appointed by the City Commission, and two (2) appointments to be made by the City Manager. (c) CITY LIAISON- The recommendation was to have the Director of Asset Management as the liaison to this committee. [NOTE: ISSUE UNRESOLVED] Attached hereto please find individual interoffice memoranda addressing certain designated City Boards and/or Committees concerning their present composition and membership, in order that the City Commission may individually address the appointment/reappointment of new members. MH:hr t PA- 308 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM HONORABLE STEPHEN P. CLARK, MAYOR; April 7, 1994 To AND MEMBERS OF THE CITY COMMISSION DATE : FILE Appointments to the Miami SUaJEC-Audit Advisory Committee • April 28th Commission MATTY HIRAI Meeting FRWJ. t y Clerk REFERENCES: ENCLOSURES: Pursuant to Ordinance 11130 (adopted on March 24, 1994) the Miami Audit Advisory Committee's current membership shall consist of five (5) members. Present members may continue to serve until their successors are appointed. 'The Commission may now proceed to reappoint or change current membership. Current membership.is as follows: HAYDEE CEBALLOS - (nominated by former Mayor Suarez) HOWARD V. GARY - (nominated by Commissioner Plummer) ARTURO JORDAN - (nominated by Commissioner De Yurre) ANA MAGDA GUILLEN - (nominated by former Commissioner Kennedy) CLIFTON ADDISON - (nominated by Vice Mayor Dawkins) Ordinance stipulates that all members shall be qualified and distinguished by their education, experience and attainments in the accounting profession, the practice of law, banking or business management. Members of the committee shall be selected from among the following: (a) comptroller or chief financial officer of a large commercial enterprise (with size measured by dollar sales/revenue volume); (b) commercial or investment banker aasociated with a large financial institution; or (c) a practicing certified public accountant (if not a certified public accountant, then an accountant who shall have managed an accounting practice employing at least ten individuals). The City Attorney has scheduled Commission appointment of members on the agenda for the April 28th Commission meeting. MH:sl cc: Carlos Garcia, Director of Finance Department, present Liaison to the Miami Audit Advisory Committee �-- 308 1�