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Home My WebLink AboutR-94-0227J-94-260 3/30/94 RESOLUTION NO. 9 4- 227 A RESOLUTION ACCEPTING THE BID OF BISCAYNE HAVANA FIRE & SAFETY FOR THE FURNISHING OF FIRE HOSES ON A CONTRACT BASIS AS NEEDED FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT A PROPOSED ANNUAL COST OF $6,550.00 FOR THE DEPARTMENT OF FIRE -RESCUE; ALLOCATING FUNDS THEREFOR FROM THE FIRE -RESCUE FY 1993-94 ACCOUNT CODE NO. 280601-709; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT, AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. -- WHEREAS, pursuant to public notice, sealed bids were received February 14, 1994 for the furnishing of fire hoses; and WHEREAS, invitations were mailed to sixteen (16) potential bidders and five (5) bids were received; and WHEREAS, funds for this equipment are available from the FY '93-94 Fire -Rescue Account Code No. 280601-709; and WHEREAS, the Department of Fire -Rescue is in need to replenish the current stock levels of fire hoses; and WHEREAS, the City Manager and the Director of the Department of Fire -Rescue recommend that the bid received from Biscayne -CITY CObMISSION IKEETING OF APR 1 4 1994 Resolution No. 94- 227 Havana Fire & Safety be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The February 14, 1994 bid of Biscayne Havana Fire & Safety for the furnishing of fire hoses on a contract basis as needed for a period of one (1) year with the option to extend for an additional one (1) year period at a total proposed annual cost of $6,550.00 is hereby accepted, with funds therefor hereby allocated from the Department of Fire -Rescue, Account Code No. 280501-709. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for this equipment and thereafter to extend this contract for an additional one (1) year period at the same price, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th ATTES 1 ' MATT HIRAI, CITY CLERK -2- day of April 1994. STLtHEN P. CL , MAYOR 34- 22'7 PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTO EY APPROVED AS TO FORM AND CORRECTNESS: A. QUI JON III CITY ATTORNEY ROD:csk:M4252 14- 227 MM CITY OF MIAMI, FLORIDA CA=4 INTER -OFFICE MEMORANDUM TO : Honorable Mayor and Members DATE : FILE of the City Commission SUBJECT Recommendation for Resolution to Accept Bid No. 93-94-039 Firefighting Hose FROM : Ces io REFERENCES: City ager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution awarding the Bid for the acquisition of Firefighting Hose from Biscayne Havana Fire & Safety, a non - minority Dade County vendor located at 3623 N.W. 54 Street, Miami, FL 33142, at a proposed cost of $25,000.00 with funds allocated from Department of Fire -Rescue FY 194 Account Code No.: 280601-709. BACKGROUND The Department of Fire -Rescue has analyzed bids received pursuant to Bid No. 93-94-039 for the purchase of Firefighting Hose to be used by the City of Miami Fire -Rescue Department. As a result of the bid evaluation, it is recommended that the award be granted to Biscayne Havana Fire & Safety, a non -minority vendor located in Dade County, as the lowest most responsible and responsive bidder in accordance with Bid No. 93-94-039. AMOUNT OF BID: $25,000.00 SOURCE OF FUNDS: Department of Fire -Rescue FY '94 Budget Account No. 280601-709 MINORITY REPRESENTATION: The vendor is non -minority owned 94- 227 i CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Judy S . Carter DATE February 24, 1994 FILE: Chief Procurement Officer Department of General Services SUEUECT : Firefighting Hose j and Sol' aste Bid No. 93-94-039 i FROM : menez , Chief REFERENCES: Director• Miami Fire -Rescue ENCLOSURES: This Department has verified available funding with the Department of Budget that funds are available to cover the cost of the subject bid in the amount of $25,000.00 Account Code Number: 280601-709, FINANCE REVIEW & APPROVED BY: N/A Carlos Garcia, Director, BUDGETARY REVIEW &.APPROVED BY: Ma : ErrS. Surana, Director Buts `et Department CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL N/A Eduardo Rodriguez 3 94- 227 /BOND I, FLORIDA (Continued)BID SHEET AND ATTACHMENTS D ENVELOPE IDENTIFIED BY BID RITY IS REQUIRED, A BID WILL SUBMITTED IN THIS ENVELOPE. BID NO. 93-94-039_ MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR Terms: (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: i0 �yGAR - UIe�PY,�.,,anisr�► f1�1g�r,e,k PAR xp rrd Delivery: calendar days required upon receipt of Purchase Order or Notice of Award. oRA4,S1 3o Q,or� Number of calendar days required to complete work after start. ,DdPiFNOtNG ON CRD=ti In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY'OWNER(S): NAMES OF COMPANY OFFICER(S): . JA.G�li S CAI RA.✓,i A .t'a C'W� 'AA'S, a) List principal business address: (street address) 4 IV,, S11 .sr, 441 731V2_ b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions the including any amendments thereto. Bidder: �J�As%vc- ilAV.t.y.� AIR + Ss, 4fy Signature : aSLsi ..ti (company name) Date: &oI27- 93,e Print Name: QA 4 4 A s C&1?AA✓S1 Indicate if Business is 51% Minority -owned: (Check one box only) [ ) BLACK [ ) HISPANIC [ ) FEMALE APPTRMATT E ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required tc establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi) I for sample. Bidder: Xlre,4p Signature: (!x S (company name) — 227 CATI 119P Tn rnmpt CTC QTPU nun OCT110M T117(% rnn►r UAv n,t""1161 "%p "v" d x t'.0 FF+� t A-BULAT10N_ OF-�C�S FOFi FTQPImC jMmr.. naax b ID No. 93-94-039 Clr W" ie-as +d ►v -a«. Of?Gw4 Cal,.1 y.w:, frig w A.M� C' PDPWARY. 2 3, 199 4 SHAT VAHSM DISC.--BAVANA PITS FIRE 6 SAFETY {,•sawsM S. IwW.p'1r i.. C.y, Gdv S Mwt 000. AU PimI , . . d aew� ♦VyvM r— NAN IIaI l/.. tDES-.mpr;O"n Pr.0 Trrl I„J e. T«d � Tad T-rd 1 5 IMCii FIRE BOSS 5 NO RID 60 $ 2, 00 0 O BID $ 116 $ 580 $1:33,2 3$666.4 $ 170 $ 850 3 21s 1HCH FIRM HOSE 5 128.2& 641.30 $ 94 $ 470 1100 s F36$ G90 :NCELI -M HOS 78.35• 3917.5 $ 64 3200 $ '71 $3550 $ $ 97 $ 4, 850 TOTAL BID ALMOUN1' 4558.8 $6550.0 9 66.40 MD Mino: 1 0 4 ,WARD OF BID Bid No. 93-94-039 Fire Hoses Fire -Rescue Contract basis for one (1) year with the option to extend for an additional one (1) year period. To replenish current supply levels. 16 5 Fire -Rescue FY 1993-94 Account Code No. 280601-709. SEE ATTACHED ALLVENDORS ........................... MINORITY/FEMALE (MIF) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors..... ........... Located within City limits......... Registered with City ............... Female (F) Vendors. .. ........... Located within City limits......... Registered with City ............... Hispanic (H) Vendors.... ........... Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Mailed Bid Responses 16 5 6 0 0 0 6 0 1 0 0 0 1 0 2 0 0 0 2 0 3 0 0 0 3 0 10 5 1 0 - 5 9 94- 227 Reason(B) for NOT awarding to a local vendor: Local vendor was not the lowest most responsive and responsible bidder Reasons for "No Bid" is as follows: Harco Life Safety- unable to bid due to shipping cost Florida Fire- No longer selling hoses Schofield Corporation -Specifications are too tight Fire Defense Centers- unable to participate at this time C&B Industrial Safety Inc. - don't carry items specified RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO BISCAYNE HAVANA FIRE & SAFETY A NON -MINORITY, NON -LOCAL VENDOR AT A TOTAL PROPOSED AMOUNT OF $6,550.00. ate /v 94- 227 FIREFIGHTING HOSES DID 50.8 93-94-039 31ATI STD(S) OPIKID: FEBUARRY 14, 1994 11:00 a.m. IOTA �ID_f01tD�er� �2DDSlt PID_`VCVAT C[SEIRAII CMzCK BISCAYidL-iiAVANA FIRE See attached 'id " FIRE AND SAFETY TECH. ]- • HAROLD' S SALES " NATIO11AL FI�.I; KOSL CORP. We ,received o one copy of the bid. 1IQ -wimRESMAT PARSCH • NO BID: • HARCO LIFE SAFETY FLORIDA FIRE ------ -- SCHOFIELD CORPORATIO14 -� -- ------ --------- -- FIRE DEFENSE CLNTERS C & �3 INDUSTRIAL SAFETY INC. 1 -- ------L ------ ------- ---------------------- -------------- - ----------------- --- --- --------- ��----�----% ----------=----L _MMO _ _ a•- 00 _ N --� _a -+Mrs s _ M.�ww � _-r-�i.►�- • ----------_--•I--M_---_-r--- __----- M--- ---------- ----------r•__r-____--•� 01 racaivad (' anvalopa• on babalt o! araoa ra aii ds l GSA/Solid waste- rocurement Division aat) _________(City apartm_ty..M Cit /Al�rk)- R '94 EEC' 14 A] 1 0 CITY t,s iA 1, A. LEGAL ADVERTISEMENT X_/ Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 11:00 a.m. February 14, 1994 for the furnishing of Firefighting Hoses on an as needed basis to the Department of Fire -Rescue. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local Preference Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, cdrporate charte and any other documents to verify the location of -the firm's primary office. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1709) Cesar H. Odio City Manager City of Miami 1709 This number must REQUISITION FOR ADVERTISEMENT appear In the advertisement INSTRUCTIONS:. Plase a and agach a copy of 1. D partment: FIRE RESCUE 2. Division: 3. Account Code number: 280601--287 4. Is this a confirmation: El Yes ® No 5. Prepared by: ROBIN BOCLAIK 6. Size of advertisement: LEGAL 7. Starting date: JANUARY 04, 1994 8. Telephone number: 575-5174 9. Humber of times this advertisement is to be ubllshed: one 1) 10. Tye of advertisement: Legal ❑ Classified ❑ Display 11. Remarks: Bid No. f3-94-039 Fire Hoses 12. Publication Date(s) of Advertisement Invoice No. Amount TMiami Review Miami 'Times Diario Las Amercias 1.,13. i Approved ❑ Disapproved Dep?ment Director/Designee Date i_ Approved for Payment Date C IGS/PC 603 Rev. 12/89 I Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department