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Home My WebLink AboutR-94-0225J-94-258 3/14/94 LIM RESOLUTION NO. 04_ 225 A RESOLUTION ACCEPTING THE BID OF AIR/ELECTRIC TOOLS & EQUIPMENT FOR THE FURNISHING OF AN ELECTRO STATIC SPRAY GUN FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE AT A TOTAL PROPOSED AMOUNT OF $7,499.00; ALLOCATING FUNDS THEREFOR FROM THE GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/PROPERTY MAINTENANCE ACCOUNT CODE NO. 420401-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received February 28, 1994 for the furnishing of an electro static spray gun for the Department of General Services Administration and Solid Waste/Property Maintenance Division; and WHEREAS, invitations were mailed to sixteen (16) potential bidders and one (1) bid was received; and WHEREAS, funds for this purchase are available from the Property Maintenance Division, Account Code No. 420401-840; and WHEREAS, this equipment will be used for painting gates, i signs and buildings; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration and Solid Waste recommend that the bid received from Air/Electric Tools & Equipment be accepted responsive bid; as the only responsible and CITY COMMISSION MEETING OF APP 1 4 T94 Resolution No. �►4_ 225 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The February 28, 1994 bid of Air/Electric Tools & Equipment for the furnishing of a electro static spray gun for the Department of General Services Administration and Solid Waste at a total proposed amount of $7,499.00 is hereby accepted, with funds therefor hereby allocated from the Department of General Services Administration/Property Maintenance Division, Account Code No. 420401-840. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of April 1994. STEP EN P. CLAR , MAYOR ATTE MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORN APPROVED AS TO ORM AND CORRECTNESS: I !% l A. •QT.,fINN J S, II CITY ATTO Y -2- 'J CITY OF MIAMI, FLORIDA CA=21 INTER -OFFICE MEMORANDUI The Honorable Mayor and Members To : of the City Commission BATE : 3 ! � FILE SU61ECT Bid #93-94-076R Purchase of One (1) Electro Static Spray Gun PROM ; Ces io REFERENCES: Cit ager W ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution to purchase one (1) electro static spray gun to be used by the GSA/SW Property Maintenance Division to be awarded to Air/Electric Tools & Equipment, Miami, Florida, a non - minority, Dade County vendor located at 7840 N.W. 58 Street as the only responsive bidder in accordance with bid #93-94-076R. The total cost associated with this purchase is estimated to be $7,499.00 which funds are available from the General Services Administration and Solid Waste Department, Property Maintenance Division Account #420401-840. The General Services Administration Department has analyzed bids received pursuant to bid #93-94-076R to purchase one (1) electro static spray gun to be used by the GSA/SW Property Maintenance Division. This spraying system will be used for painting gates, buildings and signs with the latest in technology. It is estimated that this new spraying system will save the City thousands of dollars in material cost in the future. As a result of the bid process, it is recommended that the award be granted to Air/Electric Tools & Equipment, Miami, Florida, a non -minority vendor as the only responsive bidder in accordance with bid #93- 94-076R. Funds for this purpose are available from the General Services Administration and Solid Waste Department, Property Maintenance Division, Account #420401-840. 1993-1994 General Services Administration and Solid Waste Department, Property Maintenance Division, Account #420401-840, v Amount $7,499.00. MINORITY PARTICIPATION: Award is to a non -minority vendor. Attachment: Proposed Resolution ewZ.-1 04- 225 31358581707:# 2/ 2 CITY �► M1 a411-� r, �► '� �GEI►. 3 :1 �P1i r nn nu. �uoo r tsovo i 5£NT�B+Y ,PROC tnu, t�, ,a � i t � yr t►iruI' Du.Ju: ► 3d5S74Et181:# 2� :sue:, t Qt • i7(UU:lttlkf7VT IIdAl1aGEMi:\"f W • Si • 64 t 11 ' 000 CITY OF 1:l �M 1- Ci f tl OF MAW FIOFttt)A INTER -OFFICE USMORANDUM TO: Judy S. Carter Chief Procuramont pfticer y urw>peJ t/Management Division PROM. �.4Ma Assistant City Managor RILE . suwrcTxiect,>ro Statti.c Spray Gun aid Nu. 93-94-074R (1 PIREMCks : ENW UW44 Tho Department of General Services Administration and Solid Waote has verified atvaLlable funding with the 1*partment of Budget that. funds Are available to cover the coat of the subject equipment: in tho omount of $7#.499.04. Funds are available from Account No. 420401-940. BUDGETARY REVIEW a APP1i0VED UY, ri ex �urana, A�ai.stiznt ity Manager Department: of Managoment and Budget Post-N" brand tox transmittal memo ti M of v�pe► ► hone 3 94- 225 TY OF MIAMI, FLORIDA D SHEET (Continued) KPORTANT: BID SHEET AND ATTACHMENTS ATTACHED ENVELOPE IDENTIFIED BY BID IF SECURITY IS REQUIRED, A BID WILL BOND IS SUBMITTED IN THIS ENVELOPE. 'erms : NET 30 DAYS BID NU. yi-y4-urup. MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR (Include cash discount for prompt payment, if any) additional discount of -0- % if awarded all items. Warranty and/or guarantee: 1 YEAR Delivery: 21 calendar days required upon receipt of Purchase Order or Notice of Award. N/A Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): CORPORATION nAV n WTT.,gQN, PRF-,IDPNT PAUL. WTLSM,_Vp a) List principal business address: (street address) 7840 N.W. 58 STREET MIAMI, FL 33166 b) List all other offices located in the State of Florida: (street address) N/A (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 a: amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al applicable substantive and procedural provisions therein, inclu 'ng any amendments hereto. Bidder: AIR/ELECTRIC TOOL & EQUIPMENT CO. INCS ignature : (company name) Date:- 2/23/94 Print Name: GLENN WIL.SON Indicate if Business is 51% Minority -owned: (Check one box only) BLACK f 1 HISPANIC ( 1 FEMALE If firm has an existing plan, effective date of implementation: 2/2,/94 If firm does not have an existing plan, the Successful Bidder(s) shall be required + establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Append I for sample. Bidder: AIR/ELECTRIC TOOL & EQUIPMENT CO., INC. Signature: / L/-'�-� (company name) Is FA LIB F TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID• °4- 225 '• N1_ Electro Static Spray Gun General Services Administration and Solid Waste Single Purchase The spraying system will be used for painting gates, building and signs. 16 1 General Services Administration and Solid Waste Department, Property Maintenance Divisions, Account Code No. 420401-840. Air/Electric Tool & Equipment $7,499.00 Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 16 1 MINORITY/FEMALE (M/F) VENDORS.......... 5 0 Within City limits .................. 2 0 Registered with City ................ 3 0 Black (B) Vendors .. ...... ............ 2 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Female (F) Vendors ..................... 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Hispanic (H) Vendors ................... 3 0 Located within City limits.......... 2 0 Registered with City ................ 2 NON MINORITY (NM) VENDORS .............. 11 1 Located within City limits.......... 1 0- "No Bids.. .............................. - 2 7 94_ 225 Reason for NOT awarding to local vendor: Local vendor did not respond to this invitation to bid. Reason(s) for'NO BIDS are as follows: Sprayer Parts Depot - "can't match requested specs" Florida Transcor, Inc. "not qualified to bid" RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO AIR/ELECTRIC TOOLS & EQUIPMENT A NON -MINORITY, NON -LOCAL- VENDOR AT A TOTAL PROPOSED AMOUNT OF $7,49 .00. k,_ r e Procurement D to ID SECGAITT LIST • ! lA t ELECTROSTATIC SPRAY GUN SID So.s 93-94-076R �rw-e�e.-w-+.-..e•�er_ -.rww..,we+�+ rrr +�e� r..r.-.w. �.r- e. �w w w �.w.-.�.r SATZ arD(S) OPINIDe FEBRUARY 28, 1994 11:00 a.m. OSIL �SD_�OkA�or �2bDD�R �ID ,�bOVAS �ISEISR�s_CEiEGIC AIR/ELECTRIC TOOL & EQUIPMENT See attach' d Bid 140 BID: - SPRAYER PARTS DEPOT FLORIDA TRANSCOR INC. r e re r rsr_ !�— a e+- r .►_—r ----we ------------r --------+-rwre -.--+w--�►l--_- .►_rw--�--�_-_ -er-1 rr�ralMe w! e r--�M.Y�M erMi. Mw� M eMerle M��lw e-w-wee,-�---e•!-- e-�wee(`-/�/,�/ --r-�rr/�-!��' -._--� MM e/ Nee��e w—e•—e �eM—e— wry—__—le—•—M�i— e —lf—� —i M e e•!♦ — r! M•—!"— _wNN!—l—M—_e•—�.+.— —l--lr►-------- y-- -- •.Oe--_e—.�r__N wr"—_---_ —�rl—e i! ram— .►w!�l.. ---Y—�--_rie—r ` e_e.ae--__►rrl- ----- eaw _-e__-eee+�. e.--_ -----------r-- —r—eMN—•_MelO ee!—M eM.-aq r.--.--p — e Nw—"-1 �lre NlM ti_r�e —�. —�— r—�_er—e—le—! -r.►�—e e—rle l+-_ �—el—.V e..�—tee--- —.!e•lsr.eM w— ./__---r.rre -"e_.--lMr_N--r1l— a Piol received (=D onvolopos on tobelt of i; WV 1 =Z2 a /solid waste- curem_ent Division (CitJ op-ait=iota_ '-- f I GNED $ _ _ _____ _ i�!r - --iti C ;rk) - 1;y� +{ � _ .^. f.... 1 � i '. �. �� CITY �-� � ''`��'� , �',_�, LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 11:00 a.m. February 28, 1994 for the furnishing of an Air Assisted Airless Electrostatic Spray Gun to the Department of General Services Administration and Solid Waste, Property Maintenance Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Local Preference Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. Difference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or bids are not more than ten percent (10%) in excess of the lowest other responsible bidder(s). The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. Detailed specifications for the bids are available upon request at the City Procurement Office located at 1390 N.W. 20th Street 2nd floor, Telephone-305 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1735) Cesar H. Odio City Manager n �I City of Miami 1735 REQUISITION FOR ADVERTISEMENT This number must appear in the . advertisement. M INSTRUCTIONS: Please ivp2 and attach a copy of the adverti 1. Department: GSA 2. Division: PROPERTY MAINTENANCE 3. Account Code. number: 4420401-287 4. Is this a confirmation: ❑ Yes ® No 5. Prepared b : ROBIN M BCCLAIR 6. Size of advertisement: LEGAL' 7. Starting date: FEBRUARY. 0 , 1994 8. Telephone number: 575-5174 9. Number of times this advertisement is to be ublished: ONE (1) , 10. Tye of advertisement: Legal ❑ Classified ❑ Display 11. Remarks: ELECTROSTATIC SPRAY GUN BID NO. 93-94-076 12.sa�� Publication p,. Y , ,..� �6»,• Date(s) of Advertisement Invoice No. Amount MIAMI REVIEW4 MIAMI TIMES DIARIO LAS AMERCiCAS 1 i 13. ❑ Approved ;' ❑ Disapproved Z( De?artment Director/Des[g6&e Date Approved for Payment Date C CS/PC 503 Rev. 12/89 Roufin Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. vw��wnv�wn. �.nnv - �.+ro.n.� vm�a�] voNgnn win