HomeMy WebLinkAboutR-94-014994- 149
A RESOLUTION ACCEPTING THE BID OF ARISTON,
INC. FOR THE FURNISHING AND INSTALLATION OF
r
DECAL MARKINGS FOR NEW POLICE PATROL VEHICLES
ON A CONTRACT BASIS FOR A PERIOD OF ONE (1)
YEAR WITH THE OPTION TO EXTEND FOR AN
ADDITIONAL ONE (1) YEAR PERIOD, FOR THE
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
AND SOLID WASTE, FLEET MANAGEMENT DIVISION,
AT A TOTAL PROPOSED COST OF $53,700.00;
ALLOCATING FUNDS THEREFOR FROM THE 1993-94
OPERATING BUDGET, DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION AND SOLID WASTE,
FLEET MANAGEMENT DIVISION, ACCOUNT CODE NO.
420902-880; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR THIS SERVICE AND
THEREAFTER TO EXTEND THIS CONTRACT FOR AN
ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME
PRICE, TERMS AND CONDITIONS, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received January 31, 1994 for the furnishing and installation of
decal markings for new police patrol vehicles on a contract basis
for a period of one (1) year with the option to extend for an
additional one (1) year period, for the Department of General
Services Administration and Solid Waste,. Fleet Management
Division; and
WHEREAS, invitations were mailed to twelve (12) potential
suppliers and five (5) bids were received; and
WHEREAS, funds for this purchase are available from the
1993-94 Operating Budget, Department of General Services
CITY COMMmSSIOx
MEETING OF
MAR 2 4 1994
Resoludon No.
94- 149
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUN CA
TO: Honorable Mayor and Members DATE: a
of the City Commission FILE
suaiECT: Resolution Authorizing
Bid No. 93-94-053
Decal Markings for
Police Patrol Vehicles
FROM : Ce s a 10 REFERENCES
City ger
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution for the furnishing and installation of decal
markings for new police patrol vehicles to the t'riston Division
of:Engraphr a non-minority/non local vendor located at 485 B1oy
Street, Hillside, New Jersey 07205 as the lowest responsive and
responsible bidder submitting a bid in the total amount of
$53,700.`00. Ariston will share approximately $10,500.00 of the
"above amount with Graphic System. Installers a female/non local
subcontractor located at 10401 W. Broward Blvd., Plantation,
Florida who will provide installation of the decals on
approximately three hundred (300) new police vehicles. The
Department of General Services Administration and Solid
Waste/Fleet Management Division requires the above decals and
installation service to uniformly mark approximately three
hundred (300) new police patrol vehicles that are scheduled for
delivery beginning in April 1994.
BACKGROUND:
The Department of General Services Administration and Solid
Waste/Graphic Reproductions Division has analyzed five (5) bids
pursuant to Bid No. 93-94-053 for the furnishing and installation
of decal markings for new police patrol vehicles. AlA Signs and
Service a female/local vendor later rescinded their bid. As a
result of the bid evaluation, it is recommended that the award go
to the Ariston Division of Engraph a non-minority/non local
vendor, located in. New Jersey and Graphic Systems Installers, a
female/non local vendor located in Broward County as the lowest
overall responsible and responsive bidder in accordance with Bid
No. 93-94-053. These decal markings and the installation service
are required to uniformly mark approximately three hundred (300)
new police vehicles that are scheduled for delivery beginning in
April, 1994. Funds for this purpose are available from the Fleet
Management Division, Account # 420902-880, in the total amount of
$ 53`, 700. 00.
SOURCE OF FUNDS:
1993-1994 GSA/SW Fleet Management, Account # 420902-880, Amount
$53,700.00
L.-/7,z
94- 149
SE11'T $Y PfiOCUfi1511riVT MANAGFAM; 3- 9-94 9 : 23AM
` �I UUtI�tL' 1
CITY OF M 1 AM I 305$5$1707 ; # 2% 8
l'nn ItV. JUyI�^^�UUU! U1
rinll G, A4 MIL'U U�41 ul l'1 V!'
r
SE'h�' "BY :1aR�T NANAG W ; s-25-94 8:17AM
; CITY OF M i AM I -+ 5085706081 � 9 2/ 2
01TY OF MIAMI• FWRIUA
'.
INTER -OFFICE MEMORANDUM
wrrrA.r•.:.�-�..rrr.+��.
r�.ru.�..+wwr.rrrr.r.
TO ,dy IEl . CA?'b•S
rroouram.nt, ott.laor
hATE FloChief
>Proflurem+�tl� ' a�nagam•�nt: >pi•vS�irrn
a►tn,i r;r
Decal Xa>r; kingiv and
Inptailai;ion >Lebs
r�u>N!
Mon me Williams.
R���RaN�a� . taol3dM Vah.iel8�p
did No.
AAMiptaaat: City Manager
93,>I�4-ASS
Lncl UsuAEs .
This department ham verified ' Available funding with then aPBropriat:e
deparLsent to ascertwin that funds
are available to cover the doer of
t:be 'oubjeat bid in the amount: of 053,700.00.
Aacaunt Code No. 420902-600.
xxbPANClS RBV ItiIit A A8pA0V110 8Yt
HVDOWARY RL"VINW A APPROVRD By:
Carlos garaia, Director
t+tera r auxana, Director
Department of Finaneo
DeP tment of Budget
1p
C"zTA& XMpa0V2kZW
�►u xTxoraaw ArpHovAzs
>i't INti ItEvilm Am APPROVAL,
(IT RlIVUxR8D1 :
♦w.Yl.�..`+y.._.w�.y.��_ww. yl. r�i
Eduardo Rodrigues
rM•.w • �_y..... ►.rrr.�.r...�....y
Ftank Castaneda, Director
Capita, eagraia litansger
CoLmeunity Development
PboWt" bt nd fax trensmi tal memo r of p{N. ► 3
__ ........ _ . _..._— _., .� _ ._ _
•
8exgia kw3riguez, Dir4etor
ca.
Planning, Building A Zoning
A
94- 149
' MIAMI, FLORIDA HIU Nv, -u�.� ;
/�.'EEET Continued
QRTM
t BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN..TliI
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID.,OPENING`1
IF SECURITY IS REQUIRED; A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT>C
BOND IS``SUBMITTED IN THIS ENVELOPE.
Terms: NET 30'DAYS (Include cash discount for prompt payment, if any
Additional discount of 0 $ if.awarded all items
Warranty and/or guarantee 3M 580-75 IS GUARANTEED FOR 7 YEARS
Delivery: 30-45 calendar days required upon receipt of Purchase Order or Notic
of Award.
N/A Number of calendar days required to complete work after start.
In accordance with ,the Invitation to Bid, the Specifications, General Conditions, Speci
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Pric
"indicated on.the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
CONNIE KALLAS - PRESIDENT
DAVID KALLAS - V.P. OPERATIONS
FRANK TORLUCCI - V.P. MANUFACTURING
a) List principal business address: (street address)
485 BLOY STREET, HILLSIDE, NEW JERSEY 07205
b)- List all other offices located in the State of Florida: (street address)
17404 SPRING TREE LANE, BOCA RATON, FL 33487
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062
amended, the Minority Procurement ordinance of the City of Miami and agrees to -comply -with
applicable substantive and procedural provisions therein, including any amendments -thereto.
Bidder: ARISTON, DIV. OF ENGRAPH, INC. Signature:
(company name)
Date 1/28/94 Print Names RUTH M. POLO
Indicate if Business is 51% Minority -owned: (Check o= box only)
[ ] BLACK [ ] HISPANIC [ ] FEMALE
APPIRMATIVE ACTION PLAN
if firm has an existing plan, effective date of implementation: 10/14/93
-If firm does not have an existing plan, the Successful Bidder(s) shall be required
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Apper
I for sample.
Bidder: ARISTON,DTV. OF ENGRAPH INC. Signature:
(company name)
i 4 9
ENLUREJO.-COMPLETE. SISH, AND RETURN THIS FORM MAY DISQUALIFY THIS BID
f
Q.
,
w yf i t
}
t
CITY OF MIAMI, FLORIDA
r .
TABULATION OF BID N0. 93-94-053
- — ,. IC ATROL
nVC
Spanish
s,
raphic SYstem
Gould
np1�n93c13e1
iston Division
AlA Signs(L)
_0
P.0.8u2381
932.0 r3(0';HSt)
Estimated
485 Bloy Street
N. Brower Blvd.
Plantation, n 33324
Stuart, F34995,.•..
_
n 'anri0 On'
355 N.B. 79th St• Hillside, N.J.
Miami, FL 33138
$205.00
$130.00
$41,600 00
$ 110.00 $135.00
No Bid
No Bid
$65,600.00
Cost for Complete
Cost per set
$35,200.00 $ 42,300.00
$45.00
$95.00 ,
1,
sets decals -
320 sets
$35.00
$35.00
c�n0
s� 500
spg'S00 00'
Each Veh.
$66.00 .w, n00.00
2 Cost per Vehicle+9
300 Vehicles
B00.00
$70,100 r"
for. 300 Vechiclea
$10,500.00 *
$ 79,100.00
Total Cost for 320 seta lications
APP
$55,000.00 ** $53,700.00
on App lication
of Decals only-"
of'Decals & 300 Vehicle
* Bid
A LETTER DATED FEBRIIARY 7,
1994.
**AlA'SIGNS & SE RVICE (Fi
- RESCINDED THEIR BID IN
BIDDER MEETING ALL RERIIIREtIITSNTs
LOWEST OVERA SQL RESPONSIBLR AND RESONSIVE
- A NON -MINORITY
VENDOR IS THE
ARISTON DIVISION OF ENGRApH
(L) Local vendor
z _.
.. ,
r
1
AWARD OF BID
Bid No. 93
- -
94 053
}'
Decal Markin`for .police Vehicles'
gs.
`Services'Admih stra tion and;:`
n PARSNT: General
=
Solid 'Waste/Fleet Management
Division
mypF OContract for one (1) year
r
with the
j
PURCHASE:
option.to,extend for an additional one
(1).year.,period
REASON • , .To equip;'new police vehicles.
POTENTIAL BIDDERS: 12
{
BTp
mARcrLATION' Attached
FY' 1993-94 GSA/SW Fleet
Management.
Account Code No. 420902-880.
:RID EVALUATION: See below BID
Invitations
Mailed
BID
Responses
ALL VENDORS ............................ 12
5
MINORITY/FEMALE (M/F) VENDORS ..........
4
2
Within City limits .................. 3
5
3
Registered with City ................
Black (B) Vendors ...................... 1
0
0
0
Located within City limits..........
0
Registered with City .............. 1
Female (F) Vendors ..................... 4
2
3
1
Located within City limits ........
2
Registered with City..,,......... ... 3
Hispanic (H) vendors..... ............. 2
1
1
Located within .City fits.......... 1
1
Registered with Cit.y................ 1
NON MINORITY (NM) VENDORS .............. 5
1
0
Located within City limits.......... 1
-
0
s�� ...............
"No ....,...........
94- 149
rD-lliGG1t77T_ is
DECALS FOR POLICE PATROL VEHICLES
93-94-055
»?= RIDiS) OZYX�tDt JANU,,., 1994 10:30 a.m.
IOTA
�2D' 101tD„sar2: ( ,
}
P2DDER D IAVOW'
!rr �_..------
ISLItR'B CHEGIC
f-----------------
GRAPHIC SYSTEM`
See attached'
id
3
GOULD DES ITNS, ,INC `
ARISTON.DEV. OF ENGRAPH.
A. 1. A SZGIZS
We received o
y
one copy of the bid
SPAIIISii b;i1GRAVIING . CORP
Vh a
1
----- ---- — —M—Mom•—r—_—!— _—
l
---_- _------
------- --- �--- _—_—---M_.--lM------!
— — — —
-----
-"'------------------�"--�s�-�---_
I
r�
4
1
_--------r— _—_----
- MMM------�-- --_— -- _---------
i
_..__----------------------r .. - !_-- --
� �eel8� ___� ,�racatvad („15.)
j
envelopes an babalt o!
(Para'oa race tvIn& bids)
GSA/Solid Waste -Procurement Division os - - �% _ t
_ _1_------------
(City
,ry
.. alcxaD�
_
PutT City Clark) -
�r
a
ti y
A
:
a tk e
y 1
L > _
4.
f�
1
,
RECEivEn
'94 - JAN 31 A10 :30
MA T T Y Hl Al
CITY CLERK
CITY OF M14MI, FLA.
a�
a
LEGAL ADVERTISEMENT
BID N0. 93-94-053
Sealed bids will be received by the City of Miami City Clerk at
her office 'located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 10:30 A.M. JANUARY 311, 1994 for
the furnishing and installation of decals for police patrol
vehicles to the Department of General Services Administration and
Solid Waste/Graphics Reproduction Division.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors whoareinterested in submitting bids
and who are not registered with the City as minority or women-
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th`Street, Second Floor, Telephone 575-5174.
Local -Preference Section 18-52.1(h) of the City Code, as amended,
states that the City Commission may offer to a responsible and
responsive local bidder, whose primary office is located in the
City _of Miami, the opportunity of accepting a bid at the low bid
amount,.if,the original bid amount submitted by the local vendor
does not exceed 110 percent of the lowest other responsible and
responsive bidder.
The attached primary business affidavit must be signed by the
local vendor for use in attesting primary office location.
The City reserves the right to request copies of the
occupational license, professional and/or trade licenses,
corporate charter and any other documents to verify the location'
of the firm's primary office.
Detailed specifications for the bids are availablqOPon equest
at the City Procurement Office. 0 , Kp ^�
The City Manager may reject all bids and readvertise,. ...
(Ad No. 1724) ,
y
0,`
Cesar H. Odio
City Manager
Mianil,
RQUISIiION FOR
AbVETISEIVINT
1 This number4'm
appear ir1 the? t'
" °"'
adJertlsem§nt��
466ffl
'pht'� With this:
Di i Ion'
�LN�S�iZ FG�ES 'ADMINISTRATION ANH. SOLID E;: REPR,ODU/TOf�T$. r
.WAS ,GRAPHICS.
,': .. ., ... i
,
fl<
4 fl
t ur Vi 3 u jai d; „ .. .. .z ✓ i
${sAcco�n�Coc�e number 4:` Is this a confirmation 5.` Pre aFed
7
r
S
�'40501287?�,'.
❑ ®:No ROBIN BoCLAxR.
Yas't
i
6''Size'of advar}IseMent
7a Startin�ggAdatei
B.Tete hone number, Y� .
y LEGAL a �f ;`
JAw A LT,-,10 199E
57�
9 f�umber of times this addv Bement is,to. be
10. Ty e;; of advertisement .
t
❑ lassified '❑. Di
Le aI
BID NO. ; 93=94-053
Hecals fore �olicQ ^bars
4 t Publication
Date s of
((�
�
f
il
�AdvertisemenY
Invoice No
Amount
i
�2L4MI f,1tE�txEld
MIMAI
z i'VI1
1,,
t
;�DIARIO� LA6��AMERICA$
�
t vv
Et
1 , r ii
3 E S
, S
'
t
�
`