HomeMy WebLinkAboutR-94-0143r
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' RESOLUTION NO .�' 4 143
' A RESOLUTION ACCEPTING THE BID OF TOTAL AIR
SERVICES, INC. FOR THE FURNISHING OF FULL
MAINTENANCE SERVICE TO THE AIR CONDITIONING
SYSTEM AT THE COCONUT GROVE CONVENTION CENTER
ON A CONTRACT BASIS FOR A PERIOD OF ONE (1)
` YEAR WITH THE OPTION TO EXTEND FOR TWO
ADDITIONAL ONE (1) YEAR PERIODS FOR THE
DEPARTMENT OF CONFERENCES, CONVENTIONS AND
PUBLIC FACILITIES AT A TOTAL PROPOSED ANNUAL
COST OF $19,200.00; ALLOCATING FUNDS THEREFOR
FROM THE GENERAL SERVICES ADMINISTRATION AND
SOLID WASTE/PROPERTY MAINTENANCE DIVISION,
ACCOUNT CODE NO. 420401-670; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS
FOR THIS SERVICE, AND THEREAFTER TO EXTEND
THIS CONTRACT FOR TWO ADDITIONAL ONE (1) YEAR
PERIODS, AT THE SAME PRICE, TERMS AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
4
WHEREAS, pursuant to public notice, sealed bids were
received December 27, 1993 for the furnishing of full air
conditioning maintenance services at the Coconut Grove Convention
Center on a contract basis for a period of one (1) year with the
option to extend for two additional one (1) year periods for the
Department of Conferences, Conventions and Public Facilities; and
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WHEREAS, invitations were mailed to seventeen (17) potential
bidders andtwo(2) bids were received; and
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WHEREAS, funds for this purchase are availablefrom the
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General '_ Services Administration and Solid Waste/Property,
Maintenance Division, Account Code No. 420401-670; and
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WHEREAS, this service will be used by the Department of
Conferences, Conventions and Public Facilities to ensure proper
functioning of the air conditioning system at the Coconut Grove
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Convention Center; and
_WHEREAS, the City Manager and the Assistant City Manager in
charge of the Department of General Services Administration and
Solid. Waste recommend that the bid received from Total Air
Services, Inc. be accepted as the lowest most responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The December 27, 1993 bid of Total Air
Services, Inc. for the furnishing of air conditioning maintenance
services at the Coconut Grove Convention Center on a contract
basis for a period of one (1) year with the option to extend for
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two additional one (1) year periods for the Department of
Conferences, Conventions and Public Facilities, at a total
proposed annual cost of $19,200.00, is hereby accepted, with
funds therefor hereby allocated from the Department of General
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Services Administration and Solid Waste/Property Maintenance
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Division, Account Code. No. 420401-670.
-2- 94_ 143
er is hereby authorized to
day of March , 1994.
STEVHEN P. CLAAKf MAYOR
94- 143
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i CITY OF MIAMI, FLORIDA
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INTER -OFFICE MEMORANDUM CA
6
TO
Honorable Mayor and Members DATE IIR 3 FILE
of the City Commission
SUBJECT : Bid No. 93-94-042
Air Conditioning
Maintenance at the Coconut
FROM REFERENCES :Grove Convention Center
Ces io
Cit ages ENCLOSURES:
RECOMMENDATIONS
It is, 'respectfully recommended that the City Commission pass the
attached resolution, awarding the subject bid for the furnishing
of air conditioning maintenance service on a contract basis for
one.(1) year with the option to extend for an additional one (1)
year period to the Coconut Grove Convention Center to Total Air
Service,.Inc., a Hispanic/Dade County vendor, located at 14376-•SW
139 Court Bay #10, Miami, Florida 33186, as the lowest
responsible and responsive bidder in accordance with Bid No. 93-
9.4-042. The annual cost of this service is estimated to be
$19,200.00 ($1,600.00 monthly) for which funds are available from
the Department of General Services Administration and Solid
Waste/Property Maintenance Division, Account Code No. 420401-670.
BACKGROUND:
The Department of General Services Administration and Solid Waste
has analyzed bids received pursuant to Bid No. 93-94-042, for the
air conditioning maintenance at the Coconut Grove Convention
Center. This contract consists of scheduled preventive
maintenance service and operating inspection of the air
conditioning system, as required to protect from deterioration.
Additionally, vendor will furnish emergency service between
scheduled inspections. It was determined that Total Air Service,
Inc..is the lowest most responsible and responsive bidder meeting
all City requirements and is therefore recommended for award at a'
total proposed cost of $19,200.00.
AMOUNT OF BID: $19,200.00
SOURCE OF FUNDS: GSA/SW Property Maintenance
Division Account Code No.
420401-670
MINORITY PARTICIPATION: Award is to a Hispanic
vendor.
Attachments
94 143
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IAMI, FLORIDA4 fj BID NO. 9_3-94-042
T (Continued)
= BID SHEETANDATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN T=
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENINt
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: NET 30 DAYS (Include cash discount for prompt payment, if any)
Additional discount of 0 if awarded all items
Warranty and/or guarantee: BID BOND CERTIFIED CHECK $1,0.00._00
Delivery: 07 calendar days required upon receipt of Purchase Order or Noti.
of Award.
365- Number of calendar days required to complete work after start.
In 'accordance with the Invitation to Bid, the Specifications, General Conditions, Speci
Conditions, and General Information to Bidders, we agree to furnish the Items) at Pri_
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S.):
DIEGO J. VASALLO EDUARDOMACHADO
--
AMARI VALDES
A)` List principal business address: (street address)
14376 SW 139th Court, Bay 10 MIAMT, FLORIDA 33186__
b.) List all other offices located in the State of Florida: (street address)
N / A -- -
"(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPL•TA_NCE
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with -
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidders TO TAL AIR SERVICES, INC. Signature:
(company name)
Date:12/27/93 Print Name: DIEGO J7. ASALLO
Indicate if Business is 51% Minority -owned: (Check o= box only)
[ ] BLACK [XX] HISPANIC [ ] FEMALE
AFFIRMATIVE ACTTON PL.A_N
If -firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful Bidder(s) shall be required
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appen
I for sample.
Bidder: TOTAL AIR SERVICES, INC. Signature:
( company name)
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
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AWARD OF BID
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Bid
No. 93-94.442 -
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ITEM:., Furnishing of
full Air
Conditioning
'
Maintenance at the Coconut Grove Convention
,x Center
'
DEPARTMENT: 'General. Services',..Administration
and Solid
Waste
TYPE OF PURCHASE: Contract for one
(1) year with
the ;option to
extend for two 'additional one (1) year period.
REASON:.To ensure proper
functioning
of the Air
Conditioning System at the
Coconut Grove
Convention Center.
:POTENTIALBIDDERS: 17
BIDS.RECEIVEDs. 2
FUNDS: General Services
Administration
and Solid
Waste/Property Maintenance Division Accoufit
Code No. 420401-670.
BID TABULATIONS See Attached
BID EVALUATION:
Bid
Invitations
Bid
Mailed Responses
\
ALL VENDORS ............................
17
2
MINORITY/FEMALE (M/F) VENDORS...:......
9
2
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Within City limits ..................
2
0
Registered with City ................
8
1
Black (B) Vendors ......................
3
0
Located within City limits..........
0
0
Registered with City ................
3
0 -
Female:(F) Vendors .....................
1
0
Located .within City limits..........
1
0'
Registered with City.. ......... o ... o
1
0
Hispanic (H) Vendors...... .............
5
1
2
0;
Located within City limits..........
Registered with City ................
4
1
ir,
NON MINORITY (NM) VENDORS ..............
8
Located within City limits..........
1
0
"No Bids" ..............................
-
0
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94- 143
Air Conditioning Maintenanc-eat
Coconut Grove �xl�i� bition '
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b-101tD� a rZ i
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SAMSA_i-CHICIC,;�
'AiYstrori (dba S&S A/C Co)
$1, 350 annual
$
$4;279 month
_..-...
$35,700 annual
ermo Air Inc.
$2,975 monta;
$32,849 annua
$1,642.45
ity i Inc .
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$2,737.42 Monti
Tem troy Air Cond .
$29 , 220 annual
$2435. month
teathertrol Maintenance Corp.
$31,920 annual
660�montn
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19,200 annual
Total Air : Services ,� Inc--_�-
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AALt JOR BRX0 SCOU ---
�'31 800 annual
,
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50 month
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bid; which. is for too
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' 1 CITY AIR, INC -DEC • 21, 19 . II ! 660
IREMITTER:._ L-
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i PAY TO THE �411kinitit�►niklhlk�kdk�t9tylttk�ktlt�c CITY OF MIAI4I $
ORDER OF: I
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AUTHORIZEO NATU !! J
NOTICE TO CUSTOMER: THE " f
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f fir, CASHIER'S CHECK'. E KE o'ET�CHE�'° °°
REPLACED OR RETURNED IN THE EVENT IT M
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LEGAL ADVERTISEMENT
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BID NO.-93-94-042
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Miami, Florida,
33133 not later than 1000 a:m: December 27 1993
for' he furnishing .of Air Conditioning Maintenance,at the Coconut
Grove Exhibition Center on a contract basis for one (1)'year for
the Department of General Services Administration.
Bids. submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City"s total .dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
V. We 20.th'Street, -Second Floor, Telephone 575-5174.
Local Preference Section 18-52.1(h) of the City Code, as amended,
states that the City Commission may offer to a responsib-re and
responsive local bidder, whose primary office is located in the -
City of Miami, the opportunity of accepting a bid at the low bid
amount, if the original bid amount submitted by the local vendor
does not exceed 110 percent of the lowest other responsibleand
responsive bidder.
The City reserves the right to request copies of the
occupational license, professional and/or trade licenses,
corporate charter and any other documents to verify the location
of the firm's primary office.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertis� m
i fzl
(Ad No. 1710).�:
A
Cesar H. Odio t
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City Manager
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