HomeMy WebLinkAboutR-94-014294-189
2/18/94
RESOLUTION
A RESOLUTION ACCEPTING THE BID OF FLOYD PRICE
DBA HI -TECH ADVERTISER FOR THE FURNISHING OF
MAILING SERVICES ON A CONTRACT BASIS FOR A
PERIOD OF ONE (1) YEAR WITH THE OPTION TO
EXTEND FORTHREE (3) ADDITIONAL ONE (1) YEAR
PERIODS FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION AND SOLID WASTE AT A
TOTAL PROPOSED FIRST YEAR COST OF $7,120.00;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO. PROJECT NO. 197006-340;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS SERVICE AND THEREAFTER TO
EXTEND.THIS CONTRACT FOR THREE (3) ADDITIONAL
ONE (1) YEAR PERIODS AT THE SAME PRICE, TERMS
AND CONDITIONS, SUBJECT TO THE AVAILABILITY
'OF FUNDS.
WHEREAS, pursuant to public notice,, sealed bids were
received January 12, 1994 for furnishing of mailing services on a
contract basis for a period of one (1) year with the option to
extend for, three (3) additional one (1) year periods for the,
Department of General Services Administration and Solid. Waste;
and
WHEREAS, invitations were mailed to thirty-one
p6tential.bidders and four (4) bids were received; and
'WHEREAS, funds for this service are available from the
'Account Code No. 421304, Project Code No. 197006-340; and
WHEREAS this service will be used to mail approximately
a .
r
Z
Section 4. This Resolution
shall become effective
i%mediately upon its adoption.
PASSED AND ADOPTED this.24th day
of March r 1994.
STEP EN P. CLARIVr MAYOR
ATT To
Y`HIRAIr CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL 0. DIAZ
DEPUTY CITY AT711/EY ,
APPROVED AS TO`FORM AND CORRECTNESS:
oft
A.Q N'J E ," III
CITY`ATTO
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To : The IHonorable Mayor and Members onrE : WA �� IS94 FILE
of the City Commission
SUBJECT Resolution authorizing
award of Bid #93 94-058
Mailing Services
FROM REFERENCES
Ces dio
Cit ager ENCLOSURES
RECOMMENDATION:.
It is respectfully recommended that the City Commission pass the
attached resolution accepting the bid of Floyd Price dba Hi -Tech
Advertiser, a local, Black vendor located at 1011 NW loth Avenue,
Miami, Fl 33136, for the furnishing of Mailing Servicestothe
Department of General Services Administration and Solid Waste on
a contract basis for one year at a first year cost of $7,120.00.
Funds are available from the General Services Administration and
Solid Waste Operating Budget, Account Code No. 421304'Project
Code No. 197006-340.
BACKGROUND:
The Department of General Services Administration and Solid Waste
received bids pursuant to Bid No. 93-94-058 for the furnishing of
Mailing Services on a contract basis for a period of one (1)
year. Four (4) responsive bids were received; a Non -Minority, a
Black, and two (2) Female. As a result of the bid evaluation, it
is - recommended that the award be granted to Floyd Price dba Hi -
Tech Advertiser a local, Black vendor as the lowest most
responsible and responsive bidder in accordance with Bid No. 93
94-058. Funds for this service are available from the Operating
Budget of the General Services Administration and Solid Waste,
Account Code No. 421304, Project No. 197006-340.
Attachments
94_.4 2
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A`�Hii•�"�1i 1 ..'i! •'S".mH.tY
icu-'.: ... . • .. :... i ...... i•
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Bid Tabulation
Sheet
Bid No..93-94-058
-
Bid Amount
Bid Amount
Min.,
Vendor
Item #1
Item #2
Total State.
Dynamic Systems, Inc.
$21,200.
$7,420.
$28,620.
F
.970 W..'MWAB Rd.
Ft. Lauderdale, Fla.
33309
Floyd Price *
$ 5,200.
$1,920.
$ 7,120.
B/M
1011 NW `10 Ave.
Miami, Fla.
All In One Mail Shop
$30,000
$10,000.
$40,000.
F
'12601, SW.130 Street
•
Miami, Fla.
Zip Mailer Co.
1,605.
N/A
$ 1,605.
N/M
5137SW .8.. Street
Miami; Fla. 33134
Vendor located within
City of Miami
limits
9 4 —
142.
AWARD OF_ BID
f."
Bid,, No. 9'��•�4 058
Mailing Services
General Servc®"s
Administration and Solid ^
flF.PART&NT:
Waste
(
pn'a contract basis for one 1)
year, with the
ea h
one".
TVPF OF PURCHASES option. to extend
for three(3)
additional
(1) year periods.
The..;., Department
of General Services
mails
Adminstation and Solid
Waste
aproximately 120,000 pieces of mail per. year.
pOTFNTIAT, BIDDERS: 33
I
R IVED: 4
BIDS`
Account Code No. 421304, Project
No. 197006-340
nTil TAgiIT.ATTQjQ; See Attached
Bid
_.
ATn Ey-ALUATION:
Invitations
Ma;��a Responses
Bid -
31
4
ALL VENDORS... ..........................
MINORITY/FEMALE (MIF) VENDORS.•••••••••
7
2
3
1
Within, City limits ..........
5
0
Registered with city ........
k
2
1
!
Black (B) Vendors ......................
1
1
I
Located within City limits .....
1
0
Registered with City ................
2
2
Female (F') Vendors...••••••••• ••••••••
1
0
Located within 'City limits....••••••
2
0
Registered with City.......•••••••••
!
i
3
0
Hispanic (H):vendors...................
0
0
Located within City limits....••••••
2
0
:.
Registered with City ................
VENDORS
NON MINORITY (NM) ....•..••...•.
24
2
1
0
Located within City limits..........
-
0
"No Bids�� ..............................
1
t
142
94- 14
i
f
LEGAL ADVERTISEMENT
BID N0, 93-94-058
Sealed bids will be received by the City of Miami City Clerk at
her 'office located at 3500 Pan .American Drive Miami Florida
�
33133 not later, than 11:00 A.M. ,7anuary 124 1994
for the furnishing of Mailing Services to the Department 'of
l'
General Services Administration and Solid Waste.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a -goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women .
vendors are advised to contact the City Procurement Office, 1390
NW.'20th Street, Second Floor, Telephone 575-5174.
Local Preference Section 18-52.1(h) of the City Codes as amended,
states' that the City Commission may offer to'a responsible and
responsive local bidder, whose primary office is located in the
City of Miami, the opportunity of accepting a bid at the low bid
amount, if the original bid amount submitted by the local vendor
does not exceed 110 percent of the lowest other responsible and
responsive; bidder.
The City reserves the right to request copies of the
occupational license, professional and/or trade licenses,
f
corporatecharter and any other documents to verify the location
of the firm's primary office.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise�� riy i77
y' �~
(Ad No. , 1722)
ko
Cesar H. Odio
City Manager