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Home My WebLink AboutR-94-0061} A RESOLUTION ACCEPTING THE BIDS OF CAIRNS & BROTHERS FOR THE FURNISHING OF ONE HUNDRED (100) FIREFIGHTING HELMETS, AT A PROPOSED j COST OF $11,830.00, AND HAROLD'S SALES & SERVICE FOR THE FURNISHING OF TWO HUNDRED EIGHT (208) PAIRS OF FIREFIGHTING GLOVES, AND ONE HUNDRED TWENTY-FIVE (128) PAIRS OF FIREFIGHTING BOOTS, AT A PROPOSED AMOUNT OF $13,145.98, FOR A TOTAL PROPOSED AMOUNT OF $24,975.98 FOR THE DEPARTMENT OF FIRE -RESCUE ON A CONTRACT BASIS FOR ONE YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF FIRE -RESCUE FY '93-94 ACCOUNT NO. 280601-075; AUTHORIZING THE CITY MANAGER. TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS CLOTHING, AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to publio notioe, sealed bids were reoeived Deoember 29, 1993 for the furnishing of firefighting gloves, helmets and boats; and WHEREAS, invitations were mailed to eighteen (18) potential bidders and three (3) bids were reoeived; and WHEREAS, funds for this service are available from the Fire-Resoue FY 193-94 Account Code No. 280601-078; and CITY COMMISSION MEETING OF FEB 17 1994 Resolution No, 94- 61 4 ' WHEREAS, the Department of Fire -Rescue is in need to replace worn and damaged protective clothing that provides protection against extreme heat and many other life threatening by-products ' of combustion; and WHEREAS, the City Manager and the Director of the Department of Fire-Resoue recommend that the bids received from Cairns & Brothers and Harold's Sales and Service be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY I OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The December 29, 1993 bids of Cairns & Brothers for the furnishing of one hundred (100) firefighting helmets, at a proposed cost of $11,830.00, and Harold's Sales & Service for the furnishing of two hundred eight (208) pairs of firefighting gloves, and one hundred twenty-five (125) pairs of firefighting boots, at a proposed amount of $13,145.98, for a total proposed amount of $24,975.98, for the Department of Fire-Resoue on a contract basis for one year with the option to extend for an additional one (1) year period is hereby accepted, with funds therefor hereby allocated from the Department of Fire-Resoue FY 193-94 Account No. 280601-075. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order -2- 94- G1 CITY OF MIAMI, FLORIDACA 6 INTER=OFFICE MEMORANDUM To : The Honorable Members of DATE kjV fEB d t00a1 FILE: the City Commission SUBJECT: Recommendation for Resolution and Award of Bid Bid No. 93-94-031 FROM : Cesa io REFERENCES: : Miscellaneous City• ger Firefighting Clothing ENCLOSURES RECOMMENDATION It is recommended that a Resolution be passed permitting the City of Miami Fire -Rescue Department to purchase one hundred (100) Firefighting Helmets from Cairns & Brothers, a non - minority, non -local vendor of Clifton, N.J., at a proposed cost of $11,830.00; two hundred eight (208) Firefighting Gloves, and one hundred twenty five (125) Firefighting Boots from Harold's Sales & Service, a non -minority, non -local vendor { of Marietta, GA, at a proposed cost of $13,145.98, for an annual total cost of $24,975.98. i BACKGROUND The requested clothing will be used by the Miami Fire -Rescue Department to replace worn and damaged clothing. Structural firefighting is one of the most dangerous occupations in America'. Protective clothing provides protection against extreme heat and the many other life threatening by-products of combustion associated with structural firefighting. It is therefore recommended that the award be made to Cairns & Brothers and Harold's Sales & Service, the lowest responsive and responsible bidders, on an as needed basis for one (1) year with the option to extend for an additional one (1) year period. Amount of Bid: $24,975.98 Source of Funds: Fire -Rescue FY 93-94 Account Code: 280601-075 Minority Representation: Three (3) non -minority bids were received. 94- 61 y i rp r` LEGAL ADVERTISEMENT i BID N0, 93-94-031 1.t Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan-American Drive, Miami, Florida 33133 not later than 1100 a.m. December 29, 1993 for the furnishing of Miscellaneous Firefighting Clothing on an as needed basis to the Department of Fire, Rescue and Inspection Services`. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures.for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the. City Procurement Office, 1390 N.W.. 20th Street, Second Floor, Telephone 575-5174. Local Preference Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second_ Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1702) Cesar H. Odio City Manager ---1 MC7 w; M yr M 1 ��►Fient4utrector/g6Wgne r ;Date f APProved for Payment Date # 3 Rev. 12/89 Routingy:: Forward White and Canary to GSA (Procurement Management) and retain Pfnk, copy s . DISTRIBUTION: Whlta - G.S.A.; Canary '. Department r O : Judy S. Carter DATE: January 5, 1994 FILE Chief Procurement Officer - Procurement Management SUBJECT Miscellaneous Firefighting_Clothing Bid No. 93-94-0 1 FROM : imenez, Chief REFERENCES; Dire to f Miami. Fire -Rescue eNcLosuREs}%` This Department has verified available funding with the Department of Budget that funds are available to cover the 'cost of the subject bid in the amount of: $24,975.98 Account Code Number: 280601=075 FINANCE REVIEW & APPROVED BY: CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: NSA NSA Carlos Garcia, Director Eduardo Rodriguez Department of Finance Capital Program Manager BUDGETARY REVIEW & APPROVED BY: -PMaftcrX6r S. Surana, Director B d et Department 3: 9461 i CITY OF, MIAMI, FLORIDA r BID NO. 9:i--y4-Udl BIb•SHEET (Continued) )•. IMPOHT&Ut BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.' IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Termsi NET 30 days (Include cash discount for prompt payment, if any) Additional discount of -0 if awarded all items. Warranty and/or guarantee: all items bid carryfull manufacturers warranty De1ivery:7-21 calendar days required upon receipt of Purchase Order or Notice of Award. As above Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: MS. Geraldine Lockaby Ms. Gerladine Lockaby(Pres dent Mr. Jerry Lockaby(Vice President) Mrs. Rebeca Tuck (Secretary/Treaurer a) List principal business address: (street address) 978 Industrial Park Drive, Marietta, Ga. 30062 b) List all other offices located in the State of Florida: (street address) NONE (Please use the back of this page if more space is necessary) MINORITY PROOUR_F ENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 ae amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with a13 applicable substantive and procedural provisions th n, incluZ;,amendments then ~,Bidder: Harold's Sales & SRVC Signat (company name) 44 Date: 12/27/93 Print Name: KEITH B. BOYD Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [ ] HISPANIC [ J FEMALE AFFIRMATIVE A _ TON PTAN If•firm has an existing plan, effective date of implementation: 7 /91 If firm does not have an existing plan, the Successful Bidder(s) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi I for sample. r t Bidder:— Harnl�'a ca�p� SiC re:or J — Serui.ce- (company name) ML�IRE TO COMPLETE, SIGN. AND -RETURN THIS FORM MAY DI40uAi IFY TH SI gID• 94- 61 "CITY OF MIAMI, FLORIDP. BID NO. y3-94-U3i BID SHEET (Continued) ) 'IMPORTANTt.BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED 'ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID.OPENING. IF `SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE: Terms:Net 30-Days - (Include cash discount for prompt payment, if any) Additional discount of yS if awarded all items. Warranty and/or guarantee: Lifetime Ltd. Warranty 5 Year Guarantee Delivery': 60 calendar days required upon receipt of Purchase Order or Notice of. Award. 60 Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the specifications, General conditions,_ Special Conditions, and General Information to Bidders, we agree to furnish the Item(e) at Prices Indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Christopher E. Coombs - President. William T. Mc Cutcheon - V.P. a) List principal business address: (street address) 60.Webro Road, Clifton, NJ 07012 -b) List all other offices located in the State of. Florida: (street address) None (Please use the back of this page if more space is necessary) MINORITY ROCURF RNT CO P .TAN _F The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including a ndments thereto. ,Bidder: Cairns & Brother, Inc. Signature- t. (company name) Date: 20 December 1993 Print Nam rr W. Gordon Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE Ap' T M IVE ACTT_ON PLAN If. firm has an existing plan, effective date of implementation: N/A If firm does not have an existing plan, the Successful Bidder(s) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi I for sample. �'J Bidder: Cairns & Brother, Inc. Signatur / (company name) FAILURE 94- s1 . TAaUL.AT_ION. OF BIDS..„ FOR, MISCELLANEOUS•�'ZREFIGHTING.:-CLOTHING BID NO; 93-94-031 r t City Menopleir, City CIwh 7.0 00' • � � �•l:#�5h.�;�waf1�4�'41�C•� ,�i•7•i��lCir.I: 1 � Pr8coOEM ®� ENAM ..., �eei ia®s®�■r� iiiii39 c "N - IT i AW RD OF BID Bid No. 93-94-03� a ' - Miscellaneous. Firefighter Clothing DEPARTMENT: "'Fire -Rescue -TYPE'OF PURCHASE: Contract basis for one (1) year withJ``the option to extend for an additional one (1) year period. To replace worn and damaged clothing. ' :'POT ENTIAL:BIDDERS: 18 BIDS RECEIVED: 3 FUNDS: Fire -Rescue FY 93-94 Account Code No. 280601- 075. BTD TABULATION: SEE ATTACHED BID'EVALUATION: Bid Invitations Bid Mailed ResBonses ALL VENDORS ............................ 18 3 MINORITY�FEMALE (M/F) VENDORS.......... 1 0 Within City limits .................. 1 0 ,. Registered -with City ................ - 1 0 Black;(B) Vendors..: ................... 0 0 0 Locatedwithin City limits.......... 0 Registered with City ................ 0 0 • Female (F) Vendors .... ................ 1 0 0 Located within Citylimits.......... 1 Registered with City. ............... 1 0 Hispanic (H) Vendors... 0 0 0 Located within City limits..'........ Registered with City..' .............. 0 0 NON MINORITY (NM) VENDORS .............. 17 3 Located within City limits.......... 0 0 I'No Bids" .................. ....... .. - 1 1e . 9 4- 61