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Home My WebLink AboutR-94-00021-94-4 12/13/98 RESOLUTION NO.9 4 - 2 A RESOLUTION ACCEPTING THE BID OF CORE CONCEPTS FOR THE FURNISHING OF 15 OFFICE CHAIRS AT A TOTAL PROPOSED AMOUNT OF $6,932.32, ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT SPECIAL REVENUE FUND, PROJECT NO. 196002, INDEX CODE 290461-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received October 4, 1993 for the furnishing of 15 office chairs for the Department of Police; and WHEREAS, invitations were mailed to thirty-nine (39) potential bidders and two (2) bids were received; and WHEREAS, funds for this purchase are available from the Police Department E-911 Special Revenue Fund, Project No. 196002, Index Code 290461-840; and WHEREAS, this acquisition will be used by the Police Department to replace worn and or damaged office chairs; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Core Concepts be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY C4M3USSION MEETING OF JA N 1 3 1994 Resolution No. 94— 2 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The October 4, 1993 bid of Core Concepts for the furnishing of 15 Office Chairs to the Department of Police at a total proposed amount of $6,932.32 is hereby accepted, with funds therefor hereby allocated from the E-911 Special Revenue Fund, Project No. 196002, Index Code No. 290461-840. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13th day of January 1994. STEP EN P. C , MAYOR ATTEST: (d-111 MATTY HIRAI , C T ERK PREPARED AND APPROVED BY: i RAFAEL 0. DIAZ / DEPUTY CITY ATTORN Y APPROVED AS TO FORM AND CORRECTNESS: NN J S, II CITY AT NEY -2- 94- 2 13 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA=3;''. ' DATE UAN 4 1994 : �`. ' FILE The Honorable Mayor and Members of the City Commission SUEUECT REFERENCES: Ces io City ager ENCLOSURES Award of Bid No. 92-93-167 Communications Office Chairs It is respectfully recommended that the bid of Core Concepts, a non -minority vendor, whose principal place of business is 5600 Coach House Circle, Suite F, Boca Raton, F1 33486, for the provision of 15 office chairs, at a cost not to exceed $6,933, be approved. Funding is to be from the E-911 Special Revenue Fund, Project No. 196002, Index Code 290461-840. BACKGROUND: The Police Department reviewed the bids submitted for the provision of 15 office chairs to be utilized for the Communications Section E-911 calltaker positions. The bid of Core Concepts was the lowest bid meeting the department's requirements and specifications. On September 20, 1993, bid packages were distributed to 8 prospective vendors. On October 4, 1993, bids were opened, with 2 vendors submitting bids and 6 vendors submitting "no -bids." Both vendors submitting bids are non -minorities, located outside the City of Miami. It is, therefore, recommended that the Core Concepts, for the provision of 15 office chairs, be accepted. Funding, in an amount not to exceed $6,933, is available through the E-911 Special Revenue Fund, Project No. 196002, Index Code 290461-840. e A I'l 13-1 94- 2 _N ! The Honorable Mayor and Members of the City Commission Amount of Bid $6,933 Cost estimate/Budgeted Amount: $6,933 Source of Funds: E-911 Special Revenue Fund Project No. 196002, Index Code 290461-840 inoritv Representation: Non -Minority Vendor Public Hearings/Notices N/A Assessable Project: N/A 0 Page 2 % of Cost Estimate: 100% 94- 2 •P1',0%KEMbYr MANAGULAV%►I1 ��_Ji� i ii%.i4ti$4 1 l,l11 V1- lq(M.111"' rY � CITY OF MIAMi, FLORIDA INFER-OPPICE MEMORANDUM it fv DATE ; NOV 0 1 1993 Fd.i Judy $ . carter Chief Pr4c-ureroant Officer SuWIV Award of Bid No. 92-93-167 Communtoratidns Qflice Chatre PROM ' c Z .. Qf�+.,� REFEREN01:d 9 i.ef of Potiae �.Nc�osunl-sl: This department has verified that funds are avoilable with the E- 911 proglraln monpLger, to cover the cost Of purchasing 15 office chalra, at a cost not to exceed $6,933. runtling Is to be front the 3-911 speo.Latl Revenue ruAnd, kxo feet No. 196002, Index Code 240461-040. FINANCE REVIEW 6 APPROVED SYi f. !',alma TA- rC a, DIj� ts%;_Uo" Department of Finance SUDOETARY i viaW & APPROVED B'Y t bMMChar Bu,rWnn, DireatDr E►epartiment of Budget ADDITIONAL APPROVAL$ City Manag6r f e t}ff i 3 lager, (Thins form properly signed in part of the bid evaluation and rseommertda►tion peakago to be placed on the agenda and must Im attached to the resolution cover mQmorandum.) 3 94- 2 1.11:r 17`t11 305 573 5180 P.02 Bid No. 92-93-167 Office Chairs Police Single Purchase To replace worn and damaged chairs, 39 2 E-911 Special Revenue Fund, Project No. 196002, Index Code 290461-840. SEE ATTACHED ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors..... ........... Located within City limits......... Registered with City ............... Female (F) Vendors. ........... Located within City limits......... Registered with City ............... Hispanic (H) Vendors... ............. Located within City limits......... Registered with City.............. NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Mailed 39 24 2 4 3 0 0 8 0 2 13 2 2 15 I Bid Responses 2 0 0 0 0 0 0 0 0 0 0 0 0 2 0 6 MM S 2 5 I ' 1 Reason for NOT awarding to local vendor: Local vendor did not respond to this invitation to bid. Reason(s) for NO BIDS are as follows: Classic Stationers, Inc.- "We don't stock specified items" Southern Business -"We don't carry these items" J.C. White Office Furniture- No Bid-- No Reason Corporate Technologies, Inc. "Don't carry line of chairs" Seco Supplies - "Can't Compete" Abdul Rehman- "Not bidding- can only provide a substitute" RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO CORE CONCEPTS SE A NON- NORITY, NON -LOCAL VENDOR AT A TOTAL PROPOSED NT OF $6,,32.32. , Chief Procurement ficer .?, &2_3 Date 94- 2 IAQUL/ F ION C7r= E]IL)S rC)l'1 04EF- lE _Cq(A /.p 'S t Cloy Alenep.+, City CIu4 r 99 N.e.l..al by the GA Iy C.—Itien, City CI.A. Cloy .1 Alle.ei, Fl.ride Il.m UESCnIPIIDII u mI Unll Unit Unll Unit Unll Il.. gj•y mice Tn1el Pric. telel Plitt ielol Price Tetel mitt Tavel Plitt Tell 577. sZ� y6 ,10-- t -lk ee i'/ Z /�! fi/'✓f�G �iL �G/�/9 //2 `7 G /ri. SV Lj �;iG,S-0 3i Sr: LS Z 7147.'7f ln"EGULA"ITIES LEGEND. A _ 14 Pn«.r•el. Allern.y D _ Ile Allide•U n. le Cepll.l S S..Plv..1 (1-4-1 C.r..p..•y C C.ar.cl.d E.lenuen. D _ Propn.nl Uneipn.d at Irnpiep.rlr S-pn.d .r Iie Corpm.I. Srol Innnall•d floor PI I Ipit 0111' r_ 13 _ int+rep.. MId Donal 11 _ Cor�.uYd Did 1_ 1 eo e� r. n, ,N v I r IS nECOIdIdCIJDED TIIAT el J Z '`/ 3 - / G % BID �1� "%3- L F )0111 M0. DID rMt 3 DISCOVERY CHAIRS AND-7 MANAGER CHAIRS DID M is 92-93-167 DATE 'ID(S) OPSNM OCTOBER 4, 1993 11:00 a/m . 6't IOTA �ID_�O1tD�er� �iDDER PID •_IRVNS ASEIRRIS CHECK C --------------------- r13llUL REIiAIAIQ See attached Bid. CORE CONCEPTS, SE COREL CORP. SEATING INC. NO BID: CLASSIC STATIONERS INC. SOUTHERN BUSINESS • --lam-�--- J.C. WHITE OFFICE FURNITURE CORPORATE TEMIJOLOGIES, INC. M- �rw- -----l----- wow-!ll--l.-�.! SECO SUPPLIES, INC., -- --------------- ! ------------------- --l----- Nw -----M-! w--- lM----w---l-w-lf- -1----lWY-ll�w�-M- !y__!_MlNM!!w -- N-YIM-w�--- - NY►wa -l1---- -- -M---Ms-M w-w►----wMw-- --------------;__ w-+ �--�►-e_...w-N-- -- - -- -ow-sll l►--s+-rtiMw- ------------w-----w-_ / // L�Ireceived (_L) envelopes on behalf of {Parioa r Calvin` bids' GSA/Solid Waste -Procurement Division (-- ----------------------------on ..LQ --9 .- ___-_w-� BIGNEDs epu—tj Ci� Glir—k LEGAL ADVERTISEMENT BrD NO. 22-93-167 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 11:00 a.m. October 4, 1993 for the furnishing of approximately eight (8) Discovery Chairs Model 60259 and seven (7) Manager Chairs Model 60001 for the Police Department. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be ( rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid is not more than ten percent (10%) in excess of the lowest other responsible bidder. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1349) Cesar H. Odio City Manager w � <C--)n rn NJ M rn r' w 0 Z '`. City of Miami 13.49 This number must REQUISITION! FOR ADVERTISEMENT appear In the t "'•"� advertisement. INSTRUCTIONS! Please Woe -attach t 1. Department: Division: POLICE2. 3. Account 'Code number: 4. Is this a confirmation: [ 5. Prepared b�y ROBIN MING BOCLAIR 290461-e287 ❑ Yes No 6. Size 'of advertisement: 7, Startin date: 9/17/ 3 8.- Telephone number: 575-5174 legal 9. Number of times this advertisement Is to be 10. Type of advertisement: ubiished: one U Legal ❑ Classified ❑ Display 11. Remarks: Bid no. 92-93-167 Office Chairs 12. Publication Date(s) of Invoice No. Amount Advertisement MIAMI REVIEW . MIAMI TIMES DIARIO LAS A.1VIERICAS m rQ M 'x a M i w i o f i 1 a i 13. ❑ Approved ❑ Disapproved Qepartment Director/ esig�iee Date r Approved for Payment Date C CGS/PC 503 Rev. 12/89 I Routin t3U Forward rw r Whiite hite -G.d Canary Ca nary G.S.A. S.A. (Procurement Management) and retain Pink copy.