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Home My WebLink AboutR-94-0001J-94--8 12/29/93 RESOLUTION NO. 94 A RESOLUTION ACCEPTING THE BID OF EVACO, INC. FOR THE TYPESETTING AND LAYOUT OF THE CITY OF MIAMI'S ANNUAL FINANCIAL REPORT AS REQUIRED BY STATE LAW ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/GRAPHIC REPRODUCTIONS DIVISION AT A TOTAL PROPOSED COST OF $11,000.00; ALLOCATING FUNDS THEREFOR FROM GENERAL SERVICES ADMINISTRATION AND SOLID WASTE, GRAPHIC REPRODUCTIONS DIVISION, ACCOUNT CODE NO. 420501-680; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE AND THEREAFTER TO EXTEND SAID CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME PRICE, TERMS AND CONDITIONS AND SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received November 24, 1993 for the typesetting and layout of the City of Miami's annual financial report on a contract basis for one (1) year with the option to extend for an additional one (1) year period; and WHEREAS, invitations were mailed to thirty-six (36) potential bidders and one (1) bid was received; and CITY COMUSSION YKEETING OF JAN 1 3 1994 Resolution Na 94- 1 WHEREAS, funds for this service are available from the General Services Administration and Solid Waste/Graphic Reproductions Division, Account Code No. 420501-680; and WHEREAS, the Department of General Services Administration and Solid Waste/Graphic Reproductions Division has to have the City of Miami's Annual Financial Report printed as required by the State of Florida; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration and i Solid Waste recommend that the bid received from Evaoo, Inc. be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference i thereto and incorporated herein as if fully set forth in this Section. Section 2. The November 24, 1993 bid of Evaoo, Inc. for the typesetting and layout of the City of Miami's annual financial report, on a contract basis for one (1) year with the option to extend for an additional one (1) year period, at a total proposed cost of $11,000.00 is hereby accepted, with funds therefor hereby allocated from the Department of General Services Administration and Solid Waste, Graphic Reproductions Division, Account Code No. 420501-680. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order -2- 9 4 - 1 I 4 i for this servioe and thereafter to extend said oontraot for an additional. one (1) year period at the same prioe, terms, and conditions subjeot to the availability of funds. Seotion 4. This Resolution shall beoome effective immediately upon its adoption. PASSED AND ADOPTED this 13th day of January 1994. SrYEPHEN P. CL RK, MAYOR ATTEST: s ATTY HIRAI CITY CLERK PREPARED AND APPROVED BY: CARMEN L. LEON ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: i A. QUtk4N S, III CITY ATTO EY CLL:osk:M4075 94- MKZ CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM I, To Honorable Mayor and Members DATE : JAN 100 FILE of the City Commission SUBJECT: Resolution Authorizing Award of Bid #93-94-009 Comprehensive Annual Financial Report FROM Ces dio REFERENCES: Typesetting, Layout and C i tOner Printing of 50 Books ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding the furnishing of typesetting, layout and printing of fifty (50) Comprehensive Annual Financial Reports on a contract basis for a period of one (1) year with the option to extend for an additional one (1) year period to Evaco, Inc., a non -minority vendor located within City limits, at 100 Chopin Plaza, Miami, Florida 33131. The sole bid from Evaco, Inc. is the only responsible and responsive bid and meets all the requirements in accordance with bid no. 93-94-009. The total cost associated with this project is estimated at $11,000.00 with funds available from the Department of General Services Administration and Solid Waste, Graphic Reproductions Division's Account No. 420501-680. BACKGROUND: The Department of General Services Administration and Solid Waste, Graphic Reproductions Division, has received one (1) bid and four (4) no bids. pursuant to bid no. 93-94-009, for furnishing the typesetting, layout and printing of fifty (50) Comprehensive Annual Financial Reports as required by State of Florida Law. Evaco, Inc. submitted the sole bid which has been analyzed and has been determined to be responsible and responsive. As a result, award is being recommended to Evaco, Inc., a non -minority vendor located within City of Miami limits at 100 Chopin Plaza, Miami, Florida 33131. The total cost associated with this project is estimated at $11,000.00. Funds for this purchase are available from the 1993-94 budget of the Graphic Reproductions Division, Account No. 420501-680. AMOUNT OF BID: $11,000.00 SOURCE OF FUNDS: 1993-94 Graphic Reproductions Division's Account No. 420501-680 MINORITY PARTICIPATION: Award is to a non -minority vendor located within City limits. 94- 1 13) = TYPESETTING AND L&MU OF THE. rTly DE MTADU41WAWCZ DEPA RENT "CCMPREHENSIVE ANNUAL FINANCIAT REPORT" ':D !C. s 93-94-009 31ATZ IM(S) OPENED: NOS R 24, 1993 10:30 AM------ c- TOTAL �2D_�ORD�ot� IbbE1t ID ♦%OrVS CASE1=RIS CHECK �4�------------- EUACO, INC. $5,300.00 NO BID' AVANTI, INC. A C GRAPHICS AMERICAN NATIONAL ENVIRONMENTAL TECHNIQUES --wm.r mYrM em Y.w ------------------ —ew00m--NrMM_r_N _O_ ra _se m-rra�ae sqa —_ —M•oer _e 6_+._m.em.r a_M e_me—.►r ra—w.+ bOsa�►p a—rm w_mrYIYM—w --------------------- -- --L------------- e—_r�rMwsm---�� m __ewa M— mawmMa_m.6em _e ►—.—aew ee w®mir.w —eMe_—w—Mrm— ---fw_rr_-rww•s .— —.------------ -.a—�r—sO_a—_tea Mew—wmN we e� r^— m+—r ram•+a_•p +mwM'r--- v'---r_w------ I received ( ) envelope$ on behalf of e soar _oivi bids) G, /Solid :►aste- ocurement Division- _w__ -� (CitT partttsat)-'___. ____-___w sIGNEDt (Diputjg—Ce,,- -1 a RECEIVFn '93 NOV 24 A10 :30 MATTY HIRAI CITY CLERK CITY OF MIAMI, I -LA. r LEGAL ADVERTISEMENT BID NO. 93-94-009 Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 10t30 A.M. November 24, 1993 for the Typesetting and Layout of the City of Miami/Finance Department "Comprehensive Annual Financial Report" and (xerographic) printing of 50 copies for the Department of General Services Administration and Solid Waste Department - Graphic Reproductions Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Local Preference- Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 1443) Cesar H. Odio City Manager --. TJ cc t '- City of Miami �. � Wilt:t°, REQUISITION FOR Q ADVERTISEMENT This number must appear in the advertisement. INSTNUCY'IONS: Pleati type and 2ttach a. copy of the.advertill ment-with this reaulaltion.. 1. Depa.rtmehtt • 2. Division: GS�4 GRAPHIC REPBOUCTION 3. Account Code, number: 4. Is this a confirmation: 5. Prepared byy 420501-287 Eli Yes KI No ROBIN I�BOCLAIR 6. Size. of advertisement: 7. Starting date: 8. Telephone number: legal November 9, 1993 575-5174 9. Number of times this advertisement is to be 10. Tye of advertisement: published: one (1) Legal ❑ Classified ❑ Display 11. Remarks: Bid No. 93--94-009 12. r Date(s) of • Advertisement Invoice No. Amount Publication MIAMI REVIEW MIAMI TIMES DIARIONLAS AMERICAS z _TI . I.r EED • "D -M��y0 W 13. ❑ Approved ❑ Disapproved Department Director/Design a Date Approved for Payment Date j. C IGS/PC 503 Rev. 12/89 Routing Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. YH7 rnlw I MIM. Alilla - VN.f,., Vallalr - VOPa111110111 CITY OF MIAMI-+ �105t3�tiu1U71 �r l SENT BY�PROCLREMENT MANAGEMENT,?: -i3-93 ;10:47AM &III,,,,, „�,,,,,,!�„uI r1 / VI 11NVY `" J►:," 1! L11 �l hvtun��.;:,u�: ,►k4�r►t��I lt- tt-off t � W.t'IM 1 �•i l e .. 141A114t su7or;xiuut IF 1r CITY OF MIAMI, FLORIDA INTER-OFFICIE MEMORANDUM Yc . ►7udy S. Carter DATE ; pi:.t Chief rroaur&ment Officer Did Hal V3-94-000 TyptlaetUng, Layout & printino of Annual rAOU : A��E�„.ea • Financial Deport Rf11i1{ltatlt City Manager kWWSUR@k The Dopartment of ae4oral services and solid Was to0 Graphic Rlproduotions Division hae verified available funding with the Degart>geent of Haxiagement and Budget that funds are available to coVer the coat of the subject bid in the Lmount of $11,000.00, mY 93-64 operating Budget, Acc+o=t Code No. 420501-680. BUDGET#RY IZVXZw a APPROVED BY-. anohar surano. AA$Lxt&nt City Manager w <:a Dorartmeat of Wanogemant s•nudget G. (,��1 Mrs Y i t I Post-h- brand tax transmittal memo 7671 M F �/ r _ °4- 1 CITY OF MIAMI, FLORIDA BID SHEET (Continued) BID NO. 93-94-009 IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NF.T An (Include cash discount for prompt payment, if any) Additional discount of-' N/A % if awarded all items. Warranty and/or guarantee: NOT REQUESTED AT THIS TIME Delivery: calendar days required upon receipt of Purchase Order or Notice of Award. Number of calendar days required to complete work after start. In accordance with the. Invitation to conditions, and General Information to indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): JOSEPH H. EVANS Bid, the Specifications, General Conditions, Special Bidders, we agree to furnish the Items) at Prices NAMES OF COMPANY OFFICER(S): JOSEPH -H. EVANS LYNN D. EVANS LYNN D. EVANS a) List principal business address: (street address) 201 S. BISCAYNE BLVD - #910, MIAMI, FL 33131 b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) MIMETTY PRdCL 1lMRNT CAMPL.IANCE The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 ae amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, inc 4'ing any amendments thereto. Bidder: EVACO INC. Signature: / (company name) Date: / r 7_ 3 14) 3 Print Nam �� s �, 1=1 • `� vs N s Indicate if Business is 51% Minority -owned: (Check 2= box only) [ j BLACK [ ] HISPANIC [ j FEMALE AFFI RNAT?VR AMTON PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. I for sample. Bidder: EVACO INC. Signature:'Z4/ (company name) FA11 URE TO COMPLETE, SIGN. ADD_..RETU"__T1I_S_FMM required t See Appendi PAThIrk"XGUM-1-11 I: • • • • 1_ 1 1 . ITE Typesetting and Layout of the City of Miami Annual Report DEPARTMENT: General Services Administration and Solid Waste/Graphic Reproductions Division. TYPE OF PURCHASE: Contract basis for one (1) year with the option to extend for an additional one (1) year period. REASON: State of Florida Law requires that financial reports by printed. POTENTIAL BIDDERS: 36 BIDS RECEIVED: 1 FUNDS: General Services Administation and Solid Waste/Graphic Reproductions Division, Account Code 420501-680. BID TABULATION: EVACO, INC. - $11,000.00 BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 36 1 MINORITY/FEMALE (M/F) VENDORS.......... 25 0 Within City limits .................. 3 0 Registered with City ................ 8 0 Black (B) Vendors .. .. ... ............ 9 0 Located within City limits.......... 0 0 Registered with City ................ 5 0 Female (F) Vendors. .. ............ 8 0 Located within City limits.......... 1 0 Registered with City ................ 1 0 Hispanic (H) Vendors.. ............ 8 0 Located within City limits.......... 2 0 Registered with City ................ 2 0 NON MINORITY (NM) VENDORS .............. 11 1 Located within City limits.......... 2 1 "No Bids... ............................ - 4 ;1 94- 1 SENT BY:PROCUREMENT MANAGEMENT: 1*\ 4-94 ; 9:23AM : CITY OF ',AM1 8058581707:# 2/ 2 Reasons for "No Bits" are as follows: Avanti, Inc.- time ontrAints A.C. Graphic- job 15 too small American National- to not offer this service Environmental Terhn ques- unable to meet specifications RECOMMEEDATIONt IT IS RECOMMENDED'THAT AWARD BE MADE TO EVACO, INC LOCAL, NON -MINORITY VENDOR AT A TOTAL PROPOSED COST /O'F� $11, 000 .,000. Ch,i.ef Procur ent 0 ioer ;9 Date 94-