HomeMy WebLinkAboutO-11130}
J-94-120
3/31/94 0
ORDnMCE NO. -
WHE AS, pursuant to Resolution No. 93-766, adopted December 16, 1993,
the City Commission established a committee known as the City's Boards and.
Committees Review Committee and directed said Committee to evaluate the
performance and effectiveness of each existing City board and committee and
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make recommendations to the .City Commission regarding the continuation,
abolishment or consolidation of said boards and committees and of any changes
which should, be made. in the membership, function or any other characteristic
of said boaxds and committees; and
WHEREAS, pursuant to the City Commission's directive, the City's Boards
and Committees Review Committee held meetings and rendered a report making
findings ngs and recommendations to the City Commission, at its meeting of
February 17, 1994; and
WHEREAS, the City Commission wishes to adopt the City's Boards and
Committees Review Committee's recommendations contained hereinbelow, and to
amend. the Code of the City of Miami, as amended to reflect the adoption of
said recommendations;
NOW ER • ORDAINED COMMISSION OF r OF r r
W 5 1A
Section 1. The recitals and findings contained in the Preamble to
this Ordinance are hereby adopted by reference thereto and incorporated herein
as if fully set forth in this Section.
Section 2. The following boards shall be abolished as of the
effective date of this Office:
Youth Gang Task Force
Youth Advisory Council
Wynwood SM Advisory Council
Visions 2000
Asian Village Committee
Unsafe Structures Board.
Bayside Minority Foundation
Park Advisory Board
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Overtown Independent Review Panel
Office of Professional Compliance Advisory Board
Northeast Area Task Force
Any funds or assets in the possession of any board
abolished pursuant to this Section shall be released and delivered to the
City.
Section 3. As of the effective date of this Ordinance, the
following boards shall have the number of members as designated hereinbelow:
Affirmative Action Advisory Board (14)
Bayfront Park Management Trust (9)
Citywide Community Development Advisory Board (18)
Civil Service Board (5 )
Coconut Grove Standing Festival Committee (5)
Code Enforcement Board (7) and (2) Alternates
Downtown Development Authority (11)
Overtown Advisory Board (15)
Planning Advisory Board. (9) and (1) Alternate
Zoning Board (9) and (1) Alternate
Street Codesignation Review Committeee (5)
Occupational. License Equity Study Commission (5)
Committee on Ecology and Beautification (50)
Commission on the Status of Women (25)
Tax -Exempt Property Steering Committee (5)
Audit Advisory Committee (5)
Coconut Grove Parking Advisory Committee (9)
Urban Development Review Board (9) and (1) Alternate
Latin Quarter Review Board. (10)
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Off -Street Parking Board (5)
Nuisance Abatement Board (5)
International Trade Board (15)
Historic and Environmental Preservation Board (9)
and. (1) Alternate
Health Facilities Advisory Board (5)
Miami Sports and. Exhibition Authority (11)
Waterfront Advisory Board (10) and (1) Alternate
Property and Asset Review Committee (5)
Budget and Finances Review Committee (5 )
Section 4. The terms of all current members of the boards listed.
in Section 3 hereinabove, sha1.1 terminate as of the effective date of this
Ordinance; however said members may continue to serve until their successors
are appointed. The following boards are not included under this Section:
Civil Service Board
Off -Street Parking Board, of the City of Miami
Code Enforcement Board
Affirmative Action Advisory Board
Planning Advisory Board
Zoning Board
Section 5. The following article, consisting of Sections 2-425
through 2-436, is hereby added to Chapter 2 of the Code of the City of Miami,
Florida, as amended., to read as follows:
"ARTICLE XIII. STANDARDS FOR CREATION
AND RENEW OF BOARDS GENERALLY
T y
Sec. 2-425. All of the requirements contained, in this
Article shall apply to all Boards of the City of Miami unless
there is any statutory provision to the contrary.
Sec. 2-426. Definition of Board.
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The term "board" is defined, to include every agency,
authority, advisoryboard, regulatory board, quasijudicial board,
semiautonomous instrumentality, committee, task force or any other
citizens' group created and funded in whole or in part by the City
Commission. The foregoing notwithstanding, this article sha.11 not
apply to citizen groups created., for specific advisory purposes
where such group's existence is limited to a period of less than
one (1) year nor to the Fire Fighters' and Police Officers'
Retirement Trust or the General Employees' and Sanitation
Employee's Retirement Trust Boards. Except as otherwise provided.
-herein or in the city charter, "City boards" and "citizens'
advisory groups" shall only be created .by action of the City
Commission, and only the City Commission, as a body, may appoint
the members to such boards and groups.
Sec. 2-427. Creation of Newl Boards.
(a) All City boards created after the effective date of
this article shall be created only by ordinance. Such ordinance
shall set forth the board's purpose, function, power,
responsibility, jurisdiction, membership requirements and
restrictions, terms and conditions of appointment to or removal
from the board, and the specific staff support, if any, to be
provided to the board. The ordinance shall also provide for an
annual report, either oral or written, to the City Commission.
(b) After passage on first reading of an ordinance
creating a new board and prior to the second reading of said
ordinance, the City Manager shall suhmit to the City. Commission, a
report setting forth the following information concerning the
proposed new board:
(1) For boards other than advisory boards, whether the
establishment of the board will create sufficient betterment
to the community to justify the City Commission's delegation
of a portion of its authority.
(2) Whether another board or agency, either public or private,
which is already in existence could serve the same purpose.
(3) The costs, both direct and indirect, of establishing and
maintaining the board.
(4) Whether the board is necessary to enable the City to obtain
State or federal grants or other financing.
(5) For boards other than advisory boards, whether the board
should have bonding authority.
(6) For boards other than advisory boards, whether the Board
should have final authority to enter- into contracts and
spend City funds, or whether its contracts and expenditures
must be ratified by the City Commission.
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(7) Whether the creation of a new board is the best method of
achieving the benefit desired.
(c) The second reading shall be held no earlier than
fifteen (15) days after passage on first reading of the ordinance
creating said board.
Sec. 2-428. Membership on Boards.
All members of city boards shall either be pit
residents of the City of Miami or work or maintain a business in
the City of Miami., and shall have good reputations for integrity
and community service. In addition, all board members should have
demonstrated an interest in the field, activity or sphere covered
by the board. Each board shall include at least one (1) member
whose livelihood does not depend on the area regulated,
administered or dealt with by the board.
Unless the City Commission by four -fifths vote of its
membership waives the requirement that board members either reside
in the City of Miami or work or maintain a business in the City of
Miami, any member of a City board who ceases to be a resident of
the City of Miami and/or ceases to work or maintain a business in
the City of Miami during the term of his or her office shall
immediately advise the City Clerk. Upon being advised by the City
Clerk of such circumstances, the City Commission shall declare the
position to be vacant and shall promptly fill the same.
The primary consideration in appointing board members shall
be to provide the board with the needed technical, professional,
financial, business or administrative expertise. The membership
of each board should be representative of the community at -large
and should reflect the racial, ethnic and cultural make-up of the
community.
No member of any City board shall become a candidate for
elective political office during his or her term. Should any
member of a City board qualify as a candidate for elective
political office, such qualification, shall be deemed a tender of
resignation from such board.
Sec. 2-429. Terms of Office.
(a) The terms of office of the members of each board shall
run concurrently with the term of office of the commissioner that
nominates each member. When the nominating commissioner leaves
office the board member's term shall expire.
(b) No board member shall serve more than eight (8)
consecutive years on any one board. The provisions of this
section shall be applied prospectively to current board members.
Nothing set forth in the subsection above sha1.l prohibit any
individual from being reappointed to a City board after a hiatus
of two (2) years.
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Sec. 2-430 . AttaxIance Requirement.
Notwithstarcing any other provision of this Code, any board
member shall be automatically removed if, in a given calendar
year; (i) he or she is absent from three (3) consecutive meetings;
or, (ii) if he or she is absent from Ifour (4) of the board's
meetings; .(iii) .provided that regardless of their. compliance with.
subsection (i) and (ii) hereinabove, members must attend at least
fifty (50%) percent of all the board meetings held during a year.
A member of a City board shall be deemed absent from a meeting
when he or she is not present at the meeting at least seventy-five
percent (75%) of its duration. The provisions of this seotion may
be waived by a four -fifths vote of the members of the full City
Commission.
Sec. 2-431. Quorum Requirements .
A quorum for all boards' meetings shall consist of fifty
percent (50%) plus one of the board's total membership. The
decision of a majority of the board members present and voting at
a meeting at which a quorum is present shall be the decision of
the board.
Sec. 2-432. Notice to City Clerk of Board Meetings.
All City boards shall provide the City Clerk written notice
of their meetings at least seven (7) days prior to such meetings,
except in the case of emergency meetings.
Sec. 2-433. City Clerk to Keep Records of Boards.
The City Clerk or his/her designee shall serve as li as On
between the City Commission and all City boards. He/she shall
prepare a standard form to be used by all boards to report their
members' attendance to their meetings. All City boax+ds shall
submit copies of the Minutes of their meetings and records of
their members' attendance to said meetings to the City Clerk
within five (5) days after each meeting. The City Clerk shall
inform the City Commission whenever a board member has exceeded
the number of permissible absences and said board member will be
automatically removed from the board.. The City Clerk shall then
inform the City Commission in writing that the position has been
declared vacant and a successor member must be promptly appointed
to fill the vacancy.
Sec. 2-434. Annual Report.
Commencing with the year 1995, each City Board and Committee
shall report in the following manner:
(a) By January 15, 1995, and thereafter by January 15th of
each subsequent year, its oha xperson shall submit a
report, approved by the board, to the City Manager
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setting forth the following information concerning the
board:
(1) Whether the board is serving the purpose for
which it was created.
(2) whether the board is serving current community
needs.
(3) A list of the board's major accomplishments.
(4) Whether there is any other board, either public
or private, which would better serve the
function of the board.
(5) Whether the ordinance creating the board should
be amended to better enable the board to serve
the purpose for which it was created.
(6) Whether the board's membership requirements
should be modified.
(7) The cost, both direct and indirect, of
maintaining the board.
Sec. 2-435. NET Administrator as Liaison. to Boards.
Each NET (Neighborhood Enhancement Team) Administrator of
the City shall be the City Administration's liaison to boards
which operate within its geographical area of responsibility.
Sec. 2-436. "Sunset" Review of Boards.
Commencing with the year 1995, each City board sha11 be
reviewed in the following maxmer:
(a) By February 15th of the year in which a board is to be
reviewed, the City Manager shall deliver to the City
Commission the report submitted by the chairperson of
each board pursuant to Sec. 2-433 hereinabove,
together with any recommendation or comments the City
Manager desires to submit.
(b) During the month of March of each year in which a
board is to be reviewed, the chairperson shall make an
oral presentation to the City Commission. Said
presentation shall be based on the report set forth in
Sec. 2-433 hereinabove. At the conclusion of the oral
presentation by the board's chairperson, any
individual Commissioner may request the formation of a
special purpose board, (hereinafter referred to as the
"SPB"), consisting of five (5) members appointed by
the City Commission. The SPB shall evaluate the
chairperson's report, the City Manager's
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recommendations and any other information it deems
relevant to determine whether the board being reviewed
shall continue in its present form. The SPB shall
make a report to the full Commission within ninety
(90) days.
(c) At the conclusion of this review process, the City
Commission shall determine whether to abolish,
continue, consolidate or modify the board for the
ensuing four (4) years thereafter. Nothing contained
herein shall be construed to authorize the abolition,
consolidation or modification of any
multijurisdictional. board.
(d) The following boards sha11 initially be reviewed in
the following years and shall be reviewed every four
(4) years thereafter:
(1) 1995:
Affirmative Action Board
Bayfront Pack Management Trust
Citywide Community Development Advisory Board
Civil Service Board
Code Enforcement Board.
Downtown Development Authority
Overtown Advisory Board
(2) 1996:
Planning Advisory Board
Zoning Board
Street Codesignation Review Committee
Committee on Ecology and. Beautification
Occupational. License Equity Study Commission
Tax -Exempt Property Steering Committee
International Trade Board
(3) 1997:
Commission on the Status of Women
Coconut Grove Parking Advisory Committee
Audit Advisory Committee
Urban Development Review Board
Latin Quarter Review Board
Off -Street Parking Board
Nuisance Abatement Board
(4) 1998:
Historical and Environmental Preservation Board
Health Facilities Advisory Board
Miami Sports and Exhibition Authority
Property and Asset Review Committee
Budget and Finances Review Committee
Waterfront Advisory Board
Coconut Grove Standing Festival Committee
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(e) All boards created after the effective date of this
article sha11 be placed. in the appropriate area under
subsection (d) hereinabove, and shall be reviewed in
accordance therewith."
Section 6. Section 2-238 of the Code of the City of Miami.,
Florida, as amended, concerning the Miami Audit Advisory Committee, is hereby
amended in the following pasticulars:l/
"Sec. 2-238. Composition; terms.
The composition of the Miami. Audit Advisory Committee shall
be as follows:
(2) All members appointed by the City Commission shall
serve for a
period of two (2) years."
Section 7. Article TX of Chapter 2 of the Code of the City of
Miami, Florida, as amended, is hereby amended by the addition of a new Section
2-364 concerning the Property and Asset Review Committee, to provide as
follows:
"Sec. 2-364. Property and Asset Review Committee.
(a) Establishment.
There is hereby established a board to be known as the City
of Miami Property and Asset Review Committee for the purpose
of reviewing al1 properties and assets of the city and
making specific recommendations and proposals to the city
commission with respect to the current or future use arxI
development of the city's properties and assets.
(b) Membership.
1/ Words and/or fig
ures stricken through sha11 be deleted. Underscored
words and./or figures sha11 be added.. The remaining provisions are now
in effect and remain unchanged. Asterisks indicate omitted and
unchanged material.
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The Property and Asset Review Committee shall consist of
five (5) members to be appointed by the city commission.
(o) Officers, Rules of Procedures.
The Committee shall select a chairperson from among its
members. A vice chairperson may also be selected by the
committee from among its members to serve as chairperson at
any meeting in the absence of the chairperson. The
Committee may establish its own rules of procedure for the
conduct of business.
(d) Meetings.
Meetings shall be scheduled by the Committee at least once
each month and if there is no business pending before the
Committee, the meeting may be dispensed with. Special
meetings may he called by the chairperson or by any three
(3) members of the Committee upon reasonable notice being
given to all committee members.
(e) Vacancies.
Vacancies in the membership of the Property and Asset Review
Committee shall be filled by the City Commission and shall
be only for the unexpired term of the member affected.
(f) Reports.
The Property and Assets Review Committee shall, within six
months of its establishment and on the 15th day of January
of every year, thereafter, submit a report to the City
Commission with specific recommendations and proposals
regarding the use and development of the City' s properties
and, assets.
(g) City Liaison.
The Director of the Office of Asset Management and Capital
Improvement or his/her designee shall serve as the City
administration's liaison with the Property and Asset Review
Committee.
(h) Support.
It shall be the duty of the City Manager to provide
administrative support to the Committee, which shall include
the services of an individual to keep minutes of meetings,
maintain correspondence, post meeting notices, file reports
and perform all other necessary support funotions."
Section 8. Section 2-392 of the Code of the City of Miami,
0
Florida, as amended, concerning the Code Enforcement Board, is hereby amended
in the following particulars:i/ 11130
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"Sec. 2-392. Code enforcement board composition; terms;
organization; role of city attorney.
(b) The initial appointments to the enforcement board
shall be as follows:
(1) Two (2) members appointed for a term of one (1)
year.
(2) Three (3) members appointed for a term of two
(2) years.
(3) Two (2) members appointed for a term of three
(3) years.
(4) One (1) alternate member shall be appointed to
the code enforcement board for an initial term
of two (2) years, the other alternate member
shall be appointed to an initial term of one (1)
year ate_ t Thereafter both all members and
alternate members shall serve terms of three (3)
years each.
Any member or alternate member may be reappointed from term
to term upon approval of a majority vote of the city commission.
Appointments to fill any vacancy on the enforcement board shall be
for the remainder of the unexpired term of office. If a member
fails to attend three (3) successive meetings or a total of more
than ftve(5) f 4 meetings within a calendar year, the member
shall automatically forfeit his appointment. The Qity clerk -of
the-Aa¢11 shall inform the city commission in writing of such
forfeiture, and the city commission shall promptly fill such
vacancy. The members shall serve in accordance with the city
chaster and may be suspended and removed by the city commission
for good cause shown. An alternate member may be reappointed from
term to term by a majority vote of the city commission. Any
alternate may be appointed as a member of the seven -member board
upon the expiration of the term of a full-time member, or may be
appointed to fill the remainder of the unexpired term of a full-
time board member should a vacancy be created. When a vacancy is
created for an alternate position, a new alternate member shall be
promptly appointed to fill such vacancy for the remaimder of the
alternate term or for an initial term if the alternate term has
expired.
Section 9. Section 2-422 of the Code of the City of Miami,
Florida, as amended, concerning the International Trade Board, is hereby
amended in the following pasticulars:l/
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"Sec. 2-422. Membership.
(a) The boaxd shall be advisory and shall consist of
ILRMbers appointed by - city cOmiSSion-..I - g
members • _ a quorum forthe purpose of • -
boaxd meeting. All meetings of the board sha.11 be open to the
public - An affirmative vote of four (4) at least fift7z (50%)
of - ;a • - P-resent and votiW at . M meetjX
required for any ••. • action to •- taken.ta r. - MULbers -1rw�
it Yrw■ •'a • V .-FINI a wazor.►. - •■rr .I Ira • ken ken@ • - - ■ l� ■
n r •+ -� nrr �a Ira ti .r•. a - -
(b) The boaxd shall be constituted as follows:
as ClofErl"ZU:son slmftt be jev,tewed by •r r ctty
e.. n ■ r ±i, the seteottan • " a new •cAlaftrpersol,• n le
.reappoLititemb • ' n r ex±sthig dm±rperscanr
•I I ■4. •
{} 6} fifteen (15) members tuift tell (IC))
for terms of office as provided
herein. Such members wzt aftternate 111OLberS may be
reappointed for three (3) additional terms. The mayor
and each city commissioner shall each have the right
to nominate foar (4) three (3) persons to serve as
board. members wid two (2) persons to serve as
Members
shall be eligible for reappointment as provided
herein. , tThe terms of office
for these
members shall be for periods of one (I) two (2) yearn.
No member or atternate mut shall be eligible for
reappointment if said reappointment results in the
member erving for more than five
{-,9} eight (8) consecutive years.
t4)7f2d A Lb
Lj=erson and a vice-cbadxperson shall be
appointed by the board from among its members. The
appointment shall be for a term of one (1) year from
the date of the appointment.
fg-}C31 If a vacancy shall occur in the membership of the
board, except for the aulft UM matber
UPPU
' illbe filled for the unexpired term by vacancy
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appointment of a person upon being nominated by the
mayor or city conai.ssioner who shall have nominated
the member whose position has become vacant.
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Members taxi albtnuate members of the international
trade board who are absent
fruit, the diairperkson tlmreo.L� for more than three (3)
successive meetings or stx (a) four (4) meetings
within one (1) calendar year shall automatically be
removed. and the position declared vacant by operation
of law. Notice of such removal is to be provided by
the chairperson, in writing, to the city clerk."
Section 10. .Sections 14-26 and 14-29 of the Code of the City of
Miami, Florida, as amended, concerning. the Downtown Development Authority, axe
hereby amended in the following particulars :1
"Sec. 14-26. Downtown development authority ,.board -
Composition; appointment and' terms of office of
members and executive boards; filling of
vacancies.
(a) The affairs of the authority shall be under the direct
supervision and control of a board consisting of - 93
eleven S11 members
(d) A member shall hold office until his sucocessor has
been appointed and qualified. Thereafter members shall serve
terms of fOux (43 two (2) years from the expiration date of the
terms of their predecessors. Appointments to fill vacancies shall
be for the unexpired term only."
"Sec. 14-29. Same -Removal of members.
PulsaBaib tO 110tice .e :• ;■ upparturitty to • - lieard,
An appointed o• a •- of - ••. • may be removed ftr with or
without cause by the City Commission. Any sudi rerroval: slmd± be
Appointed •- .. shall be removed by - ••. •
for nonattendance at boaxd meetings.
(2)Absence of a board member from three (3) consecutive
regUlar meetings of the board or from four (4)
-• •a is- • " a a A ■ I8 ■ n ti C -� sha.11
ounstttute • ■ . faote- •••proof • " %••'• cause for
in his or -r automatic removalfrom ••. •
b a s - • ' a r•.r • intember fratt.• - -g near
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Removal underthe provisions of •s •
be final and conclusive.
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Section 11. Article I of Chapter 18 of the Code of the City of
Miami., Florida, as amended, is hereby amended by the addition. of a new Section
18-12 concerning the Budget and Finances Review Committee, to provide as
follows:
"Sec. 18-12. Budget and. Finances Review Committee.
(a) Establishment.
There is hereby established a board to be known as the City
of Miami Budget and. Finances Review Committee for the
purpose of providing an independent assessment concerning
the City's budget and finances and making recommendations to
the City Manager and the City Commission on all issues
related to the City's budget, cost-effectiveness,
productivity and efficiency.
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(b) Membership.
The Budget and Finances Review Committee shall consist of
five (5) members to be appointed, by the City Commission.
(c) Officers; Rules of Procedure.
The Committee shall select a chairperson from among its
members. A vice -chairperson may also be selected by the
Committee from among its members to serve as chairperson at
any meeting in the absence of the chairperson. The
Committee may establish its own rules of procedure for the
conduct of business.
(d) Meetings.
Meetings shall be scheduled by the Committee at least once
each month and if there is no business pending before the
Committee, the meeting may be dispensed with. Special
meetings may be called by the chairperson or by any three
(3) members of the Committee upon reasonable notice berg
given to all Committee members.
(e) Vacancies
Vacancies an the membership of the Budget and Finances
Review Committee sha11 be filled by the City Commission and
shall be only for the unexpired term of the member affected..
(f) City Liaison.
The Director of Finance or his/her designee shall serve as
the City administration's liaison with the Budget and
Finances Review Committee.
(g) Support.
It shall be the duty of the City Manager to provide
administrative support to the Committee, which shall include
the services of an individual to keep minutes of meetings,
maintain correspondence, post meeting notices, file reports
and perform all other necessaxy support functions."
Section 12. Section 29-63 of the Code of the City of Miami,
Florida, as amended., concerning the Waterfront Advisory Board, is hereby
"Sec. 29-63. Composition; terms; appointment; removal.
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(b) All members shall serve without compensation for terms of
Office as indicated hereunder and shall be subject to
removal by the commission for any cause. A member's absence
from one Y19ftf f 4 of the cumulative meetings within any
one calendar year period or from three (3) consecutive
meetings of the board within a meriber's term of offtce
calendar y-= shall. , , result in
the member's removal from the board upon the chairperson's
filing of a certificate of such uneKcused absences with the
city clerk. Any vacancy oocuring during such term shall be
filled for the remainder of the term in the same manner as
the original appointment.
(c) Category A: Five (5) members shall be appointed initially
to serve two-year terms and thereafter sba11 be appointed to
serve Urree year two (2) year terms. The mayor and each
commissioner shall make one (1) nomination of an individual
to serve as a member in this category.
(d) Category B: Five (5) members sha11 be appointed to serve
Urree two (2) year terms. The mayor and each commissioner
shall make one (1) nomination of an individual to serve as a
member in this category.
(e) The alternate member shall serve a term of three-(3) two (2)
years commencing on the effective date of this Ordinance N07-.
10459 and shall. be appointed from among individuals
nominated by the mayor or any commissioner.
(f) Members shall reside in the city or maintain a place of
business or office in the city
city at the time of their appointment."
Section 13. Section 35-193 of the Code of the City of Miami,
Florida, as amended, concerning the Coconut Grove Parking Advisory Committee,
"Sec. 35-193. Coconut Grove Parking Advisory Committee
established; membership terms.
(b) Members shall be appointed for ors--(t) two (2) year
terms commencing with the effective date of this ordinance."
Section 14. Section 38-73 of the Code of the City of Miami,
Florida, as amended, concerning the Bayfront Park Management Trust, is hereby
amended in the following particulars:i/
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"Sec. 38-73. Governing body..
(a) Composition; appointments; term of office.
consistof twerity• •
• i • le - -- • o• indivy • • - y t-
appointed t� by the city commission on a rotating basis
trust. Each member of the trust shall reside, work or have ±ts
ri -a business in the City of Miami and sha- l
be an individual of outstanding reputation for integrity,
responsibility and commitment to serving the commuu.ty.
(3) Upon expiration of each initial term, each successor
member shall be named and appointed by the city commission for a
term of t2iree (33 two M years, except that any person appointed
to fill a va,canoy due to the death, resignation or removal of any
member of the trust shall serve only for the unexpired term.
(c) organization; indemnification.
(1) Quorum and voting. At all meetings of the trust, the
presence in person of a majority of the
total membership of the trust shall constitute a quorum for the
transaction of business, and each trustee shall have one (1) vote
on every issue submitted to a vote of the trust. The act of a
majority of the trustees present at a meeting at which a quorum is
present shall be the act of the trust.
The members of the trust shall make and adopt bylaws
and rules and regulations for the trust's governance and for the
operation, management and maintenance of the park."
Section 15. Section 45.5-2 of the Code of the City of Miami.,
Florida, as amended, concerning the Nuisance Abatement Board, is hereby
amended in the following particul.ars:1/
"Sec. 45.5-2. Nuisance abatement board.
(a) Created.; membership; terms; vacancies; compensation.
(2) Any member who fails to attend three (3) consecutive
meetings or ftve- (5) four (4) meetings within one (1)
-18-
11130
calendar year shall automatically forfeit his/her
appointment upon the chairperson filing written notice of
such nonattendance with the city clerk; thereafter, the city
commission shall promptly fill such vacancy for the
remainder of the term.
Section 16. Chapter 45.5 of the Code of the City of Miami,
Florida, as amended, concerning the Nuisance Abaternent Board, is hereby
amended by adding new Section 45.5-9, entitled "Costs" to read as follows:
"Sec. 45.5-9. Costs.
In the event that the Board declares a place or premises to
be a nuisance and issues an order pursuant to Section 45.5-5(b)
above, the Board shall assess against the owner of the place or
premises the costs which the City has incurred in the preparation,
investigation, and presentation of the case. These costs shall be
due and payable ten (10) days after the written order of the Board
has been filed. A certified copy of an order imposing costs may
be recorded in the public records and thereafter shall constitute
a lien against the land on which the violation exists or, if the
violator does not own the land, upon any other real or personal
property owned by the violator; and it may be enforced in the same
manner as a court judgment by the sheriffs of this State including
levy against the personal property, but shall not be deemed to be
a court judgment except for enforcement purposes. After one year
from the filing of any such lien which remains unpaid, the City
may foreclose or otherwise execute on the lien. Interest sba11
accrue on the unpaid costs at the legal rate of interest set forth
in Section 55.03, Florida Statutes, as that may be amended from
time to time."
Section 17. Section 52.6-3 of the Code of the City of Miami,
Florida, as amended, concerning the Miami. Sports and Exhibition Authority, is
hereby amended in the following pasticulars:l/
"Sec. 52.6-3. Governing body.
(a) Composition. The authority shall consist of thtrteta,
t±,-rY eleven (III voting members to be appointed by the city
• i • V110 • ' U11=L1 uO r- a Otty cumadzStoner appotnted by
do±rperson t2iereat. The--m=r shall nominate three (3) members
and each city commissioner shall nominate two (2) members,
-19-
1130
Of .- The voting members sbal I serve for
two-year term of office. -The ctty comidsstoner appotrited to be a;
by tht-- Ctty UUILUI±SS-*Lun On Or about June 1 of each year sabseqaelft
to mac- tn±b1a.1 •r•■Itatait.
Section 18. Section 54-95 of the Code of the City of Miami.,
Florida, amended, concerning the Street••- • Review • i --
"Sec. 54-95. Street oodesignation review commmd ttee.
(b) Composition; terms; appointment; removal
(4) Upon expiration of the committee members' initial
terms of office, succeeding appointments shall be made for terms
of two years, or until successors are appointed and
q alified.
(5) No member shall serve in such capacity for more than
two (2) months from the date of the death, retirement, resignation
or departure fro office of the commissioner who nominated such
member, except that such member shall serve until a new member is
appointed by the City Commission to replace such person a¢x-if ia
----------------'-'------.- - ' --.-r v, - var+.w+ .b.u.u.K u.a.V1i L;16L4BiLVV J.JG
(6) Members shall reside in the City, work in the city or
maintain a place of business or office in the City
at the time of their, appointment.
Section 19. Section 54-172 of the Code of the City of Miami.,
Florida, as amended, concerning the Coconut Grove Standing Festival. Committee,
is hereby amended in the following particulars: 1/
"Sec. 54-172.
Committee.
Coconut- Grove
Standing Festival
11130
-20-
4 * 0
(c) Composition; organization; terms of members; officers. The
Committee steal l consist of five (5) members . Each member of the
committee shall reside or have its principal place of business in
the Coconut Grove area of the City and shall be an individual dual. of
outstanding reputation for integrity, responsi-bility and
commitment to serving the commu ity. one (1) City Commissioner
maybe an ex-officio nonvoting member of the committee. Each
member of the City Commission shall appoint one (1) memberto the
committee. The terms of office of the initial membership of the
committee shall be as follows:
(2) Category B: Three (3) members shall be appointed to
serve until the first commission meeting following the
1993 City election. The Mayor and. the Commissioners
elected from, groups IV and V shall each make one (1)
nomination of an individual to serve as a member of this
category.
Upon expiration of each initial term, each successor member
shall be named and appointed by the City Commission for a term of
Uwe-{) two (2) years, except that any person appointed to fill
a vacancy due to the death, resignation or removal of any member
of the committee shall serve only for the unexpired term. .
The committee shall select a chairperson from among its
members and may create and fill such other offices as it may
determine.
The director of the community development department shall
be the executive secretary of the committee.
Section 20. Section 62-78 of the Code of the City of Miami.,
vlorida, as amended, concerning - Latin Quaxter Review:•. • is hereby
"Sec. 62-78. Membership.
11130
-21-
(b) Qualifications. It is intended that the members of
the Latin Quarter review board shall be persons of knowledge,
experience, mature judgment and background, having ability or
special professional training and interest to act in the public
interest in order to make informed and equitable decisions
concerning architectural design and protection and enhancement of
the physical and cultural environment. Toward that end., the City
Commission shall strive for the following goals in considering the
qualifications of prospective board members:
(1) Three-f31 Two M members .may be registered architects
in the state. If a registered architect, each such
member shall have had five (5) years' experience after
registration in the practice of his profession and
must either be a resident of or have his principal
place of business in the city.
(2) Two (2) other members may be professional engineers,
registered landscape architects, or registered
architects.
• - (1) member My be .! z_ ti� • •
At least five (5) members shall be residents or have
their principal place of work or own a business in the
city.
(f) Removal. Members of the Latin Quarter review board
may be removed for with or without cause by voteof
the city commission; however, whenever a member
has had within a calendar year, three (3) meat consecutive
absences or four (4) absences within a calendar year from
regtiLwly scheduled meetings, the chairman shall certify same to
the city clerk. The city clerk sha3.1 then inform the
city commission in writing that the position has been declared
v�r�'1t and a successor member must be Promptly =ointed to fill
the va,cancv. Three (3) instances of arriving ten (10) minutes
after the scheduled beginning time or leaving before the
termination of the last agenda item at a regularly scheduled
meeting of the board counts as one (1) absence. Upon such
certification, the member shall be deemed to have been removed and
the city commission shall fill the vacancy pursuant to subsection
(e) above."
Section 21. All ordinances or parts of ordinances insofar as they
are inconsistent or in conflict with the provisions of this Ordinance are
hereby repealed.
11130
-22-
Section 22. If any section, part of section, paragraph, clause,
phrase, or word of this Ordinance is declared invalid, the remaining
provisions of this Ordinance shall not be affected.
Section 23. This Ordinance shall become effective thirty (30) days
after final reading and adoption thereof .
PASSED ON FIRST READING BY TITLE ONLY this 17th day
of Febrmxy , 1994.
PASSED AND ADOPTED CtN SECOND AND FINAL READING BY TITLE ONLY
this 24th I day of March , 1994.
APPROVED AS TO FORM L62M 0ORREMMS:
n �•�o
CITY • •a
I "on.''?)m W- I dw
i� 2WOR .. ! .
11130
-23-
7
4 CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 14.A
TO: HONORABLE MEMBERS OF DATE : February 1, 1994 FILE
THE CITY COMMISSION
SUBJECT : Cit la Boards and
FROM :
Faiy
y it i�Clerk
Y
Committees Review
Committee Report
REFERENCES:
ENCLOSURES:
At the City Commission meeting of December 16, 1993, Resolution
93-766 was passed and adopted creating the City's Boards and
Committees Review Committee (CBCRC). Said committee was charged
with reporting its findings and recommendations to the City
Commission on or before January 31, 1994. The CBCRC has met
several times and concluded its deliberations on January '31,
1994.
A discussion item has been scheduled for the Commission meeting
of February 17, 1994 in order for you to consider the report of
the CBCRC. The Law Department is drafting an ordinance to be
considered on first reading by the City Commission adopting the
recommendations of the CBCRC.
11130
63/24/1994 19:39 FROM
a� N T O
Z
P IAMI-
ARTNE 5 H t F. . 1 N I--
March 24, 1994
Hon. Steve Clark
Mayor
City of Miami
TO 5793334
Fir DMBA%DM1 A NOT -FOR -PROFIT CORPORATM
Hon: Commissioners: J.L. Plummer Jr. - -
City of Miami Willy Gort
- -_Miller . Dawkins
Victor De Yurre
This organization represents Downtown property owners, merchants,
professionals, hoteliers, office personnel and taxpayers in general.
P.02
Our constituency contributes the largest share, approximately 60%, of the
DDA Budget and is in fact VERY MUCH IN FAVOR OF A MAJOR
RESTRUCTURING OF THE DOWNTOWN DEVELOPMENT AUPiORI TY.
The opinion expressed by other groups, as reported in a newspaper article
this morning, does not reflect our views, and in fact we were never
consulted for our opinion.
We urge you to move expeditiously on your agenda as planned.
Sincerely,
ubarj
Josie Corte
r item
erk
` �=k� 1
1NGRAHAM BUILDING `�rJ SOUTHEAST 2N V L1 • ITE 825 • DOWNTOYVN M1AAAl, FI,ORIDA 33131
TELCPHONE: (305) 379-7070 • FAc simu: (305) 379-7222
11130
TOTAL P.02
a
r�
Matty Hirai
To : City Clerk
FROM l ►SOlomon
o Y
Legislative Coordinator
CITY OF MIAMI, FLORIDA
F�
QF FC MEMORANDUM
� A
'94 Illi 23 P', •5ZE
SUBJECT:
CITY I'
REFERENCES
ENCLOSURES:
March 22, 1994 FILE : JJ94-120
i•. • UN •• 50111111 S ra i i 70� T
City Commission Meeting Agenda
March 24, 1994, Item #14 A
Pursuant to our conversation this morning, I understand that
the newspaper advertising and the title printed in the Agenda for
the proposed Second Reading Ordinance concerning the City's
Boards and Committees, scheduled as Item #14-A on the March 24,
1994 City Commission Agenda, contain language differences from
that which was adopted on First Reading as the intent of the City
Commission.
The discrepancy occurred when Sylvia Lowman contacted me and
requested the modified title so that she could arrange for the
required advertising of the Ordinance in the newspaper for Second
Reading.. I informed her that only one word required a change.
My statement was based upon my review of the draft I received
from Irma M. Abella, Assistant City Attorney. I assumed that the
new draft containing the modifications made on the floor at the
February 17, 1994 City Commission Meeting given me by Ms. Abella
had been transmitted to your office. Unfortunately, it was not.
Consequently, Sylvia was inadvertently advised to advertise a
title that did not reflect the Commission's modifications.
Since the advertised title did not omit any of the proposed
intent, but rather reflected extraneous proposed. action, legal
sufficiency of the public notice is not impacted and the item can
be properly considered on March 24th.
The City Attorney has been advised, and he will explain the
foregoing when the item is heard. (Please note that the correct
language is reflected in the document distributed in the Agenda
Packet.)
I apologize
caused.
BSS:P943
for any problems or inconvenience
cc: A. Quinn Jones, III, City Attorney
Rafael 0. Diaz, Deputy City Attorney
Irma M. Abella, Assistant City Attorney
this has
11130.
CITY'S BOARDS AND COMMITTEES
REVIEW COMMITTEE
REPORT
s
�� 3®
CITY'S BOARDS AND COMMITTEES
REVIEW COMMITTEE
January 31, 1994
The Honorable Mayor and
Members of the City Commission
of the City of Miami
On December 16, 1994, the City Commission adopted Resolution
Nos. 93-766 and 93-766.1, (the "Resolution"), which established
the City's Boards and Committees Review Committee, (the..
"Committee"). A copy of the Resolution is attached at Tab "A".
Among other things, the Resolution required the Committee to
evaluate the performance and effectiveness of each presently
existing City board and committee and to report on its findings
and recommendations to the City Commission.on or before January
31, 1994. A list of the forty-six (46)-City boards and
committees, provided to the Committee by the City Clerk's Office,
is attached at Tab "B".
The Committee met a total of six (6) times, two (2) full day
sessions and four (4) one-half (1/2) day sessions. A copy of the
minutes of the Committee's meetings is attached at Tab "C".
During one of its earlier meetings, the Committee determined
that certain of the enumerated boards and committees were, by
definition, not boards and committees of the City. The City has
no jurisdiction over these boards inasmuch as they were neither
created nor governed by the City. Rather, these boards and
committees were created by others, (i.e.other governmental or
quasi -governmental bodies, or community -based, non-profit
organizations), and the City is merely a participant on these
boards and committees. A list of these seven (7) boards and
committees can be found at Tab "D".
The Committee further classified the remaining boards and
committees into two (2) categories. The first category would
include those boards and committees which would be recommended
for sunsetting. This category would be comprised of those boards
and committees which were found to be inactive, ineffective or
those which had already accomplished the purpose for which they
were created. A list of these thirteen (13) boards and committees
is set forth in Section Two (2) of the Committee's proposed
ordinance, (the "Ordinance"), which can be found at Tab "E".
The second category include
which the Committee would review
the Chairperson of each of these
detailed information with respect
d those boards and committees
further. A letter was sent to
boards and committees requesting
to the operations of their
11130
r-7
January 31, 1994
Page 2
respective boards and committees. A copy of the Committee's
letter can be found at Tab "F". In addition, the City Manager's
office was requested to provide a fiscal analysis with respect to
each board and committee.
Reports were received from thirty-four (34) boards and
committees. After reviewing and discussing all of the reports
submitted, the Committee heard oral presentations from twenty-two
(22) boards and committees. The boards and committees appeared
through their Chairperson, or his/her designee, and the City
staff liaison. A list of the boards and committees who made oral
presentations to the Committee can be found at Tab "G".
As a product of this further extensive review, the Committee
adopted recommendations specifically relating to the remaining
boards and committees. A list of the twenty-five (25) remaining
boards and committees is set forth in Section Three (3) of the
Ordinance.
These recommendations almost exclusively represent the
specific suggestions and recommendations of the boards and
committees themselves, as the same were articulated to the
Committee by the representatives of the various boards and
committees during their oral presentations. The Committee's
recommendations with regard to specific boards and committees
were,for the most part, incorporated into, and made a part of the
Ordinance. However, a separate list of specific recommendations
which require additional action, and, thus, can not presently be
made a part of the Ordinance, is also, together with the
Ordinance, set forth at Tab "E".
In addition to adopting those recommendations dealing with
specific boards and committees,.the'Committee also considered and
approved general recommendations with regard to the structure,
operation and management of all City boards and committees.
During the Committee's deliberations, it became evident that a
formal structure governing all City boards and committees had to
be created in order to assure for the efficiency and
accountability of the board's and committee's system of the City.
These general recommendations were also incorporated into, and
form a part of, the proposed Ordinance, or are otherwise listed
at Tab "E".
Finally, the Committee determined that three (3) new boards
should be created, either because a need was identified for such
a board or because the function of this new board would replace
the function of one (1) or more boards currently in existence.
January 31, 1994
Page 3
A list of the proposed new boards can be found at Tab "H".
It is worthy to note that all recommendations adopted by
the Committee, and included in this report, were adopted by the
unanimous vote of its members.
We thank you for giving us the opportunity to serve our City
and hope that you find our recommendations worthy of your
consideration. We are available to answer any questions you may
have with respect to any of the recommendations included in this
report, as well as to consider any further recommendations which
you deem appropriate.
. Respectfully submitted,
The City's Boards and Committees Review Committee
Dr. Castell Bryant
Manuel A. Diaz
Rafael Garcia -Toledo, Jr.
Albert Maloof
Ruben Oliva
11130
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE
TABLE OF CONTENTS
EXHIBIT A: Copy of Resolutions 93-766 and 93-766.1 establishing
the City's Boards and Committees Review Committee,
(the "Committee").
EXHIBIT B: List of the City's boards and committees, provided to
the Committee by the City Clerk's Office.
EXHIBIT C: Minutes of the Committee's meetings.
EXHIBIT D: List of boards and committees determined, by
definition, not boards and committees of the City.
EXHIBIT E: Proposed ordinance and additional recommendations.
EXHIBIT F: Copy of letter sent to the Chairpersons of each of
the boards and committees requesting detailed
information with respect to their creation and
operations.
EXHIBIT G: List of boards and committees which made oral
presentations to the Committee.
EXHIBIT H: Proposed new boards and committees.
11130
EXHIBIT A
1 113 0
J-93-875
12/7/93
RESOLUTION NO. 9 3— 766
A
A RESOLUTION CONCERNING THE PERFORMANCE AND
EFFECTIVENESS OF ALL PRESENTLY EXISTING CITY
BOARDS AND COMMITTEES; ESTABLISHING A
COMMITTEE TO BE KNOWN AS THE CITY'S BOARDS
AND COMMITTEES REVIEW COMMITTEE, ESTABLISHING
THE FUNCTIONS, DUTIES AND MEMBERSHIP
INCLUDING NUMBER, TERM AND APPOINTMENT METHOD
OF THE MEMBERS OF SAID COMMITTEE; FURTHER,
AUTHORIZING SAID COMMITTEE TO ESTABLISH ITS
OWN RULES OF PROCEDURE.
WHEREAS, the City, of Miami presently has in excess of forty
(40) City boards and committees comprising a membership in excess
of three hundred and fifty (350) individuals; and
WHEREAS, City boards and committees serve a valuable role in
the development of City policy by exercising certain delegated
City functions and/or providing advice to the City Commission
and/or the City Administration; and
WHEREAS, the Commission of the City of Miami wishes to
evaluate the performance and effectiveness of all presently
existing City boards and committees and to snake them more
efficient and more reflective of the community;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
11130
0TY C.0muSSIO$
MEEIIIOG Cr
DEC �1�6 1993
0}
93- 766
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. A committee to be known as the City's Boards
and Committees Review Committee (the "Committee") Is hereby
- established.
Section 3. The Committee shall have the function of
evaluating the performance and effectiveness of each presently
existing City board and committee and making recommendations to
the City Commission regarding the continuation, abolishment or
consolidation of said boards and committees and of any changes
which should be made in the membership, function or any other
characteristic of said boards or committees.
Section 4. The Committee shall report its findings and
recommendations to the City Commission on or before January 31,
1994.
Section 5. The Committee shall consist of nine (9)
members, to be appointed by the City Commission; one (1) staff
person to be appointed by the City Manager and one (1) staff
person to be appointed by the City Attorney both of whom shall
serve as staff to the Committee.
Section 6. Committee members shall serve for -a term
commencing on the effective date of this Resolution and ending
upon the submission of the report made reference to in Section 4
herein above.
-z-
11130
93- 766
6
t
Section 7. The Committee shall establish its own rules
of procedure for the conduct of business.
Section B. This Resolution shall become effective
Irmnediately upon its adoption.
PASSED AND ADOPTED this 16th. day of December , 1993.
EPHEN P. CLARK, MAYOR
A S
NATTY HIRAI
CITY CLERK
PREPARED AND APPROVED SYs
IRMA M. ABELLA
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
A ( Q
CITY A7
M4019/I
r
-3-
11130
93- 766
s
f7-93-1
22/26/93
x Q =7, TT NO. 9 3- 766.1
a
-i:r.��l • •. - -trl■ ■ IN:4-J ■ k%MO IS IVAN■tl - • 16:1:
��-�„ ■ts. tr. -Ira■ ct:� .�■
.- w=. • •.- ��1.. ram. ;a• • ■•••r •n •■ _ •• • •:a a•: =s a a •. • `. r_ •_
,u a•.inw - - •.•
1'<t• l :As :f Ya: fe'.1.■ _Y ■. •1" Ya: M •t' ■ t
i••.L+L 1.-i V O
DEC 16 1.93
A■■oi&ldm X&
93- 766.1
a
Jazu y 31. 2Wi;
A3bert Maloof
Dr. Castel= Eryant
Masaiel A. Mdw, En.
sbil= Oliva, Ssq.
Rafael Garcia Toledo, Jr.
Chief Carlos G3soe�ez
Mayor SteAea P. Clark
vino -Mayor will J. Dawkins
a =4 ss j near Victor 8. De Yt=e
1Piiredo Gort
civ,nni ssi oaer J.L. Plummer. Jr.
City Manager 8. Odio
Rafael O. =w.
Seq.
City Attorney A.
Q 1= Joa�s.
ZII
Section 2.
Mdz
Rasolutd.on sba7.1 beooaoe
effective
SMMediately
PASSED ACID AM?= this 16th day of Da�►�a 19A3.
/A
MATIY IOAI, CITY CLW
- -.�- •,a. 19- -..
41
DEPUTY CITY AT
Acny
1113
043 _ IJ c C 4
EXHIBIT B
11130
0 •
LIST OF THE CITY'S BOARDS AND COMMITTEES
i
1. Affirmative Action Advisory Board
2. Bayfront Park Management Trust
3. Citywide Community Development Advisory Board
4. Civil Service Board
5. Code Enforcement Board
6. Downtown Development Authority Board
7., Fire Fighters' and Police Officers' Retirement Trust
8. General Employees' and Sanitation Employees' Retirement Trust
9. Health Facilities Authority Board
10. Historic & Environmental Preservation Board
11. International Trade Board
12. Latin Quarter Review Board
13. Nuisance Abatement Board
14. Off -Street Parking Board
15. Overtown Advisory Board
16. Park Advisory Board
17. Performing Arts Center Trust (PACT)
18. South Florida Employment & Training Consortium (PIC)
19. Planning Advisory Board
20. Miami Sports and Exhibition Authority Board
21. Unsafe Structures Board
22. Urban Development Review Board
23. Waterfront Board
24. Wynwood Community Economic Development Corp., Inc. Board
25. Zoning Board
26. Allapattah Business Development Authority Board
11130'
27. Asian Village Committee
28. Audit Advisory Committee
29. Bayside Minority Foundation
30. Citizens Review Panel (Overtown)
31 Coconut Grove Parking Advisory Committee
32. Coconut Grove Standing Festival.Committee
33. Miami Street Codesignation Review Committee
34. Committee on Beautification and Environment
35. Haitian Task Force's Board
36. Northeast Area Task Force
37. Occupational License Equity Study Commission
38. Office of Professional Compliance Advisory Panel
39. Miami River Coordinating Committee
40. Status of Women Commission
41. Tax -Exempt Property Steering Committee
42. Visions 2000
43. WynwoodSNID Advisory Council
44. Youth Advisory Council
45. Youth (Gang) Task Force
46. Rafael Hernandez Housing and Economic Development Corporation
11130
s
i
EXHIBIT C
11130
: 4 0
MINUTES
a
Upon passage of Resolution 93-766, which established a committee
to be known as the City's Boards and Committees Review Committee,
and said committee having been charged with the function of: (a)
evaluating the performance and effectiveness of each presently
existing City board and committee, and (b) presenting their
recommendations to the City Commission in connection with said
review, the committee met at 10:00 a.m., in Commissioner Wifredo.
Gort's Conference Room, at City Hall., on December 28, 1993.
Present were: Dr. Castell Vaughn Bryant
Manuel A. Diaz, Esq.
Rafael O. Diaz, Esq.
Rafael Garcia -Toledo, Jr.
C.A. Gimenez
Albert A. Maloof
Ruben Oliva, Esq.
On motion duly made by Ruben Oliva and seconded by Rafael Garcia -
Toledo, Manuel A. Diaz, Esq., was elected Chairman of the
committee.
The committee directed the City Clerk to be the administrative
liaison in charge of collecting all the required information from
the different boards and committees, as well as from the City
Manager's office.
After lengthy discussion, the committee passed and adopted the
hereinbelow listed motions:
Thereupon, the committee members decided to establish the
criteria they would be guided by in the discharge of their
duties. Upon motion duly made by Ruben Oliva and seconded by
Rafael Garcia Toledo, the committee proceeded to pass and adopt
the hereinbelow listed motions:
MOTION 93-1 (CBCRC)
A MOTION DIRECTING
THE CITY
CLERK TO IMMEDIATELY
ADDRESS A LETTER
TO THE CHAIRPERSON OR MAIN
ADMINISTRATIVE STAFF
LIAISON TO EACH
CITY BOARD AND/OR
COMMITTEE
REQUESTING OF THEM A
COMPLETE STATUS
REPORT CONTAINING
THE FOLLOWING INFORMATION, AND
FORWARDING SAID
REPORT TO THE CITY
CLERK NO
LATER THAN 5:00 P.M.,
MONDAY, JANUARY
10, 1994:
1. A RECORD OF ALL THEIR BOARD/COMMITTEE MEETINGS FOR THE
LAST 12 MONTHS.
2. A COPY OF THEIR BYLAWS, IF ANY.
3. A COPY OF•THE MINUTES OF SAID MEETINGS, IF ANY.
40 A RECORD OF ATTENDANCE OF SAID MEETINGS.
5. A RECORD OF ALL ACTIONS TAKEN BY SAID BOARD/COMMITTEE
DURING THE LAST 12 MONTHS.
11130
6. A COPY OF THE BUDGET (IF ANY) OR ANY OTHER RELATED
FUNDING INFORMATION.
7. INFORMATION AS TO ANY OUTSIDE STAFF, COUNSEL,
CONSULTANTS, OR ANY STAFF ASSISTANCE WHICH THEY MAY HAVE
.REQUESTED, AND IF S0, HOW WERE THESE INDIVIDUALS
COMPENSATED.
8. ALL INFORMATION IN CONNECTION WITH ANY REPORTING
REQUIREMENTS THEIR BOARD/COMMITTEE MAY HAVE BEEN CHARGED
WITH, AND TO WHOM THESE REPORTS WERE ADDRESSED.
9. INFORMATION AS TO HOW MANY TIMES THEY HAVE PROVIDED A
REPORT IN CONNECTION WITH THEIR BOARD/COMMITTEE ACTIONS
AND OR ACHIEVEMENTS.
10. THE NAME OF THE STAFF LIAISON THEY REPORT TO AND THE
FREQUENCY OF.SAID REPORTS.
11. TO STATE WHETHER THEIR BOARD/COMMITTEE IS REVENUE -
PRODUCING AND WHAT IS ITS FINANCIAL IMPACT ON THE CITY.
MOTION 93-2 (CBCRC)
A MOTION DIRECTING THE CITY CLERK TO REQUEST OF THE
ADMINISTRATION A FULL AND COMPLETE BREAKDOWN OF ALL PRESENTLY
EXISTING CITY BOARDS AND COMMITTEES FUNDING SOURCE, SOURCES OF
REVENUE AND THEIR SPECIFIC FINANCIAL IMPACT ON THE CITY; AND
FURTHER REQUESTING THE ADMINISTRATION TO PROVIDE SAID INFORMATION
TO THE CITY CLERK BY 5:00 P.M., BY MONDAY, JANUARY 10, 1994; AND
FURTHER REQUESTING THE CITY MANAGER TO SUBMIT AN ANALYSIS OF THE
RELATIONSHIP PRESENTLY EXISTING BETWEEN THE ADMINISTRATION'S
STAFF LIAISON AND SOME OF THESE BOARDS/COMMITTEES CONCERNING
THEIR OVERVIEW OF SAME (e.g. HOW MANY TIMES DO THE
BOARDS/COMMITTEES REPORT TO THE STAFF LIAISON; WHAT IS ULTIMATELY
DONE BY THE ADMINISTRATION WITH SAID INFORMATION.
MOTION 93-3 (CBCRC)
A MOTION TO SCHEDULE THE SECOND MEETING OF THE CITY'S BOARDS AND
COMMITTEES REVIEW COMMITTEE FOR WEDNESDAY, JANUARY 12, 1994, AT
10:00 A.M., IN COMMISSIONER WIFREDO GORT'S CONFERENCE ROOM.
11130
MINUTES of a meeting of the newly -created City's Boards and
Committees Review Committee in Commissioner Wifredo Gort's
Conference Room, at City Hall, on January 12, 1994.
The Chairman, Mr. Manuel A. Diaz, opened the meeting at 10:25 a.m.,
and expressed that he felt a time would have to be set for the
holding of the next meeting, which would encompass individual
interviews with designated boards and/or committees. At this point,
It was anticipated that they would necessitate approximately 20
minutes per committee for the interview.
Mr. Ruben Oliva stated his views that some parameters., guidelines
and simple questions would be necessary to be forwarded to the
boards and committees so they would have some idea as to what the
Review Committee would be looking for to identify and clarify
through the interview.
Immediately thereafter roll call was taken with the following
Committee members being present:
Manuel A. Diaz, Esq., Chairman
Dr. Castell Vaughn Bryant
Ruven Oliva, Esq.
Also in attendance were: Chief Carlos A. Gimenez, Mr. "Shorty"
Bryson, representing all four City of Miami Employee Unions, and
Rafael O. Diaz, Esq. and Irma Abella, Esq. from the City Attorney's
office.
Copies of reports had been received from most boards and/or
committees and were distributed to the members of the Review
Committee. Chief Carlos Gimenez distributed copies of his report
regarding the financial impact of all the boards and/or committees,
on behalf of the Administration.
On a motion duly made by Mr. Ruben Oliva and seconded by Dr. Castell
Bryant, the minutes of the last meeting, held on. December 28, 1993,
were approved.
The Committee members discussed the time they thought it would take
to review the individual committees and some of the basic parameters
that they would like to institute as new requirements for said
groups, such as quorum requirements,.reporting procedures, etc.
(Note: Mr. Rafael Garcia -Toledo entered the meeting at 10:45 a.m.)
It was decided to. divide the list of boards and committees into two
groups. One group would be recommended to the City Commission to be
sunsetted because the committees were either inactive or had already
accomplished the purpose for which they were originally formed. The
other group would require further review through individual
Interviews. The Committee, proceeded to discuss each board and/or
committee.
1 11130
a
The following motion, proposed by Mr. Ruben Oliva, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
MOTION 94-1 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
COMMITTEE CALLED -YOUTH (GANG) TASK FORCE" BE HEREBY
RECOMMENDED FOR SUNSETTING. .
The following motion,. proposed by•Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-2 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
COMMITTEE CALLED "YOUTH ADVISORY COUNCIL" 8E HEREBY
RECOMMENDED FOR SUNSETTING.
The following motion, proposed by Dr. Castell Bryant, seconded by
Mr. Ruben Oliva,. was passed and adopted:
MOTION 94-3 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
COMMITTEE CALLED "WYNWOODSNID ADVISORY COUNCIL" BE
HEREBY RECOMMENDED FOR SUNSETTING.
The following motion, proposed by Dr. Castell Bryant, seconded by
Mr. Ruben Oliva, was passed and adopted:
MOTION 94-4 (CBCRC)
A MOTION RECOMMENDING TO THE 'CITY COMMISSION THAT THE
COMMITTEE CALLED "VISIONS 2000" BE HEREBY RECOMMENDED
FOR SUNSETTING.
The following motion, proposed by Dr. Castell Bryant, seconded by
Mr. Ruben Oliva, was passed and adopted:
MOTION 94-5 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED "TAX-
EXEMPT PROPERTY STEERING COMMITTEE" BE FURTHER REVIEWED
BY THE CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
The following motion, proposed by Mr. Ruben Oliva, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
'NOTION 94-6 (CBCRC'
A MOTION RECOMMENDING THAT THE COMMITTEES CALLED: "OPC
ADVISORY PANEL,•' "MIAMI RIVER COORDINATING COMMITTEE,"
AND "STATUS OF WOMEN COMMISSION" BE FURTHER REVIEWED BY
THE CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
2. 11130
:7
!I
E
Discussion on the Occupational License Equity Study was temporarily
tabled pending further information.
The following motion, proposed by Mr. Ruben Oliva, seconded by. Mr.
Rafael Garcia -Toledo, was passed and adopted:
MOTION 94-7 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED
."NORTHEAST AREA TASK FORCE" BE FURTHER REVIEWED BY THE
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
At this point, there was discussion on the possibility of combining
certain general economic development task forces.
Discussion on the Haitian Task Force's Board was temporarily tabled
pending fi:rther information.
The following motion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-8 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED "ECOLOGY
AND BEAUTIFICATION COMMITTEE" BE FURTHER REVIEWED BY THE
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE,
The following motion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-9 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED
"CODESIGNATION REVIEW COMMITTEE" BE FURTHER REVIEWED SY
THE CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
The following motion, proposed by Mr. Ruben Oliva, seconded by Xr.
Rafael Garcia -Toledo, was passed and adopted:
LOTION 94-10 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED "COCONUT
GROVE STANDING FESTIVAL COMMITTEE" BE FURTHER REVIEWED
BY THE CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
The following motion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-11 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED "COCONUT
GROVE PARKING ADVISORY" BE FURTHER REVIEWED BY THE
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE. 1113 0
3
The question was raised as to why this committee could not be part
of the Off -Street Parking Committee.
The following motion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-12 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED
"OVERTOWN INDEPENDENT REVIEW PANEL" BE FURTHER REVIEWED
BY THE CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
It was agreed that this was a good example of a committee which
could be combined with another which was already in existence.
The following r:otion, proposed by Dr. Castell Bryant, seconded by
Mr. Rutan Olive., was passed and adopted:
MOTION 94-13 (CBCRC)
A MOTION STIPULATING THAT ANY BOARD AND/OR COMMITTEE
WHICH WILL BE SUNSETTED AS A RESULT OF THE WORK OF THE
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE WHICH HAS
ANY FUNDS STILL EXISTENT AND/OR EQUIPMENT IN PLACE, SAID
FUNDS AND/OR EQUIPMENT SHALL BE IMMEDIATELY RETURNED TO
THE CITY OF MIAMI TO BE USED APPROPRIATELY.
Discussion on the Sayside Minority Foundation was temporarily tabled
pending further information.
The following motion, proposed by Mr. Ruben Oliva, seconded by Mr.
Garcia -Toledo, was passed and adopted:
MOTION 94-14 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED "AUDIT
ADVISORY COMMITTEE" BE FURTHER REVIEWED BY THE CITY'S
BOARDS AND COMMITTEES REVIEW COMMITTEE.
The following :notion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-25 (CBCRC'
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT,THE
COMMITTEE CALLED "ASIAN VILLAGE COMMITTEE" BE HEREBY
RECOMMENDED FOR SUNSETTING.
The following motion, proposed by. Mr. Ruben Oliva, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
.
11130
4
5
MOTION 94-16 (CBCRC)
A MOTION RECOMMENDING THAT THE BOARD CALLED "ALLAPATTAH
BUSINESS DEVELOPMENT AUTHORITY BOARD" BE FURTHER
REVIEWED BY THE CITY'S BOARDS AND COMMITTEES REVIEW .;
COMMITTEE.
The following motion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-17 (CBCRC)
A MOTION RECOMMENDING THAT THE BOARD CALLED "ZONING
BOARD" BE FURTHER REVIEWED BY THE CITY'S BOARDS AND
COMMITTEES REVIEW COMMITTEE.
The following m►;,tion, proposed by Dr. Caste? l Bryant, seconded by
Mr. Ruben Oliva. was parsed and adopted:
MOTION 94-18 (CBCRC)
A MOTION RECOMMENDING THAT THE BOARD CALLED '°RAFAEL
HERNANDEZ (FORMERLY-WYNWOOD') COMMUNITY ECONOMIC
DEVELOPMENT CORPORATION, INC. BOARD" BE FURTHER REVIEWED
BY THE CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
The following motion, proposed by Mr. Ruben Oliva, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
MOTION 94-19 (CBCRC)
A MOTION RECOMMENDING THAT THE BOARD CALLED "WATERFRONT
BOARD" BE FURTHER REVIEWED BY THE CITY'S BOARDS AND
COMMITTEES REVIEW COMMITTEE.
The following motion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-20 (CBCRC)
A MOTION RECOMMENDING THAT THE BOARD CALLED "URBAN
DEVELOPMENT REVIEW BOARD" BE FURTHER REVIEWED 8Y MM
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
The following motion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-21 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
BOARD CALLED "UNSAFE STRUCTURES BOARD" BE HEREBY
RECOMMENDED FOR,SUNSETTING.
The following motion, proposed by Mr. Ruben Oliva, seconded by Xr.
Rafael Garcia -Toledo, was passed and adopted:
11130
5
- • a
MOTION 94-22 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED "MIAMI
SPORTS AND EXHIBITION AUTHORITY" BE FURTHER REVIEWED BY..•
THE CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
The following motion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
MOTION 94-23 (CBCRC)
A MOTION RECOMMENDING THAT THE BOARD CALLED "PLANNING
ADVISORY BOARD" BE FURTHER REVIEWED BY THE CITY'S BOARDS
AND COMMITTEES REVIEW COMMITTEE.
`note: Mr. Albert Maloof entered the meeting at 11:45 a.m.)
The following motion, proposed by Mr. Ruben Oliva, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
MOTION 94-24 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED "SOUTH
FLORIDA EMPLOYMENT & TRAINING. CONSORTIUM (PIC)" BE
FURTHER REVIEWED BY THE CITY'S BOARDS AND COMMITTEES
REVIEW COMMITTEE.
The following motion, proposed by Mr. Ruben Oliva, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
MOTION 94-25 (CBCRC)
A MOTION RECOMMENDING THAT THE COMMITTEE CALLED
"PERFORMING ARTS CENTER TRUST" BE FURTHER REVIEWED BY
THE CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE.
Dr. Castell Bryant pointed out that if the City Commissioners are
going to appoint an advisory board, there should be some kind of
linkage between what the advisory board recommends and how the money
actually gets spent by the agency.
The following motion, proposed by Mr. Rafael Garcia -Toledo, seconded
by Mr. Ruben Oliva, was passed and adopted:
MOTION 94-26 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
BOARD CALLED "PARR ADVISORY BOARD" BE HEREBY RECOMMENDED
FOR SUNSETTING.
The following motion, proposed by Mr. Ruben Oliva, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
6 11130
A MOTION RECOMMENDING THAT THE BOARDS CALLED: "CODE
ENFORCEMENT BOARD," "CIVIL SERVICE BOARD," "CITYWIDE
COMMUNITY DEVELOPMENT ADVISORY BOARD," "BAYFRONT PARK
MANAGEMENT TRUST," AND "AFFIRMATIVE ACTION ADVISORY'.`;
BOARD: BE FURTHER REVIEWED BY THE CITY'S BOARDS AND
COMMITTEES REVIEW COMMITTEE.
The .following motion, proposed by Mr. Ruben Oliva, seconded by Dr.
Castell Bryant, was passed and adopted:
NOTION 94-32 (CBCRC)
A NOTION - RECOMMENDING THAT THE COMMITTEE CALLED
"OCCUPATIONAL LICENSE EQUITY STUDY" BE FURTHER REVIEWED
BY THE CITY'S BOARDS AND COMMITTEES FEVIEW COMMITTEE.
The following motion, proposed by Mr. Ruten Olive, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
MOTION 94-33 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
COMMITTEE CALLED "BAYSIDE MINORITY FOUNDATION" BE HEREBY
RECOMMENDED FOR SUNSETTING.
The following motion, proposed by Mr. Ruben Oliva, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
MOTION 94-34 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
BOARD CALLED "HAITIAN TASK FORCE'S BOARD" BE HEREBY
RECOMMENDED FOR SUNSETTING.
After lengthy discussion by the Committee members, nine boards
and/or committees were recommended to be sunsetted, two were
exempted from further review, and 34 remained to be further
reviewed.. It was pointed out that if 20 minutes were to be allotted
to the review of each board/committee presently on the list for
review, it would take two full days to complete the process.
The City Clerk was directed to fax a copy of the recent Dade County
ordinance on the subject of committee reform to each member of the
Review Committee.
The following motion, proposed by Mr. Ruben Oliva, seconded by Mr.
Rafael Garcia -Toledo, was passed and adopted:
8 11130
a
NOTION 94-35 (CBCRC)
A MOTION TO RECONVENE ON FRIDAY, JANUARY 14, 1994, AT
10:30 A.M., FOR THE PURPOSE OF FURTHER REVIEW TO
DETERMINE: (1) WHICH COMMITTEES SHOULD BE REQUESTED TO,,,,;
APPEAR BEFORE THE CITY'S BOARDS AND COMMITTEES REVIEW
COMMITTEE, AND (2) WHICH BOARDS AND/OR COMMITTEES, IN
GENERAL TERMS, WOULD NOT BE REQUIRED TO APPEAR OR BE
SUBJECT TO FURTHER REVIEW; FURTHER STIPULATING THAT EACH
MEMBER OF THE COMMITTEE SHOULD BRING TO SAID MEETIYvG, IN
WRITING, THE ISSUES WHICH HE OR SHE BELIEVES ARE GENERAL
AREAS OF REFORM, CRITERIA AND/OR GUIDELINES THAT SHOULD
BE ADDRESSED, SAID LIST TO BE LATER DISTRIBUTED TO EACH
MEMBER OF THE COMMITTEE.
The meeting adjourned at 22:43 p.m.
g 11130
MINUTES of a meeting of the City's Boards and Committees Review
Committee in Commissioner Wifredo Gort's Conference Room, at City
Hall, on January 14, 1994.
The Chairman, Mr. Manuel A. Diaz, opened the meeting at 10:40
a.m. The Clerk called the roll, with the following Committee
members being present:
Manuel A. Diaz, Esq., Chairman
Rafael Garcia -Toledo
Albert Maloof
Ruben Oliva, Esq.
Also in attendance were: Chief Carlos A. Gimenez, Mr. "Shorty"
Bryson (representing all four City of Miami Employee Unions),
Rafael O. Diaz, Esq. and Irma Abella, Esq. (from the City
Attorney's office), and Waiter Foeman, Assistant City Clerk.
The Chairman indicated to Committee members that several new _
reports had been received from boards and/or committees.
Mr. Albert Maloof brought to the attention of Committee members
that there were still some pending questions to be addressed by
the administration, namely, the` procedure necessary to effect
change wherein a designated board is referenced in the City
Charter. Mr. Rafael Diaz stated that a change would have to be
made by Charter amendment, subject to approval by the Miami
Commission, for a recommended change.
Following a brief synopsis of the methodologies given by
Committee members Maloof and Oliva regarding review of board
and/or committee materials, the Committee began its deliberation
concerning the hereinbelow listed boards and/or committees.
Affirmative Action Advisory Board: Mr. Oliva initially
recommended no changes to this Board. Mr. Maloof asked whether
the union representative had a problem with this particular
Board. Mr. Bryson responded by stating that there were problems
in the attendance of Board members, as well as in the lack of
knowledge concerning the Consent Decree, and laws governing same.
Mr. Maloof questioned Mr. Bryson concerning an adequate
educational proficiency period for Board members in connection
with gaining knowledge about the Consent Decree and related laws.
Mr. Bryson responded that two years is needed.
(Note: Mr. Brian May, the Mayor's Chief of Staff, entered the
meeting at 10:55 a.m.)
Mr. Diaz said he had a problem with the necessity of an ongoing
review process when the purpose of said Board is.to review hiring
compliance consistent with the demographic makeup of the City.
It was his feeling that this should only require an annual review
process.
11130
1
On a motion duly made by Mr. Albert Maloof, seconded by Mr. Ruben
Oliva, it was recommended that the number of appointments made by
the City Commission to the Affirmative Action Board be reduced
from 14 to 5, plus 4 union representatives, as well as mandatory
resignation for three unexcused absences. :There was an amendment
to the above motion by Mr. Oliva, who added that in addition to:::
the reduction of membership, the Board shall no longer handle
specific allegations of discrimination and shall limit the role
of said Board to an advisory capacity. Mr. Maloof requested of
the movant to also support two-year terms. -
There was another suggestion by Mr. Garcia -Toledo -to have three
separate motions to address the- issues :of: the reduction of
membership, unexcused absences, and reducing the Board's role to
an advisory. capacity. Mr. Diaz suggested that the unions reduce
their representation from four members to two, one to represent
Fire and Police, and one to represent* General and Sanitation
employees.
The following motion, proposed by Mr. Ruben Oliva, seconded by
Mr. Albert Maloof, was passed and adopted:
MOTION 94-36_(CBCRC),
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
NUMBER OF MEMBERS TO THE AFFIRMATIVE ACTION BOARD BE
REDUCED FROM FOURTEEN (14) TO SEVEN (7), FIVE (5) TO BE
APPOINTED BY THE CITY COMMISSION, ONE (1) PER
COMMISSIONER, AND TWO (2) TO BE NOMINATED FROM THE
COLLECTIVE BARGAINING UNITS (NAMELY: ONE REPRESENTING
FIRE AND POLICE, AND ONE REPRESENTING AFSCME AND SEA);
FURTHER RECOMMENDING THAT THE PURPOSE OF SAID BOARD BE
ADVISORY AND THEREFORE IS NOT TO HOLD HEARINGS ON
ALLEGATIONS OF DISCRIMINATION, AND FURTHER ENFORCING
ATTENDANCE REQUIREMENTS TO A MAXIMUM OF THREE*UNEXCUSED
ABSENCES IN ONE YEAR.
BBa�ayf�front Park Man agement.Trust: During the discussion on this
board, Mr. Garcia -Toledo addressed the issue of reducing the size
of'the membership to nine (five Commission appointments and four
at -large appointments), on a rotating basis,' with the City
Commission's input as to how they would appoint said members;
instituting a reporting requirement as to the manner in which
they would report back to the Commission on an annual basis.
Despite the fact that there is a Code requirement to do no, it
was suggested that regular. reporting enforceability was needed.
Mr. Maloof requested that Mr. Garcia -Toledo amend his motion to
include implementation of attendance to allow for three unexcused
absences during one year. Mr. Manuel Diaz stated that there will
be general recommendations for all boards, such as the
requirement for an annual report, quorum requirement to be based
on majority membership, and review of attendance requirements.
The following motion,proposed by Mr. :Rafael Garcia -Toledo,
seconded by Mr. Ruben Oliva, was passed and adopted:
2 111,30
• MOTION 94-37 (CBCRC).
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
SIZE OF THE BAYFRONT PARK MANAGEMENT TRUST MEMBERSHIP
BE REDUCED FROM TWENTY-ONE (21) TO NINE (9) MEMBERS
(FIVE COMMISSION APPOINTMENTS, FOUR AT -LARGE
APPOINTMENTS), ON A ROTATING BASIS; FURTHER ENFORCING
THE CITY'S CODE REQUIREMENT THAT SAID TRUST REPORT BACK
TO THE CITY COMMISSION ON AN ANNUAL BI.SIS AS TO WHAT
HAS BEEN ACCOMPLISHED; AND FURTHER IMPLEMENTING AN
ATTENDANCE POLICY WHICH WOULD ALLOW FOR ONLY THREE
UNEXCUSED ABSENCES DURING ONE YEAR.
Citywide Community Development Advisor . Board: An initial
scuss on by Mr. Ruben Oliva focused on how the members of this
Board were appointed. There was a suggestion that there should
be a reduction of membership to said Board:
(Note: Dr. Castell Bryant entered the meeting at 11:17 a.m.)
Mr. Albert Maloof queried as to the establishment of community
development target areas.
Dr. Castell Bryant stated that there would be further
consideration of quorum requirement.
The following motion,. proposed by Mr. Ruben Oliva, seconded by
Mr. Rafael Garcia -Toledo, was passed and adopted:
MOTION 94-38 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THERE
SHOULD BE NO FURTHER CONSIDERATION OF THE OPERATION OF
THE CITYWIDE COMMUNITY DEVELOPMENT ADVISORY BOARD, AND,
THEREFORE, NO FURTHER REVIEW.
Civil Service Board: Discussion concerning this board by Dr.
CasteCaSteli Bryant focused on how compensation is determined and who
determines the level of compensation. Mr. Rafael Diaz responded
that compensation is determined.by the City Commission pursuant
to Code requirements and that, pursuant to Resolution 76-1165,
the level of compensation for this Board was decided.
Dr. Castell Bryant suggested that the Committee review the
inconsistency of why some boards and/or committees receive
compensation and not others, with a view toward some policy of
fairness. Chief Gimenez requested Committee members that if
changes in compensation were considered, the effective date
should take place after the current members' terms expire.
The following motion, proposed by Mr. Ruben Oliva, seconded by
Mr. Rafael Garcia -Toledo, was passed and adopted:
3
11130
i
MOTION 94-39 (CBCRC)
A :MOTION RECOMMENDING TO DELAY ANY FURTHER
CONSIDERATION OF THE CIVIL SERVICE BOARD, OTHER THAN
THE COMPENSATION ISSUE; FURTHER STATING THAT THE
COMMITTEE WOULD CONSIDER THE ISSUE OF COMPENSATION, IN
GENERAL, AND THAT NO FURTHER REVIEW OF SAID BOARD'S
ACTIVITIES WOULD BE NECESSARY.
Code Enforcement Board: Mr. Rafael Garcia -Toledo began the
session concern ng s Board by raising the issue of attendance,
consideration of length of .terms, and the selection of special
counsel. Mr. Rafael Diaz indicated that the Board is represented
by the City Attorney's office and that the Charter gives the City
Attorney the authority to appoint counsel to said Board. Mr.
Manuel Diaz queried whether or slot all boards could hire their
own counsel.
Mr. Ruben Oliva suggested that consideration of this Board be
tabled until the City Attorney's office provided the Committee
with an answer as to the hiring of special counsel, who appoints
same, and how the Committee can amend this process.
Mr. Brian May stated that the Committee should also consider the
following issues: where the revenue derived from fines collected
by this Board goes; how the Board collects these fines; whether
the Board could sustain itself from the revenue generated;
possible consolidation of -this Board with other boards, etc.
Mr. Rafael Diaz responded that the City Attorney appoints outside
counsel for boards, subject to the City Commission's input.
The following motion, proposed by Dr. Castell Bryant, seconded by
Mr. Ruben Oliva, was passed and adopted:
MOTION 94-40 (CBCRC)
A MOTION STATING THAT THE CODE ENFORCEMENT BOARD SHALL
BE THE SUBJECT OF FURTHER REVIEW IN ORDER THAT THE
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE MAY
CLARIFY CERTAIN DUTIES OF THE CITY ATTORNEY REGARDING
SPECIAL COUNSEL.
Downtown Development Authority Board: Discussion of this issue
Began with Mr. Albert Maloof suggesting that said Board
membership be reduced from 29 to It members. He also suggested
that he had a problem with the chairmanship of said Authority
being filled by a member of the City Commission. Mr. Rafael
Garcia -Toledo suggested the following manner for selecting the
members to said Board, which he felt should total nine in number:
one to be selected by each member of the City Commission, and one
each from the downtown area councils, namely: Brickell, Omni,
Overtown/Park West, and Central..
4 11130
Mr. Brian May brought to the attention of Committee members the
fact that there was also some overlapping :of activities with the
International Trade Board. He indicated that the Committee may
want to consider a Downtown Development Authority Board member
plus an International Trade Board member in the composition of
board membership. Dr. Castell Bryant suggested that the
Committee should put this Board on the list for further review,
along with the Code Enforcement Board.
The following motion, proposed by Mr. Albert Maloof, seconded by
Mr. Rafael Garcia -Toledo, was passed and adopted:
MOTION 94-41 (CBCRC)-
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THERE
SHOULD BE A REDUCTION IN MEMBERSHIP ` OF THE DOWNTOWN
DEVELOPMENT AUTHORITY BOARD FROM TWENTY-NINE (29) TO
NINE (9) MEMBERS; FIVE (5) TO BE APPOINTED BY THE
COMMISSION AND FOUR (4) FROM DOWNTOWN AREA COUNCILS
(BRICKELL, OMNI, OVERTOWN/PARK WEST, AND CENTRAL).
The following motion, proposed by Dr. Castell Bryant, seconded by
Mr. Ruben Oliva, was passed and adopted: .
MOTION 94-42 (CBCRC)
A MOTION STATING THAT THE DOWNTOWN DEVELOPMENT
AUTHORITY BOARD SHALL BE SUBJECT TO -FURTHER REVIEW BY
THE CITY'S BOARDS. AND COMMITTEES REVIEW COMMITTEE FOR
THE PURPOSE OF LOOKING INTO REVENUE GENERATION,
PURPOSES OF SAID BOARD, OVERLAPPING OF PURPOSES, ETC.
Health Facilities Board:. Dr. Castell Bryant began the discussion
regarding a directlon to the 'administration requesting
information on the percentage *of City of Miami indigent patients
that Mercy Hospital takes care of.
The following motion, proposed by Mr. :Rafael Garcia -Toledo,
seconded by Mr. Ruben Oliva, was passed and adopted: _
MOTION 94-43 (CBCRC)
A MOTION STATING THAT THE HEALTH FACILITIES BOARD SHALL
BE SUBJECT TO FURTHER REVIEW BY THE CITY'S BOARDS AND
COMMITTEES REVIEW COMMITTEE; FURTHER, REQUESTING MM
ADMINISTRATION TO HAVE CARLOS GARCIA. COME BEFORE THIS
COMMITTEE TO PROVIDE ADDITIONAL INFORMATION CONCERNING
THE HANDLING OF FINANCES AS IT'PERTAINS TO HEALTH
FACILITIES BONDS.
Historic and Environmental Preservation Boari
queried whether e Planning Directorought
his own, or at least go through the'Planning
opposed to having a separate committee that
: Mr. Manuel Diaz
� make decisions on
Advisory Board, as
looks at decisions
5
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separately. He also questioned why we should have a separate
Board to address the issue of Class II Permits, which is the sole
purpose of said Board's existence. '
The following motion, proposed by Mr. Rafael Garcia -Toledo,
seconded by Dr. Castell Bryant, was passed and adopted:
MOTION 94-44 (CBCRC)'
A MOTION .STATING THAT THE HISTORIC AND ENVIRONMENTAL
PRESERVATION BOARD SHALL BE SUBJECT TO FURTHER REVIEW
BY THE CITY'S BOARDS AND COMMITTEES .REVIEW COMMITTEE;
FURTHER REQUESTING THE PLANNING DIRECTOR TO APPEAR
BEFORE SAID COMMITTEE ON JANUARY 10TH, 1994.
International Trade Board: Mr. Ruben Oliva initially made a
motion to subject is Board to further review by the Committee
in order that said Board :may address issues as to its purpose,
number of members, etc. Said motion was later withdrawn. Mr.
Albert Maloof stated that he would like to reduce the membership
of said Board to nine members, which he later amended to five, in
view of the anticipated cooperation with the Downtown Development
Authority for an International Trade representative.
Mr. Brian May requested the Committee to question why the City
has to have an advisory board on international trade. He further
indicated that he would like to.see what incentives this Board
has come up with, as well as what the Board has accomplished.to
.enhance international trade in Miami. Dr. Bryant indicated that
she would not like to vote on the size of the Board until she has
had a chance to talk to its representatives.
Mr. Garcia -Toledo informed the Committee -that he is a -member of
the ITB, and indicated that there was a problem with the -large
number of members on the Board.
The following motion, proposed by Mr. Albert Maloof, seconded by
Dr. Castell Bryant, was passed and adopted:
MOTION 94-45 (CBCRC).
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THERE
SHOULD BE A REDUCTION IN. MEMBERSHIP OF THE
INTERNATIONAL TRADE BOARD TO'FIVE (5) MEMBERS; FURTHER
DEFERRING CONSIDERATION OF OTHER MATTERS RELATING TO
SAID BOARD TO'A LATER TIME FOR THE CITY'S BOARDS AND
COMMITTEES REVIEW COMMITTEE'S FURTHER REVIEW.
The suggestion was made that the Committee might make a
recommendation to the City Commission to sunset the various
boards and/or committees, at the same time including a backup
recommendation to reduce and/or consolidate certain boards.
6 11130
Latin Quarter Review Board: Dr. Castell Bryant indicated that a
responsible' liaison person should come before. this Committee
regarding questions the latter may have.
The following motion, proposed by Mr. Ruben Oliva, seconded by
Dr. Castell Bryant, was passed and adopted:
4 MOTION 94-46 (CBCRC)
_ A MOTION STATING THAT THE LATIN QUARTER REVIEW BOARD
' SHALL BE -SUBJECT TO FURTHER REVIEW BY THE CITY'S BOARDS
AND COMMITTEES REVIEW COMMITTEE; FURTHER, REQUESTING
THAT THE DIRECTOR OF THE CITY'S PLANNING DEPARTMENT,
ALONG WITH THE HISTORIC AND ENVIRONMENTAL PRESERVATION
BOARD COME BEFORE THIS COMMITTEE FOR FURTHER
QUESTIONING REGARDING SAID BOARD'S ACTIVITIES.
Nuisance Abatement Board: Chief Gimenez indicated to the
Committee that the Code Enforcement Board deals with Code
violations concerning a building. The Nuisance Abatement Board
deals with activities that are wrong surrounding a building, such
as prostitution, drug dealing, etc.
Mr. Brian May indicated that the Committee may want to look at
the way in which the ordinance creating -the Nuisance Abatement
Board was written, with a view toward possibly making
modifications to same. He further suggested that the Committee
might want to take a look at the County ordinance on their
Nuisance Abatement Board.
Mr. Albert Maloof indicated that there was a flaw in the language
of the City's ordinance which limited the amount of fines that
the City can collect. This limitation hampers the authority of
the Board. The language should be rewritten to reflect that all
those being prosecuted should bear the entire costs of
prosecution. Further, the Police Department should be involved
with the staff liaison.
The following motion, proposed by Mr. Albert Maloof, seconded by
Dr. Castell Bryant, was passed and adopted.
MOTION 94-47 (CBCRC)
A MOTION STATING THAT THE CITY'S BOARDS AND COMMITTEES
REVIEW COMMITTEE SHALL ADDRESS THE STRUCTURING OF THE
NUISANCE ABATEMENT BOARD AT ITS NEXT MEETING; FURTHER,
REQUESTING THE CITY ATTORNEYS OFFICE TO REWRITE THE
CURRENT CITY'S ORDINANCE CREATING THE NUISANCE
ABATEMENT BOARD TO REFLECT THE SAME LANGUAGE AS THE
COUNTY'S ORDINANCE PROVIDES, IN ADDITION TO WHAT IS
CONTAINED IN THE CITY'S EXISTING ORDINANCE; AND
FURTHER, THAT THE BOARD BE REVIEWED AT A LATER DATE.
Off -Street Parking Board: Mr. Albert Maloof indicated that he
would like to have a copy of the revenue and expenditure report
M-94-47
7 amended 1-20-94
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a
for the Off -Street Parking Board and the facilities under its
jurisdiction. He further requested that the Law Department
explore the possibility of a Charter change to include
appointment of.members to this Board by members of the City
Commission.
Mr. Ruben Oliva requested the City Clerk's office to send a':
second letter to Mr. Clark Cook,- Executive Director of the Off
Street Parking Department and inform him that the City's Boards
and Committees :teview Committee is currently reviewing his Board
and request him to .provide the report asked of him by this
Committee in correspondence from the City Clerk dated December
29, 1993.
Mr. Maloof requested that the Committee be provided with the
entire list of facilities and the revenue generated from each of
Off -Street Parking's facilities.
The following motion, proposed by Mr. Albert Maloof, seconded by
Dr. Castell Bryant., was passed and adopted:
MOTION 94-48 (CBCRC)
A MOTION STATING THAT THE OFF-STREET PARKING BOARD
SHALL BE SUBJECT TO FURTHER REVIEW BY -THE CITY'S BOARDS
AND COMMITTEES REVIEW COMMITTEE.
The following notion, proposed by Mr. Albert Maloof, seconded by
Mr. Ruben Oliva, was passed and adopted:
MOTION 94-49 (CBCRC)
A MOTION ADJOURNING THE DELIBERATIONS OF THE CITY'S
BOARDS AND COMMITTEES REVIEW COMMITTEE; FURTHER,
SCHEDULING THE NEXT MEETING..FOR THURSDAY, JANUARY 20,
1994, AT 9:00 A.M. COMMENCING AT.1:00 P.M., THERE WILL
BE A REVIEW -WITH EITHER THE CHAIRPERSON OR HIS/HER
DESIGNEE, AND DESIGNATED CITY DEPARTMENTAL STAFF
LIAISON PERSONS OF THE FOLLOWING BOARDS/COMMITTEES:
CODE ENFORCEMENT BOARD, DOWNTOWN DEVELOPMENT AUTHORITY
BOARD, HEALTH FACILITIES AUTHORITY BOARD, HISTORIC AND
ENVIRONMENTAL PRESERVATION BOARD, INTERNATIONAL TRADE
BOARD, LATIN QUARTER REVIEW BOARD, NUISANCE ABATEMENT
BOARD, AND OFF-STREET PARKING BOARD.
The meeting adjourned at 22:55 p.m.
8 111,30
MINUTES
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE MEETING
JANUARY 20, 1994
COMMISSIONER WIFREDO GORT'S CONFERENCE ROOM
The Chairman, Mr. Manuel A. Diaz, opened the meeting at 9:10 a:m.
The Clerk called the roll, with the following committee members
being present:
Manuel A. Diaz, Esq., Chairman
Rafael Garcia -Toledo
Dr. Castell Bryant
Ruben Oliva, Esq.
Also present were: Chief Carlos A. Gimenez, Mr. "Shorty" Bryson
(representing all four City of Miami Employee Unions), Rafael 0.
Diaz, Esq. and Irma Abella, Esq. (from the City Attorney's
office), and Walter Forman, Assistant City Clerk. Mr. Albert
Maloof had called the :lerk's office to say he would be a few
minutes late due to traffic.
Chairman Diaz stated that during the interviews scheduled for the
afternoon of the Chairpersons and liaisons (or their designees)
of the committees being studied for further review, said
interviews were not public hearings and members of the public
would not have to be recognized to speak.
Mr. Oliva moved to approve the minutes of the last meetings
(January 12 and 14, 1994). Rafael Diaz requested that Motion 94-
47 of the minutes of January 14th be corrected to say that the
City Attorney's Office had been requested to rewrite the Nuisance
Abatement Board ordinance to track the same language as the Dade
County ordinance for said board.
Chairman Diaz requested the Clerk to check the minutes of January
14th to include the recommendation that the Park Advisory Board
be sunsetted. It was pointed out that Motion 94-26 of the
January 12th meeting did in fact contain that language.
Mr. Garcia -Toledo stated that the time that Mr. Brian May had
entered the meeting of January 14th needed to be corrected. The
correct time for that was 10:55 a.m., rather than 10:15 a.m.
Dr. Bryant seconded the motion to approve the minutes and the
committee passed said motion with the above stated two
corrections.
(Note: Mr. Albert Maloof entered the meeting at 9:20 a.m.)
The following motion, moved by Mr. Oliva and seconded by Dr.
Bryant was passed and adopted:
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a s�
.,
MOTION 94-50 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION
THAT ALL ADVISORY BOARDS WHICH DEAL WITH
SPECIFIC AREAS OF THE CITY, i.e., OVERTOWN
ADVISORY BOARD, NORTHEAST TASK FORCE, WYNWOOD
DEVELOPMENT COMMITTEE, HAVE THE NET
(NEIGHBORHOOD ENHANCEMENT TEAM) ADMINISTRATOR
FOR THAT AREA BE THE CITY LIAISON.
Overtown Advisory Board and Overtown Independent Review Panel
[listed in board's book as Citizens Review Panel (Overtown)):
Mr. Maloof suggested the use of ethnic publications for
adAvertisement of meetings. The newspapers could be rotated so
the same one is not used all the time.
Dr. Bryant suggested that the best way to notify the Overtown
area of meetings would be to post in the area churches' Sunday
bulletins.
The following motion, moved by Mr. Oliva and seconded by Dr.
Bryant, was passed and adopted:
MOTION 94-51 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION
THAT THE OVERTOWN ADVISORY BOARD BE APPROVED
WITH THE FOLLOWING CHANGES: (1) EXPANDING ITS
SCOPE AND PURPOSE TO INCLUDE ALL ISSUES THAT
RELATE OR IMPACT THE OVERTOWN AREA; (2)
ADDING THE REQUIREMENT OF QUARTERLY REPORTS
TO THE CITY COMMISSION; (3) REQUIRING THAT
THE MEETINGS BE PUBLIC AND ADEQUATELY
PUBLICIZED; AND FURTHER RECOMMENDING TO THE
CITY COMMISSION THAT THE OVERTOWN INDEPENDENT
REVIEW PANEL BE SUNSETTED.
Publication of notice of meetings:
Mr. Oliva moved that all committees and boards of the City of
Miami must notify the City Clerk when meetings are going to take
place at least 14 days in advance of their meetings, except for
emergency meetings.
Mr. Maloof stated that some boards only meet as needs arise and
therefore may have difficulty in notifying the Clerk.
Ms. Abella stated that some boards, example Latin Quarter Review
Board, try to expedite projects, so when a project comes up they
meet as soon as they can convene, in some cases within three
days.
2 11130
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Dr. Bryant stated that besides notifying the Clerk, every City
resident who lives in that area should also be notified of all
meetings which are funded directly or indirectly by the City.
Mr. Oliva stated that there should be a centralized list of
boards/committees schedule of its meetings, perhaps through: -an
overall publication mechanism.
Mr. Maloof stated that the County has one individual, Clinton
Forbes, who monitors all County boards and committees and has
access to all information such as attendance, voting patterns,
etc.
Mr. Oliva amended the motion on the floor by adding that failure
to notify the City Clerk would not constitute invalidation of the
meeting, as long as sunshine requirements have been complied
with. Mr. Garcia -Toledo seconded: the motion.
Chairman Diaz stated that having a liaison for all boards is a
good suggestion. Perhaps the Clerk's office will monitor
attendance and other matters in a similar fashion to the County.
Mr. Oliva withdrew his motion.
Mr. Maloof suggested that the Committee request that the County
board liaison individual be requested to come as a guest to make
a presentation on the County's record keeping system.
Mr. R. Diaz introduced David Forestier, Assistant City Attorney
in charge of the Nuisance Abatement Board. The committee
deferred consideration of this board to 4:30 this afternoon.
It was noted that the Park Advisory Board had already been
recommended for sunsetting.
Performing Arts Center Trust:
The following motion, moved by Mr. Oliva and seconded by Mr.
Garcia -Toledo, was passed and adopted:
MOTION 94-52 (CBCRC)
A MOTION STATING THAT THE PERFORMING ARTS
CENTER TRUST IS NOT A CITY BOARD AND,
THEREFORE, THE CBCRC WITHDRAWS THIS BOARD
FROM ITS CONSIDERATION.
Chairman Diaz read a letter from Commissioner De Yurre stating
that Mr. Teo Babun would be representing the International Trade
Board at 3:30 p.m.
South Florida Employment & Training Consortium (PIC):
The following motion, moved by Mr. Oliva and seconded by Dr.
Bryant, was passed and adopted:
3 11130
i
MOTION 94-53 (CBCRC)
A MOTION STATING THAT THE SOUTH FLORIDA
EMPLOYMENT & TRAINING CONSORTIUM (PIC) IS NOT
A CITY BOARD AND, THEREFORE, THE CBCRC
WITHDRAWS THIS BOARD FROM ITS CONSIDERATION.
Planning Advisory Board:
Dr. Bryant stated that this board is on her compensation list.
Dr. Bryant requested information about the application process
for this board, which was provided by the Clerk's office.
Chairman Diaz requested from the administration a list of boards
whose members are receiving benefits and/or compensation. Dr.
Bryant further requested a list of the current membership on
those boards which are being compensated and which are receiving
benefits.
The following motion, moved by Mr. Maloof and seconded by Mr.
Oliva, was passed and adopted:
MOTION 94-54 (CBCRC)
A MOTION TO RECOMMEND TO THE CITY COMMISSION
THAT THE PLANNING ADVISORY BOARD MEMBERSHIP
BE REDUCED FROM 10 TO 51 ONE APPOINTMENT PER
COMMISSIONER, SUBJECT TO CITY ATTORNEY REVIEW
OF LEGAL RAMIFICATIONS OF THIS ACTION.
Sports and Exhibition Authority:
The following motion, moved by Mr. Oliva and seconded by Mr.
Garcia -Toledo, was passed and adopted:
MOTION 94-55 (CBCRC)
A MOTION STATING THAT THE SPORTS AND
EXHIBITION AUTHORITY BE THE SUBJECT OF
FURTHER REVIEW BY THE CBCRC.
It was noted that the Unsafe Structures Board was recommended for
sunsetting at a prior meeting.
Urban Development Review Board:
The following motion,. moved by Mr. Oliva and seconded by Dr.
Bryant, was passed and adopted:
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11130
4
MOTION 94-56 (CBCRC)
A MOTION TO DEFER CONSIDERATION OF THE URBAN
DEVELOPMENT REVIEW BOARD UNTIL THE CBCRC HAS
MET WITH SERGIO RODRIGUEZ, PLANNING DIRECTOR,
IN CONNECTION WITH POSSIBLE CONSOLIDATION OF
THIS BOARD WITH THE HISTORIC AND
ENVIRONMENTAL PRESERVATION BOARD, THE LATIN
QUARTER REVIEW BOARD AND/OR THE PLANNING
ADVISORY BOARD.
Waterfront Board:
The following motion, moved by Mr. Oliva and seconded by Dr.
Bryant, was passed and adopted:
MOTION 94-57 (CBCRC)
A MOTION STATING THAT THE WATERFRONT BOARD BE
THE SUBJECT OF FURTHER REVIEW BY THE CBCRC.
(Note: It was decided later this meeting by Motion 94-74 to
recommend sunsetting the Waterfront Board.
Rafael Hernandez Housing and Development Corp.:
The following motion, moved by Mr. Oliva and seconded by Dr.
Bryant, was passed and adopted:
MOTION 94-58 (CBCRC)
A MOTION STATING THAT THE RAFAEL HERNANDEZ
HOUSING AND DEVELOPMENT CORP. (FORMERLY
WYNWOOD COMMUNITY ECONOMIC DEVELOPMENT CORP.
INC. BOARD) BE THE SUBJECT OF FURTHER REVIEW.
Zoning Board:
The following motion, moved by Mr. Oliva and seconded by Mr.
Garcia -Toledo, was passed and adopted:
MOTION 94-59 (CBCRC)
A MOTION STATING THAT THE ZONING BOARD NEEDS
NO FURTHER REVIEW BY THE CBCRC, OTHER THAN
GENERAL CONSIDERATIONS, SUCH AS COMPENSATION
AND MEMBERSHIP.
Allapattah Business Development Authority Board:
The following motion, moved by Mr. Oliva and seconded by Dr.
Bryant was passed and adopted:
a
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5
.
Comments were made about the possibility of City staff handling
this directly, rather than having a committee deal with this
issue.
The following motion, moved by Mr. Oliva and seconded by Mr.
Garcia -Toledo, was passed and adopted:
MOTION 94-64 (CBCRC)
A MOTION STATING THAT THE CODESIGNATION
REVIEW COMMITTEE NEEDED NO FURTHER REVIEW.
Ecology and Beautification Committee:
Chairman Diaz requested to eliminate the ethnic breakdown in the
listing of this committee.
Mr. Oliva expressed that he was impressed with this committee and
its volunteers and recommended no further review.
Mr. Garcia -Toledo was concerned that the terms expired 10-12
years ago. Some of the listed members had deceased. The board
book lists the Columbus Hotel as the meeting place and said the
building does not exist anymore.
Dr. Bryant stated that an open process is needed whenever the
City's funds are involved. This committee has been totally out
of contact with the City.
Mr. Garcia -Toledo moved that all members be sunsetted and new
members be appointed immediately following. Dr. Bryant seconded.
Mr. Maloof amended the motion to reduce the official members
appointed by the Commission to 10 or 15 with an additional
unlimited number of associate volunteer members.
Dr. Bryant inquired as to which City department was involved with
this committee. Chief Gimenez explained that several
departments, such as Solid Waste, Parks, possibly Public Works
were involved.' Dr.Bryant stated that this committee needs to
work closely with a City liaison. She further suggested that.
this board be structured to come in line with all other boards in
terms of liaison, number of members and other general
requirements.
Mr. Oliva suggested that the Chairman and liaison be requested to
come before the CBCRC.
Mr. Garcia -Toledo restated his motion to retain this board with
the change of the membership to consist of 5 Commission
appointments and 5 members from the departments of Parks, Public
Works, Waterfront, Bayfront Park Management and one other.
Mr. Oliva stated he would have to vote against such motion. Then
the motion was changed to contain an unlimited number of
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associate members without Commission approval and Mr. Oliva voted
in the affirmative.
The following motion, moved by Mr. Garcia -Toledo and seconded by
Dr. Bryant, was passed and adopted:
MOTION 94-65 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION
THAT ALL MEMBERS OF THE ECOLOGY. AND
BEAUTIFICATION COMMITTEE BE SUNSETTED AND NEW
MEMBERS BE APPOINTED IMMEDIATELY THEREAFTER;
FURTHER RECOMMENDING THAT MEMBERSHIP BE
REDUCED TO 10 COMMISSION APPOINTMENTS, AND
ALSO HAVING AN UNLIMITED NUMBER OF ASSOCIATE
MEMBERS WITHOUT COMMISSION APPROVAL.
- Chairman Diaz stated that the City needs to reclaim this board.
Note: The Haitian Task Force Board had been recommended for
sunsetting at a prior meeting.
Mr. Maloof stated that the Haitian community is a very active and
integral part of this community, and recommends that that segment
of the community receive adequate and fair representation with
reference to board membership, participation and interaction with
the.City Commission.
Dr. Bryant stated the recommendation that the Commission
establish a Haitian Advisory Board, similar to Overtown Advisory
Board.
Mr. Garcia -Toledo clarified that this was a neighborhood oriented
board to the Little Haiti section of the City and not related to
ethnic breakdown.
Dr. Bryant responded that having an advisory board in each NET
area may solve all concerns.
Northeast Area Task Force:
Dr. Bryant stated that within this committee there are.
subcommittees. This committee should be part of the
recommendation that NET areas have an advisory committee.
The following motion, moved by Mr. Oliva and seconded by Dr.
Bryant, was passed and adopted:
MOTION 94-66 (CBCRC)
A MOTION DEFERRING CONSIDERATION ' OF THE
NORTHEAST .AREA TASK FORCE UNTIL SUCH TIMEE AS
FRANK CASTANEDA COMES BEFORE THE CBCRC.
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Occupational License Equity Study:
Mr. Oliva requested to have reporting requirements and a sunset
date for this committee. It was pointed out that the State
requires this board to exist.
The following motion, moved by Mr. Garcia -Toledo and seconded by
Mr. Maloof, was passed and adopted:
MOTION 94-67 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION
THAT IT APPOINT MEMBERS TO THE OCCUPATIONAL
LICENSE EQUITY STUDY COMMITTEE WITHIN 30 DAYS
WITH TERMS BEING CONCURRENT WITH
COMMISSIONERS' TERMS .
Office of Professional Compliance Advisory Panel:
Dr. Bryant inquired why the members of this panel were not
compensated.
Mr. Garcia -Toledo expressed that some members of boards in
general do not wish to be compensated.
There was discussion as to reporting procedure and structure.
The following motion, moved by Mr. Oliva and seconded by Dr.
Bryant, was passed and adopted:
MOTION 94-68 (CBCRC)
A MOTION TO DEFER CONSIDERATION OF THE
OFFICE OF PROFESSIONAL COMPLIANCE ADVISORY
PANEL FOR FURTHER INFORMATION TO BE PROVIDED
BY THE ADMINISTRATION AND THE CITY UNION
REPRESENTATIVE IN CONNECTION WITH THE
REPORTING STRUCTURE OF SAID PANEL.
Miami River Coordinating Committee:
Dr. Bryant stated that this committee overlaps with the
Waterfront Board. It was brought out, however, that the Issues
of these two committees were quite different.
The following motion, moved by Mr. Garcia -Toledo and seconded by
Mr. Oliva, was passed and adopted:
MOTION 94-69 (CBCRC)
A MOTION STATING THAT BECAUSE THE MIAMI RIVER
COORDINATING COMMITTEE IIS AN
INTERGOVERNMENTAL BOARD, THE CBCRC NEEDS NO
FURTHER REVIEW OF SAME.
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•
Status of Women Commission:
Mr. Garcia -Toledo stated for the record that his mother, Luisa
Garcia -Toledo, is a member of this board, and that the committee
members are very happy with all matters. of this board; there is
good attendance, and the size of board works well.
The following motion, moved by Mr. Garcia -Toledo and seconded by
Dr. Bryant, was passed and adopted:
NOTION 94-70 CBCRC)
A MOTION STATING THAT NO FURTHER REVIEW BY
THE CBCRC IS NEEDED ON THE COMMISSION ON THE
STATUS OF WOMEN,
Office of Professional Compliance Advisory Panel:
Ms. Abella reported -that no matters have come before this board
which required further review. There is nothing, by charter,
that prescribes the method for further review, but that if it
came up, as a matter of protocol, they would go to the Chief of
Police. If there was no satisfaction from the Chief of Police,
then they would go to the City Commission.
Mr. Maloof asked when was the last time that the board met and
subpoenaed material for an investigation. Ms. Abella stated she
had not asked that question.
Mr. Maloof stated that this board could be helpful. He further
stated that some lawsuits had brought substantial losses to the
City.
Chairman Diaz stated that litigation cases are handled in court
anyway and matters that can be handled administratively are so
handled. After a while the function of the board becomes cloudy.
Mr. Maloof stated that things discovered through subpoena powers
have often offset the posture of cases. This is one example
where the purpose of a board could be managed better.
Tax -Exempt Property Steering Committee:
Dr. Bryant questioned the effectiveness of this committee to get
tax-exempt property owners to volunteer,monies to the City.
Chairman Diaz recommended that this committee have a sunset date.
Dr. Bryant suggested two-year terms.
The following motion, moved by.Mr. Oliva and seconded by Mr.
Garcia -Toledo, was passed and adopted:
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10
MOTION 94-71 (CBCRC)
A MOTION STATING THAT NO FURTHER REVIEW IS
NEEDED OF THE TAX-EXEMPT PROPERTY STEERING
COMMITTEE; FURTHER RECOMMENDING TO THE CITY
COMMISSION THAT THIS COMMITTEE MAKE REPORTS
TO THE COMMISSION EVERY SIX MONTHS; FURTHER
RECOMMENDING THAT THE CITY COMMISSION DECIDE
AT THE END OF 24 MONTHS WHETHER THIS
COMMITTEE SHOULD CONTINUE ITS EXISTENCE OR BE
SUNSETTED.
Note: At this point the committee took a brief lunch break from
11:53 a.m. to 12:12 p.m. All committee members were present when
the meeting reconvened.
General Concerns:
Chairman Diaz listed the general concerns as follows:
1. Reporting requirements to the Commission.
2. Mechanism for monitoring attendance. Three unexcused
absences would require automatic resignation.
3. Clerk's office responsibility for monitoring all these Items.
4. Power of Commissioner to remove person he/she has appointed.
5. Limitation of terms for all board members to two years.
S. Limitation on the number of terms that a person can serve.
7. Terms to be concomitant with Commissioners'..terms.
S. Quorum requirements.
9. Residency requirements.
20. Commissioners serving on boards.-
11. Size of boards.
12. Sunsetting all board members and reinstating new
appointments.
13. Notice mechanism for board meetings.
24. Compensation and benefits for members.
15. Outside counsel for boards.
16. Staff liaison/NET representative.
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17. Clarification of liability of City Commissioners on revenue
producing bonds.
Mr. Oliva added to the list consideration of creation of
additional committees.
Mr. Maloof moved that a RFP, RFQ and bid selection committee be
created to be comprised of 5 members appointed by the City
Commission, two staff persons (ane staff person representing the
City Manager's Office the other staff person representing the
appropriate department concerned with that particular RFP or RFQ.
Mr. R. Diaz clarified that this committee would review responses
to RFPs and RFQs, not that it would review the RFPs and RFQs
before they were issued.
Mr. R. Diaz explained that certain charter requirements affect
Unified Development Projects.
Dr. Bryant stated the proposed committee would give structure to
the RFP process.
Chief Gimenez stated that some of the RFPs were highly technical
in nature. The people needed to review RFPs have to have
expertise in specific fields. A standing committee may not
provide such expertise.
Mr. Maloof clarified that the composition of the committee would
provide for two city appointments which could be different
according to expertise needed.
Mr. R. Diaz stated a charter amendment would be required to
effectuate the proposed committee.
Chairman Diaz suggested that the proposed committee be structured
in such a way As to avoid the need of a charter amendment, by
requiring a certain number to be selected by the City Manager, as
the charter requires, plus an equal number by the City
Commission, plus one.
Dr. Bryant inquired of the Administration: of the people who
served on.RFPs from the community, how many other RFP selection
processes had these individuals participated in in the past.
Mr. Maloof expressed concern that the City Commission was not
involved in the process of selection of RFPs at an early enough
stage. Dr. Bryant agreed. This would give the Commission a
chance to be pro -active instead of being reactive.
Mr. Oliva stated that the CBCRC needed to prepare a report for
the City Commission. These motions were guidelines for the
Commission for changes to be made in connection with committees
and boards.
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The following motion, moved by Mr. Maloof and seconded by Mr.
Oliva, was passed and adopted:
MOTION 94-72 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION
TO CREATE A COMMITTEE TO SELECT RESPONSES TO
RFPs AND RFQs TO BE COMPOSED OF FIVE
INDIVIDUALS TO BE APPOINTED BY THE CITY
MANAGER, AS REQUIRED BY THE CHARTER, AND FIVE
MEMBERS TO BE APPOINTED BY THE CITY
COMMISSION.
[Note for the Record: Motion 94-72, above, was amended during the
CBCRC meeting of January 26, 1994. See last item, of CBCRC
minutes of 1/26/94. Mr. Garcia -Toledo abstained from voting on
Motion,94-72 at the time of the original roll call on January 20,
1994, but during the CBCRC meeting of January 26, 1994, he
changed his vote to the negative for said motion.]
Mr. Oliva moved to create a committee to review City properties
and assets with the purpose of reporting to the Commission in six
months, outlining proposals and recommendations for use of City
properties and assets; said committee. to be composed of five
members appointed by the City Commission.
Mr. Maloof suggested that the committee may want to identify
properties suitable for development, expansion or improvement.
The following motion, moved by Mr. Oliva and seconded by Mr.
Garcia -Toledo, was passed and adopted:
MOTION 94-73 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION
THAT IT CREATE A COMMITTEE TO REVIEW CITY
PROPERTIES AND ASSETS WITH THE PURPOSE OF
IDENTIFYING WHICH PROPERTIES ARE SUITABLE FOR
DEVELOPMENT, EXPANSION OR IMPROVEMENTS;
FURTHER REQUIRING THIS COMMITTEE TO REPORT TO
THE CITY COMMISSION IN SIX MONTHS OUTLINING
PROPOSALS AND RECOMMENDATIONS FOR USE OF CITY
PROPERTIES AND ASSETS; FURTHER STATING THAT
SAID COMMITTEE SHOULD BE COMPOSED OF FIVE
MEMBERS TO BE APPOINTED BY THE CITY
COMMISSION AND THAT SAID MEMBERS MUST OWN
PROPERTY, WORK OR LIVE IN THE CITY OF MIAMI;
AND FURTHER RECOMMENDING THAT SAID COMMITTEE
BE SUNSETTED AFTER ITS REPORT IS SUBMITTED.
(Note: Motion 94-73 was amended by Motion 94-75)
Waterfront Board
The following motion, moved by Mr. Oliva and seconded by Mr.
Garcia -Toledo, was passed and adopted:
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MOTION 94-74 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION
THAT THE WATERFRONT BOARD BE SUNSETTED.
The following motion, moved by Mr. Oliva and seconded by Mr.
Garcia -Toledo, was passed and adopted:
MOTION 94-75 (CBCRC)
A .MOTION AMENDING PRIOR MOTION 94-73. WHICH
HAD RECOMMENDED TO THE CITY COMMISSION TO
.CREATE A COMMITTEE TO REVIEW CITY PROPERTIES
AND ASSETS BY DELETING THE SUNSET PROVISION,
THEREBY MAKING THIS A PERMANENT COMMITTEE;
FURTHER RECOMMENDING THAT THE SIX MONTH
INITIPL REPORT BE PROVIDED TO THE COMMISSION
BY SAID PROPOSED COMMITTEE; AND FURTHER
RECOMMENDING THAT THE TERMS OF ITS MEMBERS BE
CONCURRENT WITH THE TERMS OF THE APPOINTING
COMMISSIONERS.
Off -Street Parking.Board:
Mr. Clark Cook, Executive Director, Off -Street Parking
Department, made a presentation on the Off -Street Parking Board.
He explained that its chairman, Dr. Eduardo Padron, was unable to
attend this meeting. Mr. Cook stated that the Off -Street Parking
Board operates like a private enterprise and is very business -
wise. Said board does not use ad valorem taxes. Parking
revenues generated are used to support bond debts; all. revenues
must be used for parking related expenses. Last year the board
turned over $1.3 million to the City of Miami. The board is
outside the political realm. The City has control of the board
by approval of .its budget. The members are selected by the board
and ratified by the City Commission. Its bond rating is the
highest rating of any parking authority in the United States.
The board will not undertake an uneconomic project. The system
operates the parking garage No. 5 next to the Administration
offices, which the system had recommended against building
because it was not economical. The City made a decision to build
that building on its own. The system operates the facility. By
ordinance, the system has the responsibility for that garage.
That garage loses $1 million a year in debt service.
There are times when the board attempts to work and cooperate
closely with the community. For example, the GUTS Project, to
help the Afro American Grove. This is a parking lot, which was
completed last week at 37th Avenue and Grand. This is one
example of a facility that is not economically feasible.. Many
garages are not profit makers. But the board is community
oriented as well as business oriented.
Mr. Cook explained that Gusman Center is operated by the Off -
Street Parking Board because it was donated to the City by Mr.
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Gusman, who distrusted the City, and stipulated that Gusman
Center would be owned by the City with the stipulation that the
parking system would manage it. Gusman runs on a deficit of
about 4200,000 to 4300,000 a year. The City assumes this
deficit. There is a proposed project now to develop low income
housing in the Olympia Building. This will not eliminate the
deficit, but should reduce it. The building cannot be sold; it
can be given back to the original owners.
Mr. Cook clarified that the attorneys used by the parking system
are the City attorneys. There is a current request of the system
to build a parking garage next to the Coconut Grove Playhouse.
The board does not wish to build such because 3t is not
economically feasible.
Mr. Cook explained that the City Commission approves the Off -
Street Parking budget. The salaries of this department are
covered by the revenues of the parking system. The Commission
approves the parking rates charged by the system.
(Note: At this point, Mr. Cook left the meeting.)
Downtown Development Authority Board (DDA):
Commissioner J.L. Plummer, Chairperson, stated that he could not
stay for his scheduled interview at 2:00 p.m. and therefore would
speak now about the DDA. There are four area councils in the
DDA: Omni, Overtown/Park West, Central and Brickell. DDA 2000
studied the DDA and recommended reducing the board by having a
total of 9 members: 5 Commission appointments with one
Commissioner appointing himself as Chairperson, and 4 area
council members. Commissioner Plummer stated he had a problem
with 50% of revenues of DDA going toward salaries. He supports
having a Commissioner to sit as a member of certain boards,
perhaps changing the rotation of the Commissioner serving every
two years instead of annual rotation.
Code Enforcement Board:
Present for this discussion were Jack Topley, Chairperson; Sergio
Rodriguez, Planning Director, and Teresita Fernandez, Hearing
Boards Officer.
Commissioner Plummer stated that this board lacks clout. Guilty
people must be stopped from illegal activity.
(Note: At this point, Commissioner Plummer left the meeting.)
Mr. Topley stated this board had a problem with attendance.
Sometimes meetings cannot be held due to lack of quorum. Mr.
Topley stated he did not wish to have any compensation for being
a member of the Code Enforcement Board. He stated that life -
safety issues were the most important ones for the: board.
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is
Mr. Sergio Rodriguez stated that combining Code. Enforcement and
Nuisance Abatement would work, but that there would not be enough
time for these boards to hear the necessary cases. He further
stated that the. Code Enforcement Board should not be a mechanism
to obtain funds; •it needed to try to get compliance. He
recommended having more City attorneys available to work ;at
obtaining settlement funds.
(Note: At this point, Mr. Topley, Mr. Rodriguez and Ms. Fernandez
left the meeting.)
Downtown Development Authority Board (DDA):
Mr. Matthew Schwartz, Executive Director of the DDA was present
for this discussion. Mr. Schwartz agreed that the number of
board members should be reduced, but recommended that it continue
to have a member representing the State Cabinet and a member
representing the County Commission. Mr. Schwartz stated that the
salary scale for DDA employees was lower than the City scale.
(Note: At this point, Mr. Schwartz left the meeting.)
Health Facilities Authority Board:
Present for this discussion was Dr. Charles Beber, Chairperson,
and Carlos Garcia, Finance Director. Mr. Garcia gave a report on
the indigent care by Mercy Hospital.
(Note: At this point, Mr. Garcia and Dr. Beber left the
meeting.)
Mr. Oliva moved to approve the current form of the Off -Street
Parking Board, the Code Enforcement Board and the Health
Facilities Authority Board. There was no second to this motion.
Dr. Bryant expressed concern about any board that was autonomous
or semi -autonomous, for which the City was providing Its budget,
and the City is eating its losses. t
(Note: Mr. "Shorty' Bryson left the meeting at 2:55 p.m.)
Historic and Environmental Preservation Board:
Present for this discussion were Sarah Eaton, board liaison,
Sergio Rodriguez, Planning Director. Ms. Eaton stated that Mr.
Ring, the chairperson, could not attend due to illness. No.
Norah Shaefer, vice -chair, would come in shortly. The committee
considered consolidation of certain boards (Historic and
Environmental Preservation Board, Latin Quarter Review Board,
Urban Development -Review Board and the Planning Advisory Board).
Ms. Eaton explained the categories and expertise required of
membership. The County had adopted a historic ordinance and if
the City did not have its own, the County's ordinance would
prevail, and therefore make decisions for the City of Miami.
16 11130
e
Mr. Rodriguez stated that there was an overlap with the Urban
Development Review Board and the Latin Quarter Review Board
because they both dealt with design issues. The Latin Quarter
dealt with a specific area only and the Urban Development was
citywide.
(Note: At this point, Mr. Rodriguez, Ms. Eaton, and Ms. Shaefer
left the meeting.)
International Trade Board (ITB):
Present for this discussion were Teo Babun, Vice -Chairman, and
Alice Hidalgo-Gato, liaison.
Mr. Babun presented a report on recommended changes to be made to
the International Trade Board,* more specifically outlined in said
report on file with the City Clerk.
Mr. Oliva stated that regular City staff should be able to assist
the ITB directly, rather than having ITB special staff.
(Note: At this point, Mr. Babun and Ms. Hidalgo-Gato left the
meeting. The CBCRC took a brief recess from 3:55 p.m. to 4:05
P.M.)
Latin Quarter Review Board:
Present for this discussion were Jose Casanova, liaison, Sergio
Rodriguez, Planning Director. Mr. Angel Saqui, vice -chairperson
entered the meeting ten minutes after this item was taken up.
Mr. Casanova brought photographs to show results of the board's
activities. Mr. Rodriguez expressed that the area had been
visually improved by this board. Projects over $25,000 were
reviewed. Mr. Rodriguez stated that this board offered free
professional advice to individuals with proposed projects. Mr.
,Saqui stated that the board was flexible and tried to assist the
Individuals who came before it. He further expressed that the
success of this board was due partly to its mixture of
professionals and community leaders.
(Note: At this point, Mr. Casanova, Mr. Rodriguez, and Mr. Saqui
left the meeting.)
Nuisance Abatement Board
Present for this discussion were Bob Valledor, Chairperson,
Pierre Rutledge, liaison, and David Forestier, Assistant City
Attorney.
Mr. Rutledge stated that the City nuisance abatement ordinance
was a model for the nation. Our ordinance had been court tested
three times. Federal court ruled our ordinance was
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f
constitutional. It provided for due .process. The board was
meeting regularly and compliance had been successfully achieved
for violators. The board had handled drugs, prostitution,
gambling, and youth gang activities. The board had received
considerable community support. This was the first board to be
televised on channel 9. The board worked closely with NET. Mr.
Rutledge stated that changing the City ordinance to the County
ordinance would be a travesty, since the county ordinance was
formulated from the City's ordinance.
Chairman Diaz stated that the CBCRC felt that the Nuisance
Abatement Board's performance had been outstanding.
Mr. Oliva asked the Nuisance Abatement Board representatives for
ideas on how the board could be improved. Mr. Valledor said the
board worked as it was. Mr. Oliva suggested that the Nuisance
Abatement Board representatives provide the City Clerk's Office
with suggested changes to improve the Nuisance Abatement Board.
(Note: At this point, Mr. Rutledge, Mr. Valledor and Mr.
Forestier left the meeting.)
Dr. Bryant suggested that these hearings should be completed at
the CBCRC's next meeting with housecleaning issues at the end of
the meeting.
The next CBCRC meeting was scheduled for Wednesday, January 26,
1994 beginning at 9:00 a.m.
Chief. Gimenez stated that he would not be able to. attend the
morning portion of the next scheduled CBCRC meeting.
It was agreed by the committee that no further review of the
Northeast Area Task Force was needed. Six committees would be
reviewed at the next meeting (Sports Authority, Rafael Hernandez
Housing [formerly Wynwood Community Economic], Allapattah
Business Development, Coconut Grove Standing Festival, Audit
Advisory, Coconut Grove Parking).
The meeting was adjourned at 5:10 p.m. by motion of Mr. Oliva and
second of Mr. Garcia -Toledo.
MINUTES
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE (CBCRC)
JANUARY 26, 1994
COMMISSIONER WIFREDO GORT'S CONFERENCE ROOM
The Chairman, Mr. Manuel A. Diaz, opened the meeting at 9:15 a.m.
The Clerk called the roll, with the following committee members
being present:
Manuel A. Diaz, Esq., Chairman
Dr. Castell Bryant
Ruben Oliva, Esq.
Albert Maloof
R-Afael Garcia -Toledo, Jr. was absent at this time. Also present
:►ere: Rafael Diaz, Esq. and Irma Abella, Esq. (from the City
Attorney's office) and Sylvia Lowman, Chief De,?uty Clerk.
The minutes of the January 20, 1994 CBCRC meeting were approved
with the exception of Motion 94-72 (CBCRC), in connection with a
committee to select responses to RFPs and RFQs. The CBCRC
decided to review the correct wording for this motion later
during today's meeting.
Miami Sports and Exhibition Authority (MSEA)
Mr. Bill Perry,. Executive Director of the Miami Sports and
Exhibition Authority, made a presentation on this board. He
stated that this authority is an autonomous agency of the City of
Miami, which receives Its funding from the bed tax or the
Convention Development Tax. It has its own bonding capacity.
When asked for his opinion, Mr. Perry, stated a member of the
City Commission should not be a member of any autonomous board..
There was discussion concerning membership and the unusual
circumstances that one City Commissioner appoints three members
and the rest of the Commissioners appoint only two. Mr. Perry
recommended that the Mayor should appoint three members, the
Commissioners each appoint two, and have an at large alternate
position.
(Note: Mr. Garcia -Toledo entered the meeting at 9:33 a.m.)
Mr. Perry stated that the Sports Authority general fund budget is
41.1 million. Of that, 86 percent comes from the Convention
Development Tax. The rest comes from revenues from the Miami
Arena. Payroll for the MSEA is approximately 4250,000 to
$275,000. The MSEA collects a total of approximately $5.5
million.or $6 million a year. Most of that collection is used to
pay debt service.
Mr. Oliva inquired why the MSEA did not handle the Miami Marine
Stadium. Mr. Perry responded that the City was not.interested in
1 11130
• having the MSEA taking that facility. There are. serious
structural problems with this facility.
Mr. Perry stated that the MSEA was created to enhance and entice
professional international sports to Miami. It should facilitate
and accommodate conventions, tourism, trade shows, exhibitions,
etc. He stated that the MSEA needs to pay more attention :to
conventions, exhibitions and that type of event. Mr. Perry
stated that the MSEA should stress tourism more. He agreed to
submit recommendations for changes to the MSEA to the CBCRC.
(Notes At this point, Mr. Perry left the meeting.)
Coconut Grove Standing Festival Committee
Present for this discussion were Frank Castaneda, Director of
Community Development Department, and Vicky Leiva, Chairperson of
the Coconut Grove Standing Festival Committee.
Ms. Leiva explained that the Coconut Grove Standing Fef�tival
Committee was created to limit the number of events in Coconut
Grove central core area to two events a month. An impact fee was
created to maintain the atmosphere in the area and rebuild any
damage created by large events held in area. The committee
advises the City Commission on how to spend monies collected by
said impact fee. By a vote of 3 to 1, the Coconut Grove Standing
Festival Committee decided that it was essential in assisting the
Grove area in collecting the funds and bringing to the attention
of the Commission how the money should be properly spent. The
impact fee produces approximately $35,000 a year. The main
accomplishment of the committee has been to help redevelop
Peacock Park. This committee is presently focusing on
beautification issues.
(Notes At this point, Ms. Leiva left the meeting.)
Wvnwood Community Economic Development Corporation Inc.
Rafael Hernandez Housing and Development Corporation
Allapattah Business Development Authority Board
Haitian Task Force Board
Present for this discussion were Frank Castaneda, Director of
Community Development Department and Pablo Perez -Cisneros,
Assistant Director of Community Development Department.
Mr. Castanda explained that Wynwood Community Economic
Development Corporation Inc. Board, Allapattah Business
Development Authority Board, and Haitian Task Force Board are not
City committees. The City Commission makes appointments to
existing CBOs (Community Based Organizations) boards. The City
has had serious problems with the administration of said three
CBOs. In order to try to resolve the problems, the City
Commission namedsome board members to said corporations.
Haitian Task Force and Allapattah Business Development Authority
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...___..__....... _.
i •
agreed to said appointments. The issues with Allapattah have
been resolved. The board has become more active. They have a
new director. The Haitian Task Force board is acting improperly.
There are problems with the Caribbean Marketplace. The City has
suspended funding, therefore the City has no reason to appoint
members to said board. The Wynwood Economic Development
Corporation has approximately 10 acres of City land, given with
the condition that it needed City approval of any potential
development of said land. Said group has leased the land without
getting Commission approval. The director of this corporation
also sits on its board and is making a $107,000 a year salary.
The Commission decided to make five appointments to said board.
The corporation did not accept the Commission appointments. The
City is no longer funding said corporation. Rafael Hernandez
Housing and Development Corp. is now receiving funds from the
City, which had previously been allocated to Wynwood Community
Economic Development Corp. The Rafael Hernandez Housing and
Development Corp. has nothing to do with Wynwood Community
Economic Development Corp. Inc. and has no City appointments to
its board.
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted (Mr. Garcia -Toledo was absent):
MOTION 94-76 (CBCRC)
A MOTION WITHDRAWING FROM CONSIDERATION BY THE CBCRC THE
FOLLOWING COMMITTEES, BECAUSE THEY ARE NOT, IN FACT, CITY OF
MIAMI COMMITTEES:
Wynwood Community Economic Development Corporation Inc. Board,
Rafael Hernandez Housing and Economic Development Corporation,
Allapattah Business Development Authority Board, and
Haitian Task Force's Board.. .
Citywide Community Development Advisory Board
Mr. Castaneda explained there are 8 target area elections to
select a representative to this board. These target areas are
similar to_the .NET (Neighborhood Enhancement Team) areas. The
Commission ratifies said 8 members. Additionally, each
Commission makes two appointments to the board. The board
recommends to the City Commission how to divide the $13.6 million
the City receives from the federal government (Community
Development Block Grant Funds). There is a complex process that
allows for extensive citizen participation in this process.
There is no problem with appointments representing current
Commissioners because the department waits until after the
Commission is elected to have the appointments to the board made.
Northeast Area Task Force
Mr. Castaneda stated that this board is having internal conflict.
This board needs restructuring or eliminating. This board has
influence on what happens to Biscayne Boulevard. Different
3 11130
factions within this board are neutralizing each other,
therefore, nothing gets done. This is an unruly group, which
needs direction.
Overtown Advisory Board
Mr. Castaneda stated that there have been complaints from some
area residents who feel that the Overtown Advisory Board does not
represent them.
(Note: At this point, Mr. Castaneda left the meeting. The
Committee recessed from 10:40 a.m. to 11:00 a.m.)
Audit Advisory Committee
Present for this discussion was Carlos Garcia, Director of
Finance Department. Mr. Garcia stated that this board did not
compensate its members. The City has a group of external
auditors who audit the City's financial statements. Based on
that, the Committee, along with Finance Department staff, prepare
a financial report every year which is submitted to the City
Commission and is distributed nationwide. The Committee makes
recommendations to the Commission on which firm should be
selected to audit the City's books.
(Note: Mr. Arturo Jordan, Chairperson of the Audit Advisory
Committee entered the meeting at 11:11 a.m.)
Mr. Garcia explained that the Committee's terms are indefinite.
Most of the members are accountants. Mr. Jordan explained that
the Committee recommended to have minority participation in the
auditing contract of the City to represent Hispanics, Afro-
Americans and females. The Committee has made recommendations to
the Commission on issues like staffing, needed computer software,
etc.
(Note: At this point, Mr. Garcia and Mr. Jordan left the
meeting.)
Coconut Grove Parking Advisory Committee
Present for this presentation were Mr. Clark Cook, Executive
Director of the Off -Street Parking Department (DOSP), Robert
Masrieh, Chairperson of the Coconut Grove Parking Advisory
Committee, and Lilly Rambo, Off -Street Parking Department.
Mr. Masrieh explained that the Committee's purpose is to make
recommendations on a fund created to address the lack of parking
in the Coconut Grove business district. Said fund comes- from
existing business establishments in the Grove, which do not
provide parking.
Mr. Cook explained that the DOSP will not build a parking garage
to resolve the parking situation because the use would primarily
4 11130
be on weekends and that would not pay for the garage's debt
service. The DOSP bills existing businesses to produce funds to
be used to cover the deficit in the operating cost of the
proposed Grove parking facility. There is.major resistance in
compliance with the ordinance due to lack of enforcement
procedure.
(Note: Mr. Oliva left the meeting at 11:50 a.m.)
Mr. Masrieh stated he had suggestions on how to improve the
Coconut Grove Parking Advisory Committee and would submit those
to the CBCRC.
(Note: At this point, Mr. Cook, Mr. Masrieh, Mr. Ralph Diaz and
Ms. Abella left the meeting. The CBCRC took a recess from 12:10
p.m. to 12:45 p.m.)
Mr. Clinton Forbes, County Commission Clerk, made a presentation
on Dade County's system for monitoring of boards and committees.
Mr. Forbes stated that the County does not compensate its board
members, although the County offers free parking for board
members. Mr. Forbes stated that in the County, individuals
cannot serve on more than one board at a time.
(Note: Mr. Maloof left the meeting at 1:00 p.m.)
Mr. Forbes stated that in the County, all boards/committees make
quarterly report to the County Clerk's office. County
boards/committees must submit a report to the Clerk's office
showing members' attendance every six months. If a member is
absent for more than 3 consecutive meetings, the board's liaison
is responsible for reporting to the Clerk sooner than the six
months' report. County Commissioner cannot remove members from
boards without cause. The County limits the numbers of board
members' terms to the time when the appointing Commissioner
leaves office. Quorum requirements vary depending on County
boards/committees. County boards require their members to be
residents of Dade County. County Commissioners sometimes serve
on boards, but do not serve as chairpersons. The administrative
staff for each County board handles the notices for meetings.
Every two weeks, Mr. Forbes schedules on the County agenda the
needed appointments to be made by each County Commissioner. This
includes the name of the member to be reappointed/replaced, the
attendance record for said individual, demographics, and
Commissioner who needs to make appointment. Some of the County
boards hire outside counsel. There are no benefits (like health
insurance) offered to County board members. The County does not
have regional advisory boards (boards that deal with issues
relating to one particular section of the County).
(Note: Mr. Oliva and Ralph O. Diaz entered the meeting entered
the meeting at 1:30 p.m.)
Mr. Forbes stated that the County sunsetted all board
appointments by a certain date. In order to handle the hiatus
5 11130
during which some Commissioners did not have their appointments
made, the County Attorney set a rule stating if all appointments
for a given board were not in, the members who had served for the
longest amount of time were to be replaced first.
(Note: Ms. Abella entered the meeting at 1:43 p.m. The CBCRC
took a brief recess from 1:44 p.m. to 1:50 p.m.)
Office of Professional Compliance Advisory Panel
The CBCRC deferred consideration of this board for report pending
from "Shorty" Bryson, representative of the City unions.
Coconut Grove Festival Advisory Committee
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted:
MOTION 94-77 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE COCONUT
GROVE STANDING FESTIVAL COMMITTEE BE SUNSETTED BECAUSE: (1) SAID
COMMITTEE HAS GONE BEYOND ITS ORIGINAL PURPOSE, (2) THE COCOANUT
GROVE VILLAGE COUNCIL CAN ASSUME THIS DUTY, AND (3) THE COCONUT
GROVE STANDING FESTIVAL COMMITTEE IS UNNECESSARY; FURTHER
RECOMMENDING THAT THE FUNCTIONS OF THE COCONUT GROVE STANDING
FESTIVAL COMMITTEE BE ASSUMED BY CITY STAFF OR BY THE COCOANUT
GROVE VILLAGE COUNCIL.
Coconut Grove Parking Advisory Committee
(Note: Chief Gimenez entered the meeting at 2:03 p.m. Mr.
Maloof entered the meeting at 2:07 p.m.)
Dr. Bryant expressed concern that 70 percent of monies collected
for parking in the Grove are addressed in the ordinance, but
there is no reference to 30 percent of the fund.
Discussion ensued concerning the enforcement of the parking fee.
Concerns were also voiced about a fee going into a fund that is
earmarked for parking, but there are no definite plans to
construct any parking facility in the area.
The following motion, moved by Mr. Maloof, seconded by Mr. Oliva,
was passed and adopted:
MOTION 94-78 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION TO RESEARCH AND
CONSIDER MAKING THE COCONUT GROVE PARKING ADVISORY COMMITTEE A
SUBCOMMITTEE OF THE OFF-STREET PARKING BOARD.
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r
Audit Advisory Committee
,A
Dr. Bryant expressed concern that the membership of this
committee should reflect representation from the professions
listed in the Code presently, i%e., accounting, the practice of
law, banking or business management.
Mr. Maloof expressed, concern that the efficiency of the City
administration needs to be analyzed. ,
The following motion, moved by Mr. Oliva, seconded by Mr. Maloof,
was passed and adopted:
MOTION 94-79 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE AUDIT
ADVISORY COMMITTEE RETAIN ITS PRESENT STRUCTURE AND PURPOSE, AND
CHANGE THE MEMBERSHIP BY HAVING ONE APPOINTMENT PER COMMISSIONER
WITH TERMS CONCURRENT WITH THE APPOINTING COMMISSIONER.
Urban Development Review Board
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted:
MOTION 94-80 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE URBAN
DEVELOPMENT REVIEW BOARD AND THE HISTORIC AND ENVIRONMENTAL
PRESERVATION BOARD BE CONSOLIDATED; FURTHER RECOMMENDING THAT THE
BOARD MEMBERS QUALIFY WITH ALL OVERRIDING GOVERNMENTAL STATUTES
PERTINENT TO HISTORIC PRESERVATION.
Latin Quarter Review Board
The following motion, moved by Mr. Maloof, seconded by Mr. Oliva,
was passed and adopted:
MOTION 94-81 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE LATIN
QUARTER REVIEW BOARD BE RETAINED IN ITS PRESENT STRUCTURE WITH A
CHANGE IN ITS MEMBERSHIP TO REQUIRE THAT, OUT OF THE TEN TOTAL
MEMBERS, TWO BE ARCHITECTS, TWO BE ENGINEERS, ONE BE A HISTORIAN,
AND FIVE BE MEMBERS AT LARGE.
Off -Street Parking Board
The following motion, moved by Mr. Oliva, seconded by Mr. Garcia -
Toledo, was passed and adopted:
MOTION 94-82 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION TO RESEARCH AND
CONSIDER HAVING THE OFF-STREET PARKING BOARD CREATE A
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SUBCOMMITTEE COMPOSED OF THE EXISTING COCONUT GROVE PARKING
ADVISORY COMMITTEE.
Nuisance Abatement Board
The CBCRC considered adopting the recommendations proposed by the
Nuisance Abatement Board to change its ordinance. Mr. Maloof
made a motion to adopt said recommendations with modifications on
the issues of fines. Mr. Maloof changed the motion to address
only changes in the issue of fines to allow the Board to assess
fines up to $1,000 and have the power to recover all costs of
prosecution; further empowering the Board to assess liens for
fines not paid within 90 days.
The following motion, moved by Mr. Maloof, seconded by Mr. Oliva,
was passed and adopted:
MOTION 94-63 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE NUISANCE
ABATEMENT BOARD BE GIVEN THE POWER TO COLLECT ALL INVESTIGATION
AND PROSECUTION COSTS.
(Note: The CBCRC recessed briefly from 3:00 p.m. to 3:07.p.m.)
International Trade Board (ITB)
For the record, Mr. Garcia -Toledo stated that he is a member of
the International Trade Board. Mr. Garcia -Toledo moved to accept
the mission statement for the ITB as presented by Mr. Teo Babun
at a prior CBCRC meeting. Mr. Oliva expressed concern about
items on the ITB budget which were not related to ITB. Mr.
Maloof stated the mission statement proposed by Mr. Babun is
basic and should be expanded to be more specific. Mr. Oliva
suggested that the ITB should have a sunset date of 24 months,
after which date the Board should report to -the Commission its
accomplishments.
[PROPOSED MOTION: Mr. Garcia -Toledo made a motion to accept the
recommendations made by Mr. Babun, including the change of
membership to 15, and have a sunset date of 24 months, after
which date the ITB has to report its accomplishments to the City
Commission. Mr. Oliva seconded the motion.]
Dr. Bryant expressed a concern with such a detailed
recommendation for this Board when the CBCRC did not do the same
for the rest of the boards and committees. Chairman Diaz
applauded the efforts of the ITB, but was not, ready to endorse
all of its recommendations.
The proposed motion stated above failed by negative votes of all
members of the CBCRC except Mr. Garcia -Toledo, who voted
affirmatively, after being advised by Ralph O. Diaz that he could
not abstain from voting.
8 11130
The following motion, moved by Mr. Oliva, seconded by Mr. Dr.
Bryant, was passed and adopted, with a negative vote from Mr.
Garcia -Toledo:
MOTION 94-84 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE
INTERNATIONAL TRADE BOARD (ITB) BE REFORMED; FURTHER STATING THAT
THE CBCRC IS NOT PREPARED TO MAKE EXTENSIVE SPECIFIC
RECOMMENDATIONS ON SAID REFORM, BUT RECOMMENDS CONSIDERATION BE
GIVEN BY THE COMMISSION TO THE REPORT SUBMITTED BY MR. TEO BABUN
ON PROPOSED CHANGES TO THE ITB, ALTHOUGH THE CBCRC IS NOT
ENDORSING SAID REPORT; FURTHER RECOMMENDING TO CHANGE THE
MEMBERSHIP OF THE ITB TO A TOTAL OF 15 MEMBERS; AND FURTHER
RECOMMENDING A SUNSET DATE OF 24 MONTHS FOR THE ITB.
Mr. Ralph 0., Diaz stated this recommendation would eliminate the
provision of a City Commissioner serving as chair of the ITB.
Health Facilities Authority Board
The following motion, moved by Mr. Maloof, seconded by Dr.
Bryant, was passed and adopted (Mr. Garcia -Toledo and Mr. Oliva
were absent):
MOTION 94-85 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE HEALTH
FACILITIES AUTHORITY BOARD BE KEPT IN ITS PRESENT FORM WITH THE
SUGGESTION THAT THE MEMBERS OF SAID BOARD HAVE TERMS CONCOMITANT
WITH THEIR APPOINTING COMMISSIONER.
Downtown Development Authority Board (DDA)
The following motion, moved by Mr. Maloof, seconded by Mr. Oliva,
was passed and adopted (Mr. Garcia -Toledo was absent):
MOTION 94-86 (CBCRC)
A MOTION AMENDING PRIOR MOTION 94-41 (CBCRC) CONCERNING THE
DOWNTOWN DEVELOPMENT AUTHORITY (DDA), BY RECOMMENDING TO THE CITY
COMMISSION THAT THE DDA HAVE A TOTAL OF 11 MEMBERS, FIVE TO BE
APPOINTED BY THE CITY COMMISSION, 4 APPOINTED BY AREA COUNCILS
(BRICKELL, OMNI, OVERTOWN/PARK WEST, AND CENTRAL), ONE METRO-DADE
COUNTY COMMISSION NOMINATION, TO BE CONFIRMED BY THE CITY
COMMISSION, AND ONE NOMINATION TO BE MADE BY THE FLORIDA CABINET,
TO BE CONFIRMED BY THE CITY COMMISSION.
Code Enforcement Board
Mr. Maloof expressed concern on the present problems of the Board
collecting fines.
9 11130
[i
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted (Mr. Garcia -Toledo was absent):
MOTION 94-87 .(CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE CODE
ENFORCEMENT BOARD BE KEPT IN ITS PRESENT STRUCTURE.
Sports and Exhibition Authority Board
Dr. Bryant noted that there was obvious lack of communication
between the liaison and the chairperson on this particular board.
The following motion, moved by Mr. Maloof, seconded by Mr. Oliva,
was passed and adopted (Mr. Garcia -Toledo was absent):
MOTION 94-88 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE SPORTS AND
EXHIBITION AUTHORITY BOARD REDUCE ITS MEMBERSHIP FROM 13 MEMBERS
TO A TOTAL OF 11, HAVING TWO MEMBERS APPOINTED BY EACH
COMMISSIONER AND THREE MEMBERS APPOINTED BY THE MAYOR; FURTHER
RECOMMENDING THAT SAID BOARD'S TOTAL PURPOSE BE EMPHASIZED.
Office of Professional Compliance Advisory Panel
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted (Mr. Garcia -Toledo and Mr. Maloof were
absent):
MOTION 94-89 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE OFFICE OF
PROFESSIONAL COMPLIANCE ADVISORY PANEL BE SUNSETTED.
General Issues Concerning Boards/Committees
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted (Mr. Garcia -Toledo was absent):
MOTION 94-90 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE CITY
INCORPORATE THE PROVISIONS STATED IN THE DADE COUNTY CODE,
SECTION 2-11.36.1 (DEFINITION OF BOARD) AND SECTION 2-11.37
(CREATION OF NEW BOARDS), AS AMENDED, TO PROVIDE FOR ADVISORY
BOARDS.
The following motion, moved by Dr. Bryant, seconded by Mr. Oliva,
was passed and adopted (Mr. Garcia -Toledo was absent):
MOTION 94-91 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE CITY
INCORPORATE THE PROVISIONS STATED IN THE DADE COUNTY CODE,
10 11130
SECTION 2-11.38 (MEMBERSHIP OF BOARDS), FIRST PARAGRAPH, WITH THE
AMENDMENT THAT BOARD MEMBERS LIVE, WORK, OR MAINTAIN A BUSINESS
IN THE CITY OF MIAMI, STRIKING OUT THE SECTION REQUIRING MEMBERS
TO BE DADE ELECTORS; THE SECOND PARAGRAPH OF SAID SECTION IS
RECOMMENDED WITH THE AMENDMENTS SUGGESTED TO THE FIRST PARAGRAPH;
RECOMMENDING THE THIRD PARAGRAPH; FURTHER RECOMMENDING THE FOURTH
PARAGRAPH, WITH THE EXCEPTION OF THE LAST SENTENCE; SUBJECT TO
THE CITY ATTORNEY'S REVIEW AND APPROVAL OF SAID RECOMMENDATIONS.
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted (Mr. Garcia -Toledo was absent):
MOTION 94-92 (CBCRC)
A MOTION. RECOMMENDING TO THE CITY COMMISSION THAT THE CITY
INCORPORATE THE PROVISIONS STATED IN THE DADE COUNTY CODE,
SECTION 2-11.38.2 (TERMS rjF OFFICE) WITH THE FOLLOWING
AMENDME'.dTS :
(a) THE TERMS OF OFFICE OF THE MEMBERS OF EACH BOARD OR
COMI4ITTEE SHALL RUN CONCURRENTLY WITH THE TERM OF OFFICE OF
THE COMMISSIONER THAT APPOINTS EACH MEMBER; WHEN THE
APPOINTING COMMISSIONER LEAVES OFFICE, THE BOARD MEMBER TERM
SHALL EXPIRE;
(b)(1) NO BOARD MEMBER SHALL SERVE MORE THAN EIGHT (8)
CONSECUTIVE YEARS ON ANY ONE BOARD;
FURTHER RECOMMENDING THAT SECTION (c) OF SAID SECTION NOT BE
INCORPORATED BY THE CITY.
The following motion, moved byMr. Oliva, seconded by Mr. Maloof,
was passed and adopted:
MOTION 94-93 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE CITY
INCORPORATE THE PROVISIONS STATED IN THE DADE COUNTY CODE,
SECTION 2-11.39 (ATTENDANCE REQUIREMENTS), WITH THE FOLLOWING
CHANGES:
Notwithstanding any other provision of this Code, any board
member shall be automatically removed if, in a given fiscal
year: (i) he or she is absent from three (3) consecutive
meetings; or, (ii) if he or she is absent from four (4) of the
board's meetings. A member of a City board shall be deemed
absent from a meeting when he or she is not present at the
meeting at least seventy-five (75) percent of the time. By a
four -fifths vote of the members .of the full Board .of City
Commissioners, the provisions of this section may be waived.
FURTHER ADDING:
(iii).providing that members must attend at least half of the
meetings of boards or committee in any fiscal year.
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted:
MOTION 94-94.(CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE CITY
INCORPORATE PROVISIONS STATED IN THE DADE COUNTY CODE, SECTION 2-
11.40 ("SUNSET" REVIEW OF BOARDS) AMENDED AS FOLLOWS: "(ANNUAL
REPORTING OF BOARDS) ALL BOARDS AND COMMITTEES SUBMIT AN ANNUAL
REPORT BEGINNING WITH JANUARY 15, 1995 ADDRESSED TO THE CITY
MANAGER WITH COPIES TO THE MEMBERS OF THE CITY COMMISSION SETTING
FORTH THE FOLLOWING INFORMATION CONCERNING THE BOARD OR
COMMITTEE" AND INCLUDING THE SAME SEVEN ITEMIZED ITEMS OF
INFORMATION REQUESTED BY THE COUNTY CODE; FURTHER RECOMMENDING TO
THE CITY COMMISSION THAT IT CONSIDER ENACTING A SUNSET REVIEW
PROCESS SIMILAR TO THE COUNTY'S.
The following motion, moved by Mr. Oliva, seconded by Mr. Garcia -
Toledo, was passed and adopted:
MOTION 94-95 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT ALL BOARD AND
COMMITTEE MEMBERS' TERMS BE SUNSETTED ON MARCH 1, 1994 WITH THE
EXCEPTION OF THE BOARDS PROVIDED BY THE CHARTER OF THE CITY OF
MIAMI, i.e., OFF-STREET PARKING BOARD, THE CIVIL SERVICE BOARD,
THE FIRE FIGHTERS' AND POLICE OFFICERS' RETIREMENT TRUST, AND THE
GENERAL EMPLOYEES' AND SANITATION EMPLOYEES' RETIREMENT TRUST.
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted (Mr. Maloof was absent):
MOTION 94-96 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION TO INSTRUCT THE
ADMINISTRATION TO PREPARE THE APPROPRIATE LEGISLATION RELATING TO
MEMBERSHIP OF SPECIFIC BOARDS; FURTHER RECOMMENDING TO ESTABLISH
QUORUM REQUIREMENTS OF ALL -BOARDS AND COMMITTEES TO BE 50 PERCENT
PLUS ONE.
The following motion, moved by Mr. Oliva, seconded by Mr. Garcia -
Toledo, was passed and adopted (Mr. Maloof was absent):
MOTION 94-97 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE CITY
CLERK'S OFFICE APPOINT A SPECIFIC STAFF PERSON TO COORDINATE ALL
MATTERS DEALING WITH BOARDS AND COMMITTEES.
The following motion, moved by Mr. Oliva, seconded by Mr. Garcia -
Toledo, was passed and adopted (Mr. Maloof was absent):
MOTION 94-98 (CBCRC)
.11130
12
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT ALL BOARDS AND
COMMITTEES BE REQUIRED TO NOTIFY THE CITY CLERK OF THE DATE,
TIME, AND PLACE OF ITS MEETINGS AT LEAST SEVEN (7) DAYS PRIOR TO
SUCH MEETINGS, EXCEPT IN CASES OF EMERGENCY MEETINGS.
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted (Mr. Maloof was absent):
MOTION 94-99 (CBCRC)
A. MOTION RECOMMENDING TO THE CITY COMMISSION THAT THE CITY
CLERK'S OFFICE BE FURTHER CHARGED WITH MONITORING ATTENDANCE OF
BOARD/COMMITTEE MEMBERS BY HAVING THE ADMINISTRATIVE STAFF OF
BOARDS/COMMITTEES SUBMIT A REPORT TO THE CLERK'S OFFICE SHOWING
MEMBERS' ATTENDANCE RECORDS EVERY SIX MONTHS. THE CLERK WOULD
PROVIDE THIS INFORMATION TO THE CITY COMMISSION WHEN APPOINTMENTS
APE SCHEDULED IN THE CITY COMMISSION MEETING AGE'DAS.
The following motion, moved by Mr. Oliva, seconded Dr. Bryant,
was passed and adopted (Mr. Maloof was absent):
MOTION 94-100 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION TO ELIMINATE ALL
HEALTH INSURANCE BENEFITS PROVIDED FOR BOARD AND/OR COMMITTEE
MEMBERS.
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted (Mr. Maloof was absent):
MOTION 94-101 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION TO REVIEW THE ISSUE
OF COMPENSATION TO CITY BOARDS AND COMMITTEES WITH THE VIEW OF
REDUCING OR ELIMINATING SAID COMPENSATION.
[PROPOSED MOTION: Dr. Bryant moved that City Commissioners not
automatically serve as chairs of City boards. Commissioners may
appoint themselves, but would not automatically be chairs of
boards.] There was no second to this.motion.
Dr. Bryant noted that some boards were reporting to the director
of departments and some were reporting to administrators who were
not directors of departments. The perception is that if a
committee reports to the director of the department., it is more
important.
The following motion, moved by Dr. Bryant, seconded by Mr. Dliva,
was passed and adopted:
MOTION 94-102 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT LIAISONS
APPOINTED TO CITY BOARDS AND COMMITTEES SHOULD ALL HAVE SIMILAR
JOB POSITIONS, POSSIBLY THE NET ADMINISTRATORS.
13 11130
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted:
MOTION 94-103 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION TO CREATE A NEW
COMMITTEE CALLED THE BUDGET REVIEW COMMITTEE TO PROVIDE AN
INDEPENDENT ASSESSMENT AND RECOMMENDATIONS CONCERNING THE CITY
BUDGET ON COST-EFFECTIVENESS, PRODUCTIVITY AND EFFICIENCY IN THE
CITY AND TO PREPARE A REPORT TO THE CITY MANAGER RECOMMENDING
CHANGES TO IMPROVE FISCAL SAVINGS.
There were changes made to Motion 94-72 (CBCRC) of January 20,
1994. Mr. Maloof moved to initiate a Charter change to create a
selection committee that, in.addition to the selection committee
that is selected by the City Manager, the City Commission would
also have one appointment per Commissioner. The motion was
clarified to say that a selection committee be created for UDP
project that would be composed of 5 members appointed by the City
Commission. Dr. Bryant stated that the Manager would need to
appoint two members also. Motion 94-72 was further amended to
say that it would apply only to UDP projects instead of all RFPs
and RFQs.
Following is the amended Motion 94-72 (CBCRC):
A MOTION RECOMMENDING TO THE CITY COMMISSION TO CREATE A
COMMITTEE TO SELECT RESPONSES TO UDPs (UNIFIED DEVELOPMENT
PROJECTS) TO BE COMPOSED OF TWO INDIVIDUALS TO BE APPOINTED BY
THE CITY MANAGER, AS REQUIRED BY THE CHARTER, AND FIVE MEMBERS TO
BE APPOINTED BY THE CITY COMMISSION.
The next meeting of the CBCRC was scheduled .for Monday, January
31, 1994 at 2:00 p.m. in Commissioner Wifredo Gort's Conference
Room.
The CBCRC requested the office of the City Clerk to write a
memorandum to the Honorable Members of the City Commission
requesting that no appointments be made to existing
boards/committees until the February 17, 1994 Commission meeting,
pending the report of the CBCRC to the Commission in connection
with board/committee recommendations.
The meeting was adjourned at 5:25 p.m.
14 11130
•
0
a
MINUTES
CITY'S BOARDS AND COMMITTEES REVIEW COMMITTEE MEETING
JANUARY 31, 1994
COMMISSIONER WIFREDO GORT'S CONFERENCE ROOM
The Chairman, Mr. Manuel A. Diaz, opened the meeting at 2:15 p.m.
The Clerk called the roll, with the following committee members
being present:
Manuel A. Diaz, Esq., Chairman
Rafael Garcia -Toledo
Ruben Oliva, Esq.
Albert Maloof
Also present were: Chief Carlos A. Gimenez, Irma Abella, Esq.
(from the City Attorney's office), Sylvia Lowman, Chief Deputy
Clerk, and Genaro Iglesias (representing the City unions). Dr.
Castell Bryant was absent at this time.
Mr. Oliva moved to approve the minutes of the CBCRC meeting of
January 26, 1994. Mr. Garcia -Toledo seconded the motion. Mr.
Maloof excepted the portion in connection with the International
Trade Board on pages 8 and 9 of said minutes.
International Trade Board
Mr. Maloof noted a correction was needed to Motion 94-84 (CBCRC)
of the minutes of January 26, 1994. Said motion addressed board
members, but did not address the appropriate staff. Mr. Maloof
expressed that the CBCRC neglected to consider the
recommendations submitted by the International Trade Board and
stated he felt it essential that the CBCRC consider said
recommendations, specifically relating to staff recommendations.
The following motion, moved by Mr. Maloof, seconded by Oliva, was
passed and adopted (Dr. Bryant was absent):
MOTION 94-104 (CBCRC)
A MOTION TO RECONSIDER PREVIOUS VOTE ON MOTION 94-84 (CBCRC),
WHICH HAD PASSED ON JANUARY 26, 1994, IN CONNECTION WITH THE
INTERNATIONAL TRADE BOARD (ITB); FURTHER ADOPTING AND
RECOMMENDING TO THE CITY COMMISSION THE REORGANIZATION PLAN FOR
THE ITB SUBMITTED BY MR. TEO BABUN OF THE ITB.
Northeast Task Force
Mr. Oliva noted that there were several resignation letters from
members of the Northeast Task Force, in which all of them
indicated being unhappy with this committee.
The following motion, moved by Mr. Oliva, seconded by Mr. Garcia -
Toledo, was passed and adopted (Dr. Bryant was absent):
1
11130
MOTION 94-105 (CBCRC)
A MOTION. RECOMMENDING TO THE CITY COMMISSION THAT THE NORTHEAST
TASK FORCE BE SUNSETTED.
Coconut Grove Parking Advisory Committee
Mr. Oliva acknowledged receipt of a fax from Robert Masrieh
containing recommendations for reorganization of the Coconut
Grove Parking advisory Committee. Mr. Oliva recommended to
forward said recommendations to the City Commission, for its
consideration, with no particular endorsement or recommendation.
Mr. Maloof suggested that said recommendations should be sent to
the Off -Street Parking Board, since the CBCRC had recommended
that a subcommittee structure between Off -Street Parking Board
and the Coconut Grove Parking Advisory Committee with copies to
the Commission.
The following motion, moved by Mr. Oliva, seconded by Mr. Garcia -
Toledo, was passed and adopted .(Dr. Bryant was absent):
MOTION 94-106 (CBCRC)
A MOTION REQUESTING THE CITY CLERK TO FORWARD A COPY OF THE FAX
SUBMITTED BY MR. ROBERT 14ASRIEH OF THE COCONUT GROVE PARKING
ADVISORY COMMITTEE TO THE CITY COMMISSION, WITHOUT COMMENT, TO
THE DIRECTOR OF THE DEPARTMENT OF OFF-STREET PARKING, AND THE
OFF-STREET PARKING BOARD FOR DISCUSSION BETWEEN OFF-STREET
PARKING AND THE COCONUT GROVE PARKING ADVISORY COMMITTEE AND FOR
RECOMMENDATIONS TO BE MADE BY THE DEPARTMENT OF OFF-STREET
PARKING TO THE CITY COMMISSION.
(Note: Dr. Bryant entered the meeting at 2:30 p.m.)
Waterfront Board
Mr. Bill Harrington, Chairperson of the Waterfront Board,
requested to be allowed to make a presentation. The CBCRC agreed
to hear him later.
Nuisance Abatement Board
Mr. Oliva noted receipt of a memorandum in connection with the
Nuisance Abatement Board. Mr. Maloof recommended that any
expansion on the scope of activity for the Nuisance Abatement
Board be discussed with the Chief of Police or his appropriate
designee, for his review and recommendation. Chief Gimenez
explained that the Police Department already has input on this
issue. Mr. Maloof recommended that any proposed amendments to
the Nuisance Abatement ordinance should be discussed with City of
Miami Chief of Police or appropriate personnel.
2 11130
CBCRC Report
Chairman Diaz stated that the Clerk's office would be responsible
for collating the material for the report. The report would
contain a copy of the ordinance, a list of the boards and
committees that the CBCRC was provided to review, the minutes of
all the meetings, a list of boards which were not City boards, a
list of committees recommended for sunsetting, specific
recommendations for committees which were not sunsetted, the
ordinance being prepared by the City Attorney's office, and
general recommendations that may not be incorporated in the
ordinance.
Mr. Oliva commended Chairman Diaz for the proposed layout of the
report. Mr. Oliva pointed out that the changes made today needed
to be reflected, specifically as to the Northeast Task Force,
Nuisance Abatement, and the ITB. Mr. Oliva stated that many of,
the recommendations of the CBCRC were the same as the
recommendations made by the committee itself (i.e., DDA, Bayfront
Park, Sports and Exhibition Authority Board, Nuisance Abatement
Board).
Specific Recommendations: Mr. Oliva suggested that at the top of
the specific recommendations part of the report, there should be
a note stating 'General recommendations listed separately would
apply to all boards and committees."
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted:
MOTION 94-107 (CBCRC)
A MOTION ACCEPTING THE REPORT PRESENTED BY CHAIRMAN DIAZ ENTITLED
"SPECIFIC RECOMMENDATIONS WITH REGARD TO REMAINING BOARDS AND
COMMITTEES" WITH THE FOLLOWING AMENDMENTS: (1) ITEM 21 TO REFLECT
MOTION 94-104 IN CONNECTION WITH THE INTERNATIONAL TRADE BOARD;
(2) ITEM 23 TO REFLECT MOTION 94-105 IN CONNECTION WITH THE
NORTHEAST TASK FORCE; (3) ITEMS 25 AND 26, IN CONNECTION WITH THE
FIRE FIGHTERS' AND POLICE OFFICERS' RETIREMENT TRUST AND THE
GENERAL EMPLOYEES' AND SANITATION EMPLOYEES' RETIREMENT TRUST, TO
SAY THAT THEY WERE WITHDRAWN FROM CONSIDERATION.
New Boards and Committees: Dr. Bryant stated that in connection
with the Miami Property and Asset Review Committee, item 2 of the
report presented by Chairman Diaz be amended to reflect that the
first specific recommendation report be submitted within six
months of its formation. That would
is an ongoing committee. Mr. Maloof further stated in connection
with item 2, the purpose should be to review surplus assets of
the City. The other CBCRC members stated that surplus assets are
included in all properties and assets in.general.
The following motion, moved by Mr..Oliva, seconded by Mr. Maloof,
was passed and adopted:
3 11180
MOTION 94-108 (CBCRC)
A MOTION ACCEPTING THE REPORT PRESENTED BY CHAIRMAN DIAZ ENTITLED
"NEW BOARDS AND COMMITTEES" WITH AN AMENDMENT TO ITEM 2 (IN
CONNECTION WITH CITY OF MIAMI PROPERTY AND ASSET REVIEW
COMMITTEE) TO REFLECT THAT SAID COMMITTEE IS AN ONGOING COMMITTEE
OF THE CITY OF MIAMI AND THAT IT IS TO REPORT TO THE CITY
COMMISSION WITH SPECIFIC RECOMMENDATIONS WITHIN THE FIRST SIX
MONTHS OF ITS FORMATION.
Waterfront Board
Mr. Bill Harrington, Chairman of the Waterfront Board, introduced
other members and former members of the board present. Mr. Oliva
explained that the intent of the CBCRC is to sunset the
Waterfront Board in order to replace it with a new board, namely,
the City of Miami Property and Asset Review Committee, which will
have more power. Mr. Harrington pointed out that waterfront
issues are peculiar and do not really relate to uplanders'
issues. He further stated that the Waterfront Board is very
active. He stated that although the Waterfront. Advisory Board is
not revenue producing for the City of Miami, it has attempted to
save the City a great deal of money.
(Note: The CBCRC recessed briefly from 3:30 p.m. to 3:50 p.m.
Mr. Maloof was absent when the CBCRC reconvened.)
Proposed Ordinance (being drafted by the Law Department)
The ordinance needs to provide for a designated position in the
City Clerk's Office to monitor attendance of all City
boards/committee meetings. Mr. Garcia -Toledo recommended that
the City Clerk's office draft attendance forms similar to the
County's forms. The staff liaison person of each committee/board
is to submit minutes and attendance records to the Clerk's
office. Ms. Abella pointed out that some .boards do not
transcribe minutes; they keep tapes of meetings only. The CBCRC
agreed that minutes of board/committee meetings should be
transcribed.
Dr. Bryant suggested that a standard letter of forfeiture be
drafted to send to members who have exceeded their allowed
absences automatically eliminating said person.from the board. A
copy of the forfeiture letter should be sent to the Commissioner
who made the appointment.
A correction was noted on the draft ordinance presented by Ms.
Abella under "Terms of Office." It should read, "No board member
shall serve more.than eight (8) consecutive years on any one
board."
The following motion, moved by Mr. Oliva, seconded,by Dr. Bryant,
was passed and adopted (Mr. Maloof was absent):
11130
4
•
E
MOTION 94-109 (CBCRC)
A MOTION RECOMMENDING TO THE CITY COMMISSION THAT A QUORUM FOR
ALL BOARDS' AND COMMITTEES' MEETINGS SHALL CONSIST OF FIFTY (50)
PERCENT PLUS ONE OF THE BOARD'S/COMMITTEE'S TOTAL MEMBERSHIP. `
The City Attorney's office was requested to include in the
proposed ordinance the sunsetting of all boards on March 1, 1994.
The specific recommendations as listed in Chairman Diaz's report
entitled "Boards/Committees," as amended, should be incorporated
into the ordinance. This one ordinance would make reference to
all the different Code sections or ordinance pertaining to the
board/committee being amended. A new section in the Code needs
to be created to deal with boards generally.
The "General Recommendations" listed in Chairman Diaz's report
should be incorporated into the proposed ordinance. The general
recommendations should include the elimination of health
insurance coverage for all board/committee members.
[PROPOSED MOTION: Mr. Oliva moved to include in the ordinance the
creation of a new ad hoc committee to be known as the "Sunset
Review Committee" to determine which boards/committees should be
sunsetted. Said committee would have a one -month term of
existence and must provide its final report at the end of said
time. The committee would consist of five members, one appointed
by each Commissioner. Dr. Bryant seconded the motion.]
Discussion ensued on the propriety of the word "sunset." Mr.
Oliva withdrew the motion.
The following motion, moved by Mr. Oliva, seconded by Dr. Bryant,
was passed and adopted (Mr. Maloof was absent):
MOTION 94-110 (CBCRC)
A MOTION REQUESTING THE CITY ATTORNEY TO INCLUDE IN THE ORDINANCE
THE SCHEDULE OF REVIEW OF BOARDS/COMMITTEES FOR POSSIBLE
SUNSETTING OF SAME; SAID PROCESS OF REVIEW SHALL BEGIN ON JANUARY
15, 1995 AND THEREAFTER ON JANUARY 15 OF ALL SUBSEQUENT YEARS;
THE CITY ATTORNEY SHALL DETERMINE THE NUMBER OF BOARDS/COMMITTEES
TO BE REVIEWED EACH YEAR SO THAT THE BOARDS ARE EVENLY STAGGERED
FOR REVIEW AND AT THE END OF FOUR YEARS ALL BOARDS/COMMITTEES
SHALL HAVE BEEN REVIEWED.
Chairman Diaz stated that Motion 94-95 is to be considered by the
City Attorney when including in the ordinance the contents of
Motion 94-110 above; namely, that the boards provided by the
Charter of the City are exempted from all review process.
Chairman Diaz further stated that his proposed report was amended
in that the general recommendations and the specific
recommendations were to be part of the proposed ordinance.
The City Attorney is to fax the proposed ordinance to all members
of the CBCRC for their review. No further meetings were found to
5 11130
be needed. The City Clerk was requested to schedule the
consideration of the.CBCRC report and ordinance on the February
17, 1994 City Commission agenda. .
Once the definition of "board" is adopted by the City, the
Clerk's office needs to pull appropriate boards/committees from
the list of City Boards/Committees.
The meeting was adjourned at 4:46 p.m.
6 11130
EXHIBIT D
11130
A
LIST OF BOARDS AND COMMITTEES WHICH WERE DETERMINED BY
DEFINITION, NOT BOARDS AND COMMITTEES OF THE CITY OF MIAMI:
1. PERFORMING ARTS CENTER TRUST (PACT).
2. SOUTH FLORIDA EMPLOYMENT & TRAINING CONSORTIUM (PIC)
3. MIAMI RIVER COORDINATING COMMITTEE
4. WYNWOOD COMMUNITY ECONOMIC DEVELOPMENT CORP., INC. BOARD
5. RAFAEL HERNANDEZ HOUSING AND ECONOMIC DEVELOPMENT
CORPORATION
5. ALLAPATTAH BUSINESS DEVELOPMENT AUTHORITY BOARD
7. HAITIAN TASK FORCE'S BOARD
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EXHIBIT E
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d-94-120
2/03/94
ORDINANCE NO.
AN ORDINANCE CONCERNING'CITY BOARDS THEREBY:
(1) ABOLISHING CERTAIN CITY BOARDS, (2)
ESTABLISHING THE MEMBERSHIP FOR CERTAIN OTHER
CITY BOARDS, (3) TERMINATING THE TERMS OF ALL
CURRENT BOARD MEMBERS (SUNSETTING), (5)
AMENDING THE CODE OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED, BY ADDING STANDARDS FOR
CREATION AND REVIEW OF BOARDS, PROVIDING FOR
A DEFINITION OF BOARDS AND THE REQUIREMENTS
FOR MEMBERSHIP, TERM OF OFFICE, ATTENDANCE,
QUORUM; NOTICE, RECORDKEEPING, ANNUAL
REPORTS, LIAISON, AND SUNSET REVIEW
REQUIREMENTS OF ALL BOARDS; (6) AMENDING THE
MEMBERSHIP. QUALIFICATIONS, APPOINTMENTS,
TERMS OF OFFICE, COMPOSITION, REMOVAL,
RESIDENCY, ATTENDANCE, QUORUM,
DISQUALIFICATION, AND POWERS AND DUTIES AS
APPLICABLE TO THE FOLLOWING BOARDS:
AFFIRMATIVE ACTION ADVISORY BOARD, BAYFRONT
PARK MANAGEMENT TRUST, CODE ENFORCEMENT
BOARD, DOWNTOWN DEVELOPMENT AUTHORITY BOARD,
PLANNING ADVISORY BOARD, ZONING BOARD, STREET
CODESIGNATION REVIEW COMMITTEE, COCONUT GROVE
PARKING ADVISORY COMMITTEE. AUDIT ADVISORY
COMMITTEE, LATIN QUARTER REVIEW BOARD,
FIREFIGHTERS' AND POLICE OFFICERS' RETIREMENT
TRUST, GENERAL EMPLOYEES' AND SANITATION
EMPLOYEES' RETIREMENT TRUST, NUISANCE
ABATEMENT BOARD, INTERNATIONAL TRADE BOARD
AND THE MIAMI SPORTS AND EXHIBITION
AUTHORITY; AND (7) CREATING (A) THE CITY OF
MIAMI PROPERTY AND ASSET REVIEW COMMITTEE,
AND (B) THE BUDGET AND FINANCES REVIEW
COMMITTEE AND FURTHER ESTABLISHING THE
REQUIREMENTS FOR MEMBERSHIP, OFFICERS,
MEETINGS, VACANCIES, REPORTS, LIAISON. AND
ADMINISTRATIVE STAFF FOR SAID BOARDS; MORE
PARTICULARLY BY (A) ADDING SECTIONS 2-364,
2-425 THROUGH 2-435, 18-12 AND 45.5-9, (B)
AMENDING SECTIONS 2-276 THROUGH 2-285, 2-238,
2-392, 2-422, 14-26 THROUGH 14-29. 35-293'
38-73, 40-202. 40-227, 45.5-2, 52.6-3, 54-95,
62-24 THROUGH 62-52, AND 62-78; CONTAINING A
REPEALER PROVISION AND SEVERABILITY CLAUSE
AND PROVIDING FOR AN EFFECTIVE DATE.
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BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Ordinance are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
section.
Section 2. The following boards shall be abolished as of
the effective date of this Ordinance:
Youth Gang Task. Force
Youth Advisory Council
Wynwood SKID Advisory Council
Visions 2000
Asian Village Committee
Unsafe Structures Board
Bayside Minority Foundation
Park Advisory Board
Waterfront Board
Overtown Independent Review Panel
Coconut Grove Standing Festival Committee
Office of Professional Compliance Advisory Board
Northeast Area Task Force
Any funds or assets in the possession of any board abolished
pursuant to this section shall be turned over to the City.
section B. The number of members that shall serve on the
following boards as of theeffeotive date of this Ordinance shall
be as follows:
Affirmative Action Advisory Board (7)
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Bayfront Park Management Trust (9)
Citywide Community Development Advisory Board (18)
Civil Service Board (5)
Code Enforoement Board (7) and (2) Alternates
Downtown Development Authority (11)
Overtown Advisory Board (15)
Planning Advisory Board (5)
Zoning Board (9) and (1) Alternate
Street Codesignation Review Committeee (5)
Occupational License Eqaity Study Commission (5)
Commission on the Status of women (25)
Tax -Exempt Property Steering Committee (5)
Audit Advisory Committee (5)
C000nut Grove Parking Advisory Committee (9)
Urban Development Review Board (9) and (1) Alternate
Latin Quarter Review Board (10)
Department of Off -Street Parking (5)
Nuisanoe Abatement Board (5)
International Trade Board (15)
Historio and Environmental Preservation Board (9)
and (1) Alternate
Health Facilities Advisory Board (5)
Miami Sports and Exhibition Authority (11)
Fire Fighters' and Polioe Offioers' Retirement
Trust (9)
General Employees' and Sanitation Employees'
Retirement Trust (9)
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Section 4. The terms of all current members of the
boards listed in Section 3 hereinabove shall terminate as of the
effective date of this Ordinance. Said members may continue to.
serve until their replacements are appointed.
Section 5. The following article is added to Chapter 2
of the Code of the City of Miami to read as follows:
"ARTICLE ZIII. STANDARDS FOR CREATION
AND RENTER OF BOARDS GEN UL&LLY
Sec. 2-425. Definition of Board.
The term "board" is defined to include every agency,
authority, advisory board, regulatory board, quasijudicial board,
semiautonomous instrumentality, committee, task force or any
other citizens' group created and funded in whole or in part by
the City Commission. The foregoing notwithstanding, this article
shall not apply to citizen groups created for specifio advisory
purposes where such group Is existence is limited to a period of
less than. one (1) year. Except as otherwise provided herein or
in the city charter, "City boards and "citizens' advisory
groups" may only be created by action of the City Commission, and
only the City Commission, as a body, may appoint the members of
the such boards and groups.
Sec. 2-426. Creation of New Boards.
(a) All City boards created after the effective date of
this article shall be created only by ordinance. Such ordinance
shall set forth the board's purpose, function, power,
responsibility, jurisdiction, membership requirements and
restrictions, terms and conditions_ of appointment to or removal
from the board, and the specific staff support, if. any, to be
provided to the board. The ordinance shall also provide for an
annual report, either oral or written, to the City Commission.
(b) After passage on first reading of an ordinance creating
a new board and prior to the second reading on said ordinance,
the City Manager shall submit to the City Commission, a report
setting forth the following information concerning the proposed
mew board;
(1) For boards other than advisory boards, whether the
establishment of the board will create sufficient
betterment to the community to justify the City
Commission's delegation of a portion of its authority.
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(2) Whether another board or agency, either public or
private, which is already in existence could serve the
same purpose.
(3) The costs, both direct and indirect, of establishing
and maintaining the board.
(4) Whether the board is necessary to enable the City to
obtain State or federal grants or other financing.
(5) For boards other than advisory boards, whether the
board should have bonding authority.
(6) For boards other than advisory boards, whether the
board should have final authority to enter into
contracts and spend City funds, or whether its
contracts and expenditures must be ratifif;d by the City
Commission.
(7) Whether the creation of a new board is the best method
of achieving the benefit desired.
(c) The second reading shall be held no earlier than
fifteen (15) days after passage on first reading of the
ordinance creating said board.
Sec. 2-427. Membership on Boards.
All members of city boards shall either be permanent
residents of the City of Miami or work or maintain a business in
the City of Miami, and shall have good reputations for integrity
and community service. In addition, all board members should
have demonstrated an interest. in the field, activity or sphere
covered by the board. Each board shall include at least one (1)
member whose livelihood does not depend on the area regulated,
administered or.dealt with by the board.
Unless the City Commission by four fifths vote of its
membership waives the requirement that board members either
reside in the City of Miami or work or maintain a business in the
City of Miami, any member of a City board who ceases to be a
resident of the City Of Miami and/or ceases to work or maintain a
business in the City of. Miami during the term of his or her
office shall immediately advise the City Clerk. Upon being
advised by the City Clerk of such circumstances, the City
Commission shall declare the position to be vacant and shall
promptly fill the same.
The primary consideration in appointing board members shall
be to provide the board with the needed technical, professional,
financial, business or administrative expertise.. The membership
of each board should be representative of the community at large
and should reflect the racial, ethnic and cultural make-up of the
community.
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No member of any City board shall become a candidate for
elective political office during his or her term. Should any
member of a City board qualify as a candidate for elective
political offioe, such qualification shall be deemed a tender of
resignation from such board.
Sec. 2-428. Term of Office.
(a) The terms of office of the members of each board shall
run concurrently with the term of office of the commissioner that
appoints each member. When the appointing commissioner leaves
office the board member's term shall expire.
No board member shall serve more than eight (8) consecutive
years on any one board. The provisions of this section shall not
be applied prospectively to current board members. Nothing; set
forth in this subsection above shall prohibit any individual from
being reappointed to a City board after a hiatus of two (2)
years.
Sec. 2-429. Attendance Requirement.
Notwithstanding any other provision of this Code, any board
member shall be automatically removed if, in a given fiscal year;
(i) he or she is absent from three (3) consecutive meetings; or,
(ii) if he or she is absent from four (4) of the board's
meetings; (III) provided that regardless of their compliance with
subsection (i) and (ii) hereinabove, members must attend at least
fifty (50%) percent of all the board meetings held during a year.
A member of a City board shall be deemed absent from a meeting
when he or she is not present at the meeting at least seventy-
five (75) percent of its duration. The provisions of this
section may be waived by a four fifths vote of the members of the
full City Commission.
Sec. 2-430. Quorum Requirements.
A quorum for all boards' meetings shall consist of fifty
(50) percent plus one of the board's total membership. The
decision of a majority of the board members present and voting at
A meeting at which a quorum is present shall be the decision of
the board.
Sea. 2-431. Notice to City Clerk of Board meetings.
All City boards shall give the City Clerk written notice of
their meetings at least seven (7) days prior to such meetings,
except in the case of emergency meetings.
Sec. 2-432. City Clerk to Beep Reoords of Boards
The City Clerk or his/her designee shall serve as liaison
between the City Commission and all City boards. He/she shall
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prepare a standard form to be used by all bonds to report their
members' attendance to their meetings. All City boards shall
submit copies of the Minutes of their meetings and records of
their members' attendance to said meetings to the City Clerk
within five (5) days after each meeting. The City Clerk shall
inform the City Commission whenever a board member has exceeded
the number of permissible absences and is automatically removed
from the board. The City Clerk shall then inform the City
Commission in writing that the position has been declared vacant
and a successor member must be promptly appointed to fill the
vacancy.
Sec. 2-433. Annual Report
Commencing with the year 1995, each City Board and Committee
shall report in -:he following manner:
(a) By January 15, 1995, and thereafter by January 15th of ;
each subsequent year, its chairperson shall submit a
report, approved by the board, to the City Manager
setting forth the following information concerning the
board:
(1) Whether the board is serving the purpose for which
it was created.
(2) Whether the board is serving current community
needs.
(3) A list of the board's major accomplishments.
(4) Whether there is any other board, either public or
private, which would better serve the function of
the board.
(5) Whether the ordinance creating the board should be
amended to better enable the board to serve the
purpose for which it was created.
(6) Whether the board's membership requirements should
be modified.
(7) The cost, both direct and indirect, of maintaining
the board.
Sec. 2-434. NST Administrator as Liaison to Boards
Each NET (Neighborhood Enhancement Team) Administrator of
the City shall be the City Administration's liaison to boards
which operate within its geographical area of responsibility.
Seca 2-435. 'Sunset° Review of Boards.
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Commencing with the year 1995, each City board shall be
reviewed in the following manner:
(a) By February 15th of the year in which a board is to be
reviewed, the City Manager shall deliver to the City
Commission the report submitted by the chairperson of
each board pursuant to Sec. 2-433 hereinabove, together
with any renommendation or comments the City Manager
desires to submit.
(b) During the month of March of each year in which a board
Is to be reviewed, the chairperson shall make an oral
presentation to the City Commission. Said presentation
shall be based on the report set forth in Sec. 2-433
hereinabove. I At the conclusion of the oral
presentation by the board's chairperson, any individual
Commissioner mty request the formation of a special
purpose board, hereinafter referred to as the "SPB"),
consisting of five (5) members appointed by the City
Commission. The SPB shall evaluate the chairperson's
report, the City Manager's recommendations and any
other information it deems relevant to determine
whether the board being reviewed shall continue in its
present form. The SPB shall make a report to the full
Commission within ninety (90) days.
(e) At the conclusion of this review process, the City
Commission shall determine whether to abolish,
continue, consolidate or modify the board for the
ensuing four (4) years thereafter. Nothing contained
herein shall be construed to authorize the abolition,
consolidation or modification of any
multijurisdictional board.
(d) The following boards shall initially be reviewed in the
following years and shall be reviewed every four (4)
years thereafter:
(1) 1995:
Affirmative Action Board
Bayfront Park Management Trust
Citywide Community Development Advisory Board
Civil Service Board
Code Enforcement Board
Downtown Development Authority
Ovvertown Advisory Board .
(2) 1998:
P1ann.ing.Advisory Board
Zoning Board
Street Codesignation Review Committee
Committee on Ecology and Beautification
Occupational License Equity Study Commission
Tax -Exempt Property Steering Committee
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International Trade Board
(3) 1997:
Commission on the Status of Women
Coconut Grove Parking Advisory Committee
Audit Advisory Committee
Urban Development Review Board
Latin Quarter Review Board
Department of Off -Street Parking
Nuisance Abatement Board
(4) 1998:
Historical and Environmental Preservation Board
Health Facilities Advisory Board
Miami Sports and Exhibition Authority
Fire Fighters' and Police Officers'
Retirement Trust
General Employees' and Sanitation Employees'
Retirement Trust
Property and Asset Review Committee
Budget and Finances Review Committee
(e) All boards created after the effective date of this
article shall be placed in the appropriate area under
subsection (d) hereinabove, and shall be reviewed in
accordance therewith."
Section 6. Sections 2-276 through 2-288 of the Code of the
City of Miami are hereby amended in the following particulars:
-Sea. 2-276. Established; members. terms of offioe.
There is hereby established a board to be known as
the city affirmative action advisory board, hereinafter
called the "board-.. The .board shall consist of
fourteen (3:43 seven M members. ten fjve LAI
members to be appointed by the city commission, and
four W #ma M members, vne—eaeit, to be selected by
each ±,hg certified bargaining representative of city
employees, as follows:
Fraternal Order of Police. Miami bodge No. 20; B=
International Association of Firefighters, Local
No. 887; and one (1) by
Sanitation Employees Assn.. Ino.T and
Miami General Employees, American Federation of
State and County Municipal Employees, Local No. 1907.
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Persons so selected shall become members of the
board when confirmed by the city commission.
The terms of the board members shall be as
follows:
Group 1: Five (5) city commission
appointees; the one (1) Fraternal order of
Police, Miami Lodge No. 20, appointee; the
one (1) International Association of
Firefighters, Local No. 587, appointee -
terms expiring January 24, 1981.
Group 2: Five (5) city commission
appointees; the one (1) Sanitation
Employees Association, Inc. appointee; the
one (1) Miami General Employees, American
Federation of State, County and. Municipal
Employees, Local No. 1907, appointee -
terms expiring January 24, 1982.
These term expirations will be effective only for
the initial term of service on the board. Thereafter,
all terms will be for a period of two (2) years or
until successors are appointed and qualified. The city
commission may remove any member of the board f= with
= without cause upon stating in writing the reasoms
eit7 commission in his or her own defense. Any vacancy
on the board shall be filled by the commission for the
unexpired term; provided, however, that members of the
board on September 1. 1980, shall continue to serve
until their successors have been selected and
qualified.
Sec. 2-279. Meetings - Generally.
(c) Quorum; majority vote requirement. The
presence of stA(e3 four .0 members of the board shall
constitute a quorum at any meeting of the board. A
majority vote of those present and voting shall decide
any question properly brought before the board.`
Sec. 2-281. Disqualification of members.
(a) Residency. With the exception of those board
members selected by certified . bargaining
representatives of city employees, all board members
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shall be residents of the city, work in the city or
maintain a business in the city, in order to serve on
the board.
s
(c) Nonattendance of meetings. Failure of a board
member to attend three (3) consecutive meetings wtttrv'at
JuStAltable excuse or reason as determtned and recorded
by the , or four (4) meeting's in a calendar
year, shall automatically disqualify said member from
holding office.
Sec. 2-282. Duties generally.
The board shall provide advice and recommeldations
to the personnel management department :ind its
affirmative action division. The director of ;personnel
management or his or her designee shall represent the
city manager in all matters of affirmative action and
shall provide all staff support to the board, including
the affirmative action supervisor. With the assistance
of the personnel management department and its
affirmative action supervisor, the board shall perform
the following duties and functions:
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(3) Conduct monthly meetings, open to the public, for
discussion of the city's affirmative action program
receipt of
reports from the affirmative action division.
Section 7. Section 38-73 of the Code of the City of
Miami is hereby amended in the following particulars:
`Seo. 38-73. Governing body.
(a) Composition; appointments; term of office.
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(1) The trust shall consist. of twenty o7m nine
L9_2 members
coumtsstoner, five (5) appointed one (1) each by the
mayor and the city commissioners and four (4) appointed
at large by the city commission on a rotating basis
'of the trust. Each member of the trust shall reside,
work or tmve ttis yrtnotpat ptaue of own gk business in
the City of Miami and shall be an individual of
outstanding reputation for integrity, responsibility
and commitment to serving the community.
(3) Upon expiration of each initial term, each
successor member shall be named and appointed by the
city commission for a term of thr e two M years,
except that any person appointed to fill a vacancy due
to the death, resignation or removal of any member of
the trust shall serve only for the unexpired term.
(o) Organization; indemnification
(1) Quorum and' voting. At all meetings of the
trust, the presence in person of a majority of the
total membership of the trust
shall constitute a quorum for the transaction of
business, and each trustee shall have one (1) vote on
every issue submitted to a vote of the trust. The act
of a majority of the trustees present at a meeting at
which a quorum is present shall be the act of the
trust.
The members of the trust shall make and adopt
bylaws and rules and regulations for the trust's
governanoe and for the operation, management and
maintenance of the park.'
Section 8. Section 2-392 of the code of the City of
Miami is hereby amended in the following particulars:
OSee. 2-392. Code enforcement board composition; terms;
organization; role of city attorney.
(a) The city commission shall promptly appoint a
seven -member code enforcement board. The city
commimssion may appoint up to two (2) alternate members
for the Code Enforcement Board to serve on the board in
the absence of board members and to assure a quorum at
every meeting. Members of the board shall be residents
of the city, work in the city or own a business in the
cl-U. Appointments shall be made in accordance with
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the city charter on the basis of experience or interest
in the.subject matter jurisdiction of the board. The
membership of the board shall whenever possible consist
of an architect, a businessperson, an engineer, a
general contractor, a subcontractor, and a realtor.
(b) The initial appointments to the enforcement
board shall be as follows:
(1) Two. (2) members appointed for a
term of one (1) year.
(2) Three (3) members appointed for a
term of two (2) years.
(3) Two (2) members appointed for a
term of three (3) years.
(4) One (1) alternate member shall be
appointed to the code enforcement board for
an initial term of two (2) years, the other
alternate member shall be appointed to an
initial term of one (1) year mmd-. t
Thereafter froth aU members a= alternate
members shall serve terms of JUM
M years each.
Any member or alternate member may be reappointed
from term to term upon approval of a majority vote of
the city commission. Appointments to fill any vacancy
on the enforcement board shall be for the remainder of
the unexpired term of office. If a member fails to
attend three (3) successive meetings or a total of more
than five--(55 four (4) meetings within a calendar year,
the member shall automatically forfeit his appointment.
The Suety clerk of btre board shall inform the city
commission in writing of such forfeiture, and the city
commission shall promptly fill such vacancy. The
members shall serve in accordance with the city charter
and may be suspended and removed by the city commission
for good th = without cause shown. An alternate
member may be reappointed from term to term by a
majority vote of the city commission. Any alternate
may be appointed as a member of the seven -member board
upon the expiration of the term of a full-time member,
or may be appointed to fill the remainder of the
unexpired term of a full-time board member should .a
vacancy be created. When a vacancy is created for an
alternate position, a new alternate member shall be
promptly appointed to fill such vacancy for the
remainder of the alternate term or for an initial term
if the alternate term has expired.
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Section 9. Seo. 14-26 through 14-29 of the Code of the
City of Miami are hereby amended in the following particulars:
"Sec. 14-26. Downtown development authority board -
Composition; appointment and terms of office. of members and
executive boards; filling of vacancies.
(a)
The affairs of the authority shall be under the
direct supervision and control of a board
consisting of -Mtue eleven Lill
members, five LEI of which shall. 12a appointed by
the -city commission, -one (1) shall be appointed by
(d) A member shall hold office until his sucocessor
has been appointed and qualified. Thereafter
Members shall serve terms of two(2)
years from the expiration date of the terms of
their predecessors. Appointments to fill
vacancies shall be for the unexpired term only.
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Sec. 14-29. Same -Removal of members.
(a) Pursuant bo nottoe and an upport=tty to be heard, a 6n
appointed member of the board may removed ibr with or without
cause by the City Commission. Any suoh removal shall be sabjeot
(b) ParSawat to nottoe and an upportantty to be heard, an
Appointed members may Phs11l. be removed by the board for
nonattendanoe at board meetings.
(2) Absence of a board member from three (3).00nseoutive
regular meetings of the board or from four (4)-regular meetings
• result in his or her •removal
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(3) Removal under the provisions of this subsection shall
be final and conclusive.
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Section 10. Sec. 62-24 through 62-52 of the Code of the
City of Miami are hereby amended in the following particulars:
•Seo. 62-24. Establishment.
There is hereby established a board, to be known as the city
planning advisory board. The planning advisory board shall
consist of five I -El members
member, to be appointed in the manner hereinafter set out in
Article V of this chapter.
Sec. 62-26. Proceedings
(d) Quorum; public records. The planning advisory board
shall keep minutes of its proceedings, showing the vote of each
member member, or.if absent
or failing to vote under Sec. 62-26 ke-? sad (f) below, indicating
such fact.
It shall be the responsibility of the director of the
department of administration for planning advisory and zoning
boards to handle all procedural activities for all public
hearings required to be held by the planning advisory board,
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including the preparation of detailed minutes and official
records of such hearings. The official records of such public
hearings shall be filed with the city.clerk.
It shall be the responsibility of the executive secretarg;of
the planning advisory board to maintain records of other public
meetings of the board. Records of such meetings shall be
maintained in the office of the planning department.
A quorum for the transaction of business shall consist of
five (5-) three M members, but no action to recommend adoption
of comprehensive plans or portions thereof, to recommend the
amendment of the zoning ordinance as set out in Article 35 of the
zoning ordinance, or to recommend approval of a site and
development plan shall be taken without the concurring votes of
at least three LZI members of the board.
• : u . • • - • •rt=� ••��•4�:r,•�l�Y•ly�. • • . • • • - s - •r: a :•• •
'••: • u-n••- • •• - • - -■ a-u••- • • • 41006tz_ • -
stead lie ts sttttng tater be present.
ff-Y LelDisqualifioation of members or alternate. If any
member of the planning advisory board
called on to sit in a particular matter shall find that his
private or personal interests are involved in the matter coming
before the board, he shall, prior to the opening of the hearing
on the matter, disqualify himself from all participation of
whatsoever nature in the cause; or he may be disqualified by the
votes of not less than five—(9Y three M members of the board,
not including the member or alternate member about whom the
question of disqualification has been raised. No member ur
alternate der of the planning advisory board shall appear
before the city commission, planning advisory board or zoning
board as agent or attorney for any other person.
Sec. 62-47. Size of boards and terms of office.
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The planning advisory board shall consist of five (5)
members and the zoning board shall each consist of nine (9)
members and one (1) alternate member, all members and alternate
member to be appointed by the city commission in the manner and
under the standards hereinafter set out. Each member and
alternate member shall be appointed for a term of ±Lv-Q
M calendar years, provided that the members of each board first
appointed under this article, three (3) shall be appointed for a
term of three (3) calendar years each, two (2) shall be appointed
for terms of two (2) calendar years each, and two (2) shall be
appointed for.terms of one (1) calendar year each, subject to the
provisions of Sec.. 62-48, and provided, further, that the
alternate member of each board first appointed under this article
shall be appointed for a term of one (1) year subject to the
provisions of Sec. 62-48, and provided further, that the two (2)
members of each board first appointed under this article during
calendar year 1984, shall be appointed for a term of the
remainder of the 1984 calendar year subject to the provisions of
Sec.. 62-48. Notwithstanding the above, however members of the
planning advisory board and zoning board may continue to serve,
after. their respective terms of office expire, subject to
reappointment or to a new appointment.to a new term of office by
the city commission.
: s :
Sec. 62-52. Removal.
(a) Members and atternate members of the planning advisory
board and members and alternate members of the zoning board may
be removed fvr Nith = without cause by the city commission npvutie co=tIntons
(b) There is hereby established a point system. Each
member or atternatte nember of the planning advisory board and
each member or alternate member of the zoning board who arrives
after the beginning of the first agenda item or leaves before the
termination of the last agenda item, at a regularly scheduled
meeting of the board shall receive (2) points. Any member ur
of the planning advisory board or any member or
alternate member of the zoning board who accumulates more than
fifteen (15) points in one (1) calendar year shall automatically
be removed and the position declared vacant.
(a) Notwithstanding (b) above. any member or ulternate
member of the planning advisory board or any member or alternate
member of the zoning board who is absent, for whatever reason,
for more than five—{ 5 three M Consecutive meetings = four L4.1
regular nee„ tines in one (1) calendar year shall automatically be
removed and the position declared vacant.
-17-
11130
Section 11. Sec 54-95 of the Code of the City of Miami
is hereby amended in the following particulars:
'Sec. 54-95. Street codesignation review commmittee.
s s a s
(b) Composition; terms; appointment; removal
(4) Upon expiration of the committee members' initial terms
of office, succeeding -appointments shall be made for terms of
1= L21 years, or until successors are appointed and
qualified.
(5) No member shall serve in such capacity for more than
two (2) months from the date of the death, retirement,
resignation or departure fro office of the commissioner who
nominated such member, except that such member shall serve until
a new member is.appointed by the City Commission to replace such
person
(8) Members shall reside in the City, work in ±IM DJ&Z =
maintain a place of business or office in the City
at the time of their appointment.
Section 12. Section 35-193 of the Code of the City of
Miami is hereby amended in the following particulars:
"Sec. 35-193. Coconut Grove Parking Advisory Committee
established; membership terms.
(b) Members shall be appointed for three jam M year
terms; provided however that the terms of members first appointed
shall be staggered; three (3) for three-year terms, three (3) for
two-year terms and three (3) for one-year terms,.00mmencing three
(3) months after the effective date of this article."
Section 13. Sec. 2-238 of the Code of the City of Miami
Is hereby amended in the following particulars:
'Sec. 2-238. Composition; terms.
The composition of the Miami Audit Advisory Committee shall
be as follows:
11130
-18-
(2) All members appointed by the City Commission shall
serve for a period of two
(2) years."
Section 14. Sec. 62-78 of the Code of the City of Miami.
is hereby amended in the following particulars:
"Sec..62-78. Membership.
(b) Qualifications. It is intended that the members of the
Latin Quarter review board shall be persons of knowledge,
experience, mature judgment and background, having ability or
special professional training and interest to act in the public
interest' in ordsr to make informed and equitable decisions
concerning archi-Jectura.l design and protection and enhancement of
the physical and cultural environment. Toward that end, the City
Commission shall strive for the following goals in considering
the qualifications of prospective board members:
(1) Three—(" MM LZI members may be registered
architects in the state. If a registered architect, each such
member shall have had five (5) years' experience after
registration in the practice of his profession and must either be
a resident of or have his principal place of business in the
city.
(2) Two (2) other members may be professional
engineers, registered landscape architeots, or registered
architects.
t"L4L.At least five (5) members shall be residents or
have their principal place of work or own a business in the city.
(f) Removal. Members of the Latin Quarter review board may
be removed fvr with or without cause by vote -v-f
the city commission; however, whenever a member
has had within a calendar year, three (3) miexoused consecutive
absences or four (4) absences within a calendar year from
regularly scheduled meetings, the chairman shall certify same to
the city commission. Three (3) instances of arriving ten (10)
minutes after the scheduled beginning time or leaving before the
termination of the last agenda item at a regularly scheduled
meeting of the board counts as one (1) absence. Upon such
certification, the member shall be deemed to have been removed
and the cit commission shall fill the vacancy pursuant to
subsection (e� above."
11130
-19-
Section 15. Sec. 40-202 of the Code of
Is hereby amended in the following particulars:
'Sec. 40-202. Board of trustees.
(F) Vacancies; removal
the City of Miami
(2) The board may remove a trustee prior to completion of
his or her designated term of office for yrope7 with or without
cause unty,
--; ���-p- --}- -�•.+ ,YG�i Y V , 1 a11. U.W a LOW
year
Section 16. Sec. 40-227 of the Code of the City of Miami
is hereby amended in the following particulars:
'Sao. 40-227. Board of trustees.
(F) Vacancies; removal.
. (2) The board may remove a trustee prior to completion of
his or her .designated term of office fur prover with or without
cause onty,
In IAZI-12 si[ell 4 IP am 11145 M IF IN- • . • . • • . ■ • 11 - • • .• - •
Section 11. Section 45.5-2 of the Code of the City of
Miami is hereby amended in the following particulars:1/
Words and/or digures stricken through shall be deleted.
Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Asterisks
indicated omitted and unchanged material.
-20- 1 1130
'Sec. 45.5-2. Nuisance abatement board.
(a) Created; membership; terms;
vacancies; compensation.
(1) The nuisance abatement board of the
city is hereby created to serve as
a quasijudioial forum in which
controversies over the existence of
public nuisances may be resolved in
the public interest with due
process of law. This board shall
oonsist of five (5) individuals who
reside., word or maintain a business
office within the City of Miami and
who are appointed by the city
commission. Three (3) members of
the board shall serve an initial
tern of two (2) years and two (2)
members of the board shall serve an
Initial term of three (3) years.
.Thereafter, all members shall serve
a term of two (2) years. The mayor
and each city commissioner shall
each nominate one (1) member for
appointment to the board. Upon
expiration of initial terms,
subsequent appointments for two (2)
years shall be made. Any member
may be reappointed by the city
commission for not more than three
(3) consecutive terms.
Appointments to fill a vacancy
shall be for the remainder of the
unexpired term.
(2) Any member who fails to attend
four (4) meetings within
one (1) calendar year shall
automatically forfeit his/her
appointment upon the chairperson
filing written notice of such
nonattendanoe with the city clerk;
thereafter, the city commission
shall promptly fill such vacancy
for the remainder of the term.
Section 18. Chapter 45.5 of the Code of the City of Miami
is hereby amended by adding a new section entitled "Costs" to
read as follows:
-21- 11130
In the event that the Board declares a
place or premises to be a nuisance and issues
�.. ..,.a..� ....�,,..,...� 4-- V 64 we
- •� =fit �"_ -}:. •�. -
Section 19. Section 2-422 of the Code of the City of
Miami is hereby amended in the following particulars:
'Sec. 2-422. Membership.
(a) The board shall be advisory and
shall consist of - fifteen (15)
members
appointed by the pity commission with sever
eight C81 members oonstituting a quorum
for the purpose of convening any board
meeting. All meetings of the board shall be
open to the publio. An affirmative vote of
fOU.rL f-4'J at least fifty (50%) percent of the
members present and voting at any meeting is
required for any board action to be taken.
-22-
11130
(b) The board shall be constituted as
follows:
.-a
terin of off. drostgnatrod -ty
Twenty ( fifteen (15) members
for terms of office as provided
herein. Such members and
may be
reappointed for three (3)
additional terms. The mayor and
each city commissioner shall eaoh
have the right to nominate four
fV� tbrPP (3) persons to serve as
board members and tw (23 persons
Members
shall be eligible for
reappointment as provided herein.
, , tThe
terms of office for these twezitz
(2e'5---members . _
atternate members shall be for
periods of vne--ft3 two -(21 year&.
No member
shall be eligible for
reappointment if said
reappointment results in the
member
serving for more than
consecutive years.
fv�12a A chairperson and --a vine -
chairperson shall be appointed by
the board from among its members.
The appointment shall be for a
term of one (1) year from the
date of the appointment..
11130
-23-
1
f4j-)M I£ a vacancy shall occur in the
membership of the board, except
adiatutstrafton, such vacancy will
be filled for the unexpired term
by the appointment of a person
upon being nominated by the mayor
or city commissioner who shall
have nominated the member whose
position has become vacant.
f6-}L4,1 Members of
the international trade board who
are absent
thereof for more than three (3)
successive meetings or si-g--f8�
four (4) meetings within one (1)
calendar year shall automatically
be removed and the position
declared vacant by operation of
law. Notice of such removal is
to be provided by the
chairperson, in writing, to the
city clerk." .
Section 20. Section 52.6-3 of the Code of the City of
Miami is hereby amended in the following particulars:
"Sea. 52.6-3. Governing body.
(a) Composition. The authority shall
consist of btrtrbeen Et35 el -even (?i) voting
members to be appointed by the city
commission.
The mayor shall appoint
(o) Term of members. The voting
members shall serve for a two-year term of
office.
11130
-24-
Section 21. Article IX of Chapter 2 of the Code of :the
City of Miami is hereby amended by the addition of a new section
to provide as follows:
Sec. 2-384. Property and Asset Review Committee
(a) Establishment.
There is hereby established a board to be known as the
City of Miami Property and Asset Review Committee for
the purpose of reviewing all properties and assets of
the c:'.ty and making specific recommendations and
proposals to the city commission with respect to the
current or future use and development of the city's
properties and assets.
(b) Membership.
The Property and Asset Review Committee shall consist
Of five (5) members to be appointed by the city
commission.
(c) Officers. Rules of Procedures.
The Committee shall select a chairperson from among its
members. A vice chairperson may also be selected by
the committee from among its members to serve as
chairperson at any meeting in the absence of the
chairperson. The Committee may establish its own rules
of procedure for the conduct of business.
(d) Meetings.
Meetings shall be scheduled by the Committee at least
once each month and if there is no business pending
before the Committee, the meeting may be dispensed
with. Special meetings may be called by the
chairperson or by any three (3) members of the
Committee upon reasonable notice being given to all
committee members.
(e) Vacancies.
Vacancies in the membership of the Property and Asset
Review Committee shall be filled by the City Commission
and shall be only for the unexpired term of the member
affected.
(f) Reports.
-25-
11130
The Property and Assets Review Committee shall, within
six months of its establishment and on the 15th day of
January of every year, thereafter, submit a report. to
the City Commission with specific recommendations and
proposals regarding the use and development of the
City's properties and assets.
(g) City Liaison.
The Director of the Office of Asset Management and
Capital Improvement or his/her designee shall serve as
the City administration's liaison with the Property and
Asset Review Committee.
(h) Support.
It shall be th,s duty of the City Manager to provide
administrative support to the Committee, which shall
include the services of an individual to keep minutes
of meetings, maintain correspondence, post meeting
notices, file reports and perform all other necessary
support functions.
Section 22. Article I of Chapter 18 of the Code of the
City of Miami is hereby amended by the addition of a new section
to provide as follows:
Sec. 18-12. Budget and Finances Review Committee
(a) Establishment.
There is hereby established aboard to be known as the
City of Miami Budget and Finances Review Committee for
the purpose of providing an independent assessment
concerning the City's budget and finances and making
recommendations to the City Manager and the City
Commission on all issues related to the City's budget,
cost-effectiveness, productivity and efficiency.
(b) Membership.
The Budget and Finances Review Committee shall consist
of five (5) members to be appointed by the City
Commission.
(o) Officers; Rules of Procedure.
The Committee shall select a chairperson from among its
members. A vioe-chairperson may also be selected by
the Committee from among its members to serve as
chairperson at any meeting in the absence of the
chairperson. The Committee may establish its own rules
of procedure for the conduct of business.
-26- 11130
ff7l
(d) Meetings.
Meetings shall be scheduled by the Committee at least
once each month and if there is no business pending
before the Committee, the meeting may be dispensed
with. Special meetings may be called by the
chairperson or by any three (3) members of the
Committee upon reasonable notice being given to all
Committee members.
(e) Vacancies
Vacancies in the membership of the Budget and Finances
Review Committee shall be filled by the City Commission
and shall be only for the unexpired term of the member
affected.
(f) City Liaison.
The Director of Finance or his/her designee shall serve
as the City administration's liaison with the Budget
and Finances Review Committee.
(g) Support.
It shall be the duty of the City Manager to provide
administrative support to the Committee, which shall
include the services of an individual to keep minutes
of meetings, maintain correspondence, post meeting
notices, file reports and perform all other necessary
support functions.
Section 23. All ordinances or part of ordinances insofar
as they are inconsistent or in conflict with the provisions of
this ordinance are hereby repealed.
Section 24. If any section, part of section, paragraph,
clause, phrase. or word of this ordinance is declared invalid,
the remaining provisions of this ordinance shall not be affected.
Section 25. This Ordinance shall become.effeotive thirty
(30) days after final reading and adoption thereof.
PASSED ON FIRST READING BY TITLE ONLY this day of
. 1994'.
a
-97-
11130
•
4
PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE.ONLY
this day of
ATTEST:
RATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
IRMA M. ABELLA
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND
CORRECTNESS:
A. QUINN JONES, III
CITY ATTORNEY
11086/IRA/bjr
, 1994.
STEPHEN P. CLARK, MAYOR
s
-28-
11130
ADDITIONAL RECOMMENDATIONS OF THE COMMITTEE
In addition to the recommendations contained in the
Ordinance which (i) specifically apply to individual boards and
committees, and, (ii) apply generally to all boards and
committees, the Committee has approved the following
recommendations requiring further action:
A. INDIVIDUAL BOARD AND COMMITTEE RECOMMENDATIONS:
1. Overtown Advisory Board- Expand its scope and purpose to
include all issues affecting or impacting the Overtown area.
2. Off -Street Parking Authority/Coconut Grove Parking
Advisory- The Off -Street Parking Authority shall crez.te a sub-
committee to incorporate the Coconut Grove Parking Advisory
Board. The Coconut Grove Advisory Board shall become a sub-
committee of the Off -Street Parking Authority.
3. Miami Sports and Exhibition Authority- A policy decision
should be enunciated placing greater emphasis on the Authority's
total purpose, i.e. Authority should place greater concentration
on the "Exhibition" aspect of its mission.
4. International Trade Board- The internal audit report
prepared by the Board's Special Committee should be approved.
5. Heritage and Environmental Preservation Board/Urban
Development Review Board- These two (2) boards should be merged.
However, the merger of these boards will require a combination of
the purposes, powers and duties of both boards. The City
Attorney's Office will need to conduct a careful review of the
ordinances creating each board and meet with appropriate
administration personnel in order to properly accomplish the
proposed merger.
6.
7.
8.
9.
10.
11.
12.
Citywide Community Development Advisory Board-
Since the above -listed, (Nos. 6-12), boards and committees were
created by resolution, they must also be amended by resolution,
thereby requiring a single reading by the City Commission. The
City Attorney's Office will be prepared to submit an appropriate
resolution at the second reading of the Ordinance, provided the
Ordinance is approved in principle by the City Commission on
first reading.
11130
EXHIBIT F
11130
of �Mtnmis
e
RATTY HIRAI 01
+s, CESAR H. ODIO
City Clerk ';1 City Manager
1
December 29, 1993
TO: CHAIRPERSONS OF ALL CITY BOARDS AND COMMITTEES
FROM: RATTY HIRAI, CITY CLERK
Please be informed that upon passage of Resolution 93-766, which
c-stablished a committee to be known as the City's Boards and
Committees Review Committee, and said committee having been
charged with 'the function of: (a) evaluating the performance and
effectiveness of each presently existing City board and
committee, and (b) presenting their recommendations to the City
Commission in connection with said review, the committee met. at
10:00 a.m., in Commissioner Wifredo Gort's Conference Room, at
City Hall, on December 28, 1993, and passed and adopted the
hereinbelow motion, which is self-explanatory:
"MOTION 93-1 (CBCRC)
A MOTION DIRECTING THE CITY CLERK TO IMMEDIATELY ADDRESS A LETTER
TO THE CHAIRPERSON OR MAIN ADMINISTRATIVE STAFF LIAISON TO EACH
CITY BOARD AND/OR COMMITTEE REQUESTING OF THEM A COMPLETE STATUS
REPORT CONTAINING THE FOLLOWING INFORMATION:
1. A RECORD OF ALL THEIR BOARD/COMMITTEE MEETINGS FOR THE
LAST 12 MONTHS.
2. A COPY OF THEIR BYLAWS, IF ANY.
3. A COPY OF THE MINUTES OF SAID MEETINGS, IF ANY.
4. A RECORD OF ATTENDANCE OF SAID MEETINGS.
.5. A RECORD OF ALL ACTIONS TAKEN BY SAID BOARD/COMMITTEE
DURING THE LAST 12 MONTHS.
5. A COPY OF THE BUDGET (IF ANY), OR ANY OTHER RELATED
FUNDING INFORMATION.
7.. INFORMATION AS TO ANY OUTSIDE STAFF, COUNSEL,
CONSULTANTS, OR ANY STAFF ASSISTANCE WHICH THEY MAY HAVE
REQUESTED, AND IF SO, HOW THESE INDIVIDUALS WERE
COMPENSATED.
11130
a
OFFICE OF THE CITY CLERK/ 3500 Pan American Drive/P.O. Box 330708/Miami, Florida 33233-0708/(305) 250-5360/FAX(305) 858-1610
..._......_.__.............. .. .. .
8. ALL INFORMATION IN CONNECTION WITH ANY REPORTING
REQUIREMENTS THEIR BOARD/COMMITTEE MAY HAVE BEEN CHARGED
WITH, AND TO WHOM THESE REPORTS WERE ADDRESSED.
9. INFORMATION AS TO HOW MANY TIMES THEY HAVE PROVIDED-A
REPORT IN CONNECTION WITH THEIR BOARD/COMMITTEE ACTIONS
AND OR ACHIEVEMENTS.
10. THE NAME OF THE STAFF LIAISON THEY REPORT TO AND THE
FREQUENCY OF SAID REPORTS.
11. TO STATE WHETHER THEIR BOARD/COMMITTEE IS REVENUE -
PRODUCING AND WHAT IS ITS FINANCIAL IMPACT ON THE CITY."
Please be also informed that the deadline for providing the
hereinabove information to the City Clerk was set for Monday,
January 10, 1994, by 5:00 P.m.
We regret the brief span of time which was decided upon, but your
courtesies and cooperation in complying with the herein request
are of the utmost importance. Thank you.
If you have any questions, please do not hesitate to call.
MH:sl
cc: Manuel A. Diaz, Esq., Chairperson
Dr..Castell Vaughn Bryant
Rafael O. Diaz, Esq.
Rafael Garcia -Toledo, Jr.
C.A. Gimenez
Albert A. Maloof
Ruben Oliva, Esq.
i
11130
EXHIBIT G
11130
fb
LIST OF BOARDS AND COMMITTEES WHICH MADE ORAL PRESENTATIONS
1. OFF-STREET PARKING BOARD
2. CODE ENFORCEMENT BOARD
3. DOWNTOWN DEVELOPMENT AUTHORITY BOARD
4. HEALTH FACILITIES AUTHORITY BOARD
5. HISTORIC & ENVIRONMENTAL PRESERVATION BOARD
6. INTERNATIONAL TRADE BOARD
7. LATIN QUARTER REVIEW BOARD
8. NUISANCE ABATEMENT BOARD
9. URBAN DEVELOPMENT BOARD
10. PLANNING ADVISORY BOARD
11. MIAMI SPORTS AND EXHIBITION AUTHORITY BOARD
12. RAFAEL HERNANDEZ HOUSING AND ECONOMIC DEVELOPMENT CORP.
13. ALLAPATTAH BUSINESS DEVELOPMENT AUTHORITY BOARD
14. WYNWOOD COMMUNITY ECONOMIC DEVELOPMENT CORP., INC. BOARD
15. CITYWIDE COMMUNITY DEVELOPMENT ADVISORY BOARD
16. OVERTOWN ADVISORY BOARD
17. NORTHEAST AREA TASK FORCE
18. COCONUT GROVE STANDING FESTIVAL
19. AUDIT ADVISORY COMMITTEE
20. COCONUT GROVE PARKING ADVISORY COMMITTEE
21. TAX-EXEMPT PROPERTY STEERING COMMITTEE
22. OCCUPATIONAL LICENSE EQUITY STUDY COMMISSION
23. WATERFRONT BOARD
11130
EXHIBIT H
11130
NEW BOARDS AND COMMITTEES
1. SELECT COMMITTEE ON UNIFIED DEVELOPMENT PROJECTS (7 Members)
Purpose: To review proposals submitted to the City in
response to a Request for Proposal issued for a Unified
Development Project, and make recommendations to the City
Commission.
Appointed By: Five (5) appointments by the City Commission,
and two (2) appointments by the City Manager.
City Liaison: Director of Asset Management
2. CITY OF MIAMI PROPERTY AND ASSET REVIEW COMMITTEE (5
Members)
Purpose: To review all properties and assets of the City and
to make specific recommendations and proposals to the City
Commission with respect to the current or future use and
development of the City's properties and assets.
Appointed By: The City Commission.
City Liaison: Director of Asset Management.
Other: First.report to the City Commission with regard to
specific recommendations due within six (6) months of its
formation.
3. BUDGET AND FINANCIAL REVIEW COMMITTEE (5 Members)
Purpose: To provide an independent assessment concerning the
City's Budget and finances, and to make recommendations
to the City Manager and the City Commission on all issues
related to the Budget, including cost-effectiveness,
productivity and efficiency.
Appointed By: The City Commission
City Liaison: Director of Finance
11130
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Dade County, Florida.
STATE OF FLORIDA
COUNTY OF DADE:
Before the undersigned authority personally appeared
Sookle Wflllams, who on oath says that she Is the Vice
President of Legal Advertising of the Miami Daily Business Y.
Review f/k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice In the matter of
CITY OF MIAMI .
ORDINANCE NO. 11130
In the..........XXX•XX...................... Court,
was published In said newspaper In the Issues of
May 11, 1994
Affiant further says that the said Miami Daily Business
Review Is a newspaper published at Miami In said Dade
County, Florida, and that the said newspaper has heretofore
been continuously published in said Dade County, Florida,
each day (except Saturday, Sunday and Legal Holidays) and
has been entered as second class mall matter at the post
office in Miami In said Dade County, Florida, for a period of
F,
c--1
�7)
CITY OF 1MIAM1,- FLORIDA
_LEGAL NOTICE
All interested persons will take notice that on the 24th day of March,
1.1994, the.City Commission of Miami, Florida, adopted the following ti
tied ordinances:
ORDINANCE NO. 11130
AN ORDINANCE CONCERNING CITY BOARDS THEREBY: (1)
ABOLISHING_ CERTAIN CITY BOARDS,.(?) ESTABLISHING THE
MEMBERSHIP -FOR CERTAIN OTHER CITY BOARDS, (3) TERMI-
NATING THE TERMS OF 'ALL CURRENT BOARD MEMBERS
(SUNSETTING), (4) AMENDING,THE CODE OF THE CITY OF MI-
AMI, FLORIDA, AS AMENDED,- BY ADDING STANDARDS FOR
CREATION'AND REVIEW. OF. BOARDS; PROVIDING FOR A DEFI-
NITION OF BOARDS AND THE REQUIREMENTS FOR MEMBER-
SHIP, TERM OF OFFICE, ATTENDANCE, QUORUM; NOTICE, RE-
CORDKEEPING; ANNUAL REPORTS,. LIAISON, AND. SUNSET RE-
VIEW REQUIREMENTS OF ALL BOARDS; (5) AMENDING THE
MEMBERSHIP, QUALIFICATIONS, APPOINTMENTS, TERMS OF
.OFFICE,. COMPOSITION, -REMOVAL; RESIDENCY, ATTENDANCE,
QUORUM, DISQUALIFICATION, AND POWERS AND DUTIES AS
APPLICABLE 10 THE FOLLOWING BOARDS; BAYFRONT PARK
MANAGEMENT TRUST, CODE ENFORCEMENT BOARD,_ DOWN-
TOWN DEVELOPMENT AUTHORITY BOARD, STREET CODESIG-
NATION REVIEW COMMITTEE, COCONUT GROVE PARKING AD-
VISORY COMMITTEE, AUDIT ADVISORY COMMITTEE, LATIN
QUARTER REVIEW BOARD, NUISANCE ABATEMENT BOARD, IN
TERNATIONAL TRADE BOARD, THE MIAMI SPORTS AND. EXHI-
BITION .,AUTHORITY *AND THE WATERFRONT BOARD; AND_ (6)
CREATING. (A) THE CITY OF MIAMI PROPERTY'AND.ASSET RE-
VIEW COMMITTEE, AND (B) .THE BUDGET AND FINANCES RE-
VIEW; COMMITTEE -AND ESTABLISHING THE REQUIREMENTS
FOR MEMBERSHIP, ;OFFICERS, MEETINGS, VACANCIES, RE=
PORTS, LIAISON;...AND.-.ADMINISTRATIVE STAFF FOR SAID.
BOARDS; MORE. PARTICULARLY BY (A) ADDING NEW SECTIONS
2-364, 2-425 THROUGH 2-436, •18-12 AND 45.5-9, AND (B)
AMENDING SECTIONS 2-238, 2-392,,2-422, 14-26,'14-29; 29-63, 35
193, 38-73i. 45:5,-2, 52.6-3, 54-95, 54-172,` 62-47, 62-52, AND 62-78;
CONTAINING A REPEALER PROVISION; AND' SEVERABILITY
CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE.
- . ORDINANCE NO. 11132 a
AN ORDINANCE AMENDING SECTION .54.17 OF THE, CODE OF,
THE 'CITY OF MIAMI;, FLORIDA, AS AMENDED, ENTITLED
'PROHIBITION OF VEHICULAR ACCESS", THEREBY CLARIFYING
THE PROCEDURE AND FINANCIAL RESPONSIBILITIES FOR RE-
QUESTING A VEHICULAR ACCESS PROHIBITION; CONTAINING A
REPEALER PROVISION AND A SEVERABILITY CLAUSE;. AND
PROVIDING FOR AN EFFECTIVE DATE.
Said ordinances may be inspected by the public at the Office of the
City Clerk, 3500 Pan American Drive, Miami, Florida, Monday through
Friday, excluding holidays, between the hours of 8:00 a.m. and .5:00
p.m.
�yy MATTY'
AI
@ "Qa�oTi CITY C.
K
(#1265) ft/ CITY &JA
�1, FLORIDA
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MATTY HIRAI
City Clerk
July 6, 1994
Ms. Becky DeNeve
Vice -President - Supplements
Municipal Code Corp.
P.O. Box 2235
Tallahassee, FL 32304
Dear Ms. DeNeve:
CESAR H. ODIO
City Manager
Enclosed herewith please find a copy of the following Ordinances
which amend the Code of the City of Miami, Florida:
11130 11131 11132 11137 11148
11149 11150 11151 11155
If I can be of any further assistance, please do not hesitate to
call.
Very truly ours,
Valerie Greenwood
Deputy Clerk
Enc. als
OFFICE OF THE CITY CLERK/ 3500 Pan American Drive/P.O. Box 330708/Miami, Florida 33233-0708/(305) 250-5360/FAX(305) 858-1610
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MATTY HIRAI
City Clerk
July 6, 1994
Office of the State Attorney
Attention: Rosemary Ricotta
1350 N.W. 12th Avenue
Miami, FL 33136-2111
Dear Ms. Ricotta:
CESAR H. ODIO
City Manager
Enclosed herewith please find a copy of the following Ordinances
which amend the Code of the City. of Miami, Florida:
11130 11131 11132 11137 11148
11149 11150 11151 11155
Please acknowledge receipt of same by affixing your signature to
the enclosed copy of this letter and return it to this office for
our files.
Thank you.
Very truly yours,
MATTY HIRAI
City Clerk
BY:
DEPUTY CLER
RECEIVED BY:
DATE:
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OFFICE OF THE CITY CLERK/ 3500 Pan American Drive/P.O. Box 330708/Miami, Florida 33233-0708/(305) 250-5360/FAX(305) 858-1610
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MATTY HIRAI
City Clerk �� l
July 6, 1994
Louis Tomeo
Court Operations Officer
1351 N.W. 12th Street, Rm 7-701
Miami, FL 33125
Dear Mr. Tomeo:
CESAR H. ODIO
City Manager
Enclosed herewith please find a' copy of the following Ordinances
which amend the Code of the City of Miami, Florida:
11130 11131 11132 11137 11148
11149 11150 11151 11155
Please acknowledge receipt of same by affixing your signature to
the enclosed copy of this letter and return it to this office for
our files.
Thank you.
Very truly yours,
MATTY HIRAI
City Clerk
BY:
DEPUTY CLERK
RECEIVED BY:
DATE:
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Enc. a/s
OFFICE OF THE CITY CLERK/ 3500 Pan American Drive/P.O. Box 330708/Miami, Florida 33233-0708/(305) 250-5360/FAX(305) 858-1610