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Home My WebLink AboutItem #65 - Discussion ItemCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Stephen P. Clark DATE . June 17, 1994 FILE Honorable Mayor SUBJECT Construction Contract For Hadley Park Pool FROM Miller J. Dawkins REFERENCES. Vice Mayor ENCLOSURES: At a community meeting with neighborhood residents on Thursday night, June 17, 1994; I told the attendees that finally after six years we are going to discuss the construction contract for the Hadley Park Pool at the July 14, 1994 commission meeting. A vote was made by the residents in 1988 to build an Olympic Service pool in the Charles Hadley Park. Please schedule this as an item, for after 5:OOPM at the July 14th, commission meeting. cc: Hon. Victor De Yurre, Commissioner Hon. Wifredo Gort, Commissioner Hon. J.L. Plummer, Commissioner ,.Cesar Odio, City Manager e. Florida. f., l 0804 SITE INSPECTION k The contractor shall examine the site of the work, inform himself in regard to all conditions 9 pertaining " I` to the place where the work is to be done, and fully e . satisfy himself relative to the work to be erf p ormed �� .,: prior to submitting his bid. ; 00005 DESCRIPTION OF PROPOSAL The pricy bid for each item is for informational t T : purposes only and shall include all costs f,or i,�, 1® . materials, equipment and labor to perform the work and ,A furnish the City with properly constructed features: meeting code requirements and accepted standards of good workmanship. ;l The bid is the price quoted in the proposal form. BASE BID is the total of the prices quoted for items thru 15. PROPOSAL ITEM 11 is a cash allowance sum to provide a --, fund for work, materials and equipment. The necessity.'' for which could not reasonably be foreseen prior to'. beginning work on site. The work to .be accomplished from this fund shall only be done as directed by the Engineer, who may authorize all charges which will be paid from the fund. Any portion of this allowance remaining after all authorized payments have been made will be withheld from the contract payments. PROPOSAL Page 2a as (D B-6211 OLYMPIC POOL COMPLEX AT CHARLES HADLEY PARK -THIRD BIDDING ij jj ITEM 1: For the furnishing of all labor, materials and equipftl A't l't 0 1 0 for the dem ' of the existing parking lot, the pool fencin". y 11nL -and deck, the existing pool f ilter building in accordance 4j_;t,h the specifications and as shown in the contract documents, the lump sum price of: Dollars and Cents IUMD sum ITEM 1 •ITEM 2: For the furnishing of all labor, materials and equipment for the relocation of the electrical utjjj�Ly lines in accordance with the specifications and �as shown in the contract documents, the lump sum price of: Dollars and INT Cents 1 ump sum ITEM ITEM 3.* For the furnishing of all labor, materials and equipment for the parking lot and site.paving and drainage —work as shown on NUTL '1'ne bi aaer agrees -co pertorm ali Lne worr, as aescrijDea in Specifications and as shown on the Plans for the unit and/or lump sum prices, as noted on the following sheets. t,. TOTAL BASE BID: THE TOTAL, OF ITEMS 1 thru 15 '{ based on a construction time of one hundred eighty (180) calendar days, the sum of $ .� BASE BID n r: Cl "Failure to complete, sign and return all bid forms in their entirety shall deem your bid non -responsive". RON E. WILLIAMS Assistant City Manager July 13, 1994 Rg of �ffitUmt F� �¢ CESAR H, ODIO City Manager Ms. Gail McNally, President MET Construction, Inc. 406 Nw 54 Street Miami, FL 331.27 itftLAR_& _CERTIFIFD_MAX; Re: Protest on Project B-6211, Hadley Park Olympic Pool, Bid No. 93-94-132 Dear Me. McNally: As Chief Procurement Officer of the City of Miami, i received your protest letter of July 111 1994, reviewed pertinent documents and researched the issues, pursuant to my duties under the amended Section 18-56.1, City of. Miami Code, Rgsolu:Li(�n gf_. Pro ash Soli citations and Awards . You allege that Sealand Contractor, (Sealand) Inc.'s bid was incorrect in that their base bid was not the total of the bid items 1 through 15, but was greater than the sum of the individual items. You further stated that Sealand's bid was nonconforming and should therefore be thrown out. I have reviewed the bid documents submitted by Sealand and find that the contractor's bid response was responsive and responsible, met the bid's requirements and offered a competitive price. I have also reviewed the language contained in the general and supplemental sections of the Specifications and Contract Documents for this bid and inspected Sealand's response to the bid. It appears that the contractor made a good faith effort to interpret the bid's requirements. I have found that it was reasonable for the contractor to interpret the sections in the manner in which he did. Sealand itemized prices for Items 1 through 15 of its bid on pages 2a through 2f which amount to $2,333,415; it also listed its base bid price of $2,448,415, on page 2 o;; the bid's price proposal form. The $115,000 difference between the two amounts results ;from the inclusion of overhead costs corresponding to all (fifteen) 15 items listed in the bid, and is included in the base bid prase of $2,448,415. Notwithstanding the above, Sealand still remains the low, responsible and responsive bidder for this project. Having carefully evaluated all the facts of this protest, it appears to have been appropriate for the City to have accepted this bid. 9 4 — 537.1 DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOI ID WASTE/Procurement Management Division 1390 N.W. 20th Street/Miami, Florida 33142/(305) 575-5174/FAX: (305) 575-5180 44� i MET Construction, It1C. Page 2 July 13, 1994 I Based upon the foregoing, 1 am rejecting your protest. The City Manager and City Attorney have approved my decision. The matter has been scheduled on the City Commission agenda for Thursday, July 14, 1994, at approximately 5;00 P.M. The meeting will j be in the City Commission Chambers, City Mall, 3500 Pan American Drive, .Miami, Florida. I Sincerely, l - Judy S. Carter Chief Procurement Officer/Assistant Director cc: Ron E. Williams, Assistant City Manager Irma Abella, Assistant City Attorney } Waldemar Lee, Assistant City Manager, Public Works Enclosure; 2 Submitted into the pulalic record an c:�.��zc.r cCrz„T�th item _�� _ oA�l iix ai C"' Y '_"Ierk 94- 537. .: Pro ect Nome: Olympic Pool Complex at Charles Hadley Porgy Third Bidding Project No. B-621 I t. BID RESULTS �y t 1. Sealand Construction $2,448,415.00 or $2,333,415.00 x E N q 2. MET Construction $2,630.975.00 3. Taraia Construction $2,896,022.00 I WO 4. Harrison $2,919,000.00 a son Construction subm, 011.. f'-F7 item MET CONSTRUCTION. INC. 406 N.W. 54 STREET MIAMI, FLORIDA 33127 TEL: 7 5 7-9504 FAA : 757-403 7. 1. It is noted in the bid documents and on the bid ii�111!, form that the base bid is the total of the prices quoted for items I thru 15 2. Normally, the dollar amounts that are written out are the accepted bids. The base bid figure is just numeric. 3 In essence Sealand has submitted two bids. Hypothetically, if MET had bid in between their two bids, which of their bids would have been accepted? 4. In MET's many years of experience with the r Department of Public Works, their . . . . . . . . . . . . . . . . . . iyroceedure has . . . . . . . . . . always been to adjust the based b to match the quoted items. 0, * E MET CONSTRUCTION. INC. 406 N.W. 54 STREET MIAMI, FLORIDA 33127 TEL: 757-9504 FAX: 757-4031 .... M10 NO MIzEl"R? --l`.� .51... SO 94- 537,__1 LUTHER CAKPDSLL FOUNDER SAMUr.L K. JOHNSON Praidcot LL GERALD DARLING Vicc-Pruidcnt DAISY MARTIN Vice -President RUDY rRYER Secretary-Trearrrer CORALEETAYLOR Secretuy BOARD OF DIRECTORS CHARLES BROWN YVM- E WILLIAMS VERLON WARD RICKY MIZELL GLEN•ROY DENLBY MICHAEL HOWARD SPECIAL. CONSULTANT'S I DEWEY KNIGHT III I .L FRANKLIN CHRISTMAS 'BERT " CHA' OFFIMIST Cl-' OF FLORIDA, INC.rt��"�' E tN1 'FOR LIFE' June 16, 1994 Ce'aar Odlo City Manager City of Miami 3500 Pan American Drive 56 TJ ZZ rri �3 G7 Dear Mr. Manager: I would like to make a presentation on July 14, 1994 before the City Commission to discuss the Charles Hadley Park situation. Thank you for your kindest consideration. Sincerely, Samuel K. Johnson C) "T1 f'v C`J I'�rI USStt>r� Via Lznr P.O. RAY 51nn." miaml Ff