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HomeMy WebLinkAboutR-95-087095- 870 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF APRICOT OFFICE SUPPLIES FOR THE PROVISION OF OFFICE SUPPLIES FOR CITYWIDE USAGE, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT A TOTAL PROPOSED FIRST YEAR COST OF $230,000.00; ALLOCATING FUNDS THEREFOR FROM VARIOUS CITY DEPARTMENTS AND DIVISIONS AT TIME OF NEED; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDER(S) FOR SAID SUPPLIES AND THEREAFTER TO EXTEND SAID SERVICE FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME PRICE, TERMS, AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received October 23, 1995 for the provision of office supplies for Citywide usage for a period of one (1) year with the option to extend for an additional one (1) year period; and WHEREAS, invitations for Bid No. 94-95-189M/WBE were mailed to twenty-one (21) potential bidders and three (3) responsive bids were received; and WHEREAS, the City will no longer be able to stock supplies due to the elimination of Central Stores, therefore items requested by department(s) will be delivered on a as needed, when needed basis within a twenty-four (24) time period; and WHEREAS, the Department of Finance/Procurement Management Division has analyzed bids for office supplies and the City Manager and the Assistant City Manager CITY COI► USSION MEETING OF. DEC 0 7 1995 Resolution No. 95- 870 in charge of Finance Department, recommend that the bid received from Apricot Office Supplies be accepted as the lowest responsive and responsible bid; and WHEREAS, funds for said service are available through various .city departments at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The October 23, 1995, bid of Apricot Office Supplies for the provision of office supplies for iCi tywid(usage for one (1) year with the option to extend for an additional one (1) year period, at a total proposed first year cost of $230,000.00, is hereby accepted, with funds therefor hereby allocated from various city departments at the time of need. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase order(s) for said supplies, and thereafter to extend said service for an additional one (1) year period at the same price, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of December , 1995. ATTEST: STEP EN P. CLARK AYOR WALTER 0. F E AN, CITY CLERK 2 95- 870 3 95- 870 r _ R -1 �. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 34 TO The Honorable Mayor and Members DATE : MV 2 8 jo95 FILE of the City Commission SUa1ECT : Authorizing the Purchase of Offce Supplies on a City wide basis under Bid No. 94-95.189-M/WBE FROM Cesar REFERENCES City r ENCLOSURES: RECOMMENDATIONS It is recommended that a resolution be passed authorizing the purchase of office supplies from Apricot Office Supplies a Biack/Dade County vendor located at 386 NE 191 st Street, Miami, Florida 33179 at a proposed annual amount of $230,000.00. This contract will be on an as needed when needed basis for one (1) year with the option to extend for an additional one (1) year period. Funds are available through the various City department and divisions at time of need. BACKGROUND: The Department of Finance/Procurement Management Division has analyzed bids for office supplies received pursuant to Bid No. 94-95-189-M/WBE. With the elimination of Central Stores, the City will no longer be able to stock office supplies, therefore items requested by the department will be delivered on a as needed when needed basis within a twenty-four (24) time t period. This bid was designated a set aside for Black, Female, .and Hispanic vendors registered and currently certified with the City of Miami's Minority/Women Business enterprise Program, the State of Florida or any of Its political subdivision, agencies or municipalities. All vendors not already certified as above, must be certified prior to submission of bid. If certified, proof of current M/WBE certification was required. Therefore It is recommended that award be made to Apricot Office Supplies for the furnishing of offices supplies to various City departments on an as needed when needed basis for one (1) year with the option to extend for an additional one (1) year period. Funds are available through various City departments at the time of need. 95- 870 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM )udy S. Carter TO : Chief Procurement Officer DATE : FILE Funding Approval for the Sua,Ecr : purchase of Office Supplies Manohar S. Surana Assistant City Manager REFERENCES FROM ENCLOSURES: Available funding has been verified with the Department of Finance that funds are available to cover the cost of the subject bid in the amount of $230,000.00 from various City department account codes including �050119-420505 ($900), 350201-415000 ($600), 350506- 414000 ($1,000), 350502-402003 ($1,000), 350503-404000 ($11800), 261201-700 (6,000), 260301-700 ($2,400), 261101-700 ($10,000), 261201-700 ($10,000), 261301-700 ($5,000), 23101-700 (27,146), 220101-700 (12,0000, 921201-700 (11000), 240201-700 (75,000), 420101-700 (9,000), 310101-700 ($6,131), 31 1001- 700 ($2,000), 310501-700 ($500), 280101-700 ($19,757), 561201-700 ($4,500)1 561301-700 ($4,500), 240101-700 ($1,455), 452125-799302 ($3,750), 25113- 145001 ($15,000), 459015-799201($2,500), 459016-799203 ($2,500), 590319- 625004 (4500), 590603-194003 (4600), 452161 ($3,000), 630101-198001 ($500), 590603-194003 ($600). BUDGETARY REVIEW 8t APPROVED BY: anKS. na Assistant City Manager � CITY OF MiAMI, • PLORIDA �} ) BID NO. 94-.95-1-84-M/ DID SHEET ( Continued) . nr: DID SHEET AND NVELOPE IDENTIFIED BY BDNUMHER, NTS MUST BE TANG AND DATEROF BID OPENINGE IN TH ATTACHE IF SECURITY IS REQUIRED, A BLD WILL NOT BE ACCEPTED UNLESS THE DEPOSIT C BOND IS SUBMITTED IN THIS ENVELOPE. Terms: (Include cash discount for prompt payment, if any) Additional discount of $ if awarded all items. Warranty and/or guarantee: Delivery: calendar days required upon receipt of Purchase Order or Notic of leeward. Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General 'Conditions, Specii Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Pricr indicated on the attached bid sheet(s). , NAMES OF COMPANY OWNERS):- NAMES OF COMPANY OFFICER(S): AS �°(�• •`%)s a) List pAncipal business address: (street address) V) List all other offices located in the State of Florida: (street address) (Please use the back of this page*if more space is necessary) MTHMT_TY PROCURI BUT COMPLTANC� I! The undersigned bidder acknowledges that (s)he has received a copy of Ordinance 110062 amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with : applicabl substantive and procedural provisions therein, uding any amendments thereto. Bidder: o� Signature:c�j 1� t Date: I �( 6 y n e) Print Name: � � y ��� •1�Q _ i Indicate if Business is 51% Minority -owned: (Check cm box only) I BLACK [ J HISPANIC [ ] FEMALE AEFTRMATTVg AOTTON PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appen � I for ; eam e.( Bidder: ��� �. '�bignature : omp;lame) anx l.J rATO eror Tn #%AUDI rTe rTcu Arun 0CT110N TPTQ rnpm MAY nT.gf111AI TFY THIS RID. 95- 870 A ITEM: DEPARTMENT:. _ FI TYPE OF PURCHASE: C f REASON: T o iNARD OF BID BID NO.94-95.189-M/WBE Office Supplies nance ontract for one (1) year with the option to extend or one (1) additional period. provide various office supplies to City epartments on as as needed when needed basis. twenty one (21) three (3) BID TABULATION: See Attached BID EVALUATION: ALL VENDORS MINORITY/FEMALE VENDORS Within City limits Registered with City Black Vendors Located within City limits Registered with City Female Vendors Located within City limits Registered with City Hispanic Vendors Located within City limits Registered with City NON MINORITY VENDORS l Located within City limits Bid Invitations Mailed 21 21 2 21 10 2 10 5 0 5 6 0 6 0 Bid Responses 3 3 0 3 2 0 2 0 0 0 0 0 f 95- 870 OFFICE SUPPLIES wrrw.i.r.wr.r_r.rw_w—r r—rN rrr rrrrrN r r..rwwawrwrrrr_r r rrrrwar�rww r rr.r r+�a�rrrr.r—wr_rwrwarNwrrr_ wr_rr�r�rrrr�rrrwrrrrrrrr+rYr.rairrr 94-95•-189M/WBE ww_o+rw.rwrr�r.r.rrrwrrwrrrrrr_rr�rr_rr rrwrr�.r_r o Nrrr_rw.wsrw.r OCTOBER 30, 1995 10:00 a.m. wrerr—r---------rrM---w--N--------rrrr-------r—r—rrrr 1 TOTAL SZD 30ND,1ws1 up - MOUNT CASHU i$ CHICR srw.r wrwr—_—rrN—rN-- srworrNwlrrlw_Nwwr BLUMBERG OFFICE SUPPLY See attached b ' d N_rrr Nrw N'. & K. ENTERPRISES, INC. -w_N-rrwlwN NN N APRICOT OFFICE SUPPLIES rNrrN GALLOWAY OFFICE SUPPLIES We received only was sent to Procurement one copy of the bid whi l Department NO BID N.w�wwwNN NN_ M. '& J SYSTEMS GLOBAL ASSOCITES FUTURE MEDIA PRODUCTS, INC. r r-w_N- NN-N . "Offers received urrZ11 y * as of chr c�?j:::• 1 -1,212ith.;d A. crre hereby re;ectcd as !ale." ~I M Z5--q rNN---NN-w any -NN--N r NNNNNN-N-lNrr -wNw `•N_-_N-NN- wwwwwwwrNON N--_rNwN—r wwwwwwlNw l--Nwr—Nl--olr rNlNwlrwrs!!N! lrrww N--e w_—NNww—Nr--NN lNwwwwwww! !r—N wliwlr NNO-NNr NN N-N-Nr-- NNN- NNM wwNwldrlO ! -- wNw_-NN- -N--N-NwrMNN-rN • r -ww -NrN-rN --- w--N--------N �I- IN ll��oy1 received (.2-) •aeelopes on behalf of �lssaaa eesivia3 hide) I GSA/SOLID WASTE -PROCUREMENT DIVISION ity Departsaat o a -��a. „Q_-z---------- -- F`J BY,ITY OF NiIANiiI LE �.:. �t•7 Am,{St3h! t:�ir fti1 ttt•i r `\© �t�N oie� J1 ' <r Ai jI)I';k,t �(,11] NO, t I BID N. O. 94.95 1 f 4•M; V'lI�E, L�i�TC)BEtt 2(�; 1995 OFFICE SUPPLIES THIS ADUNDUM IS TO PROVIDE A REVISED BID SHEETAND TO CHANGL TI* 0 ► E ING DATE, i I� It_E�Af a..L�td�J.�A�S �'rU1Yt?S TS7..I_a"_f_ 1.95►.i_ i_�..UC? �:i. ALL OTHER INFORMATION REMAINS ` I -I SAI-Il: NC -RELY, P C7CUREr tEIJT SUPERVISOR . i.t PROCUREMENT MANAGEMENT DIVISION 300 Biscayne Boulevard Way, Suite 210 Miami, Florida 33131 Tel. No. (305) 579--h895 � PAX No..(305) 579—{si353 c 2. LEGAL ADVERTISEMENT r BID NO, 94 5-189-MMBE Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan ,American Drive, Miami, Florida 33133 not later than 10,00 a.m. October 23, 199S for the furnishing of Offce Supplies on a contract basis for one (i ) year to various City departments on an as needed basis for the Department of Finance/Procurement Management Division. Bids submitted past such deadline and/or submitted to any other location or offlce4ali be deemed non -responsive and will be rejected. This bid has been designated as a set -aside for Black, Female or Hispanic vendors registered and or certified with the City of Miami's Minority/Women business Enterprise (M/WBE) Program. Vendors currently certifiied with Dade County Public Schools or Metro -Dade County must be M/WBE certified with the City of Miami, prior to bid award. If M/WBE certified as Black, Hispanic or Female vendor with any governmental entity, certification must be current and valid at the time of bid opening and proof must be submitted with your bid. City will require proof of vendor's M/WBE cerdfcadon prior to making bid award. (See Special Condition No. 2 for complete M/WBE requirements) FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS WILL DEEM YOUR BID NON -RESPONSIVE. A pre -bid conference will be held on Wednesday, October 11, 1995 at 10:00 a.m. in the "Finance Conference Room, located 300 Biscayne Blvd. Way (DuPont Plaza Ctr.) Suite 210. This pre -bid conference is an important portion of the bidding process and all vendors are urged to attend. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. (See Ordinances 10062 8E 10538) Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. ( Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by -the local vendor does not exceed 110 percent of theme lowest other responsible and responsive bidder. `-; m Z� M The City Manager may reject all bids and readvertise.' Fn (Ad No. 2069) ro rn Cesar H. Odio City Manager