HomeMy WebLinkAboutR-95-0863J-95- '.1625
11/30/95 9 J
RESOLUTION NO.
A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING THAT AN EMERGENCY SITUATION EXISTS,
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND ACCEPTING THE INFORMAL BID
FROM BELLSOUTH BUSINESS SYSTEMS, INC., FOR
THE PROVISION OF ENHANCEMENTS TO THE NORTHERN
TELECOM MERIDIAN PBX LOCATED AT THE RIVERSIDE
CENTER, INCLUDING DIGITAL CIRCUIT CARDS, CSU
UNITS, PROCESSOR AND SOFTWARE UPGRADES,
TELEPHONES, AND OTHER COMPONENTS, AND RELATED
INSTALLATION, CONFIGURATION, AND TRAINING
SERVICES, IN THE PROPOSED AMOUNT OF $400,000;
ALLOCATING FUNDS THEREFOR FROM AN ACCOUNT TO
BE IDENTIFIED BY THE DIRECTOR OF FINANCE;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE
WITH SAID VENDOR TO OBTAIN THE MOST FAVORABLE
FINANCING, TERMS, AND CONDITIONS IN THE BEST
INTERESTS OF THE CITY AND TO EXECUTE ALL
NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, TO EFFECTUATE SAID
ACQUISITIONS; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR SAID ACQUISITIONS.
WHEREAS, whereas the City has the responsibility to provide
and maintain the communications necessary to ensure the welfare
and safety of the occupants of the Riverside Center; and
WHEREAS, the City Manager has adopted an emergency finding
that the acquisition of certain enhancements plus other related
equipment for the Northern Telecom Meridian PBX system at the
Riverside Center is immediately necessary; and
:CITY CONINIISSION
MEETING OF
DEC 0 7 1995
Resolution No.
95- 863
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WHEREAS, informal quotes for the provision of said equipment
and enhancements were obtained; and
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WHEREAS, the City Manager and the Chief Procurement Officer
i
recommend that the requirements for competitive sealed bids be
waived and the bid from BellSouth Business Systems, Inc., be
accepted;
j NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members
of the City Commission, after a duly advertised public hearing,
the City Manager's finding that a valid emergency need exists for
the purchase of enhancements to the Northern Telecom Meridian
PBX, located at the Riverside Center, including digital circuit
cards, CSU units, processor and software upgrades, telephone, and
other components, and related installation, configuration, and
training services is hereby ratified, approved and confirmed.
Section 3. The requirements for competitive sealed bids
are hereby waived and the informal bid from BellSouth Business
Systems, Inc., for the provision of said enhancements, in the
.amount of $400,000, is hereby accepted, with funds therefor
hereby allocated from an account to be identified by the Director
of Finance.
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95- 863
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Section 4. The City Manager is hereby authorized) to
negotiate with said vendor to obtain the most favorable
financing, terms, and conditions in the best interests of the
City and to execute all necessary documents, in a form(s)
acceptable to the City Attorney, to effectuate said acquisitions.
Section 5. The City Manager is further authorized to
instruct the Chief Procurement Officer to issue purchase orders
for said acquisitions.
Section 6. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 7th day of December 1995.
STEPMN P. CLERK, MAYOR
qa�02
TER J.EMAN
CITY CLERK
BUDGETARYW FINANCIAL REVIEW:
MANOHAR .\ A
ASSISTANT C MANAGER
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND
CORRECTNESS:
RAFAEL 0. DIAZ A.� INN 0 , I I
DEPUTY CITY ATT� Y CI AT Y
W462:csk:ROD
' The herein authorization is further subject to compliance with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.
TO : The Honorable Mayor and Members DATE : November 21, 1995 FILE
111 of the City Commission
SUBJECT : Request for Emergency Acquisition
of Enhancements to the Northern
Telecom Meridian PBX at the
FROM : REFERENCES Riverside Center
Ces i
ENCLOSURES:
City er
RECOMMENDATION:
It is respectfully recommended that the City Commission approve the waiving of the formal
competitive bidding process and approve the emergency procurement, using informal quotes, of
enhancements to the Northern Telecom Meridian PBX located at the Riverside Center from
BellSouth Business Systems, Inc. at a total cost not to exceed $400,000 with funds therefore
hereby allocated from an account to be identified by the Director of Finance. The City Manager is
authbrized to negotiate for the most favorable financing, terms, and conditions in the best interests
of the City.
BACKGROUND:
The City has the responsibility to provide and maintain the communications necessary to ensure
the welfare and safety of the occupants of the Riverside Center. Additionally, the City needs to
enhance the Northern Telecom Meridian PBX and related equipment to accommodate the City
user community. This new technology will enable the City to save an estimated $100,000 a year
for a payback in four years, and to save an estimated $80,000 a year thereafter.
The Department of Finance is requesting approval by the City Commission to acquire up to
$400,000 worth of enhancements to the Northern Telecom Meridian PBX located at the
Riverside Center from BellSouth Business Systems,. Inc., including digital circuit cards, CSU
units, processor and software upgrades, telephones, and other components, and related -
installation, configuration, and training services. Funds for said purpose will be available from an
account to be designated by the Director of Finance. The City Manager is authorized to negotiate
for the most favorable financing, terms, and conditions in the best interests of the City.
95- 863
CITY OF MIAMI, FLORIDA
41
INTER -OFFICE MEMORANDUM
Dare : November20
TO ; Cesar. Odio 995 FILE �
City Manager
SUBJECT : Request for Emergency
Acquisition of Enhancements to
the Northern Telecom Meridian
FROM: Manohar S. Su REFERENCES :PBX at the Riverside Center
Assistant City ENCLOSURES:
I am requesting that you approve the emergency procurement of enhancements to the Northern
Telecom Meridian PBX located at the Riverside Center.
The City has the responsibility to provide and maintain the communications necessary to ensure
the welfare and safety of the occupants of the Riverside Center. Additionally, the City needs to
enhance the Northern Telecom Meridian PBX and related equipment to accommodate the City
user community. This new technology will enable the City to save an estimated $100,000 a year
for apayback in four years, and to save an estimated $80,000 a year thereafter.
Estimated cost for this acquisition from BellSouth Business Systems, Inc. is $400,000. Funds will
be allocated from an account to be identified by the Director of Finance.
Approved;
Cesar Odio
95- 863
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Walter J. Foeman DATE : November 20, 1995 FILE
City Clerk
SUBJECT : Ratification of City Manager's
Finding that a Valid Emergency
Exists for Acquisition of Telecom
FROM : Manohar S. Sur REFERENCES Meridian PBX at the Riverside
Assistant City M Center
ENCLOSURES:
Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to
ratifying the City Manager's written finding that a valid emergency exists in regard to the
acquisition of required enhancements to the Northern Telecom Meridian PBX located at the
Riverside Center and waiving formal competitive bidding procedures and authorizing the City
Manager to accept the bid from BellSouth Business Systems, Inc. at a total cost not to exceed
$400,000.
95- 863
1510,
iU•40 IVU.VU.
A public hearing will be held by the commission of the City of Miami, Florida. on
Dweember 7, 1995, at 9:00 a.m, in the City Commission Chambers at City Hail,
3500 Pan American Drive, Miaani,
Florida for the purpose of hearing any objections from any interested parties
affected by the ratifying of the City Manager's written finding that a valid
emergency exists in regard to the acquisition of required enhancements to the
Northern Telecom Meridian PBX located at the Riverside Center and waiving
formal competitive bidding procedures and authorising the City Mans or to accept
the bid from BellSouth Business Systems, Inc. at a total cast not to exceed
$4000000.
All interested persons are invited to appear and may be heard concerning this
matter. Should any person desire to appeal any decision of the City Commission
with respect to any matter conAidered at this hearing, that person shall ensure that
a verbatim record of the proceedings is made, including all testimony and evidence
upon which any appeal may be based,
Waltcr J. Focman
City Clerk
Miami, Florida
95- 863 7