HomeMy WebLinkAboutR-95-0838K" M
J-95-997
11/22/95
RESOLUTION NO. 3 5_ 838
A RESOLUTION ACCEPTING THE BID FROM SUPERIOR
COMMUNICATIONS, INC., FOR THE PROVISION OF
PORTABLE RADIO PARTS AND ACCESSORIES FOR ONE
(1) YEAR, WITH THE OPTION TO EXTEND FOR AN
ADDITIONAL ONE (1) YEAR PERIOD, FOR THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION/SOLID WASTE, AT A TOTAL
PROPOSED FIRST YEAR COST OF $57,725.05;
ALLOCATING FUNDS THEREFOR FROM THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION/SOLID WASTE, COMMUNICATION
SERVICES DIVISION FY '95-96 BUDGET, ACCOUNT
CODE NO. 420601-718-506000; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR SAID EQUIPMENT, AND THEREAFTER TO EXTEND
SAID PURCHASE CONTRACT FOR AN ADDITIONAL ONE
(1) YEAR PERIOD AT THE SAME PRICE, TERMS, AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received October 4, 1995 for the provision of portable radio
parts and accessories for a period of one (1) year with the
option to extend for an additional one (1) year period, for the
Department of General Services Administration/Solid Waste; and
WHEREAS, invitations for Bid No. 94-95-211R were mailed to
seven (7) potential bidders and three (3) responsive bids were
received; and
WHEREAS, all departments within the City of Miami use
existing 800 MHz trunked portable hand-held radios for their
CITY COMMISSION
MEETING OF
DEC 0 7 095
Resolution No.
_95- 838
daily business communications, and the City's Communication
Services Division requires the necessary parts and accessories to
repair over 200 of these units; and
WHEREAS, the City Manager and the Assistant City Manager in
charge of General Services Administration/Solid Waste,
Communications Division, recommend that the bid received from
Superior Communications, Inc., he accepted as the lowest
responsive and responsible bid; and
WHEREAS, funds for said acquisition are available from the
Department of General Services Administration/Solid Waste,
Communication Services Division FY '95-96 Budget, Account Code
No. 420601-718-506000.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The October 4, 1995 bid from Superior
Communications, Inc., for the provision of portable radio parts
and accessories for one (1) year, with the option to extend for
an additional one (1) year period, for the Department of General
Services Administration/Solid Waste, at a total proposed first
year cost of $57,725.05, is hereby accepted, with funds therefor
hereby allocated from the Department of General Services
Administration/Solid Waste, Communication Services Division FY
'95-96 Budget, Account Code No. 420601-718-506000
2
35- 838
Section 3, The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for said acquisition, and thereafter to extend said purchase
contract for an additional one (1) year period at the same price,
terms and conditions, subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 7th day of December 1995.
STEPREN P. CLARK, MAYOR
W444:csk:ROD
95- 838
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To : Honorable Mayor and Members of DATE : NOV 2 8 1995 FILE
the City Commission
SUaJECT : Resolution Award for
Portable Parts and
Accessories
FROM i REFERENCES:
Cesar o
City,Ve ENCLOSURES:
RECOMMENDATION:
It is respectfully requested that the City Commission pass the
attached - resolution accepting; the bid from Superior
Communications, Inc., a non-local/hispanic vendor, for the amount
of $57,725.05.
BACKGROUND:
All departments within the City of Miami use existing 800 MHz
trunked portable hand-held radios for their daily business
communications. The City's Communication Services Division does
in-house repairs of all 2000+ portable radios used by Police,
Fire/Rescue and other departments. The immediate purchase of
portable radio parts and accessories is necessary for the repair
of all 2000+ citywide 800 MHz trunked radios, so that service can
be provided as quickly as possible to continue ongoing repairs on
broken portable radios.
95- 838
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM '
TO Judy S . Carter DATE : NOV 3 1995 FILE
Chief Procurement Officer
Procurement Management Division SUEUECr: Bid 94-95-211R
Portable Radio Parts
. and Accessories
FROM Ron E. Williams REFERENCES
Assistant City Manager
ENCLOSURES:
The Department of General Services Administration and Solid Waste
has verified available funding with the Department of Finance
that funds are available to cover the cost of the subject bid in
the amount of $57,725. Funds are available from the Department
_ of General Services Administration and Solid Waste, Communication
Services Division FY 95-96 Budget, Account Code No. 420601-718-
506000.
Budgetary Review & Approved By:
a r Surana, Assistant City Manager
De a rtmennt of Finance
(�
95- 838 ''
CITY OF MIAMI, FLORIDA j BID NO. „94- 25--211P
BID SHEET (Continued)
Q$T�II s BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TT
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENIN(
rp SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: a O (Include cash discount for prompt payment, if any)
Additional discount of $ if awarded all items.
Warranty and/or guarantee: tY,q
Delivery: Z� calendar days required upon receipt of Purchase Order or Notic
of Award.
,(%•�'� Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Speci,.
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Pric.
indicated on the attached bid sheet(s). ,
NAMES OF COMPANY OWNER(S):- NAMES OIF C MPANY OFFICER(S):
a) List principal business address: (st e t add77?a069
)
U) List all other offices located in the State of Florida: (street address)
(Please,use the back of this page if more space is necessary)
MINTY PROMMMERT COMPLTANCE
The undersigned bidder acknowledges that (s)he. has received a copy of Ordinance #10062
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with F
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: �UD°2 �`� r°'� � Signature:4,11
L 1.(com any name) � � � Date: Print Name: I` O 6
Indicate if Business is 51% Minority -owned: (Check one box only)
j BLACK [V� HISPANIC ( ] FEMALE
AEEIRMATIME ACTION PLAN
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful Bidder(s) shall be required
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appen
I for sample.
Bidders i-l� �'2 �un �''►u�.���'c- rre�, Si gnature: -�'
(company name) e
C®TI 11PC TA Pf1MPl rTP . QTRN . ANTI RFTIIPN TNTC FIRM MAY nTCnllAl TFY TNTC AM
95- 838
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy S Carter DATE NOV 13 1995 FILE
Chief Procurement Officer
Procurement Management Division SUBJECT: Tabulation of Bid No.
94-95-211R.
FROM REFERENCES
Aristides Fernandez
Deputy Director ENCLOSURES:
The following is the tabulation of bids for the procurement of
portable radio parts and accessories.
Superior Communication $57,725-00
Beam Radio $65,340.00
Motorola, Inc. $62,720-79
The lowest responsive bidder recommended by the Communication
Services Division is Superior Communications.
If you have any questions or require additional information,
please call our offices.
95- 838
AWARD OF BID.
BID NO. 94-95-211 R
ITEM:
Portable Parts and Accessories
DEPARTMENT:
General Services Administration/Communictions
Division
TYPE OF PURCHASE:
contract basis for one (1) year
REASON:
To repair City radios on an in-house basis
POTENTIAL BIDDERS: —
seven (7)
BIDS RECEIVED:
three (3)
FUNDING ALLOCATION:
FYI 1995 -96 Account Code No. 421601-71 B-
506000
BID TABULATION:
See Attached
BID EVALUATION:
Bid
Invitations Bid
Mailed Responses
ALL VENDORS
7 3
MINORITY/FEMALE VENDORS
2 2
Within City limits
0 0
Registered with City
2 2
!` Black Vendors
0 0
Located within City limits
0 0
Registered with City
0 0
1
Female Vendors
0 0
` Located within City limits
0 0
Registered with City
0 0
Hispanic Vendors
2 2
Located within City limits
0 0
Registered with City
2 2
I NON MINORITY VENDORS
5 1
I Located within City limits
95- 838 9
"No Bids" 0
Reason (s) for NOT awarding to a local vendor:
Local vendor did not respond to Invitation to bid.
RECOMMENDATION:
IT IS RECOMMENDED THAT AWARD BE MADE TO SUPERIOR COMMUNICATION
A (HlVENDOR AT A ESTIMATED AMOUNT OF $57,725.00.
Chief Procureme OMc
ate
PORTABLE RADIO PARTS AND ACCESSORIES
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DIDDIR BID "OUNT CAS®ISR' S CHICK
MOTOROLA AMERICAS PARTS
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BEAM RADIO INC.
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SUPERIOR COMM. INC.
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GSA/SOLID WASTE -PROCUREMENT DIVISION On
(City Depastsoat)
SIGNED C_-_y _
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'95 OCT -d All :00
WALTER J. FOEMAN
CITY CLERK
CITY Of- M, i%. t% FL A
LEGAL ADVERTISEMENT �
DID NO, 94-95-211R
Sealed bids will be received by the City Clerk at his office located at City Hall,
3500 Pan American, Drive, Miami, Florida 33133 not later than .1 1;00 a.m..
October 4 , 1995 for the furnishing of portable radio parts and accessories on a
contract basis for a period of one year, on an as needed when needed basis, for the
Department of General Services Administration and Solid Waste.
Bids submitted past such deadline and/or submitted to any other location or office
shall be deemed non -responsive and will be rejected.
Ordinance No. 10062, as amended, established a goal of awarding 51 °/a of the
City's total dollar volume of all expenditures for all good and services to Black,
Hispanic and Women Minority Business Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids and who are not
registered with the City as minority or women vendors are advised to contact the
City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305)
579-6845.
Section 18-52.1(h) of the City Code, as amended, states that the City Commission
may offer to a responsible and responsive local bidder, whose primary office is
located in the City of Miami, the opportunity of accepting a bid at the low bid
amount, if the original bid amount submitted by the local vendor does not exceed
110 percent of the lowest other responsible and responsive bidder.
The City reserves the right to request copies of the occupational license, professional
and/or trade licenses, corporate chart and tax return and any other documents to
verify the location of the firm's primary office.
All vendors whose primary office is located within the City of Miami must provide a
copy of their City Occupational License with their bids.
The City Manager may reject all bids and readvertise.
(Ad No. 2070)
Cesar H. Odio
City Manager
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