HomeMy WebLinkAboutR-95-0833J-95-976
11 /22/95
RESOLUTION NO. 9 5 833
A RESOLUTION ACCEPTING THE SIDS FROM A & B
HARDWARE & LUMBER, ACE HARDWAREISHELL LUMBER,
AND MCR LUMBER AND MATERIALS, SUPPLY, INC., FOR
THE FURNISHING OF LUMBER AND PLYWOOD FOR
VARIOUS CITY DEPARTMENTS AND OFFICES, ON A
TRIENNIAL SPOT MARKET PURCHASE BASIS, FOR ONE (1)
YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL
ONE (1) YEAR PERIOD, AT A TOTAL PROPOSED FIRST
YEAR COST OF $50,000.00, ALLOCATING FUNDS
THEREFOR FROM ACCOUNT CODE NUMBERS AS
SPECIFIED HEREIN; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR SAID ACQUISITIONS, AND
THEREAFTER TO EXTEND SAID PURCHASE CONTRACTS
FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME
PRICE, TERMS AND CONDITIONS, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were received November 1, 1995 for
the furnishing of lumber and plywood, for a period of one (1) year with the option to extend for
an additional one (1) year period, for various City departments and offices; and
WHEREAS, the lumber and plywood are needed to maintain City facilities; and
WHEREAS, invitations for Bid No. 95-96-010 were mailed to twenty (20) potential
bidders and three (3) bids were received; and
WHEREAS, funds for this acquisition are available from various City Departments'
Account Code Nos. 415000-350-201-841; 280701-670; 350506; 350508; 350507; 290201-718;
580302-706; 580701-706; and 420901-720; and
WHEREAS, the City Manager, the Assistant City Manager of the Department of Finance
recommend that the bids received from A & B Hardware & Lumber, Ace Hardware/Shell Lumber
and MCR Lumber and Materials Supply, Inc. be accepted as the lowest most responsive and
responsible bids; and
CITY COMCSSION
MEETING OF
DEC 0 7 1g95
Resolution No.
95- 833
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this section.
Section 2. The November 1, 1995 bids submitted by A & B Hardware & Lumber, Ace
Hardware/Shell Lumber and MCR Lumber and Materials Supply, Inc. for the furnishing of lumber
and plywood for various City departments and offices, on a triennial spot market purchase basis,
for one (1) year, with the option to extend for an additional one (1) year period, at a total
proposed first year cost of $50,000.00, are hereby accepted, with funds therefor hereby allocated
from various City Departments' Account Code Nos. 415000-350-201-841; 280701-670; 350506;
350508; 350507; 290201-718; 580302-706; 580701-706; and 420901-720.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue purchase orders for said acquisition, and thereafter to extend said purchase
contracts for an additional one (1) year period at the same price, terms and conditions, subject to
the availability of funds.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 7th day of December , 1995.
LOX,
STE HEN P. CLARK, MAYOR
ATTEST:
A TER J. FO
CITY CLERK
PREPARED AND APPROVED BY:
z �` -
RAFAEL O. DIAZ
DEPUTY CITY ATT RNEY
APPROVED AS TO FORM AND
CORRECTNESS:
— 2 —
95- 833
CITY OF MIAMI, FLORIDA � ,
INTER -OFFICE MEMORANDUM CA,
1*0 : DATE : FILE
Honorable Mayor and Members NOV 2 t3 19�5
of the City Commission SU&IECT
Resolution Authorizing the award
of contract for Lumber and Plywood on a
FROM ; REFERENCE Itywide basis under Bid # 95-96-010
Cesar
Clty ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission pass the attached resolution authorizing
the award of contract to A 8t B Hardware and Lumber, ACE Hardware Shell Lumber, and MCR
Lumber and Materials for the furnishing of lumber and plywood on a tri-annual spot market, as
needed when needed basis, for various City departments at a total proposed amount of
$ 50,000.00
BACKGROUND: --
Due to the fluctuation in prices for lumber the Department of Finance has determined that it is
more cost effective to establish a Citywide contract for lumber and plywood. The Department of
Finance has analyzed bids received pursuant to Bid No. 95-96-010 for the furnishing of lumber
and plywood on a tri-annual spot market purchase basis. It is recommended that the award be
made to A 8t B Hardware and Lumber, a Hispanic/local vendor; ACE Hardware Shell Lumber, a
Non-Minority/local vendor; and MCR Lumber and Materials, a Hispanic/Dade County vendor, the
lowest most responsive and responsible bidders. Funds for these purchases are available from
variousCity Departments' account code nos. 415000-350-201-841; 280701-670; 350506;
350508; 350507; 290201-718; 580302-706; 580701-706; and 420901-720.
95- 833
95-- 833
,dr MIAMI, FLORIDA BID NO. s5-46-(jiff
,a''SHBET (Continued)
t BID SHEET AND ATTACHMENTS MUST BE RETURNED IN -TRIPLICATE IN TH
ATTACHED )ENVELOPE IDENTIFIED BY BID NUMBIER, TIME AND DATE OF BID OPENING
IV SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT 0
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms:'Net 30 • (Include cash discount for prompt payment, if any)
Additional discount of 0 if awarded all items.
Warranty and/or guarantee: N/A
Delivery: 1b calendar days required upon receipt of Purchase Order or Notic,
of Award.
N/A Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia
Conditions, and General Information to Bidders, we agree to furnish the Items) at Price
indicated on the attached bid sheet(s). ,
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
z 3ose M. Romero. Jr. Jose M. Romero. Jr,
Julie R. Romero
Aldo Zervigon
a) List principal business address: (street address)
26140 So. Dixie Highway Naranja, Florida 33032
V) List all other offices located in the State of Florida: (street address)
N/A
(Please use the back of this page'if more space is necessary)
MTKORT= PROCURR
The undersigned bidder acknowledges that (s)he, has recei e a co y of Ordinance #10062 F
amended, the Minority Procurement Ordinance of the City of am gree to comply with al
applicable substantive and procedural provisions therein, clud n amendment ereto.
Bidder: MCR Lumber & Materials Sunbly Signature: IL4
(company name) '177
Date: 10/30/95• Print Name: Jose M. Rom ro, Jr.
Indicate if Business is 51% Minority -owned: ( heck one box only)
[ ] BLACK [X1j HISPANIC [ j FEMALE
PFTRMATIME ACTION PLAN
If firm has an existing plan, effective date of implementation: 1985
If firm does not have an existing plan, the Successful dder(s sha1L7 be required t
establish an Affirmative Action Policy, pursuant to Ordinanc 1�2--�a:s—amended. ee Append:
I for sample. / n
Bidder: MCR Lumber & Materials Supply Signature:;
(company name) "
.-..o sent- -rn e%nurn r-rr OTCA1 AMn OCT110M TOT.' cnpM 1 AY nVCNAI TFY TNTS RM
I 95- 833
'�1+Y OF MIAMI, FLORIDA-� BID NO. 9,-s-96-tlt
DID SHEET (Continued)
BID SHEET .AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN Tf
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT t
BOND IS SUBMITTED IN THIS ENVELOPE.
j ,.30
Terms 4�� ® � (Include cash discount for prompt payment, if any)
Additional discount of ,f % if awarded all items.
Warranty and/or guarantee: 04r7?
Delivery: calendar days required upon receipt of Purchase Order or Notic
of Award.
.� Number of calendar days required to complete work after start.
In accordance with the Invitation to
conditions, and General Information to
indicated on the attached bid sheet(s).
Bid, the Specifications, General Conditions, Specie
Bidders, we agree to furnish the Item(s) at Price
NAMES OF COMPANY OWNER(S)s NAMES OF COMPANY OFFICER(S):
a) List principal business address: (street address)
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
The undersigned bidder acknowledges that (s)hQ has received a copy of Ordinance #10062 e
amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with al
tt applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: 14-oleA ,LvaX4cy Signature:
(%c9ompany name)
i Date: Idf3o�f Print Name: DSGA2Ad-
Indicate if Business is 51% Minority -owned: (Check cme box only)
[ j BLACK [1>4 HISPANIC [ l FEMALE
ArFTRMATT_ME ACTION PL&H
If firm has an existing plan, effective date of implementation:_/
If firm does not have an existing plan, the Successful Bidder(s) shall be required t
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi
I for sample.
Bidder: /9 Pro& //544��J*ez- -- L v y!✓' Signature:
(company name)
c�tlllt:c Tn rnMDi cTc cT
1.W ANT" 91eT11RN TNTQ IMP14 MAN "I z"11A1 ICY IN C I1�".
Vh= 833
OF MIAMI, FLORIDA BID no.
iD SHEET (Continued)
tHPOIR MI BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICMMIN Tlil
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TINE AND DATE OF RID OPBNrNG
IF SECURITY IS REQUIRED, A BID STILL NOT BE ACCEPTED UNLESS TBS DEPOSIT 01
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: AQ. (Include cash discount for prompt payment, if anyj
Additional discount of $ if awarded all items.
Warranty and/or guarantee:
Delivery: calendar days required upon receipt of Purchase Order or Notic,
of Award.
YLNumber of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General conditions, Specia
Conditions, and General Infci=tion to Bidders, we agree to furnish the Ytem(s) at Price
indicated on the attached bid sheet(s).
NAMES OF COMPANY ONNER(S): NAMES OF COMPANY OFFICER(S):
:a) List principal business address: (street address)
v `123 -SAJ, v2 7-164 - ��cen•y-,--�x vie 3�1.
V) List all other offices located in the State of Florida: (street address)
(Please use the back of this page'if more space is necessary)
HIMETTY PEQ=EMi= CaME ,TANCR
The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062
amended, the Minority Procurement Ordinance of the city. of Riami:and agrees to comply with a:
applicable substantive and procedural provisions therein, 61 ding any amendments thereto.
Bidders VN1 Signature:
company name) -`
Date:-- j� � �' Print Name: e_4 �t -- -L- �-Ioe 1v
Indicate if Business is 51% Minority -owned: (Check one box only)
[ ] BLACK [ ] HISPANIC [ ] FEMALE
AFFTERATTVE ACTION PLAN
If firm has an existing plan, effective date of implementation;
If firm does not have an existing plan, the Successful Bidder(s) shall be required
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appene
I for Sample.
�L*M S &ICLU (,(
Bidder: ✓1f�QJQ C Signature : X�A
(company name)
95— 833
BIU NU. Mb-9EWtU TABULATION OF BIDS LUMBER AND PLYWOOD
A rs B HARDWARE 6 LUMBER ACE HARDWARE #-%L LUMBER MCR LUMBER & MATERIALS
2631 NW 27 AVENUE 2733 SW 27 AVE 2111140 SOUTH DIXIE HWY.
MIAMI PL 33142 MIAMI FL 33133 NARANJA FL $3032
HISPANICILOCAL NON-MINORITYILOCAL HISPANICIDADE COUNTY
1
UNIT PRICE PER THOUSAND SIM DELIVERED
1) CONSTRUCTION GRADE HEMLOCK
(HEMFIR 78%-25%)
A. 2' X 4' X 8' THRU IV
$
475.00
S
553.00
S
519.00
S. 2' X 6' X 8' THRU 16'
$
490.00
$
560.00
$
619.00
C. 2'.X 8' X 8' THRU 16'
$
495.00
$
570.00
S
685.00
D. 2' X I IY X 8' THRU 16'
$
670.00
S
673.00
$
700.00
E. 2' X 12' X 8' THRU 18
$
695.00
$
708.00
S
725.00
F. 4' X 4' X 8' THRU 16' P.T.P.
S
720.00
S
885.00
$
440.00
2) SPRUCE 93
(GRADE STAMPED a KILN DRIED)
A. i' X 2' X 8'
$
275.00
$ 1,026.00
$
585.00
B. 1' X 4' X 8' THRU 16'
$
535.00
$
546.00
$
845.00
C. 1' X 6' X 8' THRU IV
S
745.00
$
695.00
S
845.00
D. 1' X 8' X 8' THRU 16'
S
765.00
$
729.00
S
845.00
E. 1' X Ur X 8' THRU 16'
$
775.00
3
735.00
$
920.00
F. 1' X 12' X 8' THRU 16'
$
810.00
S
797.00
S
990.00
3) CLEAR FIR #1 -
(GRADE STAMPED & KILN DRIED)
A. 1' X 4' X 8' THRU 16'
$ 2,026.00
$ 2.019.00
$
1.990.00
B. 1' X 6' X 8' THRU 16'
$ 2,833.00
$ 2,505.00
$
2,260.00
C. I' X 8' X 8' THRU 16'
S 2,9W.00
$ 2,835.00
$ 2.350.00
D. 1' X i0' X 8' THRU 16'
$ 2,990.00
S 2,964.00
$
2,350.00
E. I' X 12' X 8' THRU 16'
$ 3.695.00
S 2,829.00
$ 3.290.00
F. 2' X 6' X 8' AND 10'
$ 1,890.00
$ 1.749.00
$ 2,250.00
4) PRESSURE TREATED 02 PINES S4S
(.25 RETENTION)
A. Small Bundles (10 or 12 piece bundle)
1' X 2' X 8'
$
409.00
S
607.00
$
1,016.40
B. 1' X 4' X 8'
$
485.00
$
708.00
$
640.00
C. I' X 4' X 10' THRU 16'
$
525.00
$
708.00
$
640.00
D. 1' X 8' X 8' THRU 16'
$
695.00
$
870.00
$
690.00
E. 1' X 8' X 8' THRU 16'
$
725.00
$
870.00
$
690.00
F. 2' X 4' X B'
$
560.00
$
594.00
$
590.00
G..'2' X 4' X 10' THRU 20'
$
590.00 1
S
695.00
$
645.00
H., 2" X W X 8' THRU 20'
$
595.00
$
695.00
$
670.00
1. 2' X 8' X 8' THRU 2(r
$
620.00
$
729.00
$
675.00
J. 2' X Ur X 8' THRU 16'
$
785.00
$
762.00
$
780.00
K. 2' X 12' X 8' THRU 16'
$
860.00
$
803.00
$
890.00
UNIT PRICE PER SHEET DELIVERED
5) PL (STAMPED) (GROUP 1)
A. 4' X 8' X 1/4' ACX. (FIR) (G.I.S.)
$
17.50
$
19.93
$
15.95
B. 4' X 8' X 3/8' ACX. (FIR) (G.I.S.)
$
18.95
S
22.36
$
18.50
C. 4' X 8' X 1/2' ACX. (FIR) (G.I.S.)
$
24.50
$
28.61
$
24.00
D. 4' X B' X 5/8' ACX. (FIR) (G.I.S.)
$
29.75
$
33.69
$
27.00
E. 4' X 8' X 3I4' ACX. (FIR) (G.I.S.)
$
34.25
$
39.93
$
29.80
6) CDX - PLYWOOD (A.PA.) (INTERIOR)
(STAMPED) (EXT. GLUE)
A. 4' X 8' X 1/2- CDX. (FIR) 3 PLY
$
14.75
NB
$
13.50
B. 4' X 8' X 5/8' CDX. (FIR)
$
17.95
NB
$
17.95
C. 4' X B' X 3/4' COX. (FIR)
$
21.95
NS
$
20.95
7) PLYFORM (PINE) B.B.O.E.S.) (A.PA.)
(STAMPED) (CLASSI)
A. 4' X 8' X 3/4' PLYFORM PINE B.B.O.E.S.
$
29.95
$
33.15
$
26.00
8) VIROLA PLYWOOD
A. 4' X 8' X 1/4'
$
15.90
$
13.88
$
15.00
B. 4' X 8' X 1 /2'
$
25.90
$
28.92
$
24.00
C. 4' X 8' X 3/4'
$
37.60
$
41.24
$
32.75
9) BIRCH PLYWOOD (A-Z)
A. 4' X 8' X 1/,r
$
20.40
$
20.73
$
25.95
B. 4' X B' X Irr
S
32.80
NB
$
39.00
C. 4' X 8' X 31,r
$
39.25
$
52.89
$
47.96
Page 1 of 1
4
r
AWARD OF BID
BID NO. 95-96.010
ITEM:
Lumber and Plywood
DEPARTMENT:
Citywide
TYPE OF PURCHASE:
Contract for one (1) year with the option to extend
for an additional one (1) year period.
REASON:
To maintain City facilities
POTENTIAL BIDDERS:
Twenty (20)
BIDS RECEIVED:
Three (3)
FUNDING ALLOCATION:
City Departments' Account Code Nos. 415000-
350-201-841; 280701-670; 350506; 350508;
350507; 290201-718; 580302-706; 580701-
706; AND 420901-720
BID TABULATION:
See Attached
BID EVALUATION:
Bid
Invitations Bid
Mailed Responses
ALL VENDORS
20 3
MINORITY/FEMALE VENDORS 10 2
Within City limits
2 1
Registered with City
5 1
Black Vendors
0 0
Located within City limits
0 0
Registered with City
0 0
Female Vendors
2 0
Located within City limits
1 0
i Registered with City
2 0
Hispanic Vendors
8 2
I Located within City limits
1 1
,l
Registered with City
3 1
NON MINORITY VENDORS
10 1
Located within City limits
1 1
2
I-J5
95- 833
35- 833
f DID ITZxk
FURNISHING LUMBER AND PLYWOOD
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NiN-iii--�-___M.�a-Yid•111ii_iNiiiiirriM-_YiYNNrri�i
95-96-010
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NATE DibtS) OP;�fBD: M,, NOVEMB R.. 1_i 1995 -ii 10 omi___-___-_----rwD,ir_
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N__NN_N_N�rN•—__
HARDWARE LUMBER
N___
_ See attached
__— N____
id
N--
MCR LUMBER & MATERIALS
ACE HARDWARE SHELL LUMBER N
-------
We received on
to P•r
y one copy of the bid whi h
curement Department
-- -- ----
NO BID
ACOUSTI ENGINEERING CORP.
_N--�---
HOME LUMBER
NNM_NN
.. fed
received timely as of the abo
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hereb rejected as late.'-
tir:e. All
helein
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� received (�.,) envelopes on behalf of
t;barseiroeeivind bids)
GSA/SOLID WASTE -PROCUREMENT DIVISION
(Gilt Dopart�ent)_
x��L�J17
u
'95 NOV -1 A10 :30
WALTER J. FOEMAW
CITY CI- RK
CITY OF r� '111. FLA,
f
LEGAL ADVERTISEMENT
D NO.95-96-M
Sealed bids will be received by the City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, Florida 33133 not later than 10:30
November 1, 1995 for the furnishing of lumber and plywood for a period of one
year, through spot market purchases, on an as needed when needed basis, for
various City departments and offices.
Bids submitted past such deadline and/or submitted to any other location or office
shall be deemed non -responsive and will be rejected.
Ordinance No. 10062, as amended, established a `goal of awarding 51 % of the
City's total dollar volume of all expenditures for all good and services to Black,.
Hispanic and Women Minority Business Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids and who are not
registered with the City as minority or women vendors are advised to contact the
City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305)
579-6845. -
Section 18-52.1(h) of the City Code, as amended, states that the City Commission
may offer to a responsible and responsive local bidder, whose primary office is
located in, the City of Miami, the opportunity of accepting a bid at the low bid
amount, if the original bid amount submitted by the local vendor does not exceed
110 percent of the lowest other responsible and responsive bidder.
The City reserves the right to request copies of the occupational license, professional
and/or trade licenses, corporate chart and tax return and any other documents to
'Verify the location of the firm's primary office.
Aii vendors whose primary office is located within the City of Miami must provide a
copy of their City Occupational License with their bids.
The City Manager may reject all bids and readvertise.
(Ad No. 2080)
Cesar H. Odio
City Manager
co
_�
i44W 1
WN
�' u
city of Miami
,►n„
FOR ;ADVERTISEMENT
This number must
appear in the,
�
i
adver"samen
IN UbTION
1;'�apartniai �
2. Div siort
A adun#7 L0drj Ynumber,
4 is this a c 6fl =mation,
5. Prepared by.'
❑Yes; No
Meritxa Fresno
6 Siza of I�d'vertiseinent
7. Starting date:
8. Telephone number;
} p
J Number of,times this' advertisement is to be
10.'Ty a of advertisement
Ubli>sheci,;' 1
Lea ❑ Classified ❑
Display
+
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Rertiarka
'
95 96' 010: Lumber and 'Plywood
t
•
J Publication
Dates) of .
invoice No.:Amount
Advertisement '
9
Ll iami Rev ie '
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iaml Tittles
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13.
❑ ;: Approved.''.
i ❑ : Disapproved
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Dep rtmant' Director/Deli nee'' Date'
Approved for Payment
Date
`
C GS/PC 503 Rev. 12/69 Routing: Forward White and Canary, to G.S.A. (Procurement Management) and retain Pink copy.
I•.
! , DISTRIBUTION: White - G.S.A.; Canary - Department
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- - -
-