HomeMy WebLinkAboutR-95-0810be
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10/31 /9 r
RESOLUTION NO. 9 5 _ 810
A RESOLUTION ACCEPTING TIIE BIDS OF MAC
PAPERS, INC., AT&T GLOBAL, ZEI,L,ERBACII AND
FRC OFFICE PRODUCTS I,OIi TIIF, PROVISION OF
PAPER FOR VARIOUS CITY DEPARTMENT'S
UNDER EXISTING STATE' OF FI.ORI DA CONTRACT
NO. 645-120-96-1, All A PROPOSED ANNUAL,
AMOUNT OF ` 150,000.00, FOIE, ONE (1) YEAR WITI l
TILE OPTION TO EXTEND FOR AN ADDITIONAL
ONE (1) YEAH PEILLOD; ALI,OCATING FUNDS
Ti-IEi*,, OIL. FROM APPLICABLE DEPARTMENT
ACCOUNT` CODES AT THE' TIME OF PURCHASE,
INCLUDING GRAPHIC REPRODUCTIONS DIVISION
ACCOUNT CODE, NO. 420501-716; AUTI-IORIZING
THE CITY MANAGER TO INSTRUCT 'CI-IE CHIEF
PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THESE SUPPLIES ON AN AS
NEEDED BASIS, AND THEREAFTER TO EXTEND
SAID CONTRACT FOR AN ADDITIONAL ONE (1)
YEAR PERIOD AT THE SAME PRICE, TERMS AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS..
WHEREAS, due to the fluctuating prices of paper, the Department of
Finance/Procurement Division has determined that it is more cost effective to
purchase paper utilizing the State of Florida contract on an "as needed" citywide
basis; and
WHEREAS, various municipalities and agencies have realized substantial
savings utilizing the State of Florida contract; for paper where prices are held firm
for three (3) months; and
CITY CO1v TISSION
MEETIaTG OF
k-1r, V 1 f 1115
Resolution 0a.
95- 810
WHEREAS, the City Manager and the Assistant, City Manager in charge of
t;ho Finance Department recommend the purchase of Paler from MAC Papers, Inc.,
AT&T Global, Zellerbach, and FRC Office. Products; and
WHEREAS, funds for said purchases are available from various City
department account; codes, including Graphic Reproductions Division, Account, Code
No. 420 501-71 G;
NOW, TI-IEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if
fully set forth in this Section.
Section 2. The bids of MAC Papers, Inc., AT&T Global, Zellerbach, and FRC
Office Products for the provision of paper., for various city departments, under
existing State of Florida Contract No. 250-050-94-1, is hereby accepted at a
proposed annual amount of $150,000.00, for one (1) year with the option to extend
for an additional one (1) year ' period, with funds therefor hereby allocated from
applicable departmentaccount codes at time of purchase, including Graphic
Reproduction Division, Account Code No. 420501-716.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue purchase orders for these supplies on an "as needed"
basis, and thereafter to extend said contract for an additional one (1) year period at
the ,same price, terms and conditions, subject to the availability of funds.
Section 4. This Resolution shall become effective immediately upon its
adoption.
95- 810
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PASSE D AND ADOPTED this 16th clay of ._lLoy-emb r __, 196)5.
1p
STEM I ,N 11, CI,ARK, AYUIt
ATTEST:
WALTI�,{t .I. 1^ ,M N, CITY CLERK
PREPARED AND APPROVED BY:
RAh,AEL U. DlA7
DEPUTY CITY ORNEY
APPROVED AS TO DORM AND CORRECTNESS:
*QN O
CITY ATT R EY
Q
95" 810
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CITY OF MIAMI, FLORIDA AN AML
INTER -OFFICE MEMORANDUM 4
TO Honorable Mayor and the Members DATE �� , _. FILE
of the City Commission
SUBJECT Authorizing the Purchase of Paper
from the State of Florida Contract
No. 645-120-96-1
FROM : Cesa
REFERENCES:
City er
ENCLOSURES.
RECOMMENDATION
It is respectfully recommended that the City Commission pass the attached resolution authorizing
the purchase of paper utilizing the State of Florida Contract No. 645-120-96-1 on a contract basis
for one (1) year with the option to extend for an additional one (1) year period from MAC
Papers, Inc., AT&T Global, Zellerbach, and FRC Office Products non minority vendors for an
estimated annual amount of $150,000.00 for various City departments on an as needed when
needed. Funding is available from various City department account codes including Graphic
Reproductions Division, Account Code No. 420501-716 at the time of need.
RACKG_R UND
Due to the fluctuating prices of paper, the Department of Finance/Procurement Management
Division has determined that it is more cost effective to purchase paper utilizing the State of Florida
contract on an as needed when needed citywide basis. Various municipalities and agencies have
realized substantial savings utilizing the State of Florida contract for Paper where prices are held
firm for three (3) months.
All City departments will order paper through Central Stores with the exception of the Graphic
Reproductions Division where purchases for paper are charged back to the requesting departments
appropriate account code number. It is recommend that award be made to Mac Papers, AT&T
Global, Zellerbach, and FRC Office Products at an estimated amount of $150,000.00 for one
(1) year with the option to extend for an additional one (1) year period for various City
departments on an as needed when needed basis.
95- 810
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO
Judy S. Carter DATE FILE
Chief Procurement Officer
Funding Approval for the
SUBJECT purchase of Paper
Manohar S. Surana
FROM REFERENCES:
Assistant City Manager
ENCLOSURES:
Available funding has been verified with the Department of Finance that funds are available to
cover the cost of the subject bid in the amount of $150,000.00 from various City department
account codes including $24,500.00 for the Department of General Services
Administration/Graphic Reproductions Division Account Code Number 420501-716.
BUDGETARY REVIEW st APPROVED BY:
U
Ma ha S. Surana
Assistant City Manager
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95- 810
AWARD
STATE OF FLORIDA CONTRACT NO.
645-120-93-1
ITEM: Paper Cutsize
DEPARTMENT: Department of Finance
TYPE OF PURCHASE: Contract for one (1) year with the option to extend
for an additonal one (1) year.
REASON: To provide paper on an as needed basis for various
City departments.
RECOMMENDATION: It is recommended that award be made to Mac
Papers (NM/NL) FRC Office Products (NM/NL)and
Zellerbach (NM/NI.) and ATazT Global (NM/NL)
for a proposed annual amount of $150,000.00.
)CHPROCLI T O FICER
6N)
ate
95- 810