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Home My WebLink AboutR-95-0805J-95-951 11/2/95 RESOLUTION NO. 9 5— 8 0 5 A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; VdAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE ENGAGEMENT OF MOTOROLA, INC., FOR THE RELOCATION OF THE CITY'S 800 MHz SMARTNET TRUNKED COMMUNICATIONS SYSTEM, AT A PROPOSED COST OF $518,1G0, FOR THE DEPARTME14T OF GENERAL SERVICES/COMMUNICATIONS DIVISION; ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROGRAM, ACCOUNT CODE NO. 429402-340-311018; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, the Department of General Services Administration/Communications Division, needs to relocate its 800 MHz radio communications system and equipment from its present location within the section of the Municipal Shop Tract that was sold to Jackson Memorial Hospital; and WHEREAS, relocation efforts consist of moving the back-up transmit site to a new location; and WHEREAS, this effort can be done only by Motorola, Inc., to preserve the quality and reliability of the operation, and all written documentation concerning this technology is proprietary and confidential to Motorola, Inc.; and CITY COMMISSION MEETING OF 1 (, tn�r RasGiulion No. 95- 805 WHEREAS, funds for said services are available from the Capital Improvement Program, Account Code No. 429402-340, Project No. 3110181; and WHEREAS, the Chief Procurement Officer has adopted a finding that Motorola, Inc., is the sole source provider for the relocation of the above communications system as requested by the Department of General Services Administration/Communications Division; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the findings of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive formal sealed bids be waived and the acquisition of services for the relocation of the communications system by Motorola, Inc., the sole source provider, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a 4/5ths affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding that Motorola, Inc., is the sole source provider of the services required to relocate the City's 800 MHz Smartnet Trunked Communications System required by the 2- 95- 805 Department. of General Services Administration/Communications Division, is hereby ratified, approved, and confirmed. Section 3. The requirements for, competitive sealed bids is hereby waived and the Department of General Services Administration/Communications Division request for the acquisition of relocation services for the City's 800 MHz Smartnet Trunked Communications Systems from Motorola, Inc., is hereby approved, with funds therefor hereby allocated from the Capital Improvement Program, Account Code No. 429402-340, Project No. 311018. Section 4. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service. Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 16th day of November 1995. �a 6 STE EN PqRf -z ATTEST: WALTE J. OEMAN CITY PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORNEY W414:LAJ10D APPROVED AS TO FORM AND rgnn D L 0rMTV Q C . 3- 95- 805 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 24 TO: The Honorable Mayor and Members DATE NOV -2 191015 FILE of the City Commission SUBJECT 800 MHz Relocation and Upgrade FROM Cesar V o City RECOMMENDATION: REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission approve the waving of the requirements for competitive sealed bids and award the sole source procurement of technical services for the relocation and upgrade of the City of Miami 800 MHz communications system to Motorola, Inc., located at 5580 N.W. 36th Avenue, Suite A, Ft. Lauderdale, Florida, at a total proposed cost of'$518,160. Funds are available from the Capital Improvement Program, Account Code No. 429402-340, Project Code No. 311018. BACKGROUND: The Department of General Services Administration and Solid Waste, Communication Services Division, needs to relocate the City's radio communication system and associated equipment from its present location within the section of the Municipal Shop Tract that was sold to Jackson Memorial Hospital. Site must be vacated by December 31, 1995, otherwise significantly high contractual penalties could be incurred. 95-- 805 v.uir.n r"IfVLLi[G1�C1\r A.Unl1."'1.� � � 111i,t:iUGr\ 3 VI r. i;+ 1� � L{\1 LtiYiLiltVt'07iti,+gr ,li= ciTY OF MIAMI, FLORIDA iNTER-OFFICE MEMORANDUM TO Cesar H. Odio DATE October 30 1995 rn E City Manager SUBJECT Sole Source Approval for the Relocating of the Municipal Shop Tract F140M : Judy S. r � REf6NF.NGtt; Chief Pr ur �tft Officer eNcLosuar:s An investigation was conducted by the Procurement Management staff to determine whether Motorola, Inc. a non-minority/non-local vendor is the sole source vendor able to dismande, transport, rebuild, recalibrate and upgrade the City's 800 MHz Smartnet Trunked Systems, which was exclusively designed and built by Motorola, Inc. The relocation efforts consists of moving the back up transmit site to a new iocation. Motorola, Inc. Is the sole manufacturer of the existing 800 MHz radio system. The engineering, original design and Installation of the system was executed by Motorola, inc. in addition, the operating and maintenance software for the system is proprietary to Motorola, inc. Accordingly, I am recommending that the requirements for competitive bidding be waived and the above Findings be approved that Motorola, Inc. is the sole source supplier of the requested services. ll ,. APPROVED: DATE. // // -3 A►WARb SOLE SOURCE ITEM: Relocating the Municipal Shop Tract DEPARTMENT: General Services Administration TYPE OF PURCHASE: Short Term Contract REASON: To facilitate the relocation efforts for the 800 Mhz Smartnet Trunked System. RECOMMENDATION: It is recommended that award be made to Motorola, Inc a non-minority/non-local vendor at a proposed cost of $ 518,160.00. C IE PRO NT OF CER Date 95- 805 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Walter J. Foeman DATE : October 30 1995 FILE City Clerk SU&1ECT : Sole Source Ad for November 16, 1995 Commission Agenda FROM Ron E . IW 1 l l i ams REFERENCES: Assistant City Manager ENCLOSURES: 1 Please find attached for publication a legal advertisement for a sole source hearing awarding contract to Motorola, Inc. This item is being scheduled for the November 16, 1995, and the ad must appear in the newspaper at least 15 days prior to such hearing. If you have any questions, please call me at 575-5130. APP OR ADVERTISING genda Office �nr M _ - o ., W - z Ln 95- 805 i CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the City Commission of the City of Miami, Florida on November 16, 1995, at AM in the City of Miami Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering a waiver of the requirements of obtaining sealed bids for the engagement of Motorola, Inc., subject to finding of sole source by the Chief Procurement Officer, confirmed by the City Manager, to provide for the relocation and upgrade of the City's 800 MHz radio communications system for the Department of General Services/Solid Waste, Communication Services Division, at a total proposed cost of $518,160. Inquiries from other potential sources of providers who feel that they might be able to satisfy the City's requirements in 'the provision of these services may contact Luis Selema, Communication Services Division, at (305) 575-5188. All interested persons are invited to appear and may be heard concerning such proposed waiver for purchase and upgrade. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. (City Seal) Walter J. Foeman City Clerk j Miami, Florida V1.� ?k 1,11:• i{Z�IJ�,ll� hV�;30.i .� L�11nM SC• L O OE lr_ 96.