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Home My WebLink AboutR-95-0803J-95-930 ll/l/95 RESOLUTION NO. 9 5- 803 A RESOLUTION, BY A FOUR-FIFTI-IS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE - CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC.' HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE ENGAGEMENT OF JOHNSON CONTROLS, INC., 200 OAKWOOD LAND, HOLLYWOOD, FLORIDA, ON A CONTRACT BASIS FOR A PERIOD OF ONE (1) YEAR, RENEWABLE ANNUALLY, SUBJECT TO AN ANNUAL FINDING OF SOLE SOURCE BY THE CHIEF PROCUREMENT OFFICER, AND CONFIRMED BY THE CITY MANAGER, TO PROVIDE PREVENTIVE MAINTENANCE AND REPAIR SERVICES FOR THE EXISTING JOHNSON CONTROLS META SYSI" BUILDING MANAGEMENT SYSTEM AT THE CITY - OWNED BUILDING LOCATED AT 400 SOUTHWEST 2 AVENUE, MIAMI, FLORIDA, AT A PROPOSED FIRST YEAR COST OF $14,400, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN A FORM ACCEPTABLE WITH THE CITY ATTORNEY, WITH JOHNSON CONTROLS, INC. FOR THIS PURPOSE, ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 921135-772; FURTHER AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, the City of Miami recently purchased the building located at 400 Southwest 2 Avenue, Miami, Florida; and CITY COVITIriISSION MEETING OF Rosolutioz No. 95- 803 _____y_ -- - - _ WHEREAS, this building contains a Johnson Controls Metasys"" Building Management System which monitors fire alarms, security and HVAC systems; and WHEREAS, Johnson Controls, Inc. is the sole manufacturer of the existing Metasysbuilding management system, and WHEREAS, the operating and maintenance software for the system is proprietary to Johnson Controls, Inc., and WHEREAS, it is in the best interest of the City of Miami to have a preventive maintenance contract including parts and labor for this system in order to: 1) ensure the Metasyssystem and the systems it monitors are operating effectively and efficiently, 2) ensure the Metasyssystem is operational at all times, 3) protect the Metasys'T' system's warranty, and 4) protect the City's investment in the property, and WHEREAS, funding for said service is available from Account Code No. 921135-772, NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA, Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding that Johnson Controls, Inc. is the sole source provider of certain professional services as required to operate and maintain the Metasys'"4 Building management system, is hereby ratified, approved and confirmed. — 2 — 95- 803 Section 3. The requirement for competitive sealed bids is hereby waived and the engagement of Johnson Controls, Inc., a sole source provider, to provide maintenance and repair services of the Metasys""' building management system is hereby approved, with funds therefor, in an amount not to exceed $14,400, hereby allocated from Account Code No. 921 135-772. Section 4. The City Manager is hereby authorized' to execute a professional services agreement, in a form acceptable to the City Attorney, with Johnson Controls, Inc. for this purpose and thereafter to extend said agreement under the same terms and conditions, subject to annual price increases, if any, for additional one year periods, subject to the availability of funds and an annual written finding by the Chief Procurement Officer, confirmed by the City Manager, that Johnson Controls, Inc. is the sole source for said service. Section 5. The City Manager is hereby further authorized to instruct the Chief Procurement Officer to issue a purchase order for these services. Section 6. This Resolution shall become effective immediately upon its adoption. ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 3 95- 803 PASSED AND ADOPTED this 16th day of November , 1995. %1TEP P. CLARK, fAYR ATTEST: r WALTE J. F , CITY CLERK ASSET MANAGEMENT REVIEW & BUDGETARY REVIEW & APPROVAL: APPROVAL: { i FJUAkDO ROD GU Z, DIRECTOR MANOH URANA ASS MANAGEMENT ASSIT. CIV MANAGER PREPARED AND APPROVED BY:: OLGA 7IREZ-SEIJA ASSIS T CITY ATTORNE APPROVED AS TO FORM AND CORRECTNESS: 21. A. QU N J S, III CITY ATT EY 95- 803 4 TO' The Honorable Mayor and Members of the City Commission FROM Ce5 1 City 1 a 'r RECOMMENDATION CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 22 DATE NOV `2 1995 SUBJECT Sole Source Agreement with Johnson Controls, Inc, REFERENCES. ENCLOSURES: FILE It is hereby requested that the City Commission adopt the attached Resolution, by a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, ratifying, approving and confirming the City Manager's finding of sole source; waiving the requirements for competitive sealed bids and approving the engagement of Johnson Controls, Inc., 200 Oakwood Land, Hollywood, Florida, on a contract basis for a period of one (1) year, renewable annually, subject to an annual finding of sole source by the Chief Procurement Officer, confirmed by the City Manager, to provide maintenance and repair services for the existing Johnson Controls Metasys M Building Management System at the City -owned building located at 400 Southwest 2 Avenue, Miami, Florida, at a proposed first year cost of $14,400; authorizing the City Manager to execute a professional services agreement, in a form acceptable with the City Attorney, with Johnson Controls, Inc. for this purpose; allocating funds therefor from account code no. 921135-772; further authorizing the City Manager to instruct the Chief Procurement Officer to issue a purchase order for these services. BACKGROUND The Office of .Asset Management has prepared the attached resolution for consideration by the City Commission. On October 16, 1995, the City of Miami purchased the building located at 400 SW 2 Avenue, Miami, Florida. This building contains a Johnson Controls MetasysTM Building Management System which monitors fire alarms, security and HVAC systems. Johnson Controls, Inc. is the sole manufacturer of the existing MetasysTnt building management system and the operating and maintenance software for the system is proprietary to Johnson Controls, Inc. In order to: 1) ensure the Metasysr"i system and the systems it monitors are operating effectively and efficiently, 2) ensure the MetasysTM system is operational at all times, 3) protect the MetasysTM system's warranty, and 4) protect the City's investment in the property, it is recommended that the City enter into an agreement with Johnson Controls for maintenance and repair services for this equipment. It is therefore recommended at this time that the City Commission ratify the City Manager's finding of sole source and authorize the City Manager to execute an agreement with Johnson Controls, Inc. for maintenance and repair services for this equipment at a proposed first year cost of $14,400 and thereafter to extend said agreement under the same terns and conditions, subject to annual price increases, if any, for additional one year periods, subject to the availability of funds and an annual written finding by the Chief Procurement Officer, confirmed by the City Manager, that Johnson Controls, Inc. is the sole source provider. The agreement shall provide that either party may terminate the agreement upon providing thirty days notice to the other party. 95-- 803 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To : Judy Carter DATE October 19, 1995 FILE Chief Procurement Officer SUBJECT Finding of Sole Source New City Administration Bldg. 400 SW 2 Avenue FROM Eduqofsset rlguez, Director REFERENCES OffiManagement ENCLOSURES: This memorandum serves to request that you approve a finding that Johnson Controls, Inc. is the sole source provider of products and services for the existing Johnson Controls MetasysTM Building Management System located within the building at 400 SW 2 Avenue, as allowed by Florida Statute 255.04 on Public Property and Publicly Owned Buildings. Johnson Controls, Inc. is the sole manufacturer of the existing MetasysTM building management system. The engineering, original design and installation of the system was executed by Johnson Controls. In addition, the operating and maintenance software for the system is proprietary to Johnson Controls. Johnson Controls is the only service provider in South Florida with factory trained and licensed technicians capable and authorized to service the system. The proposed agreement with Johnson Controls, Inc. will be for an initial one year period at a total cost of $14,400 payable in twelve equal monthly installments of $1.200. The agreement provides for scheduled service visits of the building management system, schedule service materials, repair materials, labor and training. The agreement will be automatically renewed for additional one year periods unless either party notifies the other party in writing at least 30 days prior to the end of the term, that it does not want to renew. Johnson Controls will provide the City of any price adjustments for a renewal period at le days prior to the comme cement of the renewal period. n APPROVED: 1' Ju Ca er, C i Pr rement Officer DENIED: Judy Carter, Chief Procurement Officer CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Cesar H. Odio DATE October 24, 1995 FILE City Man er SUBJECT Sole Source provider of products and services for the existing Johnson Controls Metasys Building Management System FROM Judy S. Ca ter REFERENCES Chief Proc lent OfF er ENCLOSURES An investigation was conducted by the Procurement Management staff to determine whether Johnson Controls, Inc. a non-minority/non-local vendor is the sole source supplier of the products and services for the existing Johnson Controls Metasys Building Management System located within the newly acquired building. This building contains a Johnson Controls Metasys Building Management System which monitors fire alarms, security and HVAC Systems. The engineering, original design and installation of the system was executed by Johnson Controls. In addition, the operating and maintenance software for the system is proprietary to Johnson Controls. Johnson Controls is the only service provider in South Florida with factory trained and licensed technicians capable and authorized to service the system. The proposed agreement with Johnson Controls, Inc. will be for an initial one year period at a total cost of $14,400.00. The agreement provides for scheduled service visits of the building management system, schedule service materials, repair materials, labor and training are all apart of the agreement.. The agreement will be automatically renewed for additional one year period unless either party notifies the other party in writing at least 30 days prior to the end of the term, that it does not want to renew. Johnson Controls will prove any price adjustments for a renewal period at least 45 days prior to the c mmencement of the renewal period. APPROVED: DATE: OCT 3 0 'cos 95- 803 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: RECOMMENDATION: AWARD SOLE SOURCE Building Maintenance System Office of Asset Management Contract for one (1) year renewable annually. This system will monitor the fire alarms, HVAC Systems, and security systems at the building located at 400 SW 2nd Avenue It is recommended that award be made to Johnson Controls, Inc. a non-minority/non-local vendor at a osed first year cost of $14,400. +� r V� I i HI PROCLIKEMENT OF510ER To : Walter J. Foeman City Clerk FROM : Edygrd odriguez, Director gffice f Asset Management CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : October 19, 1995 SUBJECT Sole Source Ad for November 16, 1995 Commission Agenda REFERENCES: ENCLOSURES: FILE : Please find attached for publication a legal advertisement for a sole source hearing awarding a contract to Johnson Controls, Inc. This item is being scheduled for the November 16, 1995 and the ad must appear in the newspaper at least 15 days prior to such hearing. If you have any questions, please call me at 372-4640. APP VE OR A VERTISING Agenda Office 95- 803 J I I CITY OF MIAMi, FLORIDA i NOTICE OF PUBLIC HEARING A public hearing will be held by the City Commission of the Miami, Florida on November 16, 1995 at AM in the City of Miami Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering a waiver of the requirements of obtaining sealed bids for the engagement of Johnson Controls, Inc. on a contract basis for one year, renewable annually, subject to an annual finding of sole source by the Chief Procurement Officer, confirmed by the City Manager, to provide maintenance and repair services for the existing Johnson Controls MetasysTM Building Management System at the City -owned building located at 400 SW 2 Avenue, Miami, Florida at a first year cost of $14,400. Inquiries from other potential sources of providers who feel that they might be able to satisfy the City's requirements in the provision of these services may contact Lori Lutes, Office of.Asset Management, at (305)372-4640. i All interested persons are invited to appear and may be heard concerning such proposed waiver and purchase. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of ,the proceedings is made, including all testimony and evidence upon which any appeal may be based. (City Seal) Walter J. Foeman City Clerk Miami, Florida f 95- 803