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Home My WebLink AboutR-95-0757-95-754 08/9/95 95- 757 RESOLUTION N0. A RESOLUTION .ACCEPTING THE LAID OF AAA TENNIS COURTS FOR THE RESURFACING OF A BASKETBALL COURT AT CRESTWOOD PARK FOR THE DEPARTMENT OF PARKS AND RECREATION AT A TOTAL PROPOSED AMOUNT OF $12,260.25; ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROGRAM, PROJECT NO. 331383, ACCOUNT CODE NO. 589301-860; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received July 12, 1995 for the resurfacing of a basketball court at Crestwood Park for the Department of Parks and Recreation; and WHEREAS, invitations for Bid No. 94-95-164 were mailed to five (5) potential bidders and two (2) bids were received; and WHEREAS, the Department of Parks and Recreation has received community input as to improvement needs of Crestwood Park through various neighborhood meetings; and WHEREAS, funds for said purchase are available from the Capi-cal Improvement Program, Project No. 331383, Account Code No. 589301-860; and WHEREAS, the City Manager and the Director of the Parks and Recreation Department recommend that the bid received from AAA ."ennis Courts be accepted as the lowest responsive and responsible bid; CITY COMMISSION MEETING OF 0 C T 2 6 1995 Resolution No. 95- 757 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The July 12, 1995 bid of AAA Tennis Courts for the resurfacing of a basketball court at Crestwood Park for the Department of Parks and Recreation at a total proposed amount of $12,260.25 is hereby accepted, with funds therefor hereby allocated from the Capital Improvement Program, Project No. 331383, Account Code No. 589301-860. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 26th day of October , 1995. ATTEST: ALTER J(F%N, CITY CLERK �i"" �/ • 1 TE HEN P. CLARK, MAYOR 95- 757 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: Honorable Mayor and Members of the City Commission m DATE SEA _ 1 199E FILE SUBJECT Resolution Award for Resurfacing Basketball Court at Crestwood Park REFERENCES FROM ( �S o Cit a er ENCLOSURES RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution awarding the bid for the renovation and resurfacing of a basketball court at Crestwood Park to AAA Courts, located at 4730 S.W. 83 Terrace, Davie, Florida 33328, a non -minority firm and the lowest bidder under bid No. 94-95-164 Funds for this improvement are available from the Capital Improvement Program (CIP) Project No. 331383, "Crestwood Park Improvements." BACKGROUND: The Department of Parks and Recreation has received community input, as to the improvement needs of Crestwood Park through various meetings with neighborhood residents. Among the items determined to be of great need was the renovation of the Dasxetbali court. Pursuant to public notice, three (3) sealed bids were received on July 12, 1995 for the renovation and resufacing of a basketball court at Crestwood Park. Award of the bid is recommended to AAA Courts, a non -minority firm which submitted the lowest responsive and responsible bid. Total Amount of Bid: $12,260.25 % of Cost Estimated Budgeted Amount: $14,000.00 87% Source of Funds: CIP Project #331383, Community Development Block Grant Funds Index Code 589301-860. Minority Participation: Award to a non -minority firm. Public Hearings/Notice: One legal advertisement, Abeesz-able Project: N/A 0;- 95 757 CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM TO Judy S. Carter DATE July 21, 1995 FILE Chief_ Procurement Officer Department of Finance SUBJECT Crestwood Park Basketball Court Resurfacing Bid No. 94-95-164 FROAepartm REFERENCES: lberto er, Director of Parks and Recreation This department has verified with the Department of Finance, as applicable, that funds are available to cover the cost of subject purchase .in the amount of $12,260.25 Index Code 589301-860, Project #331383 . (% i 1 COMMUNITY DEVELOPMENT PROGRAM REVIEW: 1 , Frank Castaneda, Director Development Department CAPIT PROGRAM REVIEW: L rdu do Rodriguez, Director ofyce of Asset Management a Capital Improvements AR/NF/tp 95- 757 M(Continued) FLORIDA RWHE'F"T(Continued) BID NO. 94-95-164 TOILTMT: BID.SHEET AND ATTACHMENTS ATTACHED ENVELOPE IDENTIFIED BY BID IF SECURITY IS REQUIRED, A BID WILL BOND IS SUBMITTED IN THIS ENVELOPE. MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR ?rms: NET -EL-(Include cash discount for prompt payment, if any) iditional discount of_ N'A % if awarded all items. irranty and/or guarantee: 1 YEAR ?livery: 40 calendar days required upon receipt of Purchase Order or Notice Award. 30 Number of calendar days required to complete work after start. i accordance with the Invitation to Bid, the Specifications, General Conditions, Special )nditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices idicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): WILLIAM A EAST - - List principal business address: (street address) 4730 SW83 rd terr SUITE @02 DAVIE F111328 List all other offices located in the State of Florida: (street address) Please use the back of this page if more space is necessary) AiTNOFtITY PRO MEMF.NT COMPMANCE ie undersigned bidder acknowledges that (s)he has received a.copy of Ordinance #10062 as needed, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all )plicable substantive and procedural provisions therein, including any amen nts thereto. idder: AAA TENNIS COUTS Signature: (company name) ate: 7-11-99 Print Name: WILLIAN A FAST idicate if Business is 51% Minority -owned: (Check one box only) ] BLACK [ ] HISPANIC [ ] FEMALE AFFIBMATI�lF kCTION•AN firm has an existing plan, effective date of implementation: — firm does not have an existing plan, the Successful Bidder(s) shall be required to tablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix for sample. _dder: AAA TENNIS COTTRT; _ Si Trature:19 (company name) 01 11RF Tn rnmp1 FTF. QTAN. ANT) RFT11RN TNT.0 rnom MAY nf' mMW N Ire► Tv4� �6n3 757 ti BID TABULATION CRESTWOOD PARK BASKETBALL COURT BID NO. 94-95-164 JrULY 19, 1995 Minority Amount Bidder Classification Item #1 Item 2* Awarded AAA Court Non -Minority $12,260.25 $1,500.00 $12,260.25 4730 SW 83 Terrace Davie, Florida 33328 Agile Courts Non -Minority $13,760.00 $1,500.00 -0- 7335 SW 104 Street Miami, Florida 33156 Leadex Corporation Hispanic $17,410.00 $1,500.00 -0- 42 N.W. 27 Avenue (local) Miami, Florida 33125 * Do not award Item 2, Provision for Special Items. 95- 757 AWARD OF B M Bid N0.94-95-164 ITEM: Basketball Court Resurfacing "::PARTMENT: Parks and Recreation PE OF PURCHASE: Short Term Contract E _: The Department of Parks has received input from the community regarding the basketball court at Crestwood Park. POTENTIAL BIDDERS: 5 BIDS RECEIVED: 3 TABULATION: See Attached FUNDS: Capital Improvement Program, Project No. 331383/Community Development Block Grant Funds, Account Code 589301-860. ::D EVALUATION: Bid Invitations Bid Mailed Responses ALL"VENDORS ............................ 5 3 MINORITYIFEMALE (M/F) VENDORS.......... 1 1 Within City limits .................. 1 1 Regis-cered with City ................ 1 1 Black (8) Vendors..... .. ............ 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Female(F) Vendors ..................... 0 0 Located within City li.mits.......... 0 0 Registered with City ................ 0 0 Hispanic (H) Vendors ................... 1 1 Located within City limits.......... 1 1 Registered with City ................ 1 1 NON MINORITY (NM) VENDORS .............. 4 z Located within City limits.......... 0 0 ., Dids................................ Reason(s) for NOT awarding to local vendor: Local. vendor was not the lowest most responsive and responsible bidder. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO AAA TENNIS COURTS, A DADE COUNTY, NON -MINORITY VENDOR AT A TOTAL PROPOSED AMOUNT OF $12,260.25. Chk4f Procurem icer 1 ate Reason(s) for NOT awarding to local vendor: Local vendor was not the lowest most responsive and responsible bidder. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO AAA TENNIS COURTS, A DADE COUNTY, NON -MINORITY VENDOR AT A TOTAL PROPOSED AMOUNT OF $12,260.25. Chime Procured O icer ate •s �a 95- 757 DID ITS: BASKETBALL COURT DID 00. s 94-95-104__.____----- —-------- — ------- — --- -- DATE BIDS) OPENED: JULY 123. 1,995 12. 00 m--_------------------------------ TOTAL DID BOND�or� BIDDER DID AMOUNT CASHIER'A_CHSCR_—s AGILE COURTS CONST. CO. See attachet bid -----------__ ------ --------- LEADER CORPOI:ATION AAA TENNOS COURTS INC.— _..__ We received only which was sent tc one cony of the bid Procurement Department. .: u `Offers from. tVa i'c i'w07S 1'; �^clS MC. Uldd �� C)'�i..Tn CSre TY�rc1) y zI: _w w w wpwwwwwww ww www_w wwww wwwwwwww_wwr 1 ✓wwww wwwwww _ww — ___wwww_ww 1 ------------- w w_wwws_wwsr_w � -----'----------------- I _yy r j sw wwwww_ .wwww w___ww__ww_ ___.so wo w_w.i._wwa ww_ �e receive® ( 5) envelopes on behalf of � (Person re�eivinD (bids) GSA/SOLID WASTE -PROCUREMENT _NT DIVISION a ka (City Departi nt) -- —-----------—� _/2 —--------------- SIGNEDE_ 4 (� puty—City, ark Y LEGAL ADVERTISEMENT BID NO. 94-9,5-1G4 M _ � tv �J r Sealed bids will be received by the City Clerk at her office located at City-fall,i f 3500 Pan American Drive, Miami, Florida 33133 not later- ,tithanV- 12:00 p„ram,_ luly 12, 1995 for the renovation of one (1) Basketball Court Ad for the furnishing of one (1) New Conrete Goal at Crestwood Park for the Department of Parks and Recreation. DAVISBOON WAGE5 ARE REQUIRED FQR THI PS ROTE( L Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local binder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 1 10 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 2050 ) Cesar H. Odio City Manager I —mot City of Miami E REQUISITION FOR ADVERTISEMENT — This number must appear in the advertisement. INSTRUCTIONS: Please type and attach a copy of the advertisement with this reaui5jtion. 1. Department: 2. Division 3. Account Code number: 6. Size of advertisement: 4. Is this a confirmation: 5. Prepared by: ❑_Yes ❑ No ; I. i. 1 �r) ', �. F•: 7. Starting date: 8. Telephone ,nurpber: 9. Number of times this advertisement is to be published: (1) 10. Tye of advertisement: L11 Legal ❑ Classified ❑ Display 11. Remarks: } .id NO� 94-95--16-1 CC�.,1.t.. ..l<: , , ._..,:,n .:.i: C. ssi:cY_:r:cl I='aI- 12. Publication G.S.A. (Procurement Managementl USE ONLY Date(s) of Advertisement Invoice No. Amount MIAMI REVIEW MIAMI TIMES DIARIU LAS AMERIC:A S t"7 —j r w N 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment , Date C GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Manaaement) and retain Pink coov- U15THIBUTION: White . G.S.A.; Canary - Department ,. City of Miami This number must REQUISITION FOR ADVERTISEMENT appearn the ;. advertisement. INSTRUCTIONS: Please tyge and attach a copy of the advertisement with this rp. u ition. 1. Department: 2 Division 3. Account Code number: 4. Is this a confirmation: 5 Prepared by: Yes _� No _ l 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to b�10. Type of advertisement: published: >' = ( .- �] Legal ❑ Classified ❑ Display _ 11. Remarks: J.iid NO. y'�....l r�. 16 !). �, .....�..1 .. t .� �,_i`. . �_ 7- 1 j ti.t.. �.. C.. .. � l=\��,�.)(�i. �t. �ry flA � 12. G.S.A. (Pr9curement Management) USE ONLY Date(s) of Publication Advertisement Invoice No. Amount MIAMI REVIEW MIAMI TIVIES DIARIO LAS AMERICAS c. PQ ` M w, N 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date C IGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy, uui niDu r rurc wime - U.J.H.; Lanary - uepartmeni