HomeMy WebLinkAboutR-95-0754LT— 95-902
10/20/95
95- 754
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE ACQUISITIONS OF
MICROCOMPUTERS, RELATED PERIPHERALS, SOFTWARE
AND SERVICES FROM VARIOUS VENDORS, UNDER
EXISTING STATE OF FLORIDA CONTRACT
NO. 250-040-96-1 AND METROPOLITAN DADE COUNTTY
CONTRACT NOS. 1059-2/98-OTR-CW AND
1941-2/96-OTR-CW, FOR THE DEPARTMENT OF
FINANCE, IN THE PROPOSED AMOUNT OF $2,500,000;
ALLOCATING FUNDS THEREFOR FROM AN ACCOUNT TO BE
IDENTIFIED BY THE DIRECTOR OF FINANCE;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH
SAID VARIOUS VENDORS FOR THE MOST FAVORABLE
FINANCING, TERMS AND CONDITIONS IN THE BEST
INTERESTS OF THE CITY AND TO EXECUTE ALL
NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, TO EFFECTUATE SAID
ACQUISITIONS; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE
PURCHASE ORDERS FOR SAID ACQUISITIONS.
WHEREAS, the Department of Finance has conducted a
departmental analysis of the automation requirements of
microcomputers and associated equipment to determine necessary
Citywide technology upgrades; and
WHEREAS, in order to improve efficiency for all City
Departments it is necessary that the eight to ten year old
microcomputers and associated equipment be replaced to improve
efficiency for all City departments;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
;CITY COMMISSION
MEETING OF
Resolution No.
95- 754
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The acquisitions of microcomputers, related
peripherals, software and services from various vendors, in the
proposed amount of $2,500,000, under existing State of Florida
Contract No. 250-040-96-1 and Metropolitan Dade County Contract
Nos. 1059-2/98-OTR-CW and 1941-2/96-OTR-CW, is hereby authorized,
with funds therefor hereby allocated from an account to be
identified by the Director of Finance.
Section 3. The City Manager is hereby authorizedl/ to
negotiate with said various vendors for the most favorable
financing, terms, and conditions in the best interests of the
City and to execute all necessary documents, in a form acceptable
to the City Attorney, to effectuate said acquisitions.
Section 4. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue purchase orders
for said acquisitions.
Section 5. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 26th
TER J FqtkAll, CITY CLERK
The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
-2-
95- 754
CITY OF MIAMI, FLORIDA :s3
INT' R-OFFICE MEMORANDUM
TO The Honorable Mayor and Members DATE October 18, 1995 FILE T-95-902
of the City Commission
SUBJECT Acquisition of Microcomputers,
related peripherals, software, and
services
FROM Cesar H. Odlo REFERENCES
City Manager ENCLOSURES
RECQMMENDATION:
It is respectfully recommended that the City Commission approve the attached resolution
authorizing the acquisition of microcomputers, related peripherals, software, and services from
various vendors under existing State of Florida Contract No. (250-040-96-1) and Metropolitan
Dade County Contract (1059-2/98-OTR-CW and 1941-2/96-OTR-CW) at a proposed amount
of $2,500,000 with funds therefore hereby allocated from an account to be identified by the
Director of Finance. The City Manager is authorized to negotiate for the most favorable
financing, terms, and conditions in the best interests of the City.
The Department of Finance has determined that the eight to ten year old microcomputers and
associated equipment needs replacement based on a departmental analysis of automation
requirements. The replacement will result in productivity improvements citywide.
The Department of Finance is requesting approval by the City Commission to acquire
microcomputers, related peripheral, software, and services to meet the ongoing needs of City
departments and offices. The purchases will be made utilizing existing State of Florida Contract
No. (250-040-96-1) and Metropolitan Dade County Contracts (1059-2/98-OTR-CW and 1941-
2/96-01'R-CW). Funds for said purpose will be available from an account to be designated by
the Director of Finance. The City Manager is authorized to negotiate for the most favorable
financing, terms, and conditions in the best interests of the City.
too
AWARD SHEET
STATE OF FLORIDA CONTRACT NO. 250-040-96-1
METROPOLITAN DADE COUNTY CONTRACT NOS.
1059-2/98-0'TR-CW AND 1941-2/96-OTR-CW
ITEM: Microcomputers, related peripherals, software, and
related services
DEPARTMENT: Department of Finance
TYPE OF PURCHASE Contract Basis
i
REASON: The Department of Finance has determined that the
eight to ten year old microcomputers and associated
equipment needs replacement.
FUNDING: Funding source(s) to be determined by the Director of
Finance
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO VARIOUS VENDORS UNDER EXISTING
STATE OF FLORIDA CONTRACT (250-040-96-1)
AND METROPOLITAN DADE COUNTY
CONTRACTS (1059-2/98-OTR-CW and 1941-
2/96-OTR-CW) AT A TOTAL PROPOSED
OUN OF $2,500,000.
�.,
Chi Procurement Officer
Date
95- 754