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Home My WebLink AboutR-95-0746J-95-860 10/18/95 5 r 6 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF GASOLINE AND DIESEL FUEL FROM NINE (9) VENDORS AWARDED UNDER EXISTING DADE COUNTY CONTRACT NUMBER 3143-0/98 ON A SPOT MARKET BASIS, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE, FOR AN ESTIMATED AMOUNT OF $1,225,000.00, FOR A. PERIOD OF ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT THE SAME PRICE, TERMS AND CONDITIONS; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 420901-715; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID PURCHASES, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, it is necessary that the Department of General Services Administration/Solid Waste secure a contract for gasoline and diesel fuel for City-wide usage under existing Dade County Contract Number 3143-0/98 for one (1) year with the option to extend for two (2) additional one (1) year periods, subject to the availability of funds; and WHEREAS, various municipalities and agencies have realized substantial savings utilizing the Dade County contract for the purchase of gasoline and diesel fuel; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration/Solid Waste recommend that the purchase of gasoline and diesel fuel from the nine (9) vendors awarded under an existing Dade County CITY CO?MISSION MEETING OF 0 C T 2 6 1995 Resolution No. 95® 746 contract on a spot market basis, for a proposed amount of $1,225,000.00, be authorized; and WHEREAS, funds for said services are available from Account Code No. 4.20901-715; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The purchase of gasoline and diesel fuel from nine (9) vendors awarded under existing Dade County Contract Number 3143-0/98 on a spot market basis, for the Department of General Services Administration/Solid Waste, for an estimated amount of $1,225,000.00, for a period of one (1) year, with the option to extend for two (2) additional one (1) year periods, at the same price, terms and conditions, is hereby authorized, with funds therefor hereby allocated from Account Code No. 420901-715. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said purchases, subject to the availability of funds. 2 _ 95- 746 ,� Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 26th ATTES 4 WALTER J. FOE CITY CLERK day of October PREPARED AND REVIEWED BY: RAFA L 0. DIAZ DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: , 1995. CITY OF MIAMI, FLORiDA INTER -OFFICE MEMORANDUM Honorable Mayor and the Members C� TO of the City Commission DATE FILE SUBJECT Authorizing the purchase of Gasoline and Diesel Fuel under existing Dade County Bid No, 3143-0/98 FROM Cesar REFERENCES City ENCLOSURES RECOMMENDATION It is respectfully recommended that the City Commission pass the attached resolution authorizing the purchase of gasoline and diesel fuel on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods from various vendors under an existing Dade County contract (Bid No. 3143-0/98) for an estimated amount of $1,225,000.00. for the Department of General Services Administration and Solid Waste. Funding is available from account code numbers 420901-715. BACKGROUND Various municipalities and agencies have realized substantial savings utilizing the Dade County contract for the purchase of gasoline and fuel. It is therefore recommended that award be made to various vendors under the Dade County contract at a total proposed cost $1,225,000.000 for one (1) year with the option to extend for two (2) additional one (1) year periods for the Departments of General Services Administration and Solid Waste. Funds are available from account code numbers 420901-715. CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM Manoilar S. Surana DATE FILE To Assistant City Manager Purchase of Fuel utilizing SUBJECT Dade County Bid No. 3143-0/98 FROM Ron E. Williams Assistant. City Manager REFERENCES: ENCLOSURES: This division has verified available funding with the Department of Finance that funds are available to cover the cost of the subject bid in the amount of $1,225,000.00 account code number 420901-715. BUDGETARY REVIEW & APPROVED BY: 1 , 4 X11 /_ !\ CONTRACT AWARD SHEET BID NO.: 3143-0/98 (Previous Bid No. 3143-7/92-2) GASOLINE AND DIESEL FUEL (AUTOMOTIVE) CONTRACT PERIOD: 3/1/95 thru 2/28/98 COMMODITY CODE: 405-15 OTR YEARS: -0- PART #l: VENDORS AWARDED F.E.I.N.: 581091383 VENDOR: Mansfield Oil Co. of Gainesville, Inc. STREET: 1025 Airport Pkway S. W. CITY/STATE/ZIP: Gainesville, G 30505-01.98 F.O.B. TERMS: Dest. PAYMENT TERMS: N 30 Days DELIVERY: As requested PHONE: (404) 532-7571 FAX: (404) 535-0127 CONTACT PERSON: Richard Pfersick F.E.I.N.: 751289172 VENDOR: Truman Arnold Company STREET: 2386 Clower St. D201 CITY/STATE/ZIP: Snellville, GL 30278 F.O.B. TERMS: Dest. PAYMENT TERMS: N 30 Days DELIVERY: As Requested PHONE: (404) 485-0453 FAX: (404) 985-2670 CONTACT PERSON: Ken Trammell 581677122. Onyx Petroleum, Inc. 441 E. Butler Pkway Gainesville, GA 30505 Dest. N 30 Days As Requested (404) 536-0068 (404) 536-1017 John Mansfield, Jr. F.E.I.N.: 592827751 346520509 VENDOR: A-1 Specialty Gasolines, Inc. B P Oil Co. STREET: 1900 Skees Rd. 9040 Roswell Rd., Suite #520 CITY/STATE/ZIP: W. Palm Beach, FL 33411 Atlanta, GA 30350-1199 F.O.B. TERMS: Dest. Dest. PAYMENT TERMS: 2% 10 N 30 Days N 30 Days DELIVERY: As Requested As Requested PHONE: 1-800-875-2262 1-800-544-3210 FAX: (407) 697-4141 (404) 641-2559 CONTACT PERSON: Rick Williams Cimi Hornsby 95- 746 � :ontract Award Sheet aid No. 3143-0/98 'age 2 ".E.I.N.: 590798401 591173292 /ENDOR: Bishop Bros. Consolidated Oil Co. >TREET: P. O.Box 578/ 11550 N. W. 36 Avenue 412 S. Flagler Avenue -- :ITY/STATE/ZIP: Homestead, FL 33090 Miami, FL 33167 =.O.B. TERMS: Dest. Dest. 'AYMENT TERMS: N 30 Days N 30 Days IELIVERY: As Requested As Requested 'HONE: (305) 247-2126 687-1266 _AX: (305) 247-4191 685-8729 ONTACT PERSON: Clinton Bishop Harvey Jacobson =.E.I.N.: 351462227 840429897 VENDOR: Petroleum Traders, Inc`. Coastal Refining & Mktng., Inc. STREET: 7110 Pointe Inverness Way 8700 W. Flagler St. "ITY/STATE/ZIP: Fort Wayne, Inc. 46804-7928 Miami, FL 33174 F.O.B. TERMS: Dest. Dest. PAYMENT TERMS: N 30 Days N 30 Days DELIVERY: As Requested As Requested PHONE: (219) 432-6622 1-800-793-3835 or (305) 551-5200 r:A X 219 432 6564 (305) 551-5366 CONTACT PERSON: Michael Hines Arnold Seaton PART #2: ITEMS AWARDED Gasoline, Regular Unleaded, Midrange Unleaded, Premium Unleaded Diesel No. 1 or No. 2. Listed below are the people -to be contacted for the placement of orders and delivery on weekends and holidays: Weekdays Petroleum Traders Steve Knotts 1-800-348-3705/ 219-432-6622 Ext. 3374 Bishop Bros. John Stores (305) 247-2126 lansfield Oil Tammy Martin 1-800-695-7768 Coastal Port Everglades Dispatch 1-800-733-4261 (305) 525-4261 Consolidated Order Dept. (305) 687-1266 Dnyx (1) Barbara Pitman 1-800-843-0134 or (2) Christy Neese (404) 536-0068 (3) Terrie Fordham 95- 746 AWARD SHEET METRO-DADE COUNTY CONTRACT NUMBER 3143-0/98 ITEM: Gasoline and Diesel Fuel DEPARTMENT: General Services Administration and Solid Waste TYPE OF PURCHASE: Contract for one (I ) year with the option to extend for two additional one (1) year periods. REASON: To provide City departments with gasoline and diesel fuel on a as needed basis. RECOMMENDATION: It is recommended that the award be made to Mansfield Oil Company (nm/ml), Truman Arnole Company (nm/nl), Onyx Petroleum, Inc. (nm/nl) A- i Specialty Gasolines, Inc. (nm/nI), B. P. Oil Company (nm/ nl), Bishop Brothers, Inc. (nm/nl) Consolidated Oil Company (nm/ni) Petroleum Traders, Inc. (nm/nl) and Coastal Refining az Marketing, Inc. (nm/nl) under an existing Dade County contract at a cost of 1,225,000.00. 4(- Chi rocureme t Offic ate 95 746