HomeMy WebLinkAboutR-95-0721J-95-890
10/19/95
RESOLUTION NO. 9 J— 721
A RESOLUTION AUTHORIZING THE PURCHASE OF
ENVELOPES FROM MAC PAPERS, INC., ON AN AS -
NEEDED BASIS, FOR THE DEPARTMENT OF FINANCE,
UNDER EXISTING STATE OF FLORIDA CONTRACT
NUMBERS 310-420-96-1 AND .310-070-96-1, FOR AN
AMOUNT NOT TO EXCEED $13,000.00, FOR A PERIOD
OF ONE (1) YEAR, WITH THE OPTION TO EXTEND
FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS,
AT THE SAME PRICE, TERMS AND CONDITIONS;
ALLOCATING FUNDS THEREFOR FROM THE GENERAL
OPERATING BUDGETS OF THE VARIOUS USER CITY
DEPARTMENT'S; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS, AS NEEDED, FOR SAID
PURCHASES, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, it is necessary that the Department of Finance
secure a contract for envelopes for City-wide usage under
existing State of Florida Contract Number 310-420-96-1 and
321-070-96-18 for one (1) year with the option to extend for two
(2) additional one (1) year periods, subject to the availability
of funds; and
WHEREAS, various municipalities and agencies have realized
substantial savings utilizing the State of Florida contract for
the purchase of envelopes; and
WHEREAS, the City Manager and the Assistant City Manager
responsible for. the Department of Finance recommend that the
purchase of envelopes from Mac Papers, Inc., on an as -needed
CITY COMM sslo i
MEETING OF
OCT 2 6 1995
(�
l
Resolution NO,
95— 21
basis, under an existing State of Florida Contract, for an amount
not to exceed $13,000.00, be authorized; and
WHEREAS, funds for said services are available from the
General Operating Budgets of the various user City departments;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The purchase of envelopes from Mac Papers,
Inc., on an as -need basis, for the Department of Finance, under
existing State of Florida Contract Numbers 310-420-96-1 and
310-070-96-1, for an amount not to exceed $13,000.00, for a
period of one (1) year, with the option to extend for two (2)
additional one (1) year periods, at the same price, terms and
conditions, is hereby authorized, with funds therefor hereby
allocated from the General Operating Budgets of the various user
City Departments.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue purchase orders,
as needed, for said purchases, subject to the availability of
funds .
- 2 -
95- 721
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 26th day,,aobor 1995.
S �
WCLAR MAYOR
ATTEST:�a'
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-W LTER P7_ F EMAN, CIT!'Y CLERK
PREPARED AND REVIEWED BY:
:ter
RA AEL 0. DIAZ
DEPUTY CITY ATTORNEY
i
APPROVED AS TO FORM AND CORRECTNESS:
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A. QU JO ES III
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CITY 0 E 1
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95� 721
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM %nor% 5
TO The Honorable Mayor and Members DATE 017 13 1995 FILE
of the City Commission
SUBJECT Authorizing the Purchase of Envelopes
from State of Florida Contract Numbers
310-420-96-11 310-070-96-1
FRO%i Cesa *ro
REFERENCES
City
ENCLOSURES
RE�OMMENDAT(ON:
It is recommended that a resolution be passed authorizing the purchase of envelopes utilizing State
of Florida Contract Numbers 310-420-96-1, 310-070-96-1 at a proposed cost of $13,000.00
from Mac Papers, Inc. a non-minority/non-local vendor on an as needed basis for a period of one
year with the option to extend for two (2) additional one (1) year periods. Funds are available
from various City departments at time of need.
BACKGROUND;
Due to the Fluctuation in prices for paper the Department of Finance has determined that it is more
cost effective to establish Citywide contracts for envelopes. It is recommended that the award be
made to Mac Papers, Inc. utilizing State of Florida Contract Numbers 310-420-96-1, 310-070-
96-1 where prices are held firm. Funding is available from various City department at time of
need.
CITY OF MI.AMI, FLORIDA
INTER -OFFICE MEMORANDUM
i0 : DATE FILE
Manohar S. Surana
Assistant City Manager SUBJECT Funding Approval for the purchase
of envelopes from State of Florida
Contract Numbers 310-420-96-1
FROM REFERENCES 310-070-96-1
Judy Carter
Chief Procurement Officer ENCLOSURES
This division is verifying budgetary appropriations to cover the cost of the subject bid in the
amount of $13,000.00 for the Departments of General Services Administration and various City
Departments.
BUDGETARY REVIEW a APPROVED BY:
M3iohar- S. Surana
Assistant City Manager
95- 721
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO : DATE FILE
Manohar S. Surana
Assistant City Manager SUBJECT Funding Approval for the purchase
of envelopes from State of Florida
Contract Numbers 310-420-96-1
FROM REFERENCES 310-070-96-1
Judy Carter
Chief Procurement Officer ENCLOSURES
This division is verifying budgetary appropriations to cover the cost of the subject bid in the
amount of $13,000.00 for the Departments of General Services Administration and various City
Departments.
BUDGETARY REVIEW 8z APPROVED BY:
FraWo—har S. Surana
Assistant City Manager
95- 721 _3
AWARD SHEET
STATE OF FLORIDA CONTRACT NUMBERS
310-420-96-1 AND 310-070-96-1
ITEM: Envelopes
DEPARTMENT: Finance
TYPE OF PURCHASE: Contract for one (1) year with the option to extend
for two (2) additional one (1) year terms.
REASON: To provide various envelopes to City department on
an as needed basis.
RECOMMENDATION: It is recommended that the award be made to Mac
Papers, Inc. a non-minority/non-local vendor for a
total proposed amount of $13,000.00
Chi rocur t Office
II,
lV
ate
95- 721