HomeMy WebLinkAboutR-95-0719J-95-855
10/18/95
RESOLUTION N09 5 -- i 19
A RESOLUTION AUTHORIZING THE REPAIR AND
MAINTENANCE OF OVERHEAD DOORS FOR THE
DEPARTMENT OF FIRE -RESCUE, BY BEST GARAGE
DOOR INC., UNDER EXISTING DARE COUNTY
CONTRACT NO. 0503-1/95-1, FOR ONE (1) YEAR
WITH THE OPTION TO EXTEND FOR TWO (2)
ADDITIONAL ONE (1.) YEAR PERIODS, AT AN
ESTIMATED ANNUAL AMOUNT OF $30,000.00;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO. 280701-670; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER. TO
ISSUE PURCHASE ORDERS FOR SAID SERVICE,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, it is necessary for the Department of Fire -Rescue
to repair and maintain its overhead doors, at an estimated annual
cost of $30,000.000; and
WHEREAS, various municipalities and agencies have realized
substantial savings utilizing the Dade County contract for repair
and maintenance of overhead doors; and
WHEREAS, the City Manager and the Chief of the Department of
Fire -Rescue recommend utilizing the Dade County contract for the
repair and maintenance of overhead doors by Best Garage Door,
Inc., under existing Dade County Contract No. 0503-1/95-1, at an
estimated annual amount of $30,000.00, for one year with the
option to extend for two additional one year periods, subject to
the availability of funds; and
CITY CoMmSSION
MEETING OF
0 C T 2 C 1995
Resolution No.
95- 719
WHEREAS, funds for said service are available from Account
Code No. 280701-670;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MI.AMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The repair and maintenance of overhead doors
for the Department of Fire -Rescue, by Best Garage Door, Inc.,
under existing Dade County Contract No. 0503-1/95-1, for one (1)
year with the option to extend for two (2) additional one (1)
year periods, at an estimated annual amount of $30,000.00, is
hereby authorized, with funds therefor herebv allocated from
Account Code No. 280701-670.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue purchase orders
for said service, subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 26th day,o
/ EPHEN P. CLERK,
WALTER �7. EMAN
CITY CLERK
_ 2'
_
1995.
95- 719
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and the Members DATE GOT 13 '995 FILE
of the City Commission
SUBJECT Authorizing the Repair and Maintenance
of the City's Overhead Doors under an
existing Dade County Bid # 0503-1 /95-1
=ROM Ces REFERENCES
Cit i alter
ENCLOSURES
RECOMMENDATION
It is respectfully recommended that the City Commission pass the attached resolution authorizing
the repairs and preventative maintenance of the City's overhead doors on a contract basis for one
(1) year with the option to extend for two (2) additional one (1) year periods from Best Garage
Door, Inc. under an existing Dade County contract (Bid No. 0503-1/98), for an estimated
amount of $30,000.00 for the Department of Fire -Rescue. Funding is available from account
code number 280701-670.
BACKGROUND
Various municipalities and agencies have realized substantial savings utilizing the Dade County
contract for the purchase of the repair and maintenance of overhead doors. It is therefore
recommended that award be made to Best Garage Door, Inc. under an existing Dade County
contract at a total proposed cost $30,000.00 for one (1) year with the option to extend for two
(2) additional one (1) year periods for the Department of Fire Rescue. Funds are available from
account code number 280701-670.
SEN1 BY:LIl7 ur M i m i ,LU I•:U..-a ... ��..�._....
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Manohar S. Surana WE FILE
Assistant City Manager
Funding for the Repairs of the
Overhead Doors
hHt)M RUERENCES
Maurice Kemp, Asst. Chief
Department of Fire -Rescue "Nt l `),Rl IMP,
Stil►pnrl. q eruirsiv.bbilglon - -
This division has verified avallabie funding with the Department of Finance that funds are availa1:4e
to cover the cost of the subject bid In the amount of $30,000.00 account code number 280701-
670.
BUDGETARY REVIEW at APPROVED BY:
Manohar S. Surana
Assistant city Manager
95— 719
CONTRACT AWARD SHEET
BID NO.: 0503-1/98-OTR-CW (Previous Bid No. 0503-1/95-1)
DOORS (ROLL -UP), REPAIRS AND PREVENTATIVE MAINTENANCE
CONTRACT PERIOD: 8/1/95 thru 7/31/97
COMMODITY CODE: 909-32, 910-79 OTR YEARS: One
PART #1: VENDORS AWARDED
F.E.I.N.: 59-2301652
VENDOR: Best Garage Door, Inc.
STREET: 10034 N.W. 80 Avenue
CITY/STATE/ZIP: Hialeah Gardens, FL 33016
F.O.B. TERMS: Dest.
PAYMENT TERMS: 1% 10 Days, Net 30
DELIVERY: As Required
PHONE: (305) 821-9720
FAX: (305) 821-3943
CONTACT PERSON: Santiago Suarez
PART #2: ITEMS AWARDED
See Attached
PART #3: AWARD INFORMATION
(X)BCC ( )PMD AWARD DATE: 6/6/95 AGENDA ITEMS #: 6(F)(2)(a)
BIDS & CONTRACTS RELEASE DATE: 6/29/95 OTR YEAR: N/A
ADDITIONAL ITEMS ALLOWED: See Attached
SPECIAL CONDITIONS: See Attached
TOTAL CONTRACT VALUE: $1,178,000.00 MODIFIED CONTRACT VALUE: N/A
DOLLAR AMOUNT
USER DEPARTMENT ALLOCATED
Aviation $300,000.00
Corrections $300,000.00
DDFM $50,000.00
Elections $2,000.00
95- 119
i
AWARD SHEET
METRO-DADE COUNTY CONTRACT NUMBER
0503-1 /98
ITEM: Doors (Roll -Up) Repairs and Preventive Maintenance
DEPARTMENT: Fire -Rescue
TYPE OF PURCHASE: Contract for one (1) year with the option to extend
for two additional one (1) year periods.
REASON: For the repair and maintenance of City
overhead doors.
RECOMMENDATION: It is recommended that the award be made to Best
Garage Door, Inc. a Hispanic/Dade County vendor
for a total proposed amount of $30,000.00.
hief Procurement fficer
ate
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95 - 719