HomeMy WebLinkAboutR-95-0666't1
J-95-762
8/22/95
9
RESOLUTION NO.
A RESOLUTION, WITH ATTACHMENT, APPROVING THE
BAYFRONT PARK MANAGEMENT TRUST OPERATIONS AND
MAINTENANCE BUDGETS FOR FISCAL YEAR 1995-1996
(ATTACHED HERETO AND MADE A PART HEREOF).
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The Bayfront Park Management Trust Operations
and Maintenance Budgets for Fiscal Year 1995-1996 (attached
hereto and made a part hereof) are hereby approved.
Section 2. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th
WIVAtTE*R. F
CITY CLERK
FINANCIAL AND BUDGETARY REVIEW:
MANOHAR S. S
ASSISTANT CI MAGER
APPROVED ASSTT
P;.TAINVMM
NES,
CITTBY
W284:csk
day of September 1995.
?,�� A
STE EN P. CLA MAYOR
FORM AND CORRECTNESS:
ATTACHMENTS)
CONTAINED
CITY COMMISSION
MEETING OF
S E P 1 4 1995
Resolution No.
i
BUDGETS
FISCAL YEAR 1995-1995
95-- C'S6
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 1995/96
Table of Contents
I. Letter of Introduction
H. Trust Members
M. Budget Summary
IV. Bayfront Park Operating Budget
V. Capital Budget
VI. Mildred & Claude Pepper Fountain Operating Budget
VII. Bicentennial Park Operating Budget
VIII. Revenue & Expenditure Graphs
IX. Organizational Chart
95- 666
M I L D R E A N D C L A U D E P E P P E R
BAYFRON ' PARK
M A N A G E M E N T T R U S T
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305) 358-7550 FAX: (305) 358-1211
August 1, 1995
Dear Honorable Mayor Stephen P. Clark
and Members of the City Commission,
The Bayfront Park Management Trust is pleased to submit its
Operating Budget for FY 95/96. This document represents the
Trust's plan for next fiscal year -- a year in which the City of
Miami celebrates its 100th Anniversary. Bayfront Park will host
numerous events throughout FY 95/96 directly tied to the City's
Centennial Celebration and will continue its role as the City's
premier waterfront property.
The Trust is moving confidently into the new fiscal year,
propelled by the successes of FY 94/95 which include:
* Served as designated host site for Super Bowl XXIX and the
63rd US Conference of Mayors.
* Bayfront Park served as a staging area, as well as Miami's
front yard, during the Summit of the America's.
* The Trust's infrastructure repairs to Bicentennial Park
contributed to the most successful Miami Grand Prix ever
held.
* Attracted a significant private funding source to retrofit
the Mildred and Claude Pepper Fountain in Bayfront Park.
* Continued to host major annual City of Miami signature
events, such as the Hispanic Heritage Festival, the Big
Orange New Year's Jamboree and the Eighth Annual America's
Birthday Bash.
* Undertook the Bayfront Park After Dark Concert Series
wherein the park hosted a free seventeen performance jazz
series in the newly completed South End Amphitheater.
* The AT&T Amphitheater at Bayfront Park continues as the
center of multi -cultural Miami, hosting festivals and
celebrations featuring African American, Haitian, Colombian,
r Puerto Rican and Caribbean music.
I
* Bayfront Park's landscape maintenance continues to improve
} as evidenced by the twice yearly change of plantings in
the Challenger Memorial beds.
i In FY 95/96 the Bayfront Park Management Trust sees its
primary goal as providing Miami's residents and visitors with the
most exciting and culturally diverse urban park experience
i possible. The organization's plan includes:
* Playing a significant role in celebration of the 100th
Anniversary of the founding of the City of Miami.
Y` * Coordinate activities with downtown community to increase
the area's appeal to Greater Miami and Dade County.
* Work with local media outlets to increase Bayfront Park's
image nationally and internationally.
* Utilize South End Amphitheater to bring Greater Miami's many
I ethnically based cultural groups to a wider audience.
* Complete the retrofit of the Mildred and Claude Pepper
Fountain in Bayfront Park which will decrease the fountain's
electrical consumption by 60-70%.
The staff and board of the Bayfront Park Management Trust
are extremely proud of the progress made during these last twelve
months. We are looking forward to even greater strides during
the next twelve. Your approval of this budget represents the
first step in that process. Thank you.
Respectfully,
Ira Marc Katz
Executive Director
IMK/ts
BAYFRONT PARK MANAGEMENT TRUST
{ 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 ._ 9
CHAIRPERSON
Vice Mayor J. L. Plummer, Jr.
ALTERNATE CHAIRPERSON
Mayor Stephen P. Clark
CO -VICE -CHAIRPERSONS
Tina Hills
Rodney Barreto
TREASURER
JoAnn Pepper
SECRETARY
Alan L. Weisberg
TRUST MEMBERS
Ruth Greenfield
Dewey W. Knight, III
James E. McDonald
IMMEDIATE PAST CHAIRPERSON
Commissioner Miller J. Dawkins
EXECUTIVE DIRECTOR & GENERAL MANAGER
Ira Marc Katz
9 5 - 6I'6
J
MILDRED- AND Cl.A-,-_UDE PEPPER
BAvFRONT PARK
MANAGEMENT TRUST
COMBINED OPERATING BUDGETS
1995-1996
*QJ 5' - 6 13
B.P.M.T. BUDGET SUMMARY FOR FY95-96
ADMINISTRATIVE BUDGET
REVENUES
EXPENSES
REVENUES OVER EXPENSES
MARKETING & SPECIAL EVENTS
REVENUES
EXPENSES
REVENUES OVER EXPENSES
MAINTENANCE BUDGET
REVENUES
EXPENSES
REVENUES OVER EXPENSES
LASER TOWER
REVENUES
EXPENSES
REVENUES OVER EXPENSES
FOUNTAIN BUDGET
REVENUES
EXPENSES
REVENUES OVER EXPENSES
CAPITAL BUDGET
REVENUES
EXPENSES
REVENUES OVER EXPENSES
BICENTENNIAL PARK
REVENUES
EXPENSES
REVENUES OVER EXPENSES
TOTAL REVENUES
TOTAL EXPENSES
TOTAL NET BUDGETS
TOTAL CITY CONTRIBUTION
504,175
(403,822)
100,353
1,462,000
(1,475,501)
(13,501)
512,500
(525,526)
(13,026)
265,000
(338,826)
(73,826)
245,000
(245,000)
0
3,905,175
(3,905,175)
(0)
1,898,500
� enn 1 yn�
9 5 V� J
ADMINISTRATIVE BUDGET
REVENUES FY 95-96
ADMINISTRATIVE REVENUES
100.1-RENTAL INCOME 350,000
100.2-BOAT DOCK INCOME 112,675
100.3-CARRIAGE INCOME 18,000
100.4-FILM PERMITS 7,500
100.5-MISCELLANEOUS REVENUE 1,000
100.6-ADMINISTRATIVE PUBLIC GRANTS 15,000
TOTAL ADMINISTRATIVE REVENUES 504,175
EXPENSES
ADMINISTRATIVE PERSONNEL EXPENSES
101-Executive Director & General Manager
74,987
102-Chief Administrative Officer
40,845
103-Business and Finance Manager
31,419
104-Administrative Assistant
0
105-Accounting Clerk (Part Time)
0
106-Office Manager
22,880
107-Secretary & Temp Pool
30,000
108-Payrolling Costs (30%)
60,039
109-B.P.M.T. Health & Dental Insurance Contribution
7,500
110-Executive Benefits
4,000
111-B.P.M.T. Life Insurance & Disability Contribution
8,076
112-B.P.M.T. 403B Plan Contribution
0
113-B.P.M.T. 403B Plan Administrative Cost
0
114-Vehicle Reimb & Mileage
4,000
115-Misc expenses
3,600
116-Executive Director Vehicle Liability Insurance
500
SUBTOTAL
287,846
TRANSFER TO BICENTENNIAL PARK
0
TRANSFER TO FOUNTAIN (10%)
(28,785)
TOTAL ADMINISTRATIVE PERSONNEL
259,062
ADMINISTRATIVE OFFICE EXPENSES
120-Computer Supplies & Software
2,000
121-Courier
4,000
122-Equipment Purchases
4,000
123-Eqpt Rental & Maint
5,000
124-Postage
4,000
125-Printing
8,000
126-Office Supplies
10,000
127-Telephone & Pager Service
22,000
128-Bank Charges
765
SUBTOTAL
59,765
n
L
TRANSFER TO BAYFRONT PARK MAINTENANCE (15%)
(8,965)
TRANSFER TO FOUNTAIN (10%)
(5,977)
TRANSFER TO BICENTENNIAL PARK
0
TOTAL ADMINISTRATIVE OFFICE EXPENSE
,s
44,825
MANDATORY PUBLIC NOTICES
130-Broadcast Notices
2,000
131-Newspaper Public Notices
2,600
TOTAL MANDATORY PUBLIC NOTICES
4,600
BUSINESS DEVELOPMENT
134-Bus. Travel & Seminars
3,000
135-Conference Registration
1,500
136-Conference Expenses
2,000
137-Meeting Expenses
5,000
138-Stenography
0
139-Memberships & Publication
2,000
140-Mileage & Bus. Expenses
3,600
SUBTOTAL
17,100
TRANSFER DEVELOPMENT COSTS TO MARKETING (15%)
(2,565)
TOTAL BUSINESS DEVELOPMENT
14,535
MANDATORY INSURANCE
141-Director's Liability/General Liability 3,300
142-Vehicle Insurance 0
143-Property Insurance 6,000
144-Contribution to City Self Insurance Fund 17,000
TOTAL MANDATORY INSURANCE 26,300
PROFESSIONAL SERVICES
145-Accounting Services 9,500
146-Audit 20,000
147-State Legislative Lobbyist 0
TOTAL PROFESSIONAL SERVICES 29,500
CONTINGENCY FUND
148-Contingency Fund 25,000
TOTAL CONTINGENCY FUND 25,000
' TOTAL ADMINISTRATIVE EXPENSES 403,822
REVENUES OVER(UNDER) EXPENSES 100,353
T
f
2
_j
City of Miami
•1
Bayfront Park Operating Budget
Notes to Proposed Budget for 1995-96
EXHIBIT 100
salaries
! 101 Executive DirectorlGeneral Manager: The proposed annual
salary is $74,987. The Executive Director/General Manager is
i
responsible for the overall administration and operation of
Bayfront Park, Miami's show case recreational site, located on
the waterfront in the heart of downtown Miami. In addition to
the above mentioned responsibilities, the Executive
Director/General Manager has taken on added projects in the last
twelve months, including the operation of Bicentennial Park,
management of major capital improvement projects, AT&T
sponsorship relations, and the organization and general
management of the Friends of Bayfront Park, a private nonprofit
group organized to benefit Bayfront Park. The Executive
fi Director/General Manager coordinates special events in a public
irevenue -producing facility, working closely with promoters,
private enterprise, the media, advertisers, non-profit
organizations and the general public, to develop new business and
cultural activities for the facility.
i The Executive Director/General Manager manages day-to-day
operations, including the following: booking the amphitheater,
! maintenance of the park, risk management, budgetary control,
staff management and all support work for the Trust. Initiatives
3
t
undertaken by the Executive Director include solicitation of
private sponsorship, implementation of a comprehensive quality
I
assurance program, (involving a review of current procedures and
manpower requirements to increase productivity and service) and
preparation of a five-year plan to increase Park revenues.
The Executive Director/General Manager has put an increased
emphasis on fundraising, marketing and public relations to
increase the number and quality of events, as well as overall
park self-sufficiency. The Executive Director/General Manager
will be continuing to look at potential sponsors and cost -savings
for the Bayfront Park Fountain.
102 Chief Administrative office: The proposed salary is
$40,845. The Chief Administrative Officer reports to the
Executive Director/General Manager and is responsible for the
administration of Bayfront and Bicentennial Parks.
Responsibilities include: liaison with City agencies, budgeting,
grants, staff development, long range planning and overall park
operations.
103 Business and Finance Manager_: The proposed salary is
$31,419. The Business and Finance Manager is responsible for
handling all bookkeeping and accounting so that a daily picture
of the park's financial status may be maintained.
104 Administrative Assistant The proposed salary is $00.
105 Accounting Clerk (Part Time) The proposed salary is $00.
' 106 Office Manager The proposed salary for this position is
$22,800. The Office Manager is responsible for all inventory,
..i
quality control and requisitions, as well as interfacing with the
1 marketing and fundraising department. Additional
4
95- 676
L
9
responsibilities include: administrative support duties,
initiating and developing public contracts, assisting government
officials, the transmission of contracts, proposals, inquiries,
and responses for every aspect of the public and private duties
of the Executive Director/General Manager. In addition, the
Office Manager is frequently required to assist in the actual
production of events, coordinating the staff during such affairs,
and providing an immediate response to critical on -site
predicaments.
107 Secretarial Pool & Temporary Labor: The proposed annual
expenditure is $30,000. The Secretarial Pool & Temporary labor
fund will be used at times of high activity in both the
administrative or event office. Duties performed include but are
not limited to answering telephones, typing, filing, preparing
necessary paperwork for payments, appointment setting, reception
and all other clerical duties which are intrinsic to the
operation of the park and the Trust. The Secretarial Pool &
i Temporary Labor will take direction from the Executive
Director/General Manager and the Office Manager.
i
108 Payrolling Costs: The proposed budget is $60,039. The
Trust uses an outside payrolling company at an average cost of 30
percent above gross salaries to cover payroll expenses. The 300
cost includes the fee for an independent company to employ the
workers on behalf of the Trust, as well as to cover Worker's
' compensation Insurance, the employer's portion of Social Security
Tax and Federal and State Unemployment Taxes.
109 BPMT Health & Dental Contributions The proposed budget is
$7,500. Health & Dental insurance is a particularly important
} 5
item not covered by the outside payroll company. Employees
receive stipends pursuant to their rank within the organization.
This allocation is defined under City of Miami ordinance #10348,
which applies in this case.
110 Executive Benefits: The proposed budget amount is $4,000.
In lieu of contributing to a pension plan, the Trust will make a
$4,000 annual contribution to the Executive Director/General
Manager's Whole Life Insurance Plan.
ill-BPMT Life Insurance Contribution: The proposed budget amount
is $8,076, and it represents the Trusts contribution to the
Executive Director/General Manager's life insurance.
112 BPMT 403B Plan Contribution: The proposed budget amount is
$00. Due the Trust's legal standing, its employees are
prohibited from participating in a 403B plan.
113 BPMT 403B Plan Administrative Costs: The proposed budget
amount is $00.
114 Vehicle Reimbursement & Mileage Allowance: The proposed
budget amount of $4,000 is to cover the cost to the Executive
Director/General Manager of operating his vehicle, this includes
maintenance and repairs. It is essential that the Executive
Director/General Manager have a sound operating vehicle as he is
required to attend all park functions and often attends meetings
within the county. The Director agrees to name the City of Miami
and Bayfront Park Management Trust as additional insureds.
115 Miscellaneous Expenses: The proposed budget amount is $3,600
and will be used for any unforeseen expenses incurred during the
year.
116 Executive Director Vehicle Liability Insurance The proposed
budget amount is $500 and will be used to insure the Executive
Director/General Manager's automobile. It is essential that the
Executive Director/General Manager have a sound operating vehicle
as he is required to attend all park functions and often attends
meetings within the county. The -Executive Director agrees to name
the City of Miami and Bayfront Park as additional insureds.
Office Expenses
120 Computer Supplies and Software: The proposed budget amount
is $2,000 and is needed for all computer supplies, programs,
paper, ribbons and other related items. The budgeted amount also
reflects the cost to upgrade current computer programs and
related software.
121 courier: The proposed budget amount is $4,000. This
service is used for documents of urgent attention to the City
Commissioners and other Trust related items in need of immediate
delivery. This increase is due to increased park activity and
the need for up-to-date information to be delivered to
Commissioners and Trustees.
122 Equipment Purchases: The proposed budget amount of $4,000
is for the enhancement of the computer system, dictaphone
recording device, new office furnishings, additional filing
cabinets, upgraded fax machine and upgraded photocopier.
123 Equipment Rental/Maintenance: The proposed budget amount
is $5,000. The amount includes the purchase of annual
maintenance agreements on the photocopier, fax machine, computer
systems, and upgraded postage equipment.
124 Postage: The proposed budget amount is $4,000. This
7
9 51 — `
figure includes the purchase of postage stamps for general office
correspondence and park related correspondence for Trust members.
125 Printing: The proposed budget amount of $8,000, includes
Bayfront Park stationery, business cards, copies over and above
the photocopier allowance, and city mandated forms and reports.
The increase in expenditures represents contractual requirements
of the sponsorship contract with AT&T. Additionally, this
appropriation would allow the Trust to continue its already
successful efforts in drafting, layout, publication, and
dissemination of information regarding forthcoming projects,
events, and festivals of all types. This particular function of
the Bayfront Park Management Trust is warranted to improve future
participation in various activities in the Park. Moreover,
future distribution of various printed materials will further the
objective of the Trust to bring Bayfront Park into local,
national and international prominence.
126 Supplies: The proposed budget amount is $10,000. This
figure is for all general office supplies, photocopier supplies
including paper, toner, pencils, pens, paper, staples,
rubberbands, desk supplies, file folders, large mailing envelopes
and assorted binders needed for compiling city reports such as
the annual budget.
127 Telephone and Pager Service: The proposed budget amount is
$22,000. There are five active telephone lines in the park's
facilities and offices, including the line dedicated to the FAX
i machine. Moreover, there are eight additional phone jacks
available for promoters and their staff. The average monthly
telephone bill is $800 for local and in -state toll services.
8
Phone service from the remote locations, the fountain, and the
laser tower has been installed for prompt reporting of any
hazardous condition or illegal activity. Pagers for park staff
are a necessity as after hours emergencies and tasks often arise.
128 Bank Charges: The proposed budget amount is $765. This
figure is for services rendered by the bank for Trust.
Public Notices
130 Broadcast Public Notices: The proposed budget amount is
j $2,000. This provision is pursuant to Ordinance #10348, for
purchases in excess of $350,000. This fund allows the Trust to
'i
transmit, via radio and television, notices of activities,
events, and special appearances of concern to those having no
access to the newspapers and to those having limited reading
j ability or physical impairments.
i
131 Newspaper Public Notices: The proposed budget amount is
$2,600. Pursuant to City Ordinance #10348, the Trust is required
to comply with all purchasing requirements under the City of
Miami Bidding Code for any purchase in excess of $4,500. This
I
( allocation will enable the Trust to notify merchants of the
opportunity to provide goods and/or services to the park.
Professional Development and Conferences
134 Business Travel and Seminars: The proposed amount is
$3,000. It is used strictly for airline and travel -related
expenses connected with business conferences and other park
related travel. Attendance at major conferences is not only
highly informative and educational, but also serves to promote
9
! 5 - C "3
L
the Trust and the Park. Local academic and commercial
institutions provide further instruction in management and
facilities maintenance.
135 Conference Registration: The proposed budget amount is
$1,500. This account will furnish registration fees for
participation in the International Association of Auditorium
Managers Conference, Waterfront Board Conference, the
National Recreation and Parks Association, and National
Facility Managers conventions. Membership in each of these
professional organizations provides the Executive
Director/General Manager with updated information concerning
industry practices. Participation in each of these conferences
and conventions provides the Executive Director/General Manager
the opportunity to exchange information regarding effective
management techniques.
136 Conference Expenses: The proposed budget amount is $2,000.
These funds will be used for incidental expenses for conferences.
137 Meeting Expenses: The proposed budget amount is $5,000.
` These funds will be used for incidental expenses associated with
the monthly meetings of the Bayfront Park Management Trust.
I 138 Stenography: The proposed budget amount is $0.
I
139 Memberships and Subscriptions: The proposed budget amount is
$2,000. This amount includes fees for the Park staff member's
participation in local and national meetings, seminars, and
similar activities pertaining to Trust business. Additionally,
staff members will be covered under this item for fees incurred
for enrollment in classes and seminars for professional
development, (i.e., computer classes at local institutions of
10
01 1: -- C. "j 6
technical and higher education). This modest budget amount will
help to enhance employee productivity and professionalism.
140 Mileage and Business E"enses: The proposed budget is
$3,600. The Executive Director/General Manager shall turn in a
periodic expense report, detailing gas and toll charges incurred
while using his personal vehicle for Trust business and for
other related business expenses.
Administration Insurance
141 Director's Liability Insurance: The proposed budget amount
is $3,300. This insurance provision covers potential liability
which may or may not be incurred by the Trust, the Executive
Director/General Manager or their designee. This is based on the
Trust's and the Executive Director/General Manager's taking
ultimate responsibility for any and all actions and discussions
concerning the park. Accordingly, the City of Miami ordinances
covering persons in such positions fully assumes that liability
might ensue in certain positions such as this. Liability
insurance, therefore, is warranted by prudence. In addition,
members of the Bayfront Park Management Trust will be insured for
any and all matters and decisions made by them in their capacity
J
as members of the Trust.
142 Vehicle Insurance: The proposed budget amount is $00. The
increase in insurance costs reflects the Trust's recent lease of
two vehicles. This provision covers all Trust vehicles in
operation both in and out of the park.
143 Trust Property Insurance: The proposed budget amount is
$6,000. This provision covers all City of Miami and Trust
11
a 5 - 136
property which is not covered under the City's self-insurance
fund. The Risk Management Department after careful assessment of
Bayfront Park has recommended the Trust obtain such insurance.
144 Contribution to City Self Insurance Fund: The proposed
budget amount is $17,000. This amount enters the Trust into the
City Self Insurance Fund and provides further protection against
catastrophic damages in the Park.
Professional Services
145 Accounting Services:_ The proposed budget amount is $9,500.
This is for professional accounting service to provide the
Executive Director/General Manager with day-to-day bookkeeping
assistance, including internal financial accountability.
Financial statements will be compiled on a monthly basis. These
statements will be prepared for inspection and reviewed by the
members of the Bayfront Park Management Trust. This also
includes maintenance, as needed, on the current accounting
systems in place and minor enhancements as may be needed.
146 Audit & Budget Process: The proposed budget amount is
$20,000. A certified annual audit is required by the State of
i Florida Auditor General's office for entities which are agencies
of the City of Miami. This annual audit must be attested to by a
1 Certified Public Accountant. All items in the budget of any
class, kind, or description must be accounted for, to satisfy the
State's regulations. Additionally, the auditor will work with
! staff to develop next fiscal year's budget, developing all
..i
presentations and justifications.
147 State Legislative Lobbyist: The proposed budget amount is
12
$00.
148 Contingenav Fund:_ The proposed budget amount is $25,000.
The contingency fee will be used to cover unexpected events that
arise during FY 95/96.
i
13
p,6
1
MARKETING, FUNDRAISING, SPECIAL EVENTS
REVENUES FY 95-96
SPONSORSHIPS AND CONTRIBUTIONS REVENUE
200.1 -A T & T SPONSORSHIP
189,000
200.15-A T & T SHOW PRODUCTION REVENUES
200,000
200.14-A T & T MARQUEE REVENUES
20,000
200.3 -EVENT SPONSORSHIP
0
200.5 -CITY OF MIAMI CONTRIBUTION FOR CITY SPONSORED EVENTS
160,000
200.8 -FOURTH OF JULY
150,000
200.7 -PUBLIC GRANTS
55,000
200.9 -ONLY IN MIAMI MUSIC SERIES
20,000
200.10-SHAKESPEARE IN THE PARK/SOUTH END SERIES
25,000
200.12-INNER CITY MUSIC FEST
0
200.13-JOINT CULTURAL PROGRAMMING
50,000
TOTAL SPONSORSHIPS & CONTRIBUTIONS REVENUE
869,000
ANNUAL PROGRAMMING & EVENT SERVICE REVENUE
200.10 -FARMERS MARKET GENERAL LEASE INCOME
0
200.11-FARMERS MARKET ANCILLARY INCOME
0
200.2 -BEVERAGE & OTHER REVENUE
30,000
200.4-4-SPECIAL EVENT ELECTRICAL
70,000
200.4-1-EVENT PARKING CONTROL STAFF
60,000
200.4-B.P.M.T. SHOW STAFFING
75,000
200.4-3-ALCOHOL ID STAFF
65,000
200.4-2-BOX OFFICE STAFF & MGMT
65,000
200.4-7-SPECIAL EVENT SECURITY
10,000
200.4-5-CITY OF MIAMI FIRE RESCUE SERVICES
40,000
200.4-6-CITY OF MIAMI POLICE
48,000
200.6 -CITY OF MIAMI TRASH BURNING FEES
40,000
200.7 -EVENT CLEAN-UP SERVICES
90,000
TOTAL ANNUAL PROGRAMMING & EVENT REVENUE
593,000
TOTAL MARKETING & SPECIAL EVENTS REVENUES 1,462,000
EXPENSES
MARKETING, FUNDRAISING & SPECIAL EVENTS PERSONNEL
201-Event Coordinator 28,277
202-Internship 3,000
203-Special Event Account Clerk 29,324
204-Sp Temporary Labor 1,500
205-Sp Payrolling Cost 18,630
206-B.P.M.T. Health and Dental Insurance Contribution 3,000
TOTAL PERSONNEL 83,731
14
9e C.�)C
MARKETING, FUNDRAISING & SPECIAL EVENTS STAFFING
207-Day of Show Staffing
68,101
208-Event Parking Personnel
60,000
209-Box Office Personnel & Management
45,000
210-Alcohol ID Personnel
65,000
211-Special Event Electrical Services
70,000
212-City of Miami Fire Rescue Services
40,000
213-City of Miami Police
48,000
214-Day of Show Security Services
10,000
215-Event Cleanup Services
90,000
TOTAL EVENT STAFFING
496,101
SPECIAL EVENT ANNUAL CONTRACTED SERVICES
216-A T & T Contractual Commission
32,500
217-Special Event Fundraising Commissions
75,000
218-Grant Coordinator
0
219-Marketing Consultant & Special Services
20,000
220-B.P.M.T. Quarterly Newsletter Production
5,000
221-Public Relations Services
16,000
222-Minority Affairs Services
32,000
TOTAL CONTRACTED SERVICES
180,500
SPECIAL EVENTS & MARKETING OFFICE COSTS
223-Computer Supplies
1,250
224-SP Courier
2,500
225-SP Equipment Purchase
2,728
226-SP Equipment Rental
7,382
227-SP Postage
1,000
228-SP Printing
2,500
229-SP Supplies
7,200
230-SP Telephone
3,000
TOTAL OFFICE COSTS
27,560
SPECIAL EVENT/MARKETING ADVERTISING & DESIGN
231-General Market Print Advertising
10,000
232-General Market Broadcast Advertising
4,000
233-Minority Market Print Advertising
5,000
234-Minority Market Broadcast Advertising
4,000
235-Broadcast Production Costs
1,000
236-Design & Graphics
5,000
237-Photographic & Video Services
5,000
238-Printing
5,000
239-Public Relations Promotional Items
10,000
TOTAL ADVERTISING & DESIGN
49,000
r
I
j 15
MARQUEE ADVERTISING EXPENSES
241-AT&T Marquee Electrical
4,000
242-AT&T Marquee Maintenance Contract
7,344
-, 243-Non Contractual Maintenance
3,000
TOTAL MARQUEE EXPENSES
14,344
EVENT PRODUCTION COSTS
244-SP Events -Pk Produced 20,000
245-Fourth of July 130,000
246-Only in Miami Music Series 25,000
247-Shakespeare in the Park/South End Series 32,000
248-A T & T Show Production Expenses 200,000
249-Licensee Fee 0
250-Merchandise & Beverage Costs 15,000
TOTAL EVENT PRODUCTION COSTS 422,000
EVENT SPONSORSHIP COSTS
251-Sp Events -Pk Sponsored
12,000
252-Inner City Music Fest
0
253-Farmers/Crafts Market
0
254-Joint Cultural Prgmming
0
TOTAL EVENT SPONSORSHIP COSTS
12,000
PROFESSIONAL DEVELOPMENT
256-Promotional
1,500
257-Business Travel & Seminars
1,200
258-Conference Expenses
5,000
259-Conference Registration
5,000
260-Memberships & Publications
3,000
261-TRANSFER DEVELOPMENT COSTS FROM ADMINISTRATIVE
2,565
TOTAL PROFESSIONAL DEVELOPMENT
18,265
SPECIAL EVENT INSURANCE
262-Insurance
12,000
TOTAL INSURANCE
12,000
1
CITY SPONSORED EVENTS
263-City Sponsored Events
160,000
TOTAL CITY SPONSORED EVENTS
160,000
TOTAL MARKETING & SPECIAL EVENTS EXPENSES
i
1,475,501
REVENUES OVER(UNDER) EXPENSES
j
(13,501)
1
d
16
7
i
City of Miami
Bayfront Park Special Events & Marketing Operating Budget
Notes to Proposed Budget 1995-96
EX [BIT 200
salaries
201 Event coordinator: The proposed budget amount is $28,277.
The position reports to the Executive Director/General Manager.
The Event Coordinator will help coordinate events, track
sponsorship benefits, and provide telemarketing skills applied to
festival sales. In addition, the Event Coordinator shall be
charged with maintaining a calendar of events and interviewing
organizations or individuals interested in contracting for the
use of the facility. The Event Coordinator shall be on site at
all events and in addition to overseeing sponsor benefits, shall
work closely with Park event staff on physical details of events.
The Event Coordinator may make initial contacts with sponsors to
determine interest in events at the Park. The qualified person
needs to be stable, organized, and capable of handling many
projects simultaneously. This position has become a necessity
due to the increased number of events and activities at the park.
202 Internship: The proposed budget amount is $3,000. These
funds will be used to provide a qualified student the opportunity
to work directly in the Bayfront Park special event department.
This position reports directly to the Event Coordinator.
203 Special Event Accounting clerk• The proposed annual salary
is $29,324. The Special Event Accounting Clerk is responsible for
17
L
all clerical and bookkeeping duties associated with special
events and marketing. The Special Event Accounting Clerk may
also be called upon to assist the Office Manager and Secretary
during particularly heavy workloads. The Special Event
Accounting Clerk reports to the Office Manager, to the Executive
Director/General Manager and the Event Coordinator.
204 Temporary Office Labor:_ The proposed budget amount is
$1,500. This item takes into consideration peak typing periods,
when significant numbers of annual marketing proposals need to be
sent to potential sponsors. This period coincides with budget
development and, therefore, necessitates simultaneous proposals
to various corporations.
205 Pavrolling Costs: The proposed budget amount is $18,630.
The Trust uses an outside payrolling company at an average cost
of thirty percent (30%) above gross salaries to cover payroll
expenses. The (30%) cost includes the fee for an independent
company to employ the workers on behalf of the Trust, as well as
covers Worker's Compensation Insurance, the employer's portion of
Social Security tax and Federal and State unemployment taxes.
206 BPMT Health and Dental Insurance Contribution: The proposed
budget amount is $3,000. This amount will cover the health and
dental insurance due the full time employees in the marketing
department, namely the Event Coordinator and the Special Event
Accounting Clerk.
Event Staffing
207 Day of Show Staffing: The proposed budget amount is
$68,101. Event Staffing includes, but is not limited to,
personnel needed for set-up, break -down and maintenance of
18
t�_ �
events. Event Staff are usually Bayfront Park employees, but
their wages for event work differ from that of their regular
1
salary. It has been determined that due to issues of liability,
event staff should no longer be paid directly by the promoter as
they had been in the past. Outside personnel are also often
hired for event work, especially for the larger events.
208 Event Parking Personnel: The proposed budget amount is
$60,000. Event Parking personnel work every event in Bayfront
Park and manage the extremely limited on -site parking locations.
209 Box office Personnel and Management: The proposed budget
i
amount is $45,000. Box Office Personnel and Management are used
at all gated events to ensure accurate ticket collection and
I
counts.
210 Alcohol ID Personnel: The proposed budget amount is $65,000.
Park controlled Alcohol ID Personnel are required at all events
where alcohol is vended.
211 Special Event Electrical Services: The proposed budget
amount is $70,000. All special events held in Bayfront Park
require the services of a certified electrician who can connect
house power to the promoter's equipment.
212 City of Miami Fire Rescue Service: The proposed budget amount
is $40,000. Fire Rescue Service is required at all events, to
ensure the safety and well being of park visitors.
213 City of Miami Police: The proposed budget amount is $48,000.
The City of Miami Police are required at all events held in
Bayfront Park and ensure the security and well being of park
visitors.
214 Day of Show Security Services: The proposed budget amount is
19
9 � --
I
$10,000. Private security firms are used to provide "t-shirt"
security at park events.
215 Event Cleanup Services: The proposed budget amount is
$90,000 and covers the cost of post -show cleanup for events that
take place at Bayfront Park.
Special Event Contracted Services
216 AT&T Contractual Commissions: This proposed amount is
$32,500. This amount is required by contract between the
consultant who attracted the AT&T Sponsorship package to Bayfront
Park.
217 Special. Event rundraising Commission: The proposed budget
amount is $75,000 and represents 20% of sponsorship support
raised.
218 Grants Coordinator: This proposed budget amount is $0.
219 Marketing Consultant & Special Services: The proposed budget
amount is $20,000. The Marketing Consultant is charged with
overseeing sponsorship packages, creating events, generating
advertising and public relations material and releases, and
providing overall promotional support to the Park. The
consultant shall develop and nurture positive relationships with
the media. Duties also include: keeping current with potential
sponsors, and trends in special events marketing. The Marketing
Consultant works under the direction of the Executive
Director/General Manager and is expected to be both a generator
of, and sounding board for any and all fundraising propositions.
220 BPMT Quarterly Newsletter Production: The proposed budget
amount is $5,000. These costs cover the production the Bayfront
20
Parks quarterly newsletter.
221 Public Relations Services: The proposed budget amount is
$16,000. The Trust uses public relations consultants in all
i
shows that it produces, including the July 4th, America's
Birthday Bash and South End Events.
222 Minority Affairs services: The proposed budget amount is
$32,000. These fees will cover the cost of a consultant who will
advise the Trust as to appropriate actions with regards to
minority affairs.
Office Expenses
223 Computer supplies and Software: The proposed budget amount
is $1,250. This amount will cover all computer related costs.
The computer has become an integral part of the marketing
department and is used to generate printed materials such as
calendars, brochures, proposals and notices.
224 Courier: The proposed budget amount is $2,500. This item
reflects the need to deliver hard copies of documents
immediately. These documents include sponsorship packages,
booking agency proposals and legal documents.
I
225 Equipment Purchases:_ The proposed budget amount is $2,728.
This amount will cover computer and related equipment purchases
for the marketing department.
226 Equipment Rental/Maintenance: The proposed budget amount is
$7,382. The proposed budget amount is to cover rental and
maintenance costs of the office equipment in the marketing
department.
i
i
227 Postage: The proposed budget amount is $1,000 and
reflects mailing costs associated with press releases and direct
21
95- 6`�6
i
mail campaigns for sales purposes. Promoters packets are mailed
in large envelopes with an increased cost above normal business
sized letters.
228 Printincr:. The proposed budget amount is $2,500. This
amount covers posters, flyers, credentials, brochures, and
large scale sales proposals. Promoters kits and brochures
,4
for mass mailings are also included under this budget item.
229 supplies: The proposed budget amount is $7,200. A pocket
organizer to track calendar listings, folders, pens, typewriter
supplies, and normal office supplies are included under this
budget item.
230 Telephone and Pager Service: The proposed budget amount is
$3,000. This includes Broward and Palm Beach calls necessary for
communication with the two biggest talent bookers/promoters in
our area. Telemarketing for festivals, calls to New York,
Chicago, and Los Angeles advertising and P.R. firms, box office
reports from other venues, and special events inquiries make up
i the bulk of marketing related long distance.
Marketing and Promotions Advertising
i 231 General Market Print Advertising: The proposed budget amount
is $10,000. This advertising will be placed in general market
j magazines and publications targeting both promoters and the
general market.
r 232 General Market Broadcast Advertising: The proposed budget
amount is $4,000. These funds will cover general market radio
and television advertising.
r
j 233 Minority Market Print Advertising: The proposed budget
22
r� 6'? `i� 6
s
+i amount is $5,000. These funds will be used to place event
' advertising in minority targeted print media.
234 Minority Market Broadcast Advertising: The proposed budget
amount is $4,000. These funds will be used to purchase radio and
television adverting in primarily minority targeted media.
235 Broadcast Production Costs: The proposed budget amount is
$1,000. These funds will be used to cover media production costs
associated with the Trust's advertising.
236 Design and Graphics: The proposed budget amount is $5,000.
This line item encompasses creation of promotional pieces for
sales presentations, commemorative posters and advertising.
237 Photographic & Video Services: The proposed budget amount
is $5,000. This item includes hiring of free-lance photographers
and videographers for event, publicity and sponsor purposes.
Working at the direction of the Event Coordinator, specific
photographs may be taken, edited, and put into a library file
format.
238 Printing: The proposed budget amount is $5,000. Large
quantity printing of counter cards, brochures, and posters for
r
major annual events. These items are major public information
sources and are distributed through retail outlets, route
drivers, etc.
239 Public Relations Promotional Items: The proposed budget
amount is $10,000. These funds are used for the production of
promotional items for Trust sponsored events, including but not
limited to t-shirts and drinking mugs.
Marquee Advertising Expenses
23
i
i
i
241 AT&T Marquee Electrical Costs: The proposed budget amount,
i
$4,000, represents the projected monthly electrical bill from FPL
i
for the operation of the AT&T Marquee.
} 242 AT&T Marquee Maintenance Contract: The proposed budget amount
is $7,344 and will cover the cost of the AT&T's Marquee
maintenance contract for one year.
243 Non Contractual Maintenance: The proposed budget amount is
$3,000, and will be used to cover repairs to the marquee that are
not covered by the Trust's contract with ADSystems.
Event Production Costs
Park Produced
244 Special Events Park Produced: The proposed budget amount
of $20,000 encompasses payment to major talent for park sponsored
events. These are showcase events for the Park and bring
positive publicity while introducing the park to a diverse
audience.
245 Fourth of July: The proposed budget amount is $130,000 and is
used to cover direct costs incurred by the Trust in the operation
t of the largest 4th of July Celebration in southeast Florida.
1 These funds support talent, advertising, staff and operational
i costs.
246 Only in Miami Music Series: The proposed budget amount is
$25,000 and covers all production costs, advertising and
marketing as well as talent fees for this annual Trust sponsored
event.
247 Shakespeare in the Park/South End Series: This proposed
budget amount is $30,000 and will cover the Park's contribution
to the staging of a free Shakespearean or other entertainment in
24
ter-
Bayfront Park's South End.
"i 248 AT&T Show Production Expenses: The proposed budget amount is
$200,000 and represents the annual costs of the production of the
AT&T Anniversary show. These fees represent a pass -through by
AT&T.
4 249 License Fee: The proposed budget amount is $00.
250 Merchandise & Beverage costs• The proposed budget amount is
$15,000. These expenditures will cover the cost of merchandise
and beverages at Park Produced Events.
Event Sponsorship costs
Park sponsored
251 Special Events Marketing Park Sponsored Events• The
proposed budget amount is $12,000 which encompasses payment of
smaller contributions toward worthwhile non-profit events that
take place throughout the year. Examples of the types of shows
include: "The Big Orange New Year's Eve Celebration," and
"Fountain Shows.11
252 Inner City Music Festival• The proposed budget amount of
$00.
253 Farmers/Crafts Market• The proposed budget amount of $00.
i 254 Joint Cultural Programming• The proposed budget amount of
$00.
Professional Development
256 Promotional: The proposed budget amount is $1,500. These
funds will be used to support staff promotional activities as
they relate to park sponsored or produced shows.
257 Business Travel and Seminars: The proposed amount is
mj $1,200. It is used strictly for airline and travel -related
25
L
I
expenses connected with business conferences and other park
related travel. Attendance at major conferences is not only
highly informative and educational, but also serves to promote
the Trust and the Park. Local academic and commercial
institutions provide further instruction in management and
' facilities maintenance.
258 Conference Expenses: The proposed budget amount is
' $5,000. These funds will be used for incidental expenses for
1 conferences.
259 Conference Registration: The proposed budget amount is
$5,000. This account will furnish registration fees for
participation in the International Association of Auditorium
Managers Conference, Waterfront Board Conference, the
National Recreation and Parks Association, and National
Facility Managers conventions. Membership in each of these
4
professional organizations provides the Executive
Director/General Manager with updated information concerning
industry practices. Participation in each of these conferences
and conventions provides the Executive Director/General Manager
the opportunity to exchange information regarding effective
{ management techniques.
260 Memberships and Subscriptions: The proposed budget amount is
$3,000. This amount includes fees for the Park staff member's
participation in local and national meetings, seminars, and
similar activities pertaining to Trust business. Additionally,
staff members will be covered under this item for fees incurred
for enrollment in classes and seminars for professional
s
development, (i.e., computer classes at local institutions of
26
� 5 — �� : ct
technical and higher education). This modest budget amount will
help to enhance employee productivity and professionalism.
Special Events Insurance
262 Insurance: The proposed budget amount is $12,000. This
includes general liability and third party alcohol insurance for
Trust produced events.
City Sponsored Events
i
263 City Sponsored Events: The proposed budget amount is
$160,000. These funds will be used to support events sponsored
in conjunction with the City of Miami.
27
{ BAYFRONT PARK MAINTENANCE
REVENUES
FY 95-96
MAINTENANCE REVENUES
300.1-CITY MAINTENANCE CONTRIBUTION
404,500
300.2-CITY TRASH REMOVAL CONTRIBUTION
33,000
300.3-CITY UTILITIES CONTRIBUTION
60,000
300.4-CURRY GIFT TO CHALLENGER MEMORIAL
15,000
TOTAL MAINTENANCE REVENUES
512,500
EXPENSES
PARK MAINTENANCE STAFF
301-Park Maintenance Supervisor
39,274
302-Park Attendant 1
19,061
305-Park Attendant 11
18,516
306-Temporary Labor
2,000
307-Payrolling Cost
33,117
308-B.P.M.T. 403B Plan Contribution
0
309-B.P.M.T. Health And Dental Insurance Contribution
5,580
SUBTOTAL PARK MAINTENANCE STAFF
117,548
TRANSFER TO BICENTENNIAL PERSONNEL
0
TOTAL PARK MAINTENANCE STAFF
117,548
PARK MAINTENANCE CONTRACTED SERVICES
CONTRACTED SPECIALIZED PERSONNEL
311-Turf & Irrigation Specialist 39,520
312-Turf & Irrigation Assistant 19,000
313-Miscellaneous Labor 1,000
314-Welder 1,000
SUBTOAL 60,520
TRANSFER TO BICENTENNIAL PARK 0
TOTAL PARK MAINTENANCE CONTRACTED SERVICES 60,520
-- LANDSCAPE MAINTENANCE
315-Landscape and Grass
9,943
316-Architectural Advisor
12,000
317-New Landscape Plants
1,500
318-Specialized Landscape Contractual Services
0
319-Specialized Maintenances
40,000
320-DDA Special Projects & Maintenance Grant
0
321-Challenger Memorial Flower Maintenance
15,000
322-Tree Trimming
3,500
323-Pest Control
2,500
324-Fertilizer
6,000
TOTAL LANDSCAPE MAINTENANCE
90,443
9P
9r_ C'13.►
GENERAL PARK MAINTENANCE & CONTRACTING
325-Warning & Information Signage
1,000
326-General Park Contractor
0
327-Office Cleaning & Maintenance
5,500
328-Rock Garden/Docks Maintenance
0
329-Pressure Cleaning
15,000
330-Weekend Debris removal
0
331-Security Enclosures Maintenance & Repair
0
332-Ticket Trailers Maintenance
3,000
333-Painting and Accessories
7,000
334-Uniforms
2,000
335-Park Vehicle Maintenance and Repair
2,500
336-Truck Lease Payments
6,500
TOTAL GENERAL PARK MAINT CONTRACTING
42,500
MAINTENANCE SUPPLIES & EQUIPMENT
337-Equipment Leasing & Rentals 5,300
338-Miscellaneous Supplies 1,500
339-Golf Cart Maintenance & Repair 2,500
340-Purchase of Two Golf Carts 2,500
TOTAL MAINTENANCE SUPPLIES AND EQUIPMENT 11,800
ELECTRICAL SERVICES
341-Specialized Electrical Contracting Labor 6,250
342-Electrical Maintenance Materials 10,000
343-Bulbs, Fixtures & Poles 10,000
344-New FP&L Voltage Conversions 1,000
TOTAL ELECTRICAL SERVICES 27,250
AIR CONDITIONING MAINT & REPAIR CONTRACTS
345-Amphitheater 6,000
346-Service Building 500
347-Warranty Contract 2,000
TOTAL AIR CONDITIONING CONTRACTS 8,500
UTILITIES
348-Dade County Water & Sewer 5,000
349-FP&L Utilities 55,000
TOTAL UTILITIES 60,000
GARBAGE AND TRASH COMPACTOR MAINTENANCE
350-City of Miami Trash Burning Fee 33,000
351-Maintenance & Repair 2,000
352-New Garbage Barrels (100) 1,000
TOTAL GARBAGE AND COMPACTOR MAINTENANCE 36,000
29 �,A—
i
INSURANCE
355-Park Vehicle Insurance
356-Maintenance Deductible & Insurance Copayment
TOTAL INSURANCE
MAINTENANCE SUPPLIES & EQUIPMENT
359-Chemicals
360-Cleaning Supplies
361-Tool Purchases
362-Miscellaneous
TOTAL MAINTENANCE SUPPLIES AND EQUIPMENT
PLUMBING & IRRIGATION
363-General Plumbing Repair & Maintenance
364-Maintenance of Water Pumps
365-Sprinkler Maintenance & Repair
366-Pop Up Jet Replacement
TOTAL PLUMBING & IRRIGATION
PARK SECURITY
367-Private Security
368-Purch, Repair, Service & Replacement of Hand Radios
TOTAL PARK SECURITY
MAINTENANCE OFFICE COST
369-TRANSFER FROM ADMINISTRATION
TOTAL OFFICE COST
TOTAL MAINTENANCE EXPENSES
REVENUES OVER(UNDER) EXPENSES
30
5,000
2,000
7,000
3,000
1,000
1,500
1,000
6,500
500
1,000
5,000
0
6,500
40,000
2,000
42,000
8,965
8,965
525,526
(13,026)
•B
City of Miami
Bayfront Park Operating Budget
Notes to Proposed Budget for 1995-96
Exhibit 300 Maintenance
Salaries
301 Park Maintenance Supervisor: The proposed budget amount is
$39,274. This is a senior management position who reports to the
Executive Director/General Manager, whose responsibilities
include: all park maintenance and landscaping contractors,
management of park maintenance workers and all general park
maintenance requirements.
302 Park Attendant I: The proposed budget amount is $19,061.
The Park Attendant I receives daily work assignments and works
alongside other park maintenance personnel. Furthermore, this
employee assumes responsibility for the proper and timely
completion of these daily assignments. The Park Attendant
position calls for an able-bodied, intelligent employee, who not
` only performs his daily tasks satisfactorily, but who is also
able to solve problems, report hazardous or unusual situations or
conditions as they arise, and to acquaint himself with all
general aspects of the Park's grounds, equipment, and buildings..
305 Park Attendant II: The proposed budget amount is $18,516.
This employee receives daily work assignments and works alongside
other park maintenance personnel. Furthermore, this employee
assumes responsibility for the proper and timely completion of
these daily assignments. The Park Attendant position calls for
i
31
0 _ 6,36
I
an able-bodied, intelligent employee, who not only performs his
daily tasks satisfactorily, but who is also able to solve
problems, report hazardous or unusual situations or conditions as
they arise, and to acquaint himself with all general aspects of
the Park's grounds, equipment, and buildings.
306 Temporary Labor: The proposed budget amount is $2,000.
These workers shall supplement a variety of needs for the Park
Supervisor.
307 Payrolling Costs: The proposed budget is $33,117. The
Trust uses an outside payrolling company at an average cost of 30
percent (30%) above gross salaries to cover payroll expenses.
The 30% cost includes the fee for an independent company to
employ the workers on behalf of the Trust as well as covers
Worker's Compensation Insurance, the employer's portion of Social
Security tax and Federal and State unemployment taxes.
308 BPMT 403B Plan Contribution: The proposed budget amount is
$00. Due the Trust's legal standing, its employees are prohibited
from participating in a 403B plan.
309 BPMT Health and Dental Contribution: The proposed budget
amount is $340. This amount will cover the health and dental
insurance due the full time employees in the maintenance
department.
Contracted specialized Personnel
311 Turf & Irrigation Specialist: The proposed budget amount is
$39,520. The Turf & Irrigation Specialist works closely with the
Park Maintenance Supervisor to ensure the health and vitality of
the flora in Bayfront Park. His responsibilities include:
32
95- 636
f maintenance of irrigation system, fertilization of trees and turf
and management of landscape maintenance crews.
f312 Turf & Irrigation Assistant: The proposed budget amount is
$19,000. The Turf & Irrigation Assistant reports to the Turf &
Irrigation specialist and is responsible to assist same in the
I
+' management and care of the flora in Bayfront Park.
I
313 Miscellaneous Labor: The proposed budget amount is $1,000.
i
These workers shall supplement a variety of needs for the Park
Supervisor.
i 314 Welder: The proposed budget amount is $1,000. The welder is
I}
required to repair the many pieces of railing and pipe in the
park that is damaged throughout the year.
Landscape Maintenance
315 Landscape and Grass Contractor: The proposed budget amount
is $9,943. This proposal calls for a licensed landscape and
maintenance contractor to perform occasional landscape
i maintenance in the park. The contractor assumes all equipment
and related materials costs (excluding fertilizer and herbicide).
r This contractor is responsible for providing all benefits as
required by law for his employees as well as keeping a record of
i
his performance under the contract. The contractor's on -site
supervisor will report to the Park Supervisor. The contractor
will pay all salaries and expenses of his employees, and all
Federal, Social Security Taxes, Federal and State Unemployment
Taxes, and any similar payroll taxes relating to such employees
and will carry Workers Compensation Insurance, as required by
law, for such employees.
i 33
915-
L
j 316 Architectural Adviser: The proposed budget amount of $12,000
will cover annual fee paid to Lester Pancoast, AFA, to ensure
i
integrity of the Noguchi design at Bayfront Park.
317 New Landscape Plants: The proposed budget amount is $1,500.
Theses funds will be used to replace damaged or dying plants as
needed.
318 specialized Landscape Contractual Services* The proposed
budget amount is $00.
319 Special Maintenance: The proposed amount budget is $40,000.
These funds will be used for special maintenance projects in
Bayfront Park, such as lift station repair, winch repair
replacement, etc.
320 DDA Special -projects and Maintenance Grant: The proposed
budget amount is $00.
321 Challenger Memorial Flower Maintenance: The proposed budget
amount is $15,000. The funds will be used to maintain plantings
in Challenger Memorial as required by contract between the City
of Miami and Miss Lamar Louise Curry.
322 Tree Trimming Contractor: The proposed budget is $3,500.
These funds would be used to hire contractors needed to keep the
jtrees and shrubs manicured with an eye to aesthetic and safety
a
concerns.
323 Pest Control: The proposed budget amount is $2,500. These
funds will be used to maintain an ongoing relationship with an
exterminator, to keep rodents and insects to a minimum in
Bayfront Park.
324 Fertilizer: The proposed budget is $6,000. This is needed
to fertilize all palms and coconut trees at least four times a
34
61)6
4 year. For weed growth, an herbicide will be used as needed.
Also, grass paint is to be used for discolored turf before and
after events. Additionally, minor or trace elements and
components are routinely required to maintain healthy and
beautiful appearance of the Parkfs lawns.
General Park Maintenance & Contracting
325 Warning & Information Signage: The proposed budget amount is
$1,000. These funds will be used to begin an informational and
directional signage program in Bayfront Park.
326 General Park Contractor: The proposed budget is $00.
327 office Cleaning & Maintenance: The proposed budget amount is
$5,500. These funds will be used to hire a maintenance contractor
to clean the Bayfront Park Offices.
328 Rock Garden Maintenance: The proposed budget amount is $00.
The maintenance of the Rock Garden has been shifted to a regular
Maintenance Department Duty.
329 Pressure Cleaning: The proposed budget amount is $15,000.
These funds will be used to enter into an agreement with a
contractor to provide pressure cleaning services to Bayfront park
on a weekly basis.
330 Weekend Debris Removal: The proposed budget amount is $00.
331 Security Enclosure Maintenance & Repair: The proposed budget
amount is $00.
332 Ticket Trailers Maintenance: The proposed budget amount is
$3,000. These funds will enable the Trust to repair the damaged
ticket trailers owned by Bayfront Park.
333 Painting & Accessories: The proposed budget amount is
I 35
L
1
$7,000. This material is necessary for the AT&T Amphitheater,
Laser Light Tower, all walls, and adjoining buildings and
4
surfaces, including the park offices and maintenance areas. Due
to the fact that the park is open to the public 24 hours a day,
including special park events, the park is suffering heavy
damage to the walls from skateboards and graffiti. The staff
uses paint to cover these areas since heavy stripping solvents do
not completely remove the damage and they tend to discolor the
paint surface. A consistent maintenance program of painting must
be initiated on a year-round basis. The park's agreement with
the Rouse Corporation, based on Miami Limited, Inc., requires
that the facility be painted to maintain aesthetic standards.
334 Uniforms: The proposed budget amount is $2,000. The AT&T
contract requires park maintenance staff have uniforms reflective
of AT&T sponsorship.
335 Park Vehicle Maintenance and Repairs: The proposed budget
amount is $2,500 for routine maintenance and repairs of the
Park's pick-up truck. This will include tires, tune-ups and
complete vehicle maintenance.
i
336 Truck Lease Payments: The proposed budget amount is $6,500.
These funds will be used to make lease payments on two trucks in
Bayfront Park.
J
Maintenance Supplies & Equipment
337 Equipment Leasing & Rentals: The proposed budget amount is
$5,300. The budgeted amount will cover costs to lease and or
rent equipment associated with park upkeep and maintenance.
I. 338 Miscellaneous Supplies: The proposed budget amount is
36
J v f: y 16
R
s=A
i $1,500. The budgeted amount will. allow for staff members to
purchase miscellaneous supplies as the need arises.
339 Golf Cart Maintenance & Repairs: The proposed budget amount
is $2,500. These funds will be used for maintenance and repair
of the Trust's two golf carts.
340 Purchase of Golf Cart: The proposed budget amount is
$2,500. The Bayfront Park Management Trust maintenance staff has
recently encountered a critical shortage of transport vehicles.
The proposed budget amount will allow for the purchase of
i
additional vehicles to alleviate the shortage.
Electrical Services
341 Maintenance of Park Electrical Systems• The proposed
budget amount is $6,250. This amount includes maintenance of
administrative offices, stage lighting, sound systems, general
lighting throughout the Park, alarm and telephone systems. There
are over 500 electrical outlets within the 36-acre Bayfront Park
complex which must be routinely inspected to ensure proper and
adequate lighting for pedestrians, spectators and event
personnel. An Electrical Contractor will provide the Park
supervisor and his staff with a monthly report along with
supporting documentation concerning the status of various
electrical systems in the Park. The electrical contractor has
made various capital improvements during the last fiscal year.
342 Electrical Maintenance Materials: The proposed budget
amount is $10,000, and includes lamps, fuses, receptacles,
i
switches, and miscellaneous hardware related to the above. This
will cover most fixtures within Park buildings -- main offices,
j 37
jr
J:3
L
the service building, the maintenance building, and the
Amphitheater. Fluorescent bulbs, standard incandescent bulbs,
wall duplex receptacles, single -pole switches, cover plates, and
i small -amperage fuse breakers are the only materials involved. An
Electrical Contractor will purchase these materials at wholesale
cost, in order to take advantage of quantity purchasing, and pass
the savings on to the Trust. Major pieces of equipment are not
included.
343 Bulb Fixtures & Poles: The proposed budget amount $10,000.
These funds will be used to replace burnt out bulbs and damaged
and missing electrical poles in Bayfront Park.
344 New FP&L Voltage Conversions: The proposed budget amount is
$1,000. These funds will be used to upgrade and improve
transformers at Bayfront Park.
Air Conditioning Maintenance & Repair
345 Amphitheater: The proposed budget amount, $6,000, will enable
the Trust to maintain the AC unit in the amphitheater dressing
rooms.
346 Service Building: The proposed budget amount, $500, will
enable the Trust to maintain the AC unit in the service Building.
347 Warranty: The proposed budget amount is $2,000. These funds
JI will be used to secure and maintain a warranty on the repaired AC
i units in both the Amphitheater & the Service Building.
Utilities
348 Dade County Water: The proposed budget amount is $5,000.
Water is essential to maintain the park grounds.
38
95- G S6
349 FP&L Utilities: The proposed budget amount is $55,000.
These funds would be used to cover the electrical costs
associated with the maintenance department.
Garbage & Trash Compactor Maintenance
i
350 City of Miami Trash Burning Fee: The proposed budget amount
is $33,000. This budget amount will cover costs imposed by the
cityto transport trash from the
p park to the Metro -Dade County
Incinerator.
i
351 Compactor Maintenance, and Repair: The proposed budget
amount is $2,000. It is expected that at least one or two of
these units will need repair, due to the constant use during the
operating year.
352 New Garbage Barrels: The proposed budget amount is $1,000.
The proposed budget amount will allow for the purchase of new
garbage barrels which will help to create a more beautiful and
cohesive appearance at the park.
Insurance
355 Vehicle Insurance: The proposed budget amount is $5,000.
This provision allows for insurance to cover the golf carts and
service trucks based on Trust property and used in connection
with park maintenance and related projects. The City and Trust
are named as additional insured parties. This insurance covers
property damage and personal liability of golf cart and park
vehicle operators. The vehicles mentioned above are in constant
use at all hours of the day and night and quite often in heavy
crowds.
39
95- 636
3S6 Maintenance Deductible & Insurance Co -payment: The proposed
budget amount is $2,000.
Maintenance Supplies and Equipment
359 Chemicals: The proposed budget amount is $3,000 and will be
used to the cover cost of a variety of solvents and cleaners that
will be used in and on structures located in Bayfront Park.
360 Cleaning Supplies: The proposed budget amount is $1,000 and
will be used to purchase cleaning supplies, paper products and
i
other materials needed in the offices at the Park.
361 Tool Purchases: The proposed budget of $1,500 is needed
to maintain the Park's 36-acre plot and will be used to purchase
all garden implements needed to clean, manicure, and maintain the
Park's Bermuda grass such as, hoes, rakes, shovels, hedge shears,
tree shears, chainsaws, wheelbarrows, blowers, edgers, weed -
eaters, mowers, brooms, and all fluids such as gas, oil, and
grease lube. This includes any additional tools needed for
routine maintenance, as well as replacement due to excessive use.
The tools are to be maintained by the Trust.
362 Miscellaneous: The proposed budget amount is $1,000. This
amount will be used for small non -line item purchases of under
$100 each.
Plumbing & Irrigation
363 General Plumbing Repair and Maintenance: The proposed
budget amount is $500. Plumbing maintenance for the Park
includes all restrooms, toilets, sinks, and showers in the
Amphitheater, service building, and main office. This will
40
I 9r- 6;'
consist of weekly inspections of all restrooms, plus manual
flushing of all toilets, sinks, and showers. ongoing maintenance
of these facilities is necessary in order to satisfy all existing
health codes.
364 Maintenance Contract for Water Pumps: The proposed budget
amount is $1,000. There are two pumps located in the
Amphitheater stage pit. The main irrigation pumps are located in
the pump house adjacent to the Mildred & Claude Pepper Fountain
adjacent to the South End Amphitheater. These pumps are used on
a daily basis. The pumps in the AT&T Amphitheater are used for
prompt and proper drainage, and irrigation pumps are used for
daily watering of the Park's 36 acres.
365 Sprinkler Maintenance and Repair: The proposed budget is
$5,000. Sprinkler maintenance includes periodic flushing of
lines, adjustment of all electric rotor heads, adjustments to all
service port boxes holding timer units.
366 Pop Up Jet Replacement: The proposed budget amount is $0.
Park Security
367 Private Security:_ The proposed budget amount is $40,000.
Private security is essential to creating a safe environment for
residents and visitors to enjoy the park in the evening and to
further prevent vandalism and theft.
368 Purchase, Repair, Service and Replacement of Hand -Radios:
The proposed budget amount is $2,000. Radios provide two-way
emergency communication allowing park staff to function in a
cohesive and unified manner with the administrative staff.
„j Furthermore, these radios are often used to facilitate a smoother
41
05- 666
1
more efficient operation for the private promoters that utilize
the facility.
Transfer From Administrative Budget
I
369 Office Costs: The transfer amount of $8,965 is the
calculated portion of office costs used by the maintenance
staff.
i
42
6"36
L
LASER TOWER
i
REVENUES
FY 95-96
f LASER TOWER REVENUES
400.1-KNIGHT FOUNDATION GRANT
50,000
400.2-PRIVATE REVENUE SOURCE
500
400.3-CITY OF MIAMI UTILITIES CONTRIBUTION
17,500
TOTAL LASER TOWER REVENUES
68,000
EXPENSES
LASER TOWER PERSONNEL
TRANSFER FROM FOUNTAIN
0
LASER TOWER PERSONNEL
0
CONTRACTUAL SERVICES
401-Computer Repairs
1,000
402-Contractual Services (Operational)
42,000
403-Sp Events Contracted Services
0
TOTAL CONTRACTUAL SERVICES
43,000
ELECTRICAL SERVICES
406-Electrical Services
3,000
407-Laser Tower A/C
1,000
TOTAL ELECTRICAL SERVICES
4,000
SPECIALIZED TECHNICAL SERVICES
411-Laser Tube Maintenance
1,500
412-Painting & Water Sealing
2,000
TOTAL SPECIALIZED TECHNICAL SERVICES
3,500
UTILITIES
416-Dade County Water
3,500
417-FP&L Utilities
14,000
TOTAL UTILITIES
17,500
TOTAL LASER TOWER EXPENSES
68,000
REVENUES OVER (UNDER) EXPENSES
0
i
43
__j
In
i City of Miami
s
Bayfront Park Laser Light Tower
Noted to Proposed Budget for 1995-96
Exhibit 400
Laser Light Tower Expenses
Contractual Services
401 Computer Repairs: The proposed budget amount is $1,000.
The budgeted amount is intended to cover all computer repair
costs as they apply to the laser tower. The computer is
essential to the operation of the laser tower.
402 Contractual Services (Operational): The proposed budget
amount is $42,000. The Trust maintains a service contract on a
annual basis with Laser Productions, which allows four (4)
service calls per year at $3,000 per call. This contract,
however, covers only routine inspection, service, maintenance,
and replacement of defective components in the electronic and
optical sections of the laser itself. Any miscellaneous services
are not provided for in this contract. These intricate and quite
expensive components must be strictly maintained according to
engineering specifications and rigid tolerances. The investment
in this facility by the Trust will be rewarded by trouble -fee,
spectacular laser effects during the many festive occasions at
the Park.
403 Contractual Services (Special Events): The proposed
r budget amount is $0.
..j
44
05- C36
_j
Electrical Services
406 Electrical Services: The proposed budget amount is $3,000.
These funds will be used to cover the cost of electrical services
performed in the laser tower.
407 Laser Tower A/C: The proposed budget amount is $1,000.
This will cover annual maintenance on the two a/c units inside
the laser tower.
411 Laser Tube Maintenance: The proposed budget amount is
$1,500. These funds will be used to maintain laser tubes in laser
tower.
407 Painting & Water Sealing: The proposed budget amount is
$2,000. These funds are essential to the maintenance and
appearance of the laser light tower.
408 Dade County Water: The proposed budget amount is $3,500.
Water is essential to cool the laser controls in order to protect
the computer system.
409 FPL Utilities: The proposed budget amount is $14,000. These
funds will be used to cover the electrical costs of the laser
light tower.
45
IQJI 5- C,N3G,
CAPITAL BUDGET
REVENUES
CAPITAL BUDGET REVENUES
600.1-CITY CONTRIBUTION
TOTAL CAPITAL BUDGET REVENUES
EXPENSES
601-Centennial Plaza
602-Baywalk Ligthing
603-Replant/Resow Rock Garden
604-Laser Tower
605-Landscaping
607-Interior Dressing Rooms Restoration
608-Amphitheater Carpet Replacement
609-Box Office Construction
610-Computerized Ticketing System
611-Boat Docks
612-Complete Keystone Mall
613-Amphitheater Sound Enhancements
614-Restructuring Cracked Wall
615-Restructuring Baywalk Bridges
616-South Service Building Storage
617-Laser Tower Storage
618-Loading Dock Ramp Repair
619-100 Ft. Palms
TOTAL CAPITAL BUDGET EXPENSES
REVENUES OVER(UNDER) EXPENSES
46
FY 95-96
848,500
848,500
130,000
25,000
200,000
50,000
20,000
14,000
5,000
49,500
8,000
30,000
120,000
50,000
30,000
25,000
20,000
20,000
2,000
50,000
848,500
_j
City of Miami
Bayfront Park Capital Improvement
Proposed Budget for 1995-96
Exhibit 600
1. Centennial Plaza: The proposed budget amount is $130,000.
These funds will be used to complete the plaza in the Southwest
corner of Bayfront Park, and will serve as a lasting monument to
the City of Miami's Centennial celebration.
2. Baywalk Lighting: The proposed budget amount is $25,000. In
an effort to step up public safety precautions at the park, the
proposed budget amount will allow for the development of
increased lighting along the Baywalk.
3. Replant Resow Rock Garden: The proposed budget amount is
$200,000. This project involves redevelopment of the Rock Garden
to bring it closer to its original design. In an effort to step
up public safety precautions at the park, the completion of this
project will allow for sufficient lighting of the Rock Garden.
This enhanced lighting will better facilitate pedestrian traffic
thought the park. The completion of this project will bring
Bayfront Park closer to its original design of Isamu Noguchi.
The Rock Garden Fountain would be erected in the Rock garden per
the design of Mr. Noguchi. This project will enhance the beauty
of the park while providing a work of art for the community to
appreciate.
4. Laser Tower: The proposed amount is $50,000. These funds
would be used to repaint the laser tower.
7
S. Landscaping: The proposed budget amount is $20,000. The
y, proposed amount will provide for the completion of the
landscaping of the south end per the original designs of Isamu
Noguchi. The budgeted amount will allow for the purchase and
i
maintenance of the necessary shrubs, trees, grass and other
materials.
6. 100 Ft. Palms: The proposed budget amount is $50,000. The
proposed amount will allow for the purchase of new Florida Palm
trees for the Park. The addition of these trees will beautify
the park further and replace trees which are diseased.
7. Interior Dressing Rooms Restoration: The proposed budget
amount is $14,000. The completion of this project will increase
the attractiveness of the AT&T Amphitheater to promoters and
performers, increasing the Trusts revenue potential.
S. Amphitheater Carpet Replacement: The proposed budget amount
is $5,000. The proposed amount will allow for the replacement of
the carpeting throughout the amphitheater building. The
carpeting will improve the look of the building and provide for a
safer working environment.
9. Box Office Construction The proposed budget amount is
$49,500. The increased number of paid events at the park has
increased demand on the operation to the point where temporary
ticket trailers are no longer sufficient. The permanent Box
Office structure will increase efficiency and the aesthetics of
Bayfront Park.
10. Computerized Ticketing System: The proposed budget amount is
$8,000. The completion of this project will allow the park to
uj enter a new age of ticket distribution and add revenue to its
48
E
coffers. This system would allow the Park to print its own
tickets and avoid having to pay the charges of other ticketing
systems.
11. Boat Docks: The proposed budget amount is $30,000. The
proposed amount will allow for the installation of permanent
i facilities for boat dockage, including power, water and hazard
materials. The completion of this project will enable the park to
generate more revenues.
12. Complete Keystone Mall: The proposed budget amount is
$120,000. The proposed amount will allow for the completion of
the Keystone Wall around the fountain. This wall will help deter
vandalism as well as beautify the area.
13. Amphitheater Sound Enhancements: The proposed amount is
$50,000. These funds would be used to improve the acoustics in
the amphitheater and enable the trust to attract producers of
classical and acoustical music.
14. Restructurings Cracked Wall: The proposed budget amount is
$30,000. The proposed amount will provide for the placement of
new support beams and new pilings to help with the overall
support of the foundation of the south service building.
15. Restructuring Baywalk Bridges: The proposed budget amount is
$25,000. The proposed amount will provide for the reconstruction
of the Bay Bridges which were poorly constructed. This "leveling
off" will insure public safety.
J 16. South Service Building Storage: The proposed budget amount
is $20,000. The completion of this project will provide an
additional revenue source for the park as rental storage space
1
j will be created. The proposed amount will allow for the
49
Qr-- 6 36
_J
conversion of empty space into storage space including electrical
hook-up and wall development.
17. Laser Tower Storage: The proposed budget amount is $20,000.
The completion of this project will benefit private businesses in
the downtown area as it will provide additional storage areas for
them. Furthermore, it will benefit the entire community as the
revenues from rental storage space will go towards park
beautification and development.
18. Loading Dock Ramp Repair: The proposed budget amount is
$2,000. The completion of this project will provide easier off
loading and on loading from trucks at the AT&T Amphitheater. The
proposed amount will allow for the repair of the amphitheaters
loading dock.
50
0 15 - C°)6
FOUNTAIN
j
REVENUES
FY 95-96
FOUNTAIN REVENUES AND CONTRIBUTIONS
500.1-TENT RENTAL
60,000
500.2-FENCE RENTAL
0
500.3-TRAILER RENTAL
0
500.4-CITY FOUNTAIN SUBSIDY
200,000
500.5-PRIVATE FOUNTAIN CONTRIBUTIONS
5,000
TOTAL FOUNTAIN REVENUES AND
265,000
CONTRIBUTIONS
EXPENSES
FOUNTAIN PERSONNEL COSTS
501-Fountain Operator
8,320
502-Payrolling Cost
3,494
503-B.P.M.T. 403E Plan Contribution
0
504-B.P.M.T. Health & Dental Insurance Contribution
750
505-Techincal Coordinator
0
506-Quality Control Analyst
0
507-TRANSFER FROM ADMINISTRATIVE
28,785
TRANSFER TO LASER
0
TOTAL FOUNTAIN PERSONNEL COSTS
41,349
FOUNTAIN OFFICE EXPENSE
508-TRANSFER OFFICE EXPENSE FROM ADMIN 5,977
TOTAL FOUNTAIN OFFICE EXPENSE 5,977
FOUNTAIN MAINTENANCE
CONTRACTED REPAIR & RESTORATION
509-Pop Up Jets Replacement
4,000
510-Concrete and Sealing
2,000
511-Electricity
5,000
512-Marble & Granite Rplcmnt
1,875
513-SAS Service Pumps
3,750
514-Electrical Pumps & Seals
5,000
515-Limestone Restoration
5,000
TOTAL CONTRACTED REPAIR & RESTORATION
26,625
CONTRACTED SERVICES
516-Alarm & Fire Monitoring
3,500
517-Pressure Cleaning
5,000
518-Computer Maintenance
1,000
TOTAL CONTRACTED SERVICES
.a
9,500
55
95- 616
UTILITY COSTS
519-2 HRS/ Pgm One Elect Operation
62,925
Elect Maintenance
8,700
520-4 HRS/ Program 2 Elect Operation
81,175
Elect Maintenance
11,700
521-Dade County Water Charge
15,000
522-Fountain Telephone
1,125
TOTAL UTILITY COSTS
180,625
CONTINGENCY FUND
523-Contingency Fund
0
TOTAL CONTINGENCY FUND
0
WARRANTYS
524-Manufacturer Warranty Ext
6,250
525-Pump Warranty Extension
12,500
TOTAL WARRANTYS
18,750
FOUNTAIN GENERAL MAINTENANCE
526-Chemicals
1,000
527-Computer Software
500
528-Electrical Materials
5,000
529-Filter & Screens
1,000
530-General Maintenance
2,000
531-Lamps and Lights
3,000
532-Miscellaneous
2,000
533-Railing
1,500
TOTAL GENERAL MAINTENANCE
16,000
INSURANCE
534-Parts Insurance
1,000
535-Umbrella Insurance
4,000
TOTAL INSURANCE
5,000
TENT & FENCE RENTAL EXPENSES
536-Tent and Fence Rental Expenses
35,000
TOTAL FENCE & TENT RENTALS
35,000
TOTAL FOUNTAIN EXPENSES
338,826
REVENUES OVER (UNDER) EXPENSES
(73,826)
56 6t a �
City of Miami
y Bayfront Park Operating Budget for Mildred & Claude Pepper Fountain
Dotes to Proposed Budget for 1995-96
i
(8 hours)
(Based upon an 8-hour day, 4 hours per program)
Salaries:
Sol Fountain operator: The proposed budget amount is
$8,320. This amount represents a portion of the Park Supervisor
position. The Fountain Operator is responsible for all aspects
of the operation of the Mildred & Claude Pepper Fountain,
including, but not limited to, daily operation, water treatment,
maintenance, record keeping and coordination with event and
operational crews.
502 Payrolling Costs: The proposed budget is $3,494. The
Trust uses an outside payrolling company at an average cost of 30
percent (30%) above gross salaries to cover payroll expenses.
The 30% cost includes the fee for an independent company to
employ the workers on behalf of the Trust as well as covers
Worker's Compensation Insurance, the employer's portion of Social
i
Security tax and Federal and State unemployment taxes.
503 BPMT 403B Plan Contribution: The proposed budget amount is
$00. Due the Trust's legal standing, its employees are
prohibited from participating in a 403B plan.
504 BPMT Health and Dental Contribution: The proposed budget
amount is $750. This amount will cover the health and dental
insurance due the full time employees in the maintenance
57
95- 6 S6
i
department.
505 Technical Coordinator: The proposed transfer amount is $0.
506 Quality Control Analyst: The proposed transfer amount is $0.
507 Transfer From Administrative: The proposed transfer amount
is $28,785. This transfer represents administrative personnel
costs associated with the operation of the Mildred and Claude
Pepper Fountain.
Fountain office Expense
508 Transfer office Expense From Administration: The proposed
transfer amount is $5,977. This transfer represents office costs
associated with the operation of the Mildred and Claude Pepper
Fountain.
Fountain Maintenance
Contracted Repair & Restoration
509 POR UP Jets Replacement: The proposed budget amount is
$4,000. This represents the costs associated with the redesign
and replacement of the pop up jets in the Mildred and Claude
Pepper Fountain.
510 Concrete & Sealing:_ The proposed budget amount is $2,000.
This amount is needed in order to repair or replace any
deteriorated concrete or cement areas on the fountain apron and
the lower railing support wall. The amount will also cover costs
to seal the same concreted areas against the elements.
511 Electrician: The proposed budget amount is $5,000. This
is estimated at 111 hours/yearly at $45 an hour.
l
512 Marble & Granite Replacement: The proposed budget amount is
i
$1,875. These funds are important from both a safety and
i
58
95" T f)G
aesthetic perspective as the marble slabs in the fountain bowl
{ are in regular need of replacement.
513 SAS Service Pumps: The proposed budget amount is $3,750.
I
These funds are needed in order to cover the costs of maintaining
the fountain pumps - essential to its operation.
I '
514 Electrical Pumps & Seals: The budgeted amount of $5,000 will
cover costs of the replacement of O rings and seals or repair and
i
replacement of impellers or electrical components.
i
515 Limestone Restoration: The proposed budget amount is $5,000.
This is for labor costs to repair and maintain the walkway area
r ,
around the fountain.
I '
Contracted Services
t
516 Alarm & Fire Monitoring: The proposed budget amount is
i
$3,500. This amount is based on a central dispatch system.
I
517 Pressure Cleaning: The proposed budget amount is $5,000.
This is for the bi-monthly cleaning and removal of salt and sand
! deposits caused by bay waters and winds.
518 Computer Maintenance: The proposed budget amount is $1,000.
i
The budget amount is to cover costs to maintain and repair the
fountain's central computer system.
Utility Costs
519 & 520 Electricity Cost: The proposed budget amount is
$144,100. This is estimated at 1,460 hours/annually at $43.00 an
? hour and 1,460 hours/annually at $55.60 per hour.
519 & 520 Electricity Maintenance Cost: The proposed budget
amount is $20,400. This is estimated at 240 hours/yearly at
$36.25 per hour and 240 hours/yearly at $48.75 per hour. This
! 59
L
i
I
figure is based upon an eight hour operation, with a 15% change
for each hour of operation, above or below that.
i
521 Dade County Water Charge: The proposed budget amount is
$15,000. This amount will increase ten percent each extra hour
i
in use.
I 1
522 Telephones: The proposed budget amount is $1,125. This
I
I
amount is based on an approximate monthly fee of $102.
Contingency Fund
523 Contingency Fund: The proposed budget amount is $0.
Warranty & Minor Repairs
524 Manufacturer Warranty Extension: The proposed budget amount
is $6,250. The budgeted amount is to cover costs on the warranty
extension acquired from the William Hobbs Company in Atlanta.
525 Pump Warranty Extension: The proposed budget amount is
$12,500. The budgeted amount is to cover the cost of the
warranty from SAS Pump, Inc. SAS Pump is located in West Palm
Beach.
Fountain General Maintenance
526 Chemicals: The proposed budget amount is $1,000. This
amount is based on a twice a week treatment of 230,000 gallons of
water including chlorine, stabilizers and acid treatment needed
in proportionate amounts to the above mentioned water.
527 Commuter Software: The proposed budget amount is $500. The
amount will cover costs to maintain and update the computer
software which controls the fountain operation.
60
1- e�
,I
528 Electrical Materials: The proposed budget amount is $5,000.
This amount is intended to cover all incidental materials needed
to repair and maintain the electrical components of the fountain.
529 Filter Screen Replacement: The proposed budget amount
is $1,000. The fountain's five three foot long screen elements
have an estimated useful life of six months and, therefore, need
t regular scheduled replacement.
i
530 General Maintenance: The proposed budget amount is $2,000.
i The budgeted amount is intended to cover incidental maintenance
i
i
costs of the fountain.
531 Lamps & Lights: The proposed budget amount is $3,000. The
i
amount will cover costs to properly light the fountain tunnel,
reservoir and adjacent areas. Proper lighting of these areas is
essential for the safety of personnel.
532 Miscellaneous: The proposed budget amount is $2,000. This
amount is for any electrical lighting including high power 400
watt bowl lights, incandescent bulbs, and fluorescent bulbs.
j This amount will increase five percent with each extra hour in
use.
533 Railing Replacement: The proposed budget amount is $1,500.
This railing needs to be in place at all time for safety
operation. This budget amount will be used to repair any type of
I damage or vandalism caused to the railing.
Insurance Expenses
534 Parts Insurance: The proposed budget amount is $1,000.
These funds will cover a lump sum payment to Bray Manufacturing
in Houston which will be applied to parts, maintenance purchase
61
o 5— C ��
and insurance for fountain parts.
535 Umbrella Insurance Coverage: The proposed budget amount
is $4,000. This covers the deductible not covered by the
additional coverage.
536 Tent & Fence Rental Expenses: The proposed budget amount is
$35,000. This fee represents the cost of tent set up and take
down during special events.
62
95-
BICENTENNIAL PARK
REVENUES BUD 95-9E
' BICENTENNIAL PARK REVENUES
800.1-CITY OF MIAMI CONTRIBUTION 125,000
800.2-EVENT AND USAGE REVENUES 120,000
TOTAL BICENTENNIAL PARK REVENUES 245,000
EXPENSES
BICENTENNIAL PARK PERSONNEL
801-Day of Show Staffing
26,288
802-Park Attendant - Groundskeeper/Manager
17,160
803-Park Attendant - Maintenance Assistant
13,000
804-Payrolling Cost
7,207
805-B.P.M.T 403B Plan Contribution
0
806-B.P.M.T. Health And Dental Insurance Contribution
2,100
807-Park Administrative Staff
0
808-TRANSFER PERSONNEL FROM ADMIN BUDGET
0
809-TRANSFER CONTRACTED PERSONNEL FROM MAI
0
TOTAL BICENTENNIAL PARK PERSONNEL
65,754
CONTRACTED SERVICES
810-TRANSFER CONTRACTED PERSONNEL FROM MAI
0
811-Electrical Repairs
0
812-Painting
0
813-Waste Removal ( Solid Waste)
1,500
814-Tree trimming
2,000
815-Grass Maintenance
6,000
816-Pressure Cleaning
4,500
817-Litter Control
3,000
:818-Fence Maintenance
12,000
819-Security
20,000
820-Irrigation Services
5,000
' TOTAL CONTRACTED SERVICES
i'
54,000
OFFICE COST
r 821-Office Cost
7,348
TOTAL OFFICE COSTS
7,348
I BASEBALL FIELD MAINTENANCE
' 822-Baseball Field Maintenance
0
TOTAL BASEBALL FIELD MAINTENANCE
i
0
S5�- 636
r
f
1 UTILITIES
823-FPL Electric
824-Dade County Water
t TOTAL UTILITIES
i
EQUIPMENT AND MATERIALS
$25-Computer / PC &Peripherals
826-Fire Extinguishers
827-Fire Hoses & Accessories (500 ft)
828-City Fee For Trash Burning
I 829-Garbage Cans
830-Leaf Blowers
831-Truck (vehicle)
832-Golf Cart
833-Tools
834-Radio System
835-Shoreline Maint. & Rescue Equipment
836-Irrigation materials
TOTAL EQUIPMENT AND MATERIALS
EVENT PRODUCTION EXPENSES
837-Alcohol ID Personnel
838-Box Office Personnel & Management
839-City of Miami Fire Rescue Services
840-City of Miami Police
841-Electric Generator
842-Radios
843-Event Cleanup Services
844-Event Electrician Services
TOTAL EVENT PRODUCTION EXPENSES
CONTINGENCY FUND
845-Contingency Fund
TOTAL CONTINGENCY FUND
TOTAL BICENTENNIAL PARK EXPENSES
REVENUES OVER (UNDER) EXPENSES
64
10,000
4,000
14,000
1,000
0
1,500
10,000
0
0
0
1,500
1,500
0
0
1,000
16,500
7,064
15,086
6,888
21,466
9,713
1,371
13,527
7,283
82,398
5,000
5,000
245,000
0
L
City of Miami
Bayfront Park Operating Budget
Notes to Proposed Budget for 1995-96
Exhibit 800 Bicentennial Park
Expenses
r Bicentennial Park Personnel
801 Day of Show Staffing: The proposed budget is $26,288. Day
of show staffing includes, but is not limited to, personnel
needed for set-up, break -down and maintenance of events. These
staff are usually Bayfront Park employees, but their wages for
event work differ from that of their regular salary. It has been
determined that due to issues of liability, event staff should no
longer be paid directly by the promoter as they had been in the
past. Outside personnel are also often hired for event work,
especially the larger events.
802 Park Attendant - Groundskeeper/Manager: The proposed budget
1
amount is $17,160. This is a working supervisors position that
reports to the Park Supervisor at Bayfront Park.
803 Park Attendant - Maintenance Assistant: This position's
salary is $13,000. This is a maintenance position that reports
to the Groundskeeper/Manager.
804 Payrolling Costs: The proposed budget amount is $7,027. The
Trust uses an outside payrolling company at an average cost of 30
percent above gross salaries to cover payroll expenses. The 30%
cost includes the fee for an independent company to employ the
workers on behalf of the Trust, as well as to cover Worker's
65
I
Compensation Insurance, the employer's portion of Social Security
Tax and Federal and State Unemployment Taxes.
i
805 BPMT 403B Plan Contribution: The proposed budget amount is
$00.
806 BPMT Health and Dental Contribution: The proposed budget
amount is $2,100. This amount will cover the health and dental
insurance due the full time employees in Bicentennial Park.
807 Park Administrative Staff: The proposed budget amount is $0.
808 Transfer Personnel from Administrative Budget: The proposed
i
budget amount is $00.
809 Transfer Contracted Personnel from Maintenance: The proposed
budget amount is $00.
Fees and Services
810 Initial Cleanup: The proposed budget amount is $00.
811 Electrical Repairs: The proposed budget amount is $00.
812 Painting: The proposed budget amount is $00.
i
813 Waste Removal: The proposed budget amount is $1,500. The
funds will be used to cover charges assessed by the City of Miami
i
Department of Solid Wastes.
814 Tree Trimming: The proposed budget amount is $2,000. These
funds would be sufficient to keep trees and shrubbery trimmed for
both aesthetic and public safety reasons.
815 Grass Maintenance: The proposed budget amount is $6,000.
This proposal calls for a licensed landscape and maintenance
-' contractor to perform all heavy landscaping in the park. The
contractor assumes all equipment and related materials costs
(excluding fertilizer and herbicide). This contractor is
responsible for providing all benefits as required by law for his
66
L
employees as well as keeping a record of his performance under
the contract. The contractor's on -site supervisor will report to
the Park Supervisor. The contractor will pay all salaries and
expenses of his employees, and all Federal, Social Security
Taxes, Federal and State Unemployment Taxes, and any similar
payroll taxes relating to such employees and will carry Worker's
Compensation Insurance, as required by law, for such employees.
816 Pressure Cleaning: The proposed budget amount is $4,500.
These funds would be sufficient to hire a pressure cleaning
i;
contractor to keep walkways and plazas clean.
817 Litter Control: The proposed budget amount is $3,000. These
funds would be sufficient to keep Bicentennial Park clean of
litter and debris.
818 Fence Maintenance: The proposed budget amount is $12,000.
These funds would be sufficient to maintain and repair fence
damage in Bicentennial Park through FY 94/95. This expenditure
is anticipated because of the history of Bicentennial Park.
819 Security: The proposed budget amount is $20,000. These
funds would be sufficient to contract with a security firm to
provide 6 p.m. to 6 a.m. coverage to Bicentennial Park.
820 Irrigation services: The proposed budget amount is $5,000.
These funds would be sufficient to begin irrigating the most
i
desperate areas of the park.
821 Transfer Office Costs from Administration: The proposed
i
budget amount is $7,348, which represents the office costs
1 associated with the operation of Bicentennial Park.
Baseball Field Maintenance
i
822 Baseball Field Maintenance: The proposed budget amount is
f 67
� - I °3
$00.
Utilities
823 FPL Electric: The proposed budget amount is $10,000. These
funds will support the electrical fees charged to the park.
824 Dade County Water: The proposed budget amount is $4,000.
This represents the cost Dade County Water and Sewer charges for
the water and sewer services to Bicentennial Park.
Equipment and Materials
825 Computer`PC Peripherals: The propose amount, $1,000, would
be used to purchase any hardware of software necessary for the
operation of Bicentennial Park.
826 Fire Extinguishers: The proposed budget amount is $00. These
funds would be sufficient to purchase five fire extinguishers at
$50 each with the remaining $500 to cover the cost of refill and
maintenance.
827 Fire Hoses and Accessories: The proposed budget amount is
$1,500. These funds would be sufficient to purchase lengths of
fire hose and attachments, necessary for irrigation needs in
areas where a system does not currently exist.
828 City Trash Burning Fee: The proposed budget amount is
$10,000. This budget amount will cover costs imposed by the city
to transport trash from the park to the Metro -Dade County
Incinerator.
829 Garbage cans: The proposed budget amount is $00.
a 830 Blowers: The proposed budget amount is $00.
831 Truck: The proposed budget amount is $00.
i
832 Golf Cart: The proposed budget amount is $1,500. These
funds would be sufficient to purchase one utility golf cart for
68
�5- C36
w
use in Bicentennial Park.
833 Tools: The proposed budget amount is $1,500. These funds
i
would be sufficient to purchase hand tools, ie. rakes, shovels,
hoses, pruning tools, hand tools and tool boxes for use in
Bicentennial Park.
834 Radio System: The proposed budget amount is $00.
835 Shoreline Maintenance and Rescue Equipment: The proposed
budget amount is $00.
836 Irrigation Materials: The proposed budget amount is $1,000.
These funds would be sufficient to maintain a minimal irrigation
system in Bicentennial Park.
Event Production Expenses
837 Alcohol ID Personnel: The proposed budget amount is $7,046.
Park controlled Alcohol ID Personnel are required at all events
where alcohol is vended.
838 Box Office Personnel and Management: The proposed budget
amount is $15,086. Box Office Personnel and Management are used
at all gated events to ensure the accurate ticket collection and
counts.
839 City of Miami Fire Rescue : The proposed budget amount is
$6,888. Fire Rescue is required at all events, to ensure the
safety and well being of park visitors.
840 City of Miami Police: The proposed budget amount is $21,466.
The City of Miami Police are required at all events held in
Bicentennial Park and ensure the security and well being of park
visitors.
841 Electrical Generators: The proposed budget amount is $9,713.
i
i These funds will support the rental of generators, required at
69
J
Bicentennial Park until the electrical infrastructure has been
repaired.
842 Radios: The proposed budget amount is $1,371. These funds
will be used to rent additional hand radios for events in
Bicentennial Park.
843 Cleanup: The proposed budget amount is $13,527. These funds
will support Bicentennial Park cleanup after major events.
844 Electrician: The proposed budget amount is $7,283. As with
Bayfront Park, all events in Bicentennial require a park
electrician on -site. These funds would support that position.
Contingency Fund
845 Contingency Fund: The proposed budget amount is $5,000.
These funds would be available to cover any emergencies that may
arise during the year.
70
i
x
95- 636
BAYFRONT PARK MANAGEMENT TRUST
REVENUES
EXPENSES
(37.4%) MnOtptina
(13.1%) Maintenance
(21.7%) Capital
(37.8%) Marketing
(13.5%) Maintenance
(21.7%) Capital
(12.9%) Administration
(1.7%) Laser Tower
(6.3%) Bicentinnal Park
i.8%) Fountain
(10.3%) Administration
(1.7%) Laser Tower
(6.3%) Bicentinnal Park
.7%) Fountain
95- 636
I
ADMINISTRATION, MARKETING, MAINTENANCE, CAPITAL AND LASER TOWER
REVENUES
EXPENSES
(27.8%) Event Revenue
(0.0%) Miscellaneous
(44.40/6) Marl
(15.8%) Mainten
(8.8%) Sponsorships
�) Grants
(15.01/6) Rental Income
(46.3%) City Contribution
(12.2%) Administration
(2.0%) Laser Tower
%) Capital
FOUNTAIN
REVENUES
(1.9%) Sponsorships
12.6%) Rental Income
(75.5%) City Contributi
EXPENSES
).2%) Fringe Benefits
(11.0%) Salaries and Wages
(88.8%) Operating Expenses
Q� G')6
S-
BICENTENNIAL PARK
REVENUES
EXPENSES
(51.00/o) City Contribution
(0.9%) Fringe Benefits
(49.9%) Operating Expenses
(49.0%) Rental Income
(46.611/o) Salaries and Wages
N:g C;apitalp agnp Expenses
9�_ 636
3000
O
2000
rA
1500
a
0
(:) 1000
Din
EAYFRONT PARK MANAGEMENT TRUST
1994-95
1-1 City Contribution
1995-96
FISCAL YEAR
0 Other Revenues
95- M
lice
2000
1500
1000
A
500
y
a•�T-7J 1995-96
FISCAL YEAR
1-1 City Contribution Other
Revenues
9r�— 6qG
80
70
60
50
40
30
20
10
0
MITI I Rlliii�
wwak
1994-95 1995-96
FISCAL YEAR
1-1 City Contribution 0 Other Revenues
95- GS6
250
rn
rn 200
150
O 100
50
0
1994-95 1995-96
FISCAL YEAR
❑ City Contribution 0 Other Revenues
95- 6SG
600
q Soo
cil
400
cn
300
a
0
A zoo
100
0
mAM W -11W
1994-95 1995-96
FISCAL YEAR
1:1 City Contribution 0 Other Revenues
9 5 - 6-3)
Special Events
Event Coordinator
Special Event Account Clerk
Intern
Bayfront Park Management rust
Organizational Chart
Fiscal Year 1995/96
I Miami Citv Commission
I Bayfront Park Management Trust I
e I
Executive Director & General Manager
Administration & Finance
Chief Administrative Officer
Office Manager
Secretary & Temp Labor Pool
Business & Finance Manager
Park Operations & Maintenance
Park Maintenance Supervisor
Irrigation Technician
Park Attendant 1
Park Attendant 2
Contractor - Laser Tower
Contractor - Janitorial
Temporary Labor
quv, -ii 101rK,) lq;gl fjVFKUN'1' YAKK MONT
TEL 305-358'1.'ii r vu,.
To: Honorable MAyor and Membors subject: Bayfront Park
of the City Commission Metnagome2Y4 Trust
FY 1996/96 Budget
From: Ccs I io For City Commission
Cit r Meeting of 9/14/95
RIMM ' 2 IQDi:
It is rAspeetfully r000mmended thiAt the City Commission approve the
Bayfront Park Management Trust's Budgot for PY 1995/96.
The Bayfront Park Management Trust has ducoessfully managed
Bayfront Park with the goal of ensuring maximum cowmunity
involvement. During this past fiscal year Bayfront Park playcd a
major role in the city's hosting of stellar events including: they
Suzmit of the America,&, super bowl XXIX, and the 63rd Conference
of US Mayors. In the upcoming fiscal year the Trost Will play a
major role in the City of Miami Centennial Celebration. The
attached budget outlines the organization's plan® for continuing to
provide Miamils residents and visitors with the finest urban park
experience available dnywhare.
Attachments:
resolution
budget
95- 61-3116 61'1