HomeMy WebLinkAboutR-95-0665J-95-1040
9/14/95
RESOLUTION NO. 9 5` 665
A RESOLUTION, WITH ATTACHMENT (S), APPROVING
THE MIAMI SPORTS AND EXHIBITION AUTHORITY
PROPOSED OPERATING BUDGET FOR YEAR ENDING
SEPTEMBER 30, 1996, ATTACHED HERETO AND
INCORPORATED HEREIN.
WHEREAS, City Code provisions require that the Miami Sports
and Exhibition Authority ("MSEA") establish a fiscal year
coinciding with that of the City of Miami, and that the Operating
Budget be submitted for appropriate consideration by the City
Commission; and
WHEREAS, on July 29, 1995, MSEA approved its 1995-1996
Fiscal Operating Budget; and
WHEREAS, the proposed budget, attached hereto, identifies
categories for compensation and benefits, administrative,
professional and consultant services, and capital expenditures
totaling $1,107,212; and
WHEREAS, the categories reflected in the projected budget
comply with the required mandates which were established to
facilitate the development of public facilities necessary for the
expansion and promotion of professional and international sports,
convention and exhibition related activities, and other events
which contribute to economic and social growth in the City of
Miami, with the appropriate portion of Convention Development
;CITY COMMISSION
MEETING OF
S E P 1 4 1qq9
Resolution No.
95- 665
Tax receipts and other authority revenues being used to satisfy
the demands of said Budget; and
WHEREAS, the total Fiscal Year 1995-96 Proposed Operating
i
Budget totals $1,107,212 which is a $180,536 reduction from the
Iprevious Fiscal Year;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The Miami Sports and Exhibition Authority
Proposed Operating Budget for Year Ending September 30, 1996,
attached hereto and incorporated herein, is hereby approved.
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of September 1995.
loop
ATTEST: STEPHEN P. 4,ARK, MAYOR
WALTER ".dEftM, CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
- 2 -
95- 665
60
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i port an
emhibition authority
MEMORANDUM
TO: CESAR H. ODIO
CITY MANAGER
FROM: VICTOR H. DE YURRE
CITY COMMISSIONER
DATE: AUGUST 11, 1995
RE: MIAMI SPORTS AND EXHIBMON AUTHORITY BUDGET
Enclosed please find a copy of the Miami Sports and Exhibition Authority's proposed 1995-1996
operating budget. I would like for this item to be placed on the September 14 commission
agenda for discussion and approval.
80 '01I FIN U 5nti S6
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IM Rirr 1%,nn Rni iln.,J 14 ('.,ti.. Inn I_ ..
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MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: William R. Perry, III
Executive Director
DATE: August 7, 1995
RE: Miami Sports and Exhibition Authority Fiscal Year 1995-96 ProWsed
Administrative Budget.
00V I LVJ•�►�
It is respectfully recommended that the City Commission adopt the attached resolution approving the
Fiscal Year 1995-96 Proposed Miami Sports and Exhibition Authority Administrative Budget pursuant
to Section 52.6-10 of the City Ordinance.
1:MX*1 &CP&91jj1k'1)
The Miami Sports and Exhibition Authority Administrative Budget is funded from certain allocated
proceeds of the Convention Development Tax, levied pursuant to Florida Statute 212.0305, and other
Authority revenues.
Section 52.6-10 of the City of Miami Ordinance creating the Miami Sports and Exhibition Authority
requires that a) the City Commission on an annual basis approve the Miami Sports and Exhibition
Authority Administrative Budget and b) that the Authority establish a fiscal year coinciding with that
of the City of Miami.
At its meeting on July 29, 1995, the Miami Sports and Exhibition Authority adopted a Proposed Fiscal
Year 1995-96 Administrative Budget which is attached hereto for your review. This budget identifies
the requirements for compensation and benefits, administration, professional and consultant services,
and capital expenditures for the operations of the Authority.
13
August 7, 1995
Honorable Mayor and Members
of the City Commission
Page 2
y
Actual expenditures are monitored on a monthly basis pursuant to Chapter 52.6-5 of the Authority
Ordinance. The Executive Director is required to report on a monthly basis to the Authority and
prepare a statement of current and year to date expenditures in comparison to budget. In addition,
a national accounting firm will be retained to provide a complete fiscal year 1995-96 audit pursuant
to Section 52.6-11 of the Miami Sports and Exhibition Authority Ordinance.
The fiscal year 1995-96 budget has been reduced by $180,536. This reduction is due to the
elimination of the Latin American/Caribbean convention sales project and the Mayoral Conference line
item. In addition, the contingency line item was substantially reduced and a freeze was placed on staff
salaries.
The accompanying notes to the proposed budget more fully explain in detail the changes and their
respective impact on the budget.
Although this budget reflects the best available information regarding administrative responsibilities
and program development, a supplemental budget will be submitted for Miami Sports and Exhibition
Authority and City Commission approval if future administrative or operational needs require.
13
95-- 665
MIAMI SPORTS AND EXHIBITION AUTHORITY
PROPOSED OPERATING BUDGET
FOR THE YEAR ENDING SEPTEMBER 30, 1996
::ADAPTED.; ;PROPOSED
>BUDGEf BUDGET
:ITEWDESCRIPT6W . `FY 1994-1995' •FY 1995-1996 <'S'CH
I. COMPENSATION & BENEFITS:
Compensation:
Executive Director 8, CEO
90.000
90,000
0
Deputy Director
63,000
63.000
0
Finance Director
55,000
55,000
0
Executive Assistant
36,314
36.314
0
Convention Safes Mgr.
36,500
36,500
0
Secretary/Receptionist
18.900
18,900
0
299,714
299,714
0
Payroll Taxes & Benefits:
Group Insurance
52,500
42,000
(10,500
FICA/Medicare Contribution
20,957
20,957
0
Retirement Plan
23,977
23,977
0
97,434
86,934
(10,500
TOTAL COMPENSATION & BENEFITS
397.148
386.648
(10.500
11. ADMINISTRATION
Auto Transportation/Parking
10,000
10.000
0
Business Meeting Expenses
20,000
12,000
(8,000
Business Travel
50,000
20,000
(30,000
Conference Registration
10,000
10,000
0
Contingencies
166.313
100,000
(66,313'
Courier/Delivery
7,000
2,500
(4,500
Event Sponsorship
35,000
30,000
(5,000
General Insurance
10,000
10,000
0
Memberships/Subscriptions
5,500
5,500
0
Office Equipment Rental/Maintenance
6,500
6,500
0
Office Rent
28.987
33.264
4,277
Office Supplies
4,500
4,500
0
Postage
4.500
1.000
(3,500
Printing
10,000
2,200
(7,800
Promotions/Marketing
25,000
10,000
(15.000
Staff Parking
4,500
4,500
0
Telephone
19,200
10,000
(9,200
1996 Olympic Football Project
150,000
150.000
0
1995 National Mayoral Conference
25,000
0
(25,000
TOTAL ADMINISTRATIVE EXPENSES
592,000
421,964
(170,036)
III. PROFESSIONAL SERVICES
Audit
33.000
35,000
2,000
Legal Support
90,000
108,000
18.000
Professional Svcs - Other
165,000
145,000
(20,000;
TOTAL PROFESSIONAL SERVICES
288,000
288,000
0
IV. CAPITAL EXPENDITURES
Furniture $ Fixtures
3,600
3,600
0
Office Equipment Purchase
7,000
7,000
0
TOTAL CAPITAL EXPENDITURES
10,600
10,600
0
TOTAL'OPERATING BUDGET
1.287.748
1.107.212
(180.536
1995-96 FUNDING
CDT Other
14
10,000
0
6,000
6,000
15.000
5,000
5,000
5,000
100,000
0
2,500
0
0
30,000
10,000
0
5,500
0
6,500
0
33,264
0
4,500
0
1,000
0
2.200
0
0
10,000
4.500
0
10,000
0
0
150,000
0
0
35,000 0
108,000 0
3,600
7.000
r.212 260,000
76.5% 23.5
a� E�1)5 `��/
MIAMI SPORTS AND EXHIBITION AUTHORITY
DESCRIPTION OF FUNCTIONS
ORGANIZATION
The Miami Sports and Exhibition Authority (the "Authority") is an independent and
semiautonomous agency and instrumentality of the City of Miami (the "City"), established
by Ordinance #9662 (as amended), pursuant to Florida Statutes 212.0305.
Section 56.6-10 of the City ordinance creating the Authority requires that: a) the City
Commission on an annual basis approve tre Authority's administrative budget and b) that
the Authority establish a fiscal year coinciding with that of the City. The Authority's budget
is funded mainly from proceeds of the Convention Development Tax.
MISSION STATEMENT
To facilitate and promote activities, improvements and infrastructure necessary to expand and
attract conventions, exhibition and tourism related activities, professional and international
sports, as well as other events and programs which will contribute to economic and social
growth in the City of Miami.
C
05- 665
MIAMI SPORTS AND EXHIBITION AUTHORITY
FY 1995-96 FUNCTIONAL COST
FUNCTIONS
POSITIONS
COST '
PERCEN'1CAGE
dministrative and
Managerial
3
$201,662
18.21 %
1
$266,672
24.08%
[Finance
arketing
1
$262,440
23.70%
onvention Sales
1
$ 226,438
20.45%
996 Olympic Football
0
$ 150,000
13.55%
TOTAL
6
$1,107, 212
100 %
PERFORMANCE INDICATORS
1. Partner in planning for the 1996 Olympic Soccer Tournament.
2. Continued negotiations with Heat and Panthers to encourage long term tenancy at the
Miami Arena.
3. Coordinated first ever Canadian Football League game in the Orange Bowl.
4. Sponsor of the 1995 Inner City Games.
5. Sponsor of the West Coconut Grove Boys & Girls Club Program.
6. Coordinated first ever HEFAME convention in Miami.
7. Completed construction of surface parking lot adjacent to Miami Arena.
8. Sponsor of Orange Bowl Basketball Classic Tournament in Miami Arena.
9. Coordinated 1995 Boys GMAC Basketball Tournament in Miami Arena.
11. Sponsor of the 1995 National Urban League Conference.
12. Sponsor of the U.S. Conference of Mayors.
13. Supporter of the Miami Midnight Basketball League.
4
l0 9 5 — Cy��a5
CITY OF MIAMI
AFFIRMATIVE ACTION STATUS
MIAMI SPQRTS AND EXHIBITION AUTHORITY
MONTHLY/YEAR: OCTOBER 1994
JOB CATEGORIES
Total
Anglo
M&F
Black
M&F
Latin
M&F
Other
M&F
I. Top Administrator
Executive Director
1
1
% of Total Employees
17 %
H. Professionals
3
Deputy Director
1
Finance Director
1
Convention Sales Manager
1
% of Total Employees
50%
III. All Others
2
Executive Assistant
1
Secretary
1
% of Total Employees
33 %
Total Employees by Ethnic/Race
Categories
1
3
2
Percent
17 %
50 %
33 %
Female Employees
4
% of Total Employees
67 %
All.Minorities & Women
5
% of Total Employees
83 %
05- 635
L
GOALS AND OWE CTIVE
1. To expedite development of a convention center/exhibition hall in downtown
Miami.
2. To become actively involved in pursuit of additional spoi ting events for Miami Arena and
the City of Miami.
3. To significantly increase the number of conventions and exhibitions that utilize City of
Miami hotels and facilities.
4. To position Miami as a site for post Olympic events.
S. To continue development of youth oriented programs such as Midnight Basketball.
5
95- 60
MIAMI SPORTS AND EXHIBITION AUTHORITY
STAFFORGANIZATION CHART
CITY OF MIAMI
COMMISSION
MIAMI SPORTS AND EXHIBITION AUTHORITY F------i GENERAL COUNSEL
EXECUTIVE DIRECTOR/
CEO
DEPUTY DIRECTOR
FINANCE DIRECTOR
CONVENTION SALES EXECUTIVE
MANAGER ASSISTANT