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HomeMy WebLinkAboutR-95-0656J-95-170 8/31/95 r_ ,r-, RESOLUTION NO. 9 "� A RESOLUTION ACCEPTING THE BID OF MURRAY FENCE COMPANY FOR THE FURNISHING AND INSTALLATION OF CHAINLINK FENCING AT THE AUTO POUND FOR THE DEPARTMENT OF POLICE, AT A PROPOSED COST OF $90,925.05; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 312012, INDEX CODE NO. 299301-830; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE j CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received May 25, 1995, for the furnishing and installation of chainlink fencing for the Police Department Auto Pound; and WHEREAS, invitations for Bid No. 94-95-14OR were mailed to twenty (20) potential bidders and four (4) bids were received; and WHEREAS, funds for said purchase are available from Capital Improvement Project No. 312012, Index Code No. 299301-830; and WHEREAS, said purchase is required to secure vehicles, boats, motorcycles, and warehouse items of evidentiary value; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Murray Fence Company be accepted as the lowest responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF 5 E P 1 4 1995 gs-���t;oLT3 6 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The May 24, 1995 bid of Murray Fence Company, for the furnishing of chainlink fencing at the Police Auto Pound, i at a total proposed amount of $90,925.05, is hereby accepted, with funds therefor hereby allocated from Capital Improvement Project No. 312012, Index Code No. 299301-830. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th _ day of September 1995. STLWPHEN P. CIIARK, MAYOR ATTEST: a� WALTER J. OE CITY CLERK PREPARED AND REVIEWED BY: RAFAEL DIAZ DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. NN JO E I CIT ATT EY W028:BSS - 2 - 95" 656 L CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 53 TO: The Honorable Mayor and Members of the City Commission FROM : Cesa ' O City r 2' RECOMMENDATION: DATE : iUij .. 2 J ICdC.V FILE : SUBJECT: Bid Approval, Bid No. 94-95- 140R, Chain Link Fencing for the Police Auto Pound REFERE14CES : ENCLOSURES: It is respectfully recommended that the award of Bid No. 94-95- 140R and a Resolution accepting said bid be granted to Murray Fence, Co., a non -minority, City of Miami vendor, located at 1776 N.W. 23rd Terrace, Miami, Florida, 33134, in the amount of $90,925.05, for furnishing chain link fence and other related items for the Police Department's Auto Pound. The funding source will.be the Capital Improvement Program, Index Code 299.301-830, Project #312012. BACKGROUND: The Miami Police Auto Pound is located under I-95 between N.W. 6 and 8 Streets. The compound is designed to secure vehicles, boats, motorcycles, and warehouse items of evidentiary value. The structure is composed primarily of galvanized chain link fencing. Since its construction, dating back to when the police facility was built, the fencing material has become corroded by rain and salt due to its proximity to the bay and open exposure. Chain link fencing is easily cut and as such, the Auto Pound facility has been victim to continuous vandalism and burglary incidents. This has resulted in thousands of dollars in property loss and damages that have been paid to the owners of property secured within the Auto Pound. The Auto Pound project includes replacing the chain link fence, repairs to gates, ranging from welding new parts to them, realigning the tracks, or replacing the rollers, repair or replacing many of the support poles that are bent from accidents, and the entire chain link perimeter fence which requires additional metal mesh welded to it for added security. The diameter of the steel mesh openings will prohibit a bolt cutter from cutting the fence. 95- 66 I The Honorable Mayor and Members Bid No. J of the City Commission 94-95-140R Page 2 Warren Fence, Co., provided the lowest initial bid for these services. Murrary Fence, Co., however, is a local vendor and was given the opportunity, under the Local Preference Ordinance, to conduct the work at the lowest bid price. Murray Fence, Co., has agreed to this arrangement. j On May 9, 1995, invitations for sealed bids were sent to prospective vendors. Bids were opened on May 24, 1995, with four (4) responsive vendor. It is, therefore, recommended that the award of the bid he made to Murray Fence, Co., in 'the amount of $90,925.05. The Department's specifications have been met, and the funding source i will be the Capital Improvement Program, Index Code 299301-830, Project #312012. 95- 656 The Honorable Mayor and Members of the City Commission Page 3 Amount of Bid $90,925.05 Cost Estimate/Budgeted Amount: $90,,160 Source of Funds: Capital Improvement Program Index Code 299301-820 Project #312012 Minority Representation: NIA Public Hearings/Notices N/A . Assessable Project: N/A Bid No. 94-95-140R % of Cost Estimate: 101% 9 5 656 --� CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter Chief Procurement Officer I FROM: Dona d H. Warshaw Chief of Police DATE : H U 9 1995 FILE SUBJECT: Bid Approval, Bid No. 94-95-140R, Chain Link Fencing for the Police Auto Pound REFERENCES: ENCLOSURES: This department has verified that funds are available with the Department of. Budget to cover the cost of furnishing the Police Department with chain link fencing for the auto pound, at a cost of $90,925.05. Funding is to be from the Capital Improvement Program, Index Code 299301-830, Project #312012. Y REVIEW & APPROVED BY: n6lar Surana, Director partment of Budget ADDITIONAL APPROVALS ( I F ijF. RI RED-r--_,.� , S ��� 6- A /?� !MhajEdo Rodriguez, CIP Manager city Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) �ituOrf Ataini G 111" r-1n' 11�G inli.,�i Ar Murray Fence Company Attn: E. C. Murray, Owner 1776 NW 23rd Terrace Miami, Florida 33142 Dear Mr. Murray: c�SY o�y a �Ofaz.F�oa�o June *4 995 95 JU14 14 [;' 10: 51 Subject: Fencing at the Police Autopound Bid No. 94-95-14OR Section 18-52.1(h) of the City Code, As Amended, States that the City Commission may offer to a responsible and responsive bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. As a local vendor, your bid amount for the subject bid meets the above requirements. Please sign below to indicate your firm's acceptance or rejection of the bid at the low bid amount of $90,925.()5 subject to City Commission approval, and return the original of this letter and the attached affidavit signed and notarized to the Procurement Management Division no later than ten (10) calendar days from receipt of this letter. p�) Accept () P;ejeci Name: Z' �(! v �--� U c� Signature:. Tide:y.,s, �'.�,✓1,' Date' cc: Ron Hazzard, Police Department Bid File / '\ c n[pA pTAACAlT /1F F!A!A Rl!'L/A—,—t;np flivicinn /P (1 Rnv 3i07(1R/Miami. Florida 33233-0706 „_ L� ('•' C TWEET (Continued) , -�QRT ": BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACYiED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A'BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. f ms: (Include cash discount for prompt payment, if any)- i ational discount of % if awarded all items. -ranty and/or guarantee: i Avery: a0 calendar days required upon receipt -of Purchase Order or Notice Award. _. Number of calendar -days -required to complete work after start. accordance with the Invitation to Bid, the Specifications, General Conditions, Special 3itions, and General Information to Bidders, we agree to furnish the Items) at Prices icated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS):' List principal business address: (street address.) List all other offices located in the State of Florida: (street address) Lease use the back of this page if more space•is necessary) MINORITY PROCURP.MENT COMP TANCF undersigned bidder acknowledges that (s)he has"'received a .copy of ordinance #10062 as -nded, the Minority Procurement ordinance of the City of Miami and agrees to comply with all ,licable substantive and procedural *provisions therein, including any amendments thereto. ider: I�,X�C� Vie- Signature: (company name) te: c=,— t^1— q5 Print Name: iicate if Business is 51% Minority -owned: (Check one box only) ] BLACK [ j HISPANIC. [ ] FEMALE APPTMATTVE ACTION PLAN 1 CBS firm has an existing plan, effective date of implementation: firm does not have an existing plan, the Successful Bidder(s) shall- be required to .abli'sh an -Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix or sample. ider: �U�v c;���� Co. Signature: C (company ame) ••�.- Tn nnun� rTt- t�TI�lt Akf'n OCT110M TUT•Q rnRM MAY T)T. fMIAi TPY THTS -� )6 _._•••-•--_---•• 'rA®ULArION OF BID FOh 1 1 e'aCrati folic@��ou�J� City M•n•p.r, Clly Clelw q•eslwi by IM ,CUy C•TTnehnl City/1CI.A. City of M1.1, P1o11je al-P. A. N. M. Au�lay CF..CDI f \ 0" OiGf-tl �p Ll CS QO IG • d' — �_ •7S IVtt� Il 1) rd 0w 1 Unit Unit Unit Tit• T.I.1 —4 T•ie1 klnlll- Un n unll Unit 1 Plitt Tsld Pelee T•t.l Prlc• Tr(, OESCRIP11011 rg_Y_ Pelt* Price Price P / �E,P�a• e 65 , rro o, 00. ---*— - oD 3mloo 1;1DCPO �ieii.b u 48 r DO oloo oolyv Iro `� _r to ---T— EGULARITIES LEGENq. . 1,11•eln.r 1e CDnll.l S Smr.lu\ DI O.ndlnp Conlpe^r n \IDn\ m.d or I-PIeP-Ily Slpntd of ►le Colp"".' Stol I1'1! N11I. rI I Irrl (111(' .nd IT IS RE OI MEI.IDEO//TFIAT %� M OI � �O ✓r ✓• ' � ,C , A• � quo t:/rhs 0 a1D �- - 4g r. r.",•::•.::.....rr.�.. •../. W+�..•.• r�Fri•.;.,::!•:!i..,J,.<jisr.rs?...tr.t.t:ss..,. �!••� c• I 1 ....•...'?5:...'::a.}:L...:.rr.r>r•. .."el;r r.9.�..f.•9..:..Sr'Y.D:.�i'l.r.l...y.•f',....✓... .. 1... .:a:{L .. ,...•�2•c. .?lgn.7.. Zt;YG.•: T1 trb'.•�t r .` .. �••�'�• !;• ... �r � zlr" .. c. .tt. '!t+ .i..••ru4.,•7.% .. •.. AWARD OF BID Bid No. 94-95-140R ITEM: Chain Link Fencing at the Police Auto Pound DEPARTMENT: Police TYPE OF PURCHASE: Short Term Contract REASON: To secure vehicles, boats, motorcycles, and warehouse items of evidentiary value. POTENTIAL BIDDERS: 20 I BIDS RECEIVED• 4 FUNDS: Capital Improvement Program, Project No. 312012, Index Code No. 299301-830. BID TABULATION: SEE ATTACHED BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 13 4 MINORITY/FEMALE (M/F) VENDORS.......... 10 4 Within City limits .................. 2 0 Registered with City ................ 10 4 Black (B) Vendors ...................... 4 1 Located within City limits. 0 0 i Registered with City ................ 4 1 Female (F) Vendors.. .... 3 1 Located within City limits.......... 0 0 Registered with City ................ 3 1 Hispanic (H) Vendors .. ... ............ 3 0 j Located within City limits.......... 2 0 Registered with City.. ... 3 0 NON MINORITY (NM) VENDORS .............. 3 2 Located within City limits.......... 1 0 "No Bids" .............................. - 1 13 Reason for No Bid is as follows: Leadex Corporation - unable to quote at this time. RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO MURRAY FENCE COMPANY A LOCAL, NON -MINORITY VENDOR AT A TOTAL PROI�Q�D COST OF $90, 925.05. Chif cu eme t Officer ( 1(( � � Y-\ Date BID EC•s 93-94-140R -------_---�-----_ DATE DID(S) OPENED: _ MAY 24, 1995 11:00 a.m. �r TOTAL DID _310ND(orj �= BIDDER DID A10V11T CASHIER ° S_CHECR___ SOVEREIGN CONST. GROUP. See attached bid ------------------------- WARREN FENCE CO. INC. *MURRAY FENCE CO. TROPIC FENCE INC. M sentetoll�rocureiYne teDep�a tmenthe bid which was NO BID LEADEX CORP. mcelved HmO v as of tjio abovo aponlnq Owe e-n . �'- =�•'►Y affian of"WistiMrd "tff—F335— are hereby rejected as late." rson receivin --------- - received (J ) envelopes on behalf of A/SOLID WASTE-2 EMENT DIVISION on __ 111101, ?:rC (City artment) SIGH D: 95 LEGAL ADVERTISEMENT BID NO. 93-94-J40R Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 11:00 a.m. May 24,E 1995 for the repair and or replacement of. Chain Link Fencing at.the Police Autopound for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Boulevard Way, Suite 210, Miami, Florida 33131, 'Telephone (305) 579-6845. Section 18--52.1(h) of the City Code, as amended, states that the City Commission may offer -to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located wihtin the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 2016) Cesar Fi -Odio f, City Manager '- 1.0 .70 �i U1 `"- City of Miami 201E This number must REQUISITION FOR ADVERTISEMENT appear in the advertisement. INSTRUCTIONS: Please lyge and attach a 2ogy of the dv m t Ith this reguisition. 11. Department:. 2. Division: MIAMI POLICE 3. Account Code: number: • 4. Is this a confirmation: 5. Prepared by: { 290203.--287 ❑Yes Q No ROBIN BOCLAIR ,6. Size of advertisement: 7. Starting date: 8. Telephone number: LEGAL 5/ 9 /95 579-6645 9. Number of times this advertisement is to be 10. Tye of advertisement: ublished: ONE (1) Le al El ElDisplay 11. Remarks: BID NO. 94-95,-14OR CHAIN LINK FENCING AT POICE AUTO POUND 12.�yi Date(s) of Advertisement Invoice No. Amount Publication MIAMI REVIEW MIPAI TIMES DIARIO LAS 1-U4ERTCAS i t =—', N lJl 13. ❑ Approved ❑ Disapproved /Department Director/tiesicfnee Date Approved for Payment Date I C ILiS/PC 503 Rev. 12/89 1 Routing: Forward white and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department -_j