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Home My WebLink AboutR-95-0629I J-95-798 9/14/95 RESOLUTION NO. 9 5 A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING THAT AN EMERGENCY NEED EXISTED, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE REPAIR OF THE AIR CONDITIONING SYSTEM AT FIRE i STATIONS 1 AND 5 AND THE FIRE TRAINING FACILITY BY TOTAL AIR SERVICES, INC., AT A COST OF $121,800.00; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF FIRE -RESCUE FY 1994-95 GENERAL FUND FIRE BUDGET AND HURRICANE ANDREW INSURANCE PROCEEDS; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, the Department of Fire -Rescue required the emergency repair of the air conditioning systems at Fire Stations 1 and 5 and the fire training facility by Total Air Services, Inc. in the amount of $121,800 and payment is now due for this service; and WHEREAS, the City's Fire -Rescue staffs 12 fire stations, 24 hours -a -day, 365 days -a -year and requires a comfortable work environment; and WHEREAS, it became necessary to effect major repairs to air conditioning systems to maintain comfort levels; and WHEREAS, funds for this repair are available from Fire - Rescue's General Fund Fire Budget and Hurricane Andrew insurance proceeds; ' comas OSI ,N MEETING OF S EP 14 1995 Resolution No. - 6fW9 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a 4/5ths affirmative vote of the members of the City Commission, the City Manager's finding that a valid i emergency need existed for the repair of the air conditioning systems at Fire Stations 1 and 5 and the fire training facility I by Total Air Services, Inc., at a cost of $121,800.00, is hereby I ratified, approved and confirmed, with funds therefor hereby allocated from the Department of Fire -Rescue FY 1994-95 General Fund Fire Budget and Hurricane Andrew insurance proceeds. Section 3. The requirements for competitive sealed bids is hereby waived for the repair of the above air conditioning systems. Section 4. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service. Section 5. This Resolution shall become effective immediately upon its adoption. 2- PASSED AND ADOPTED this 14th day of September 1995. STE HEN P. CLA K, MAYOR ATTEST. j WALTER,XAMAN CITY CLERK PREPARED AND APPROVED BY: ia'VAEL 0. DIAZ DEPUTY CITY TORNEY APPROVED AS TO FORM AND CORRECTNESS: NN IJO Pm I I CITY AT EY 71 W319:csk:R0D 3- 95- 629 ----- J-- CITY OF MIAMI, FLORIDA 13 INTER -OFFICE MEMORANDUM 71 14: 510 TO The Honorable Mayor and Members DATE FILE j of the City Commission SUBJECT: SEp ` 5 1995 Priority Repair of Fire ve Dept. Air Conditioning System FROM REFERENCES: CesCrty ENCLOSURES RECOMMENDATION It is recommended that a resolution be passed ratifying the Manager's action of approving priority repair and permitting the Department of Fire -Rescue to make payment for services rendered to Total Air Services, Inc. for Fire Station #1, at a cost of $66,850, Fire Training Center, at a cost of $34,540 and Fire Station #5, at a cost of $19,780 for a total cost of $121,800. BACKGROUND The City of Miami's Department of Fire -Rescue staffs 12 fire stations, 24 hours a day, 365 days a year. An important component of this staffing level is a comfortable work environment. With the age and the repair record of the Fire Department systems, it became necessary to effect major repairs in order to preserve conditions conducive to the comfort level and emergency response of the fire fighters. This action was taken as a direct result of a staff assignment (completed in 1993) directing the Fire Department to determine the status of the air conditioning systems. These repairs were necessary and the need was immediate and your approval of this action is requested. x.J r�.e. .. • • . •� i. Kr r ,.r .r r • . ...... ' CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM TO: Cesar H. odic DATE : may is, 1995 ALI ` City Manager aMecr : west for Emergency Procurement/Fire station no. i FROM : REPIRENCUS C .A Gizenoz, Diroctor bppartm >' f FIre•.Rsscus ENCLOSURES I am requesting that you approve aaergancy procurement ptocedureee for the replacement of the total air conditioning system`, earned the' water heating system at Fire Station No. x. x The air conditioning system has been failing for severe]. years and in presently inoperable. The City of Miami Air Conditioning Mechanic has stated that this system is not repairable. , Ir► addition, the boiler for hot water has failed and requires replacement. We propose replacing with a single natural gas fueled hot water system or multiple waiter heaters whichever is the most efficient manner of replacement. Not mated cost for this request is $60, 000. Funding is availaiili from a combination of current FY 94-95 General :uiO budgqetaccounts, shifting of Hurricane Andr�lew insuranceds and the possible use of impact Fees assigned to Fire S n No. 1. APPROVEDo i H. ODIC CAG/FKR/XLK/acp Informal Quotas have been obtained the 1OVest'Most rasponelve and responsible bidders are as follows: Total Air services Inc. in the amount Of 466,830,00 Kalmar Plumbing Inc. in the amount of $ 6,200.00 Tutul mmnunL fur than Air CuudiLtuulug J73� 050.00 svotem and water Heater. /// , � _', APPROVED., Cesar .H. Odic r ' f TO Cesar H. Odio Cit M CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM DATC : May 15, 1995 FILE : y anager SUBJECT Request for Emergency Procurement/Fire Station No. 5 FROM : REFERENCES C.A. imenez, Director Departme of Fire -Rescue ENCLOSURES I am requesting that you approve emergency procurement procedures j for the replacement of the total air conditioning system at Fire Station No. 5. The air conditioning system is in the failing mode and at present is inadequate to effectively cool the station to a habitable condition. Estimated cost for this request is $20,000. Fund g is available from a combination of current FY 94-95 General d Fire budget accounts and shifting of Hurricane Andrew in a pxoceeds. APPROVED: j CESAR H. ODIO i CAG/FKR/MLK/acp 95- 629 �" CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Cesar H. Odio City Manager FROM imenez, Director Departmenof Fire -Rescue DATE . may 15, 1995 FILE . SUBJECT : Request for Emergency Procurenent/pare Training Center REFERENCES: ENCLOSURES: I am requesting that you approve emergency procurement procedures for the replacement of the total air conditioning system and the repair of all life safety systems (fire pump, fire and burglar alarm system) at the Fire Training Center. ` The air conditioning systems) has been failing since 1991 and at the present is non-functional in most areas of the building. Without air conditioning, the facility is virtually useless in that interior temperatures rise to the point that classes cannot be held. In addition, this site is also designated as the future backup for the City's EOC and as such requires adequate air conditioning for personnel and computers. The fire pump and alarm systems have also been down for several years; both are a violation of the Fire Code and place the Fire Marshal in an awkward position in that we continue to occupy the facility. Estimated cost for this request is $70,000. Funding is available froma combination of current FY 94-95 General Fun Fire budget accounts and shifting of hurricane Andrew insura proceeds and reimbursement from FEMA for worts already compl in the building. APPROVED: CESAR H. ODIO CAG/FKR/MLK/acp 0 9 e2 A ITEM: DEPARTMENT: TYPE OF PURCHASE: RATIFICATION OF EMERGENCY FOR THE REPAIR OF THE AIR CONDITIONING SYSTEMS AT FIRE STATIONS NO. 1 & 5 FIRE RESCUE SHORT TERM CONTRACT RECQMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO TOTAL AIR SERVICES A NON- MINORITY/DADE COUNTY VENDOR AT A COST OF $121,800.00 t4C /lid ,rZC� Procurement 61fice Date 95- 629 0 Walter Foematt City Clerk Chief C.A. Gimenez, Director Department of Fire -Rescue August 29, 1995 Ratification of City Nanager's finding that a valid Air Conditioning Emergency Exists in Fire Stations 1, E & the Fire Training Center Please make arrangements to publish a. Notice of Public Hearing for discussions pertaining to ratifying the Cite Manager's w7itten finding that a valid emergency exists in the Department of Fire -Rescue concerning repair of air conditioning systems and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsive and responsible bid in an amount not to exceed S121,800. The public hearing has be uled for 9 Approved: _ ,Iva Gallastegui Agenda Coordinator TLJj'acp 95- 629 // CITY OF MI.AMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the Commission of the City of Miami, Florida on , 1995 at 9:00 a.m. in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami Florida for the purpose of hearing any objections from any interested parties affected by the ratifying of the City Manager's written finding that a valid emergency exists in the Department of Fire -Rescue concerning repair of air conditioning systems at Fire Stations 1, 5 and the Fire Training Center and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsive and responsible bid in an amount not to exceed $121,800, All uttcrestcd persons arc invited to appear and may be hoard concerning this matter. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. Walter Foeman City Clerk Miami, Florida /3 9 5 - G2