HomeMy WebLinkAboutR-95-0611J-95-751
S/21/95
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RESOLUTION NO.
A RESOLUTION RESCINDING THE AWARD TO TRADE
SERVICES INDUSTRIES PITS III) FOR THE
FURNISHING OF CUSTODIAL SERVICES TO THE
POLICE SOUTH SUB -STATION AND THE OVERTOWN
MINI -STATION FOR FAILURE TO MEET THE CITY'S
SPECIFICATIONS SET FORTH IN BID NO.
94-95-015M/WBE AND RESCINDING RESOLUTION NO.
95-114, ADOPTED FEBRUARY 9, 1995, IN ITS
ENTIRETY, AWARDING SAID BID TO TSI; FURTHER
APPROVING THE AWARD OF SAID BID TO AFTER
HOURS CLEANING SERVICE, THE SECOND LOWEST
RESPONSIBLE AND RESPONSIVE BIDDER, AT A
PROPOSED AMOUNT OF $19,691.00 FOR THE BALANCE
OF THE YEAR, FOR THE DEPARTMENT OF GENERAL
SERVICES/SOLID WASTE; ALLOCATING FUNDS
THEREFOR FROM ACCOUNT CODE NO. 421001-340;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE AND 'THEREAFTER TO
EXTEND SAID SERVICE FOR AN ADDITIONAL ONE (1)
YEAR PERIOD, AT A COST OF $33,756.00, SUBJECT
TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received November 23, 1994, and award was made February 9, 1995
by Resolution No. 95-114, to Trade Services Industries for the
furnishing of custodial services to the Police South Sub -Station
and the Overtown Mini -Station for the Department of General
Services/Solid Waste; and
WHEREAS, the City Manager and the Assistant City Manager in
charge of the Department of General Services Administration/Solid
Waste recommend that the award to Trade Services Administration,
CITY CO20OSSION
MEETING OF
SEP 1 4 1995
Revolution No.
95- Gil
in the amount of $26,076.00, be rescinded due to failure to meet
the City's bid specifications and that the award be made to After
Hours Cleaning Service, the second lowest responsible and
responsive bidder, at a total proposed cost of $19,691.00 for the
balance of the year and thereafter extended for an additional one
(1) year period at the annual cost of $33,756.00; and
WHEREAS, funds for this service are available from the
General Services Administration Account Code No. 421001-340; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid award to Trade Services Industries
("TSI") for the furnishing of custodial services to the Police
South Sub -Station and the Overtown Mini -Station is hereby
rescinded for failure to meet the City's specifications set forth
in Bid No. 94-95-015M/WBE and Resolution No. 95-114, adopted
February 9, 1995, awarding said bid to TSI, is hereby rescinded
in its entirety.
Section 3. The bid award for the above specified
services is hereby made to After Hours Cleaning Service, the
second lowest responsible and responsive bidder, in the proposed
amount of $19,691.00, for the balance of the year, for the
Department of General Services/Solid Waste, with funds therefor
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95- 611
hereby allocated from the Department of General Services/Solid
Waste Account Code No. 421001-340.
Section 4. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this service and thereafter to extend said service for an
additional one (1) year period, at a total annual cost of
$33,756.00, subject to the availability of funds.
Section 5. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this
ATTEST:
WALTER J. EMAN
CITY CL K
PREPARED AND APPROVED BY:
RA AEL O. DIAZ
DEPUTY CITY ATTO�
14th day of September 1995.
ST19PHEN P. tLARK, MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
A.- QBXNN VS , I I I
CITY ATTORN RY
W283:csk:
3-
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM L;A=I;J
TO Honorable Mayor and Members DATE : FILE
of the City Commission SEP - � 1995
SUBJECT : Resolution Authorizing
the Recision and Award
of Custodial Services
FROM : Ces dio REFERENCES: Bid No. 94-95-015-
Ci er M/WBE
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission pass the
attached resolution rescinding the award of Trade Services
Industries for the furnishing of custodial services to the Police
South Sub Station and the Overtown Mini Station and awarding said
contracts to After Hours Cleaning Service, a Black/Dade County
vendor as the second lowest responsive and responsible bidder at
a proposed amount of $19,691.00 for the remainder of the year,
and to extend the contract for an additional one (1) year period
at an annual cost of $33,756.00. Funds are available from the
Department of General Services Administration, Account Code No.
421001-340.
BACKGROUND:
The Department of General Services Administration and Solid Waste
Bid No. 94-95-115-M/WBE for the furnishing of custodial services
was awarded originally under Resolution No. 95-114 (adopted
February 9, 1995), to Trade Services Industries for the
furnishing of custodial services to the Police South Sub Station
and the Overtown Mini Station. This award needs to be rescinded
due to the vendor's failure to meet the City's specifications and
awarded to the second lowest responsive and responsible bidder,
After Hours Cleaning Service, a Black/Dade County vendor at a
total proposed amount of $19,691.00 for the remainder of the
year, and to extend the contract for an additional one (1) year
period at a annual cost of $33,756.00
95- 611
Cli#IJ af Yamt ,
MANOHAR S. SURANA
Assistant City Manager
Mr. Jesus Flores
Operations Manager
Trade Service Industries
20113 N.E. 16th Place
Miami, Florida 33179
Dear Mr. Flores:
CESAR H. ODIC)
City Manager
July 21, 1995
RE: Bids No. 94-95-015 & 017
Custodial Maintenance
As you are aware, the City of Miami issued Bids 94-95-015 and 94-
95-017 for Custodial Maintenance services at a number of
locations within the City. Following your bids, staff from the
City's Procurement Management Division met with you to ensure you
were able to comply with all the terms and conditions of the bids
specifications and contract. You assured staff you were able to
do so.
On February 9, 1995, the City of Miami awarded Bid No. 94-95-015
and 94-95-017 to Trade Services Industries provide cleaning
services to the following City locations:
Bid No. 94-95-015
David Herring Bldg.
2301 NW 23rd St.
Police So. Station
Flagler & Beacon Blvd.
Overtown Mini Station
Edgewater Mini Station
Marine Patrol Office
Bid No. 94-95-017
Parks and Recreation
2600 So. Bayshore Drive,
In accordance with the contract, Section 14, Materials, you
agreed to furnish, at your own expense, "all equipment, materials
or supplies necessary for completion of the services under these
contracts..."
As you are well aware, following your acceptance to perform in
accordance with these contracts, we began to receive a number of
complaints from several sites regarding noncompliance to the
terms of said contract. This included, but was not limited to,
your staff not having the necessary supplies and equipment to
95- C-113
perform their job as required in the contract. You were
contacted on various occasions to appraise you of the situation
regarding, these complaints and each time you assured the City
that the problems were going to be corrected. However, the
problems continued. In an attempt to clearly advise you of the
seriousness regarding your lack of performance and to work with
you in rectifying these problems, a meeting with staff was
scheduled on May 23, 1995 at your convenience. However, you
failed to appear. Subsequently, you were notified in writing of
the City -Is concerns and warned that if these problems continued,
the conracts were going to be terminated. When you received
this notice, you notified me by phone that the problems had been
corrected.
The bids' Special Condition No. 12 states that employees working
at any City of Miami Police location need to have a background
check prior to starting work, however, you have been changing
employees and replacing them with employees without the proper
clearance.
Complaints from City staff continue to be received by this office
regarding your lack of performance and noncompliance to the terms
of the contracts. Additionally, we have been advised by Ms.
Marcia Spevak Breiter, Program Coordinator for the City's
Disability Program, that at times you have not paid the
Disabilities Division's Supported Employment clients, have not
paid them in a timely manner, and on several occasions when paid,
employees' paychecks have bounced. We have received the same
complaint from several of your own employees.
In accordance with Section 19 of the contract, the City has
determined you to be in default with the terms and conditions of
the aforementioned contracts. As a result, these two contracts
with Trade Service Industries are being immediately terminated.
It will be recommended to the City Commission that these
contracts be rescinded for your failure to perform in accordance
with the terms and conditions of the above mentioned contracts
and subsequently awarded to the next lowest responsible bidder.
Be advised that you have another contract with the City of Miami
for custodial services, Bid No. 94-95-016, for other City
locations and we are evaluating your performance in conjunction
with the terms of that contract to determine compliance.
Should you have any questions, please contact Ms. Sara Gonzalez,
Procurement Supervisor, at (305) 579-6845.
r
Jlid S ._ Ca2ter
Che Procurement Officer
3-5- 611
ITY OF MIAMI, FLORIDA OD NO. 94-95-01SM/WEE
ZD SHEEN' (Continued)
MZOETANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
j BOND IS SUBMITTED IN THIS ENVELOPE.
erms : 00- da-3o days (include cash discount for prompt payment, if any)
dditional discount of % if awarded all items.
arranty and/or guarantee: aWtrOr+e e
elivery: 4+�' calendar days required upon receipt -of Purchase Order or Notice
f Award.
14 A Number of calendar -days required to complete work after start.
n accordance with the Invitation to Bid, the Specifications, General conditions, Special
onditione, and General Information to Bidders, we agree to furnish the Items) at Prices
ndicated on the attached bid sheet(s).
NAMES O COMPANY OWNER (S) NAMES OF COMPANY OFFICERS) :
'sot, � i�G rt
L;d44
�ar�'t 1�11e,h
i) List principal business address: (street address)
,�P D40 N 4J. 131 64rre ,+ Io+ nni , FL 331161
)) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORITY PROC► 8MR= CO P .TANCF.
the undersigned bidder acknowledges that (s)he has received a .copy of ordinance #10062 as
upended, the Minority Procurement ordinance of the City of Miami and agrees to comply with all
applicable substantive andprocedural'provisions therein,.including any amendments thereto.
Bidder: j, t6r,S C6hi SVC Signature: G
co pany.name)
Date: ) � � i �� � Print Name : E oW/ Allen - -
Indicate if Business is 51% Minority -owned: (Check to box only)
[ BLACK [ ] HISPANIC. [ ] FEMALE
APP RM TIVR ACTION BAN
If firm has an existing plan, effective date of implementation:
If firm doesnot have an existing plan, the Successful Bidder(s) shall- be required to
establish an Affirmative -Action Policy, pursuant to Ordinance #10062 as amended. See'Appendix
I .for sample.
Bidder: J A 1-614rS CICOnrr►ct %5,,ry)c6 Signature:
(company name)
10
RESCINDING/AWARD OF BID
BID NO. 94-95-015-M/WBE
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
FUNDING ALLOCATION:
RECOMMENDATION:
Custodial Service
General Services Administration and Solid Waste
Contract
To provide daily custodial service to the Police South
Sub Station and the Overtown Mini Station
General Services Administration and Solid Waste,
Account Code No. 421001-340
IT IS RECOMMENDED THAT AWARD OF CONTRACT BE RESCINDED AND AWARDED TO
THE SECOND LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, AFTER HOURS
CLEANING SERVICE A BLACK/DADE COUNTY VENDOR AT A COST OF $19,691.00 FOR
THE BALANCE OF THE YEAR AND TO EXTEND THIS CONTRACT FOR AN ADDITIONAL
ONE (1) YEAR PERIOD AT A ANNUAL COST OF $33,756.00.
Plef Procurement Offrcer
4111-
ate
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