HomeMy WebLinkAboutR-95-060895- 745
RESOLUTION NO. 9 5 6 0
A RESOLUTION ACCEPTING THE BID OF RANGE
MANAGEMENT SERVICES FOR THE FURNISHING OF
RANGE LEAD CLEANUP FOR THE DEPARTMENT OF
POLICE AT A TOTAL PROPOSED AMOUNT OF
$23,950.00; ALLOCATING FUNDS THEREFOR FROM
THE CAPITAL IMPROVEMENT PROGRAM, PROJECT NO.
312019, ACCOUNT CODE NO. 299901-270;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR SAID SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received May 25, 1995 for the furnishing of Range Lead Cleanup
-for the Department of Police; and
WHEREAS, invitations for Bid No. 94-95-121 were mailed to
'—n��y-two (22) potential bidders and three (3) bids were
received; and
WHEREAS, present pistol range will be converted to an
evidence warehouse storage area that will be used to store
evidence, it is necessary to remove and decontaminate lead
residue; and
WHEREAS, funds for said purchase are available from the
Capital Improvement Program (CIP) Project No. 312019, Account
Code No. 299901-270; and
CITY COIr ESSION
NEEnNG OF
SEP 1 4 1995
Revolution No.
�95- 608
WHEREAS, the City Manager and the Chief of Police of
recommend that the bid received from Range Management Services be
accepted as the lowest responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The May 25, 1995 bid of Range Management
Services for the furnishing of Range Lead Cleanup for the
Department of Police at a total proposed amount of $23,950.00 is
:ereby accepted, with funds therefor hereby allocated from the
Capital Improvement Program (CIP) Project No. 312019, Account
Code No. 299901-270.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for said equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of September 1995.
STJYPHEN P. C ARK, MAYOR
ATTEST:
�- l
WALTER J . FO , CITY CLERK
2 _
qr�608
PREPARED AND APPROVED BY:
RAFAEL 0. DIAZ
D13P JTY CITY ATTO EY
APPROVED AS TO FORM AND CORRECTNESS:
-3-
95- 608
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : The Honorable Mayor and Members DATE : SEP - 1 1995 FILE
of the City Commission
les io
FROM : City r
RECOMMENDATION:
SUEUECT : Bid Approval, Bid No. 94-95-
121, Range Lead Cleanup
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the award of Bid No. 94-95-
121 and a Resolution accepting said bid be granted to Range
Management Services, a non -minority, non -local vendor, located at
720 Industrial Dr., #113, Cary, IL, 60013, in the amount of
$23,950, to furnish lead cleanup services for the Police
Department's pistol range.
BACKGROUND:
The Miami Police Department's pistol range is to be converted to
an evidence warehouse storage area that will be used to store
evidence. It is necessary to remove and decontaminate the area
of lead residue before the area can safely be utilized by
employees.
Range Management Services submitted the low bid and meets the
department's specifications.
On May 11, 1995, invitations for sealed bids were sent to
prospective vendors. Bids were opened on May 25, 1995, with
three (3) responsive vendors.
It is, therefore, recommended that the award of the bid be made
to Range Management Services, at a cost of $23,950, for the
provision of lead cleanup services for the Police Department's
pistol range.
n� �pioa
95- 608
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of Bid
$23,950
Cost Estimate/Budgeted Amount:
$28,954
Source of Funds:
Capital Improvement Program
Index Code 299901-270
Project Number 312015
Minority Representation:
N/A
Public Hearinas/Notices
N/A
Assessable Project:
N/A
0
Bid No.
94-95-121
% of Cost Estimate:
83%
95- 608
--J
t' 1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Donald H . Warshaw DATE: November 7, 1995 FILE
Chief of Pol'c
SUBJECT : Inadvertent Error in
Resolution 95-608
l
FROM : REFERENCES
Judy S. Carte
Chief Procur me Officer ENCLOSURES:
This serves to advise you of an advertent error in the Account
Code project number for procurement of Bid No. 94-95-121 under
Resolution No. 95-608.
The correct project number should be 312015 per the attached.
Please submit to Procurement Management Division a request to
change Purchase Order 507180 to reflect the correct project
number.
cs Sylvia Lowman, City Clerk-"'
Beverly Solomon, Law Department
Mae Shepard, Police Department
Bid File
D
•
1
�i
L
CITY OF MIAMI, FLORIDA
INTER-'-0t•01I?1 ?�gMORANDUM
TO : Judy S . Carter
Chief Procurement
._ •_
Off�rL�`ri1
DATE :
August 3, 1995 FILE
�T
f,Uilr 1,^;
„L WgECT :
Bid Approval, Bid No.
ft
94-95-121, Range Lead
_
Cleanup
D nald H. Wars aw
FROM Chief of Police
REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with lead cleanup services for the pistol range, at a
cost of $23,950. Funding is to be from the Capital Improvement
Program, Index Code 299901-270, Project Number 312015.
BUDGETARY REVIEW & APPROVED BY: ADDITIONAL APPROVALS
�I 4(IFREQUIrREIIXv,
Ma o r urana, Director rdo Ro 4stfillep-�
anager
De art'ment of Budget Manager`s
,
;7i
m
>
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
--J
i CITY OF MIAMI, FLORIDA
1 _
} INTER -OFFICE MEMORANDUM
TO Donald H. Warshaw DATE: November 7, 1995 FILE
Chief of Po1'c
SUBJECT : Inadvertent Error in
Resolution 95-608
Z
FROM : Judy S . Carte REFERENCES:
Chief Procur a Officer ENCLOSURES:
This serves to advise you of an advertent error in the Account
Code project number for procurement of Bid No. 94-95-121 under
Resolution No. 95-608.
The correct project number should be 312015 per the attached.
Please submit to Procurement Management Division a request to
change Purchase Order 507180 to reflect the correct project
number.
c: Sylvia Lowman, City Clerk �
Beverly Solomon, Law Department
Mae Shepard, Police Department
Bid File
a
b
r'
6
CITY OF MIAMI, FLORID,
INTERLO"ICIS--7 f9MORANDUM
TO: Judy S. Carter DATE: August 3, 1995 FILE
Chief Procurement Off�,� A.L�,'I1*1" U;r ;.: , Bid Approval, Bid No.
94-95-121, Range Lead
r�4 Cleanup
Donald H. Wars aw
FROM : Chief of Police REFERENCES.
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with lead cleanup services for the pistol range, at a
cost of $23,950. Funding is to be from the Capital Improvement
Program, Index Code 299901-270, Project Number 312015.
BUDGETARY REVIEW & APPROVED BY:
111 L�"
Ma gl�ar/-'Surana, Director
Dertment of Budget
ADDITIONAL APPROVALS
(IF REiQU
ardo Ro g�tEz, P Manager
ity Managers s�Jffe --1
CO
J
ro
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
0
95-745
38/104 95 RESOLUTION NO.9 5 r 6 0 S
A RESOLUTION ACCEPTING THE BID OF RANGE
MANAGEMENT SERVICES FOR THE FURNISHING OF
RANGE LEAD CLEANUP FOR THE DEPARTMENT OF
POLICE AT A TOTAL PROPOSED AMOUNT OF
$23,950.00; ALLOCATING FUNDS THEREFOR FROM
THE CAPITAL IMPROVEMENT PROGRAM, PROJECT NO.
312019, ACCOUNT CODE NO. 299901-270;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR SAID SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
=acaived May 25, 1995 for the furnishing of Range Lead Cleanup
-or -::he Department of Police; and
WHEREAS, invitations for Bid No. 94-95-121 were mailed to
•v,.:an*ty-two (22) potential bidders and three (3) bids were
received; and
WHEREAS, present pistol range will be converted to an
evidence warehouse storage area that will be used to store
evidence, it is necessary to remove and decontaminate lead
residue; and
WHEREAS, funds for said purchase are available from the
Capital Improvement Program (CIP) Project No. 312019, Account
Codd No. 299901-270; and
i:ITT COIMSSION
KEETING OF
SEP 1 4 1995
Resolution No.
�9 - Cos
0
WHEREAS, the City Manager and the Chief of Police of
recommend that the bid received from Range Management Services be
accepted as the lowest responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The May 25, 1995 bid of Range Management
Services for the furnishing' of Range Lead Cleanup for the
Department of Police at a total proposed amount of $23,950.00 is
.areby accepted, with funds therefor hereby allocated from the
Capital Improvement Program (CIP) Project No. 312019, Account
Code No. 299901-270.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for said equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of September , 1995.
ST1WHEN P. CtARK, MAYOR
ATTEST:
WALTER J. FO , CITY CLERK
- 2 -
4
Qc- Cos
PREPARED AND APPROVED BY:
RAFAEL, 0. DIAZ
D'SPUTY CITY ATTO EY
APPROVED AS TO FORM AND CORRECTNESS:
-3-
95- 698
s
CITY OF MIAMI, FLORIDA
INTERL,00010 :.-IRPMORANDUM
TO : Judy S. Carter DATE : August 3, 1995 FILE
Chief Procurement Offe r"I ;L Ih-,f,,U�f 1Ecr: Bid Approval, Bid No.
� � 94-95-121, Range Lead
Cleanup
D nald H . Warshaw
FROM : Chief of Police REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with lead cleanup services for the pistol range, at a
cost of $23,950. Funding is to be from the Capital Improvement
Program, Index Code 299901-270, Project Number 312015.
BUDGETARY REVIEW & APPROVED
Ma o r urana, Director
De art Ant of Budget
BY: ADDITIONAL APPROVALS
(IF REQU
ardo Ro 'guez, C P Manager
ity Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
95- 608 -3
-MIAMI, FLORIDA
ET. (Continued)
BID NO. ,94-45- 121
: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN, TRIPLICATE IN T'riE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A*BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
terms: Net 30 (Include cash discount for prompt payment, if any)
Ndditional discount -of if awarded all items.
i warranty and/or guarantee: 1year
Delivery: 20 calendar days required upon receipt -of Purchase Order or Notice
of Award.
10 Number of calendar days -required to complete work after start.
In accordance with the Invitation to Bid, the specif ications, General Conditions, Special
Conditions, and General Information to Bidders, we agree to furnish the Item(s) -at Prices
Indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
Paul Faust Paul Faust nn,ig .Tnnpc
Doug Jones James Ruttenberg
Richard Hayes
a) List principal business address: (street address.)
720 Industrial Dr. #113 Cary, IL 60013
b) List all other offices located in the State of Florida: (street address)
None
(Please use the back of this page if more space is necessary)
MTHnRITY PROMMRMF.NT COMPubaa
The undersigned bidder acknowledges that (s)he has received a .copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply v_' all
applicable substantive and procedural -provisions therein, •Inc en ents there..^.
Bidder: Range Management Services Signatu
(company•name) '
Date: 5/30/95 Print Name: i and Eaves Jr
Indicate if
Business is
51%
Minority -owned: (Check 2=' box only)
[ ] BLACK
[ ] HISPANIC.
[
] FEMALE
If firer has an existing plan, effective date of implementation: 11 /1 5/94
If firm does not have an existing plan, the successful Bidder(s) shall be rega_"ed tc
establish -an Affirmative Action Policy, pursuant to Ordinance #E10062 as. amen see
I for sample.
Bidder: Rance Manacrpmpn}- Signature:
(company name)
95- cis
L. �
sty of ntavi
U 1 (999999-1)
VENDOR 2 (999999-2)
VENC (999999-3)
!JRIT PRICE
ANALYSIS (WITH
EXTENDED TOTALS)
-------------------------
-------------------------
-------------------------
RANGE MANAGEMENT SERVICES
ENVIRONMENTAL RESOURCE
AS ENVIROMENTAL CONTRACTORS
RE9 N0:
MPD-5-3218
CARY IL 60013
LARGO FI. 34641
HIALEAH FL 33016
'�LEiPART:
1/1
DELIVERY DATE:
BUYER:
Robin Boclair
DELIVERY DAYS:
DATE:
TERMS:
NET 30
NET 30
NET 30
?PEI+ 11SE:
0:00P
OTHER 1:
NM
FEMALE
NM
?;,QUESTED:
OTHER 2:
BID NO. 94-95-121
BID NO. 94-95-121
BID NO, 94-95-121
ENTERED:
05/31/95
NOTE:
PRINTED:
05/31/95
CODES:
? 1 CLEANUP OF LEAD FROM INDOOR 1 JOB
23950,000
31490.000
34720.000
EST: 0.00 REQUISITION SUBTOTAL
23950.00 L
31490.00
14720.00
DISCOUNT
0.00 0.00%
0.00 0.00%
--------------
0.00 0.007
--------------
--------------
23950.00
31490.00
34720.00
PREFERENCE
0.00
0.00
0.00
--------------
REQUISITION NET
23950.00 L
--------------
31490.00
--------------
34720.00
ITEM COMMENTS
ITEMS VENDOR COMMENT
CODE DEFINITIONS
I I Low Bid On Itee
1 7 Excessive Variance
L Low On All Iteos
I ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
FUNDS:
BID
TABULATION:
BID
EVALUATION:
Bid No. 94-95-121
Range Lead Cleanup
Police
Short Term Contract
It is necessary to remove and decontaminate
the area that will be used to store evidence.
22
3
Capital Improvement Program, Account Code
No. 299901-270-312019
See attached
ALL VENDORS ...........................
MINORITY/FEMALE (M/F) VENDORS.........
Within City limits....... ... .
Registered with City ...............
Blad'k (B) Vendors ..................
Located within City limits.........
Registered with City ...............
Female (F) Vendors..... ..............
Located within Citylimits.........
Registered with City ...............
Hispanic (H) Vendors ..................
Located within City limits.........
Registered with City ...............
NON MINORITY (NM) VENDORS .............
Located within City limits.........
"No Bids"
Bid
Invitations
Mailed
22
11
0
11
3
0
3
2
0
2
6
0
6
11
0
Bid
Responses
3
1
0
1
0
0
0
1
0
1
0
0
0
2
0
3
L
Reason,(s) for NOT awarding to local vendor:
Local vendor did not respond to invitation for bid
Reason(s) for NO BIDS are as follows:
Astec Assoc. Inc. - Prior commitments
Handex of F1. - Can't meet requirements
Prism Construction Corp. - Not certified in type of work requested
RECO14MENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO RANGE
MANAGEMENT SERVICES A NON -LOCAL, NON -MINORITY
VENDOR AT A TOTAL PROPOSED AMOUNT OF $23,950.00
G
Ch' f Procurement fice
Date
/0
95- 608
x
BID -SECURITY LIST
DID ITEZ t LEAD CLEANUP
94-95-121
BIDNO. ------------- ----- ---------- -------------
DATE BIDS) OPENED: MAY 31_-1995_- 11:00 a.n.
TOTAL BID -BOND .
BIDDER DID AMOUNT CASHIERS CHECK___
RANGE MANAGEMENT SERVICES
See attached bid
ENVIRONMENTAL CONTRACTORS
It It -
ERA OF FLORIDA INC.
We received only cne
Procurement Department
bid which was sent to
NO BID
ATEC ASSOCIATES INC.
-
HANDEX OF FLORIDA, INC.
PRISM CONSTRUCTION CORP.
fmr-% All
-17- any,-L_-------
received timely as of tho above
ofFer otters stx"!�mi'�Il� c �i re ���c;ir:�
are heyeby rejected as late." _Y
o'n..nTng d.crte c T%d
3 —77,- 7?iCTC710-R
I
—----------�•-------------
--------------
_NN N Y_
NN--.--Y___Y
-NONE/--_N__--N--
N--M-_---
---__---NYN-
_.< 4cAl_ received ( �) envelopes an behalf of
(parson receiving bids)
GSA/SOLID WASTE -PROCUREMENT DIVISION on S- 31-9�
(City Departseat)-
r
7 !
SIGNED:
D putt Cite Clark)
•g�, T�f;;` 31 1�11 :0��
CITY
ul vi
t t tt
f 4'
ADIDENDI'M NO. I
TH,'S ADDENDUM TS TO NOTIFY PROSPECTIVE PTDDRRS THAT THE
DAT!,, AND TIM FOR THE ABOVE SERV CP�'. 11AS HL
All. CVTIA-('R fWPORMATION AND REQUTREMEN',V,-:; REMAIM THP
,,'ARA GO ZALEZ
PROCUREMENT SUPERVT,;o6
DIRECTOR OF FINANQ/P.c),6()x 111170a/Coconvt Giove Station/Miami, f!(-,(jdlt3!'.-','i-,,-.
HNANCF Ortl(-
JR5 Al.,5'N Of IHE UNITED IAWS
LEGAL ADVERTISEMENT R
9S
BID.:� NO. ' 94a95-121 rZ P3'04
Sealed bids will be received by the City of l I C#y Clerk at
her office located at City Hall, 3500 Pan At ` ni ji;e, Miami,
Florida 33133 not later than 11 s 00 a m May2S �,' q reestablish
a short term contract for the furnishing of all Tabor and
materials for the Dismantlement and Lead `Decontamination of the
Indoor Firing Range at the .Miami Police Department.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the Cit-y's total dollar volume of all expenditures for All.
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises oil an equal bas:i.s .
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 300
Biscayne Boulevard Way, Suite 210, Telephone (305)575-6845.
Section 18-52 . 1(h) of the City Code, as amended, states that the
City C:oltuii:iss.lon may offer to a respons:i.ble and responsive local
bidder, whose. primary office is located iii the City of: Miami, the
opportunity of accepting a bid at Lhe low bid amount, if -the
original. bid amount submitted by the local vendur does not exceed
11.0 percent of the lowr)st utlier responsible and responsive
bidder_.
The City reserves the right to request copies of -the occupational
license, professional acid/or trade lice -.uses, corporate charter
and -tax return and any other documents 'to verify -tile location of
the f irm' s jrrizuary office.
All vendors whose primary office is located within the City of
Miami must provide a col,y of their_ City Occupational License with
their bids.
The City Manager may reject- all bids and readvertise.
(Ad No. 2003)
Cesar 11. Oc:iio
City Manager_-
City of Miami
U�t'q`kllv
REQUISITION FOR ADVERTI:SEMIENT
I
� �U6
This number must
appear In the
advertisement
'INSTRUCTIONS; Please -type and attdch
a copy of the v n
i 1. Department-
3SA/PROCUUMENT (FOR)
2. Division:
POLICE
`3. Account Code number:
i290201-287
4. Is this a confirmation:
❑ Yes No
5. Prepared by:
JENNIFFER MILLER
6. Size of advertisement:
i LEGAL.
7. Starting date:
KAY10. 1995
8. Telephone number:
575-51.74
' 9. Number of times this advertisement is to be
published: 1
10. Tye of advertisement:
Legal ❑ Classified ❑
Display
11. Remarks:
AID NO. 94-95--121
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
MIM4I REVIEW
MIAMI 'TIMES
DIARI0 LAS ANHERICAS
i
i
1 .13.
❑ Approved
❑ Disapproved
{
1 ice..
i Department Director//Desig 'ee
i`
J Date
Approved for Payment
Date
C GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department
__j