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HomeMy WebLinkAboutR-95-0607f ' J-95- 749 08/4/95 RESOLUTION NO.9 5 U A RESOLUTION ACCEPTING THE BID OF COMPLETE ( BUSINESS SYSTEMS FOR THE FURNISHING OF A i PLAIN PAPER COPIER AND AUTOMATIC FEEDER FOR 1 THE DEPARTMENT OF PUBLIC WORKS, AT A TOTAL PROPOSED AMOUNT OF $19,039.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 310301- 840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. i WHEREAS, pursuant to public notice, sealed bids were received July 10, 1995 for the furnishing of a plain paper copier and automatic feeder for the Department of Public Works; and WHEREAS, invitations for Bid No. 94-95--166 were mailed to twenty-two (22) potential bidders and two (2) bids were received; and WHEREAS, said purchase will replace the deteriorated plain paper copier and automatic feeder; and WHEREAS, funds for said purchase are available from the Depart -meat of Public Works, Account Code No. 310301-840; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of Public Works recommend that the bid received from Complete Business System be accepted as the lowest responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: MY C0NXrSSION MEETING OF S E P 1 4 1995 Resolution No. 95- 607 L Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The July 10, 1995 bid of Complete Business Systemsfor the furnishing of a plain paper copier and automatic feeder for the Department of Public Works at a total proposed amount of $19,039.00, is hereby accepted, with funds therefor hereby allocated from Account No. 310301-840. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of _ September , 1995. S' ATTPHEN P.-MARK, MAYOR E T: WALTER FOEMAN, CITY CLERK - 2 - 95- 607 PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORNE APPROVED AS TO Al Q CITY RM AND CORRECTNESS: 3- 95- 607 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members of the City Commission FROM Cesa o Citykrg(--r RECOMMENDATION: DATE : FILE : SEP -I WS SUBJECT : Resolution Awarding Contract For Plain Paper Copier Machine and REFERENCES: Automatic Three Roll Feeder ENCLOSURES: Resolution It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Complete Business Systems, Inc. , a non-minority/non-local vendor, in the amount of $19,039.00, for the furnishing of a Plain Paper Copier Machine and an Automatic Three Roll Feeder for use by the City's Public Works Department Central Files Office. BACKGROUND: The Department of Public Works has evaluated the bids received on July 10, 1995, and has determined that the bid, in the amount of $19,039.00, from Complete Business Systems, Inc., a non- minority/non-local vendor whose principal address is 1310 North Congress Avenue, West Palm Beach, Florida 33416-4627, is the lowest responsible and responsive bid. Funds in the amount of $19,039.00 are available from the operating budget of the Department of Public Works, Account Code No. 310301-840, to cover the total cost of the base bid. 95- G0 7 .j Amount of Bid: Cost Estimate: Source of Funds: $19,039.00 % of Cost Estimate 79% $24,035.00 Public Works Operations Budget Account Code No. 310301-840 Minority Representation: Public Hearing/Notice: No Public Hearing/Bid Notice Published Assessable Project: No Attachment: Proposed Resolution WEL/FM/aa 95- 607 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Judy S. Carter DATE: July 19, 1995 FILE Chief Procurement Officer Department of Finance SUBJECT : Bid No. 94-95-166, Procurement Management Division Plain Paper Copier Machine and Automatic FROM : (�-A'��� REFERENCES: Three Roll Feeder Waldemar E. Lee Director ENCLOSURES: Department of Public Works This Department has verified available funding with the Department of Finance that funds are available to cover the cost of the subject bid in the amount of $19,039.00, Account Code No. 310301-840. Budgetary Review and Approved by: anohar Surana, Director Department of Finance FM:aa 95- 607 ,,' SHEET (.Continued) °IMPORTANTs BID. SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 111&- _�30 (Include cash discount for prompt payment, if any) Additional discount of % Warranty and/or guarantee: -67� - if awarded all items. cv - j Delivery: calendar days required upon receipt of Purchase Order or Notice of Award. i - { Number of calendar days required to complete work after -start. j In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): 0ePA1A-&C- a) List principal/business address: (street address.) b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) The undersigned bidder MINORITY PROCUREMENT COMPLIANCE acknowledges that (s)he has received a .copy of Ordinance #E10062 as amended, the Minority Procurement ordinance of the City of Miami an --agrees to comply with all applicabl -'substantive a. procedural provisions therein,.inl�din any ndments thereto. Bidder , �� C� �j 5X,0;91gnature: (com nname) �y i Date: 7 5 Print Name: Indicate if Business is 51% Minority-owAed: (Check one box only) [ BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTTON ,PT. -A If rm bas an e-tsting plan, effective date of implementation: if Firm does not have an existing plan, the Successful Bidder(s)� shall be required 4ao pstablish"an Affirmative l for "am Action Policy, pursuant to Ordinance• 0062 s amende See &ppend�.x ,• . e . :Binder_ : V nic i �,t�5% Signature: (company name} ►�A711!RF itj' C"WLFTE, STGN...AND RETURN.__THUS-EUM MAY DfiIALIFY TABULATIONS OF BIDS FOR PLAIN PAPER COPIER MACHINE AND AUTOMATIC THREE ROLL FEEDER Received by the City Clerk, City of .Miami, Florida, at 11:00 A.M., on July 10, 1995 id9r `r Complete Business System, Inc. Zerox Corporation Tress 3 0 North Congress Avenue West Palm Beach, Florida 33416-4627 15150 N.W. 179 Court Miami Lakes, Florida 33016 jyY. I t s No NO I Amount ,039. 2 ,70 .0 ,egularities zority Owned No No livery 5 Calendar days after receipt of purchase order 30 Calendar days after receipt of purchase order PAL BID: The Total Bid Items 1, 2 and 3 $19,0 39.00 $20,7 00.00 IRREGULARITIES No Power-of-Attornt:y No Affidavit as to Capital & Surplus of Borid'_ng Company Corrected Extensions Surplus of Bonding Oompany Proposal Unsigned or Improperly Signed or no Corporate Seal Incomplete Extension Non -Responsive Bid Improper Bid Bond Corrected B':d No First Source fiiring Compliancy, Statement No Minority Compliance Statement ,No DuplicatF Bid The Department of Public Works has BID NO. 94-95-166 determined that the bid received from Complete Business Systems, Inc., for bid items 1, 2 and 3 in the amount of $19,039.00, is the lowest responsible and responsive bid. DEPARTMENT: TYPE OF PURCHASE: A)N �r. Bid No. 94-95-166 Plain Paper Copier Machine & Automatic Feeder Public Works Single Purchase This item will replace the existing copier that is in deteriorated condition. 22 2 Department of Public Works, Account Code No. 310301-840. SEE ATTACHED ALL VENDORS ........................... .11A NCI i `1 /FEMALE (M/F) VENDORS ......... Within City limits ................. Registered with City ............... Black (B) Vendors....... ........... Located within City limits......... Registered with City ............... Female (F) Vendors...... ........... Located within City limits......... Registered with City ............... Hispanic (H) Vendors... . ........... Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Mailed 22 9 1 9 1 0 1 2 1 2 6 0 6 13 0 Bid Responses 2 0 0 0 0 0 0 0 0 0 2 0 2 �5- 607 Reason(s) for NOT awarding to local vendor: Local vendor did not respond to invitation for bid Reason(s) for NO BIDS are as follows: Delta Business Systems - do not carry products specified Pitney Bowes - not in product line RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO COMPLETE BUSINESS SYSTEMS A NON-MINORITY/NON- LOCAL VENDOR AT A TOTAL PROPOSED AMOUNT OF $19,039.00 Crf ProcuremenVOffiter il� A/ D to /0 95- 607 L. � I I BID NO. a 94-95-166 DATE BID (S) OPENED: N_ JULY-10�_ 1995 -- 11 t 00 a.m. --------------------------� �r TOTAL BID -BOND (orZ BIDDER DID AHOUNT COSBIER_S_CBECif__- COMPLETE BUSINESS SYSTEM See attached bid - ------ - ------ - XEROX CORP. NO BID DELTA BUSINESS SYSTEM PITNEY BOWES : Offers from the vendors listed other offers subinitted in resinonse herein. are ,the oc'n'nr�-trt' to ibis so!�Citatio _____ ------ nlj cffer,.4— 1, if any, N---N __N ----NN 1* j e=ad-aT_c-."''-N 11_ are hereby -- _---_7-- --------- ----------- I -------------- N--_----_--- ------•------------------- ------------ ------------ -N--N N--- -------------- --N-N-N ------ -- -------- N--NN--- M--N--M--N N-----------N-NN N---N-N- - N----- N--- ----�'------- -------------- --------------------- _,l�goN_ received ( �) envelopes on behalf of xa—(Parson r eeivinB bids) GSA/SOLID WASTE -PROCUREMENT DIVISION -------- (City Department)- --- SIGNED: RECEW. F) '95 JUL 10 A11 :00 WALTER .3. EOEMAN CITY CLERIC .;ITY ff Hii, FL `. LEGAL ADVERTISEMENT BID NO 94-95-166 % 1 Sealed bids will be received by the City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 1 1:00 a.m. July 10', 1995 for the furnishing of a Plain Paper Copier Machine and Automatic Three Roll Feeder for the Department of Public Works. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, If the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firms primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 2037) Cesar H. Odio City Managerr�s fr1 p rTi CZ 0 co Cr Q. `'- City of Miami' This number must REQUISITION FOR ADVERTISEMENT appear in the e advertisement. INSTRUCTIONS: Please type and attach a copy of the advertisement with 1his reaUlsition. 1. Department:. 2. Division: FINANCE. PROCUREMENT 3. Account Code'.number: 310301-287 4. Is this a confirmation: ❑ Yes © No 5. Prepared by: R BOCI,AIR 6. Size of advertisement: legal 7. Starting date: June 22 1995 8. Telephone number: IkAUX 6845 9. Number of times this advertisement is to be published: one (1) 10. Tye Of advertisement: . Le al ❑ Classified ❑ Display 11. Remarks: BILE NO. *4•-95-166 Publication Date(s) of . Advertisement Invoice No. Amount MIAMI .REVIEW MIAMI TIMES UTARIO LAS TiMERICAS t i I I 13. ❑ Approved ❑ Disapproved pepartment Directoi/Dgs(gnee Date Approved for Payment Date C GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink cor)v. vi1 . "nno - a.analr - wupaaunnan