The URL can be used to link to this page

Home My WebLink AboutR-95-0565b . J-95-499 5/23/95 RESOLUTION NO.9 5 r 565 A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY OF MIAMI'S CENTRAL SERVICE COST ALLOCATION SELECTION COMMITTEE'S RANKING OF THE TOP FIRMS TO PREPARE ANNUAL CENTRAL SERVICE COST ALLOCATION PLANS, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT WITH DAVID M. GRIFFITH & ASSOCIATES, LTD., THE HIGHEST RANKED FIRM, IN CONJUNCTION WITH GRAU & COMPANY, P.A., FOR AN INITIAL THREE-YEAR PERIOD, WITH TWO ONE-YEAR RENEWALS, AT THE CITY'S OPTION, AT A TOTAL PROPOSED ANNUAL COST OF $15,407; ALLOCATING FUNDS THEREFOR FROM THE GENERAL FUND, ACCOUNT CODE NO. 921002-270. WHEREAS, The City of Miami's Central Service Cost Allocation Selection Committee (The Committee) has been empowered by Resolution No. 95-51, adopted January 12, 1995, to seek responses from qualified cost allocation firms to produce annual cost allocation plans regarding the City's federal grant program; and WHEREAS, The Committee, through the City Administration, - distributed Request for Proposals 94-95-081 for this service; and WHEREAS, three cost allocation firms responded to said RFP; and WHEREAS, the Committee reviewed and analyzed the proposal responses and conducted oral interviews and ranked the respondents as specified below; CITY COMMISSION MEETING OF J U L 1 3 1995 Resolution No, 95- 565 s NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section Section 2. The recommendation of the City Of Miami's Central Service Cost Allocation Selection Committee's ranking of the top firms to prepare annual, central service cost allocation plans is hereby accepted. Section 3. The City Manager is hereby authorized -!/to negotiate a contract, in a form acceptable to the City Attorney, with David M. Griffith & Associates, Ltd., the highest ranked firm, in conjunction with Grau & Company, P.A., for an initial three-year period, with two one-year renewals, at the City's option, at a total proposed annual cost of $15,407, with funds therefor hereby allocated from the General Fund, Account Code No. 921002-270. Section 4. This resolution shall become effective immediately upon its adoption. '.The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 2 - 95- 565 STEP EN P. CLARJjf, MAYOR AT ES WALTER J. FORMM, CITY CLERK PREPARED AND APPROVED BY: RAF EL 0. DIA7 DEPUTY CIT TTORNEY APPROVED AS TO FORM AND CORRECTNESS: CITY OF MIAMI. FLORIDA "i INTER -OFFICE MEMORANDUM 89 TO Honorable Mayor and Members DATE . MAY 2 5 11095 FiLE of the City Commission SUBJECT Awarding a Contract for Central Cost Allocation Services FROM / REFERENCES Cesa O ENCLOSURES City er RECOMMENDATI N: It is respectfully recommended that the attached resolution be approved accepting the recommendation of The City of Miami Central Service Cost Allocation Selection Committee ranking the firms proposing services for the City of Miami, and authorizing the City Manager to negotiate a contract with the highest ranked team. The proposed cost for these services amounts to 5,407.00. to be allocated from Account Code 921002-270 BACKGROUND: Federal guidelines require that a new central service cost allocation plan be prepared each year to support charges to federal grants, allocating administrative costs through an indirect cost plan. Resolution No. 95-51, adopted January 12, 1995, authorized the Central Service Cost Allocation Selection Committee (the Committee) to seek responses from qualified professional firms to perform the preparation of the annual Central Service Cost Allocation plans and recommend selection of the most qualified firm to the City Commission based upon the review and analysis of such responses. The Central Service Cost Allocation Selection Committee is at this time composed as follows: Gabriel Bustamante Mayor Clark Elena Carpenter Tyrone L. Coverson Mirta Guerra -Aguirre Vice -Mayor Committee. Commissioner De Yurre Commissioner Dawkins Commissioner Gort J.L. Plummer did not have an appointee to the 95-- 565 „YA 'Honorable Mayor and Members of the City Commission Page -2- As a result of the attached Request for Proposals (RFP No. 94-98- 061) for cost allocation plans (for a three year period with one twos -year renewal), three (3) proposals were received. Proposals were reviewed and analyzed, plus the— proposing firms were interviewed orally to clarify issues and obtain additional information. The Committee has ranked the proposing firms as most qualified for the engagement in the following order. R=k Team 1 David M. Griffith and Accoicates (Non Minority), in conjunction with Grau & Company 2 3 PMG Peat Marwick LLP (Non Minority) Sharpton Brunson, -Brunson & Company, P.A. (Minority Black) The Committee recommends negotiating a contract with the highest ranked firm David M. Griffith & Associates in conjunction with Grau & Company,' P.A., for an initial three-yeaperiod, with two one-r year renewals at the City's option 95-- 565 AWARD OF RFP RFP N0. 94-95-081 ITS: Central Services Cost Allocation DEPARTMENT: Finance TYPE OF PURCHASE: Contract ,REASON: To furnish cost allocation reports used to charge grants POTENTIAL BIDDERS:27 RFPS RECEIVED: 4 FUNDS: Account Code No. 9-21002-270 RFP EVALUATION: RFP Invitations M RFP Mailed Responses ALL VENDORS .............. ........... . 27 3 MINORITY/FEMALE (M/F) VENDORS........,, 15 1 Within City limits .................. 3 1 Registered with City ................ 9 1 Black (B) Vendors...... ............ 3 1 Located within City limits........., 1 1 Registered with City ................ "2 1 Female (F) Vendors ..................... 5 0 Located within City limits.......... 1 0 Registered with City ................ 5 0 I Hispanic (H) Vendors.... ............. 5 1 Located within City limits.......... 1 0 Registered with City ................ 4 1 NON MINORITY (NM) VENDORS .............. 12 2 Located within City limits......... 7 1 i "No Rfps".......... .................... i 1 1 �L Reason(s) for NO PROPOSALS are as follows: 1. Price Waterhouse "Cannot respond due to staffing restraints. RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO DAVID M. GRIFFITH & ASSOC.., A NON -MINORITY NON -LOCAL VENDOR FOR A TOTAL PROPOSED OUNT OF $15,4 C ief Pro c t Officer i 1 (I Da I 95- 565 SECURITT LIST SID ITEXt ANNUAL CENTRAL SERVICES COST ALLOCATION PLANS _------------w-------------------w-------------------- DID XO.a RFP-94`95 081--------------w_-------_---- -- — MARCH 20 1995 10.00 a.m. VATSBID(5) OPENEDs __s---_— _-------w—__--- TOTAL SID 1l�iiD_SorZ BIDDER DID AMOUNT CASHIER'S CHECK - ----------- KPMG PEAT MARWICKS LLP DAVID_M. GRIFFITH AND ASSOC. LT . •.VERDEJA & GRAVIER SHARPTON BRUNSON & COMPANY P.A. NO BID: GEM TECHNOLOGY BDO SELDMAN __ —w—w---sa._—w FEEEMAN, DAWSON & ASSOCIATES, P.A. ram ire--ven'o�s '"�i%c'i- received timely as of the above -___--- ere�n are fhe - o�,onanq_date an _1_ n'Iy ar - time. All -- -----_.-_-_ other offers submitted in response —as_kc#a�------------------ a I to tliis solicitatia ri, if any, ------------- ----- ------------ --w_L---------------------------------------- --- -----------I------------- --------------------------------------------------- -- -------------------- ------------------ -------------- ---------------J-------- ------- ---- --------- ------------- ---------- --- -----�1 received envelopes n behalf of (Person receiving bids) FI14ANCE _ on ( J —------- (City Depariffieat)—----------------------------------- SIGNED: _ ( eput y ler—k -- --- CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Matty Hirai DATE February 14, 1995 FILE: City Clerk SUBJECT Receipt of Proposal FROM REFERENCES: Carlos E. Garcia Finance Director ENCLOSURES: Proposals for RFP 94-95-081, Central Cost Allocation Services have been scheduled to be submitted to your office by 10:00 a.m. on Monday March 20, 1995. Please inform your staff accordingly. /mra -n 7=c' un ;Ea co � 1 LEGAL ADVERTISEMENT RFP No. 94--95-081 Sealed proposals will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida not later than 10:00 a.m., Monday. March 20, 1995, to provide annual central services cost allocation plans, in accordance with federal regulations. The contract shall be for a three (J) year period, with one (1) two-year renewal period, at the City's option. Proposals submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51% of the City's total dollar volume of all expenditures for all goods and services to Minority and/or women owned Business Enterprises, on an equal basis. Minority and/or women vendors interested in submitting proposals and who are not registered with the City as such are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Section 18-52.1(h) of the City Code, as amended, established a local preference for vendors whose primary office is located in the City of Miami. Detailed specifications for the proposals are available upon request at the Procurement Management Office. The City Manager may reject all proposals and readvertise. (Ad No. 1759) Cesar H. Odio City Manager c? a t r � =. N Cj Q� .ITT J � y d, 4 LEGAL ADVERTISEMENT RFP No. 94-95-081 Sealed proposals will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida not later than 10: 00 a.m., Monday, March 20, 1995, to provide annual central services cost allocation plans/sole proprietors as external auditors for the City of Miami as requiredby the City Charter and Section 11-45 of the Florida Statutes. The contract shall be for a three (3) year period, with one (1) two-year renewal period, at the City's option. Proposals submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51% of the City's total dollar volume of all expenditures for all goods and services to Minority aid/or Women owned Business Enterprises, on an equal basis. Minority and/or women vendors interested in submitting proposals and who are not registered with the City as such are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. Ordinance #10032 established a "First Source Hiring Agreement program to stimulate the creation of employment for City of Miami`_ residents. For details of the program's requirements, contact the Neighborhood Jobs Program at 579-2468. Detailed specifications for the proposals are Availab,L& up n request at the Procurement Management Office. The City Manager may reject all proposals and readOrtise (Ad No. 17 5 9 ) Cesar H. Odio 00 City Manager •,'':. d7'01 ,f City of Miami c REQUISITION FOR ADVERTISEMENT This niJmber. must appear in the advertisement 6 INS �i4Cfi PI ase a I y [�epa meta . IDivision: �rtltrr�Co7�ie`ra;'M�t: f far E"NANGEj S AC11 co- Code number: :020.--3'1 4. Is,this'a confirmation: G]:Yes ®No 5. Prepared by:- Anne Whattaker y i 6 Sizei'otI advertisement: 7. Starting date: 8. Telephone number:` ; Fe)aruar .13 , 19 95 x5174 i b Number of `timbs, this advertisement is to be :10. Type of advertisement: ❑ fie,,,, 1) ` Le al Classified Di 11. Remarks:.- 1 :VP': No.. 94-94-081 for central co'st allocation services MENEM ; :12. Publication Date(s) of Invoice No. _ Amount i Advertisement i i Miami `Review i Miami Times IA4rio las Americas C } ^-� ._a r -Kti "7 �rtmept irect r/Designee Date Approved for Payment Date n C GS/PC 503 Rev. M69 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department Your 7641 S.W. 16th Street I : " Miami, FL 33155 'ow ■ Fax: (305) 265-9678 Inc. 30 265-4544 ,I DATE WEIGHT FROM TO � 4 '751L j dA I 8 l' lU4 r +tom'♦t��e'' �'!�%,� . •,s, ,'� to BILL FLL JOB NO. 40073 BILL ORDER BY PICK-UP CHARGE DESCRIPTION/NO. OF PIECES / RE. ENVELOPES CARTONS PACKAGES OTHE[t•�/ (�' �" �'�' c ARGE COMPLETE DESCRIPTION RE. DELIVER CONSIGNEE SIGN SPECIAL INSTRUCTIONS VAN FULL NAME WEIGHT CHARGE ABOVE GOODS RECEIVED IN GOOD CONDITION PICK UP DRIVER DELIVERY DRIVER t 0 0 M. P.M. �TIMA. I E OF DELIVERY A.M. P.M. Vnur Wav G`nuriar TIME OF P.U. DID ITE t ��''"�•SSCORITY LIST INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM AID NO.s RFP- 94-95-159R _r....-___---____w_-_____- -------- .-_------------ r 811T8 BID(S) OggNED s _June , 26N1995 10s 00 a.-- _ __ _ TOTAL DID_BOND_IREI. BIDDER DID ABOUT CASHIE Mi CHECK AIDA E. BRIELE & ASSOCIATES, P.A. ---- - - --------- - - ---------- --- WATSON & COMPANY, P.A. C� FREEMAN DAWSON & ASSOCIATES, P.A. ----------= --------------------- — -- --- fr!-. Al? R, — �► a's received timely as of tho chcv. o er offers att mitte in xe ;a3z� aria heraby cLscs_l�t__: O?.,-,-`Tg civie' ani t� tF .O"' M L,C.0 ------------------- ---------------------------------- I ---------------- --------------------- ----------------- --------------------- ---------------- -------------- ------------------------------------------------- --- ---- — — -- -------_--- ------------- ------_---- -----____� -� 3-��---- _11�2c2,ctiC�2� __.._received (-3 ) envelopes on behalf of GEer:oa zsce wing bids) GSA/SOLID WASTE -PROCUREMENT DIVISION an — (City Department) r SIGNS : __ _____—_ ( puty—City Clerk) ivpt LEGAL ADVERTISEMENT RECEIVED RFP No. 94-�95-159R '�? �JI1''J -� �> •? � a Sealed proposals will be received by the City of Miami City Clerk• at her office located at City Hall, 3500 Pan American Drive, Miami, Florida not later than 10:00 a.m., Mondays June 26r 19954 to engage independent Certified Public Accounting firms/sole proprietors as external auditors for the City of Miami as required by the City Charter and Section 11-45 of the Florida Statutes. This solicitation is set -aside for City of Miami M/WBE certified female sole proprietors/firms. Please see details in the RFP's specification and special conditions. The contract shall be for a three (3) year period, with three optional one-year renewal periods. Proposals submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51% of the City's total dollar volume of all expenditures for all goods and services to Minority and/or Women owned Business Enterprises, on an equal basis. Minority and/or women vendors interested in submitting proposals and who are not registered with the City as such are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Ordinance #10032 established a "First Source Hiring Agreement program to stimulate the creation of employment for City of Miami residents. For details of the program's requirements, contact the Neighborhood Jobs Program at 579-2468. Detailed specifications for the proposals are available upon request at the Procurement Management Office. The City Manager may reject all proposals and readvertise. (Ad No 2045) Cesar H. Odio City Manager ,31 pity of Miami 20 45 REQUISITION FOR ADVERTISEMENT This number must appear in, the advertisement lvpp and itiach i bov of le 6 Ment Ith this poulsitl2n. 2U visiom. inatc e �T .'Adc6Uht',1- dder'dumber: 4.'n Is this: a confirmation:. 5. Prepared by: .-26:02, 81 Ye siNo Marit za Pages Size . of advertisement; 'i Starting date: S. Talelphone ,nUmber. 6 — 7 5 579-6845 Number'i'bf:1 advertisement drtisbment is to .be 10. Vne of advertisement: 1:1 Classifl Ej Legal ed, 6is -w -R5459R EX n e 146. �,_.4ter a I Auditing S rvices Publication Date(s) of Advertisement Invoice No. Amount. i�i kimi• , Review s Miami ':Times Diario Las Americas. 13 Approved. l)ep6rtrmd6t:'Dlr6ct /Designee Date Approved for- Payment Date White, ;& oCr _Rev; 12/89 Routin Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. IGS� 3 Canary R% UTION: -While - -Department DISTRIBUTION: A SECURITT LIST r -------------- DD S'iEZfa INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRMS �_.._..--------------------------------- BID HO.= RFP-94-95-067 -------------- ��.--------------------------------- MARCH 20, 1995 11:00 a.m. BATE BID(S) OPENEIlt TOTAL �I8 801dD �ms� BIDDER DID AHOUNT CASHIER'S _CHECK VERDEJA & GRAVIER------------------ -------------- _____ SONSON, KLINE,-JACOMINO N-----_---�-_---M��- FREEMAN, . DOWSON & ASSOC_ P .'A.� ---�•-�--- tri'il��-��n'�ors 'iisied 'her n -are "fFie- nTy-of£a:�� -- received timely as of the above ouenin d_a_t_e_an, �_ time. A - ot er o ers submitted in response are herehg ralacled as -late" to this solicitaii n, if any, /•nvalopss o behalf of aputy City Clerk) ECEIVED ;5 JW 26 A10 ,04 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Matty Hirai DATE January 19, 1995 FILE: City Clerk SUBJECT RFP 94-95-067 FROM REFERENCES: Carlos E. Garcia Finance Director ENCLOSURES; Responses t&':RFPs!9'4',-9-5-067r Request for Proposals for Independent:.; A u "':Setvices,., are scheduled to be received by your office by 'ditI ng . ,:."11-00 a.m. on March 201 1995- Staff from this office will pick up such proposals before noon on that date. /mm cc: Phil E. Luney Anne Whittaker LEGAL ADVERTISEMENT RFP No. 94-95-067 ri 2r Sealed proposals will be received by the City of Miaq}i-CityzQler at her office located at City Hall, 3500 Pan Am§:rioan Driven Miami, Florida not later. .than 11:00 'a.m:,, onday,,March 20 x �A995'r to engage independent. Certified Public Accounting firms%sole proprietors as external auditors for the City of Miami as required by the City Charter and Section 11-45 of the Florida Statutes. The f.irm(s) shall be engaged to examine the City's financial statements for a period of five years. "Proposals submittedafterthe deadline and/or submitted to any. other location or office shall be deemed non -responsive and will be rejected. A pre -proposal conference will be conducted at 9:00 a.m. on Monday, February 6, 1995, in the Committee of the Whole Room, City Hall, 3500 Pan American Drive, Coconut Grove, Miami, FL. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Minority and Women owned Business Enterprises, on an equal basis. Minority and women vendors are interested in submitting proposals and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Ordinance #10032 established a "First Source Hiring Agreement" program to stimulate the creation of employment for City of Miami residents. For details of the program's requirements, contact the Neighborhood Jobs Program at 579-2468. Detailed specifications for the proposals are available upon request at the Procurement Management Office. The City Manager may reject all proposals and readvertise. / 7%A 11.7— 1 n"n AW