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Home My WebLink AboutR-95-053995- 539 RESOLUTION NO. A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY SITUATION REQUIRING AN INCREASE IN FEES FOR ADDITIONAL PROFESSIONAL SERVICES NOT TO EXCEED $24,753.00 IN THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI AND POST, BUCKLEY, SCHUH & JERNIGAN, INC., FROM $47,760.00 TO $72,513.00 FOR THE "PREPARATION OF A FACILITY MASTER PLAN FOR SITE CONSOLIDATION OF SELECTED CITY MAINTENANCE FUNCTIONS", B-3249, CAPITAL IMPROVEMENT PROJECT NO. 311018, AS APPROPRIATED BY CAPITAL IMPROVEMENTS ORDINANCE NO. 11205 FROM FUNDS ALREADY APPROPRIATED TO THE PROJECT. WHEREAS, the City of Miami has entered into a professional services agreement with firm of Post, Buckley, Schuh, & Jernigan, Inc. ("PBS&J") for a feasibility study to consolidate selected City maintenance functions of the City of Miami Municipal Shops as authorized by Resolution No. 94-455; and WHEREAS, said master plan and feasibility study concluded that the existing Heavy Equipment Facility site and Solid Waste Building could not accommodate all employee parking and program requirements necessary to consolidate all City maintenance .functions; and CITY Cob MISSION MEETING OF JUL131995 Resolution No. 95- 539 y WHEREAS, the City Manager has made a written finding that a valid emergency existed which required the work to continue as expeditiously as possible to protect the health, safety and welfare of the citizens of the City; and WHEREAS, PBS&J was directed to provide additional services for alternate programming studies, concepts and revised layouts of various site plans which included off site programs and employee parking in order to gain maximum use of the site; and WHEREAS, PBS&J has completed the required additional services and has provided all deliverables to the City; and WHEREAS, the total cost for said additional services has been determined to be $24,753.00, which is considered to be fair and reasonable; and WHEREAS, funding for said additional services is available from Capital Improvement Project No. 311018, as appropriated by Ordinance No. 11205; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings set forth in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a 4/5ths affirmative vote of members of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency situation requiring an increase in fees for additional professional services not to exceed $24,753.00 in the professional services agreement between the City of Miami. and Post, Buckley, Schuh & Jernigan, Inc., from $47,760.00 to $72,513.00 for the "preparation of a Facility Master Plan for Site Consolidation of Selected City Maintenance Functions", B-3249, Capital Improvement Project No. 311018, as appropriated by Capital Improvements Ordinance 11205 from funds already appropriated to the project is hereby ratified, approved and confirmed. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13th ATTEST: WALTER J. FOEM CITY CLERK CAPITAL PROJECT REVIEW: 7- .2! J� U O R RI Z, DIRECTOR ASS T MANAGEMENT AND CAPITAL IMPROVEMENT SUBMITTED BY: LU t tt,� WALDEMAR E. LEE DIRECTOR OF PUBLIC WORKS GMM/w212.DOC _ day of JOY , 1995. 7/-, gqz, - STEP N P. CLARKJ MAYOR APPROVED AS TO F ING REQUIREMENTS: FRANK T A, DIRECTOR DEPARTMENT OF COMMUNITY DEVELOPMENT - 3 - LEGAL REVIEW BY: )0 /V yv) <AR/' G. MIRIAM MAER CHIEF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 95-- 539 4gyx , x CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 34 TO : Honorable Mayor and Members DATE : JUN 2 9 1995 FILE ; of the City Commission SUBJECT : Additional Professional Services for Municipal i Shops Relocation FROM ;Ces dio REFERENCES: Program Post, Buckley Cit er Schuh & Jernigan, ENCLOSURES: Inc i RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution authorizing an increase in fees for additional professional services by an amount not to exceed $24,753.00 in the professional services agreement between the City of Miami and Post, Buckley, Schuh, & Jerinigan, Inc. for the feasibility study entitled "Preparation of a Facility Master Plan for Site Consolidation of Selected City Maintenance Functions-" BACKGROUND The City of Miami has entered into a professional services agreement with the firm of Post, Buckley, Schuh, & Jernigan, Inc. ("PBS&J") for a feasibility study to consolidate selected City maintenance functions of the City of Miami Municipal Shops as authorized by Resolution No. 94-455. The master plan and feasibility study has been completed which concluded that the existing site of the Heavy Equipment - Facility and Solid Waste Building could not accommodate all ejuployee parking and program requirements. Due to the extreme time constraints placed upon the City as a result of the land sale agreement with the Dade County Public Health Trust, PBS&J was directed to provide additional services as expeditiously as possible for a1 Lerna to programming studies, concepts and revised layouts of various site plans which included off site programs and eanployee parking in order to gain maximum use of the site. P13S&J has completed the required additional services and has provided all deliverables to the City. The total cost for these additional services increases the professional services contract from $47,760.00 to $72,513.00. 539 n . a CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO f ile DATE June 14, 1995 F;LE SUBJECT EMERGENCY FINDING - INCREASE IN FEES FOR ADDITIONAL PROFESSIONAL FROM REFERENCES. SERVICES - MUNICIPAL Cesar H. Odio SHOPS RELOCATION City Manager ENCLOSURES -FEASIBILITY STUDY This memorandum serves as a written finding of a valid public emergency pertaining to the need for additional services and .increase in fees by an amount not to. exceed $24,753 in the professional services agreement with Post, Buckley Schuh & Jernigan, Inc. (PBS&J) for the "Preparation of a Facility Master Plan for Site Consolidation of Selected City Maintenance Functions '.t'he T'acility Master Plan has been completed which concluded that t.lie existing site of the Heavy Equipment Facility and Solid Waste nu i.ld i.ng could not accommodate all employee parking and program requirements. It is necessary to conduct additional programming .-arid site evaluations as expeditiously as possible to determine which City functions will remain at the site and how employee parking can be accommodated. The finding is based on the following: 1. The property where the City of Miami Motor Pool Facility, Communications Building and Public Works Maintenance Building are located is being sold to the Dade County Public Health Trust. 2. Several departments must move from their existing locations to the Heavy Equipment Facility site. 3. The Motor Pool facilities must be relocated by the summer of 1995. 4. Construction activities must occur prior to the move to provide adequate parking and infrastructure at the City's Heavy Equipment Facility prior to the move. file June 14, 1995 Page No. 2 5. The normally required procedures and scheduling requirements for entering into a new professional services agreement will needlessly and unwisely delay the transfer of operations Such conditions indicate the need for extraordinary measures to protect the health, safety and welfare of the community and the convenience of the City. In order to determine, as expeditiously as possible, which City functions and programs remain at the site, it is necessary to proceed with additional studies and site programming by PBS&J. These additional services will result in an Increase in contract fees by $24,753.00. C11c. Julie Bru, Assistant City Attorney Christina Cuervo, Assistant City Manager 95- 539 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Walter Foeman DATE : June 29, 1995 FILE City Clerk SUBJECT: Request to Publish Notice of Public Hearing for an FROM:: �L/� REFERENCES: Emergency Resolution Waldemar E. Lee Director of Public Works ENCLOSURES: Advertisement Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to an Emergency Resolution authorizing an increase in fees for additional professional services by an amount not to exceed $24,753.00 in the professional service agreement between the City of Miami and Post, Buckley, Schuh & Jerinigan, Inc. The public hearing has been scheduled for July 13, 1995. Please charge to index code 310201-287. LJH:11 Approve Elva Gallastegui Agenda Coordinator CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the Commission of the City of Miami, Florida, on July 13, 1995, at in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida for the purpose of hearing any comments by the City Commission from any interested parties affected by an Emergency Resolution authorizing an increase in fees for additional professional services by an amount not to exceed $24,753.00 in the professional services agreement between the City of Miami and Post, Buckley, Schuh and Jerinigan, Inc. for the feasibility study entitled "Preparation of a Facility Master Plan for Site Consolidation of Select City Maintenance Functions". All interested persons are invited to appear and may be heard concerning the street opening. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. Walter Foeman City Clerk Miami, Florida 95= .7