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Home My WebLink AboutR-95-0534RESOLUTION NO.9 5- 534 A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S ACTION UNDER A HURRICANE EMERGENCY SITUATION REQUIRING AN INCREASE, IN AN AMOUNT NOT TO EXCEED $44,421.96, IN THE CONTRACT BETWEEN THE CITY OF MIAMI, FLORIDA, AND MARINA POWER COMPANY, INC., AUTHORIZED BY RESOLUTION NO. 92-7381 FROM $601,988.00 TO $646,409.96 FOR REPAIR OR REPLACEMENT OF HURRICANE DAMAGED ELECTRICAL AND FIRE PROTECTION EQUIPMENT INSTALLED ON THE DINNER KEY MARINA PIERS, PROJECT H-1003, CAPITAL IMPROVEMENT PROJECT NO. 414410, ALLOCATING FUNDS THEREFOR FROM FUNDS AVAILABLE FROM FEDERAL EMERGENCY MANAGEMENT AGENCY FOR HURRICANE ANDREW DISASTER RECOVERY. WHEREAS, a purchase order contract authorized pursuant to Resolution No. 92-738 adopted November 12, 1992, exists between the City of Miami and Marina Power Company, Inc., for Capital Improvement Project No. 414410, en.titled "Dinner Key Marina - Rehabilitation of Pedestals and FHC, H-1003"; and WHEREAS, an Increase in said purchase order contract In the amount of $44,421.96 Is required to cover the extra costs of repairing or replacing the hurricane damaged electrical and fire protection equipment on the Dinner Key Marina Piers; and CITY 'CO,Mi ►IISSION IKEETUIG OF J U 1. 1 3 1995 Resolution No. 95- 534 �H 4 Disaster Recovery and Risk Management Division, and the City Manager recommended the Increase in the purchase order contract to cover the additional costs; and WHEREAS, monies are available from the Federal Emergency - Management Agency Reimbursements for Hurricane Andrew Disaster Recovery In the proposed amount of the Increase; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and Incorporated herein as if fully set forth In this Section. Section 2. By a 4/5ths affirmative vote of the members of the City Commission, after a duly advertised public hearing, ratifies, approves and confirms the City Manager's action under a Hurricane emergency situation requiring an Increase, In an amount not to exceed $44,421.96, In the contract between the City of Miami, Florida, and Marina Power Company, Inc., authorized by Resolution No. 92-738 from $601,988.00 to $646,409.96, for "Dinner Key Marina - Rehabilitation of Pedestals and FHC, H- 1003"; with funds therefor hereby allocated from funds available from The Federal Emergency Management Agency for Hurricane Andrew Disaster Recovery. Section 3. This Resolution shall become effective Immediately upon Its adoption. - 2 - 95�- 534 PASSED AND ADOPTED th I s 13th day of July 1995. STEPHEN P. CLARK, MAYOR ATTEST: ALTER J. F E CITY CLERK SUBMITTED BY: � -E WALDEMAR E. LEE DIRECTOR OF PUBLIC WORKS CAPITAL PROJECT REVIEW: EARD(ANAGE RODRI EZ DIRECTOR SS —ET EN AND CAPITAL IMPROVEMENT PREPARED AND APPROVED BY: h)m m "P� G. MIRIAM MAER- CHIEF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. QU IYNN JPNFeS, III CITY ATTO t�Ky — 3 — r 1 CITY OF MIAMI, FLORIDA ' INTER -OFFICE MEMORANDUM 27 TO Honorable Mayor and Members DATE : JUN 2 9 1995 FILE :H-1003 of the City Commission SUBJECT: Dinner Key Marina Rehabilitatior Hurricane Damaged Pier Equipment FROM Cesar o REFERENCES: City r ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing a $44,421.96 increase in the contract between Marina Power Co., Inc. and the City of .Miami for repair or replacement of hurricane damaged electrical and fire protection equipment installed on the Dinner Key Marina Piers (Project H-1003). The existing purchase order needs to be increased from $601,988.00 to $646,409.96 and the costs will be paid from Federal Emergency Management Agency (FEMA) reimbursements to the City. BACI:GROUND As a result of Hurricane Andrew, all of the electrical (power and lighting) and fire protection (fire cabinets and alarms) equipment on the Dinner Key Marina piers was either damaged or destroyed. Marina Power Co., Inc. was the original manufacturer and/or supplier of this equipment and was approved as a sole source by FEMA and the City to repair or replace it after the hurricane. By Resolution No 92-738, the City Commission approved a purchase -order contract in the amount of $601,488.00 with Marina Power Co., Inc. to do this work on a unit price basis based on the estimated damage in the FEMA-Damage Survey Report (DSR). The FEMA-DSR was the best estimate at that time. It was recognized that the final cost would be determined using the unit prices and the actual work required to repair or replace this existing equipment. Equipment that was destroyed was replaced with new equipment. Damaged equipment was taken to the manufacturer's shop and completely rebuilt as new. Credits were given for all reusable parts. Basically, when new or rebuilt pieces of equipment were delivered to the job, they were invoiced at the unit prices in the DSR. In addition, the City received credits for the reusable parts and any equipment in the purchase order not used. Overall, the pier equipment that was repaired or replaced was the equipment originally in place before the hurricane. 95- 534 oPI-o"71 The net increase in costs was a result of several factors. There was more damage to the electrical equipment than could be determined by the post hurricane visual inspections. The additional costs for the temporary repair and early opening of the Commercial docks and Piers #1 & #2 was not properly accounted for in the DSR becausa this equipment -had to be temporarily repaired and later rebuilt. The greatest benefit to the City was the time savings which allowed the Dinner' Key Marina to reopen much earlier than other local hurricane damaged marinas. We now request the City Commission approval to increase Marina Power Co. purchase order from $601,988 to $646,409.96 and to close out this project. Marina Power Co.'s work under their purchase order contract is now completed and they have submitted a completed accounting of their billing on this project. Their submittal includes an analysis of their work in relation to their original purchase order. Also, there is a listing of their invoices with the credits, extras, and billing corrections. The final cost to repair and replace the pier electrical and fire protection equipment totals $646,409.96; this is a net increase of $44,421.96 over the original purchase order. After carefully reviewing Marina Power Co.'s billings on this project, the Department of Public Works and the Hurricane Andrew Recovery Team (HART) have determined that this increase in contract is appropriate and that the costs will be paid by FEMA reimbursements to the City. It is requested that the City Commission approve the increase in Marina Power Co.'s purchase order from $601,998 to $646,409.96 in order to close out this project. 95- 534 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM Walter Foeman June 19, 1995 TO ,City ClerkDATE Fil: Request to Publish SUa,ECT Notice of Public Hearing - Dinner Key Marina Rehabilitation FROM WaldemaL E. L , Director REFERENCEYurricane Damage Pier �rer Public Works Department Equipment ENCLOSURES. INCREASE IN CONTRACT Please make arrangements to publish a Notice of Public Hearing for objections to a proposed increase in the contract with Marina Power Company, Inc. for repair or replacement of hurricane damayed electrical and fire protection equipment installed on the Dinne,_ Key Marina Piers, Project H-1003,CIP 414410. 'i.'he Public Hearing has been scheduled for July 13, 1995. AppXove Allan Poms, Chief Architect Civil Engineering (Highways) John Jackson, Construction Cost Analysis Central i Elvi Gallastegui Agenda Coordinator 95- 534 1 CITY OF 1K-Awl , FLORIDA NOTICE OF '=r.;BLIC HEARING A public hearing will be held w the Commission of the City of Miami, Florida, on July 13, 1^35, at 10:00 a.m. in the City Commission Chambers at City Hal'_, 3300 Pan American Drive, Miami, rlorida, for the purpose c hearing objections from any interested parties affected v an increase in the contract between Marina Power Company, -..c. and the City of Miami in an amount not to exceed. $44,421-25 for repair or replacement of hurricane damaged electrical and. Lire protection equipment at Dinner Key Marina, Project H-?_^"_, CIF No. 414410. All .interested persons are in•r_t-ed to appear and may be heard (-.oncerning this item. Should. --.nv person desire to appeal any decision of the City Commission with respect to any matter, considered at this hearing, t1a.t person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon wh_c.a any appeal may be based. Walter Foeman City Clerk Miami, Florida D5- 534