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Home My WebLink AboutR-95-0533RESOLUTION N(9.5 — eE 3 3 A RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S EMERGENCY FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENT FOR COMPETITIVE SEALED BIDS AND APPROVING THE ENGAGEMENT OF MOTOROLA, INC.,("MOTOROLA"), 5580 N.W. 36 AVENUE, FORT LAUDERDALE, FLORIDA, TO CONDUCT A FEASIBILITY STUDY FOR THE RELOCATION OF THE CITY'S 800MHZ RADIO COMMUNICATIONS SYSTEM FOR THE DEPARTMENT OF GENERAL SERVICES/SOLID WASTE, COMMUNICATION SERVICES DIVISION, AT A TOTAL PROPOSED COST OF $55,960; AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN A FORM ACCEPTABLE WITH THE CITY ATTORNEY, WITH MOTOROLA FOR THIS PURPOSE; ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROGRAM, ACCOUNT CODE NO. 429402-340, PROJECT NUMBER 311018; FURTHER AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE SERVICES. WHEREAS, the Department of General Services/Solid Waste, Community Service Division, needs to immediately relocate its 800 MHZ radio communications system and equipment from its present location within the section of the Municipal Shop Tract that was sold to Jackson Memorial Hospital; and WHEREAS, this study is necessary before any relocation can take place because it entails detailed triangulation, license `CITY COMMISSION MEETING OF J U L 1 3 1995 Resolution No. 3 " — 533 WHEREAS, the City Manager and the Assistant City Manager/Director of the General Services/Solid Waste have deemed this to be an emergency due to the critical nature of our radio communications system and time constraints that we are working against due to the sale of the site upon which this system/equipment is currently located; and WHEREAS, funding for said service is available from the Capital Improvement Program, Account Code No. 429402-34, Project Code No. 311018; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the member of the City Commission, after a duly advertised public hearing, the City Manager's emergency finding that Motorola, Inc., is the sole source provider of certain professional services as required by the Department of General Services Administration/Solid Waste, Communication Services Division, is hereby ratified, approved and confirmed. Section 3. The requirement for competitive sealed bids is hereby waived and the Department of General Services Administration/Solid Waste, Communication Services Division's ("Division") engagement of Motorola, Inc., sole source provider, 2- 95- 533 to conduct a feasibility study for the relocation of the City's 800MHZ radio communications system is hereby approved, with funds therefor, in an amount not to exceed $55,960, hereby allocated from the Capital Improvement Program, Account Code No. 429402- 340, Project No. 311018. Section 4. The City Manager is hereby authorized) to execute a Professional Services Agreement, in a form acceptable to the City Attorney, with Motorola for this purpose. Section 5. The City Manager is hereby further authorized to instruct the Chief Procurement Officer to issue a purchase order for these services. Section 6. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13th day of July, 1995. STEPHEN P. C K, MAYOR ATTEST: WALTER FOEMAN CITY CL K PREPARED AND APPROVED BY: OL IREZ IJ AS STANT CIT AT ORNEY W265:csk:ORS APPROVED AS TO FORM AND CORRECTNESS: C3 III ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Code provisions. y5_ 533 a CITY OF MIAMI, FLORIDA ' INTER -OFFICE (MEMORANDUM 25 ro : The Honorable Mayor and Members DATE : JUL --7 1995 FILE of the City Commission SUBJECT : Professional Services to Relocate.800 MHz System and Equipment FROM : REFERENCES: Cesa io City r ENCLOSURES: CCM of July 13, 1995 RECOMMENDATION: It is respectfully recommended that the City Commission approve waiving the requirements for competitive sealed bids and approve the sole source award to Motorola, Inc., 5580 N.W. 36 Avenue, Suite A, Ft. Lauderdale, FL, 33309-6361, for professional services to do a feasibility study for the relocation of the City's 800 MHz radio communications system from its current location within the Municipal Shop Tract at a total cost of $55,960. The Department of General Services Administration and Solid Waste, Communication Services Division needs to relocate its 800 MHz radio communications system and equipment from its present location within the section of the Municipal Shop Tract that was sold to Jackson Memorial Hospital. The system is a complex electronic network designed, engineered and sold to the City by Motorola, Inc. Its relocation entails the preparation of pre -selected sites which must be readied to, house large amounts of electronics complete with uninterrupted power supply system (UPSS). It also requires construction of lighting/flood protection/prevention detailed triangulation and licensing studies, etc. j Motorola Inc., is the only vendor recommended to conduct this study because they are the original designers, engineers, and manufacturers of the system. In addition, Motorola, Inc., performed the initial installation and they already have in their possession the necessary technical specifications as they pertain to equipment types, antenna heights, longitude/latitude, power outputs, frequencies, etc. Funding for this relocation feasibility study is available from the Capital Improvement Program, Project No. 311018, Index Code 429402-340. 95- 533 44P PITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Judy S. Carter DATE JUN 2 8 S95 FILE Chief Procurement Officer SUBJECT Professional Services to Relocate 800 MHz W S: System and Equipment FROM REFERENCE Ro Wi /11 Hams Sole Source Assistant ss stant City Manager ENCLOSURES: The Department of General Services AcEinistration and Solid Waste, Communication Services Division, needs to relocate its 800 MHz radio communications system and equipment from its present location within the section of the Municipal Shop Tract that was sold to Jackson Memorial Hospital. The system is a complex electronic network designed, engineered and sold to the City by Motorola, Inc.. Its relocation entailsi the preparation of pre -selected sites which must be readied to house large amounts of electronics -complete with uninterrupted power supply system (UPSS). It also requires construction of lighting/flood protection/prevention detailed triangulation and licensing studies, etc. Motorola Inc. is the only vendor recommended to conduct this study because they are the original designers, engineers and manufacturers of the system. In addition, Motorola, Inc. performed the initial installation and they already have in their possession the necessary technical specifications as they pertain to equipment types, antenna heights, longitude/ latitude, power outputs, frequencies, etc. If you have any questions, please feel free to contact Mr. Luis Selema, Acting Superintendent of Communications Maintenance, at 575-5188. cc: Luis Selema 95- 533 aW OR MIAM FLOPJOA �. 6NTIM04POVa MAM MORANDUM Judchi proc= a nt 9f rlce r lel►►el�Ct. Pz�irMeleRicrnril »�►rviCees % to Relocate +800 XHO - r8yet4m and Ev, i "nat Ron 11. 3 i4wo Assistant Cites X&Mgeer ee�cxosuaml ; Tble department has ver1ried that fun -do are avaLlablos wLth the ftpartmat of Finance to cover the sole source sward to Xotorola, no.; for .prote ssional serviuvw Lo Rio a fea nibLILty Shady for the ralocmtLon of the City's 800 XH% radio com>nleativrw Ireton fro& its evrZ' nt location w1rhin the NusUalpal ohop Tract at a proposed cost of $55, M . liK ad.inq .is available from the capital Improve wnt program, Project No. 311018, Index Cwds 429402-340. ]MOOXTARY REVIEW ,AND APOKOVED ®Y s ADDITIOVAL APPROVALS s Xanchar Gurana, 0 >leo for Department of rinance wauaracy RodXLX?Cze Dirootol OfficQ199 Asset YAnagebent anO CAOkPital tVraV*M*ntf' r MTAL ., 95- 533 3UN-27-1995 10:52 P.03 CITY 01, MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Walter J. Poeman w►YE : June 27, 1995 City Clerk _ sua,ECT Request to publish Notice for public Hearing FROM REFER"196 on E. ].iams Assistant City Manager ENcLosuRes Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of the requirements for formal sealed bids for the purchase of services from Motorola, Inc. Attached is the advertisement. The date and time of this public hearing will be July 13, 1995 at 10:00 a.m. Approved: Elvi Gail stegui Agenda Coordinator JUN-27-1995 10:52 P.04 a CITY OF MIAMI, FLORIDA NOTICE TO THE PUBLIC PLEASE ALL TARE NOTICE THAT a public hearing will be held by the City Commission of the City of Miami, Florida, on July 13, 1995 At 10:00 a.m., in the City Commission Chambers at City Hall, 3500 Pan American Drive, xiami, Florida, for the purpose of considering a waiver for the provision services concerning the relocation of a section of the City's 800 MHz radio system at a N. cost of $55,960 for which Motorola, Inc. holds the privileges. These services will be provided by Motorola, Inc., 5580 N.T. 36 Avenue, Suite A, Ft. Lauderdale, FL 33309-6361. Inquiries from other potential sources of such services who feel that they might be able to satisfy the City's requirements for this item may contact Luis Selema, Acting Superintendent of the City's Communication Services Division of the Department of General Services and Solid waste at (305) 575-5188, All interested persons are invited to appear and may be heard concerning this item, Should any person desire to appeal Rny A--.L-1— -.. La. a.L"., -IW0. 911,Ae CAAV &IIQbVWl considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. (CITY SEAL) WALTER FOEMAN CITY CLERK 533 g