HomeMy WebLinkAboutR-95-0532RESOLUTION NO. 9' . 5 3
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND
APPROVING THE PURCHASE OF SERVICE AND
EQUIPMENT FROM MOTOROLA, INC., NECESSARY FOR
THE RELOCATION OF THE FIRE -RESCUE DISPATCH
CENTER TO THE MIAMI POLICE DEPARTMENT
HEADQUARTERS BUILDING AT A PROPOSED TOTAL
COST NOT TO EXCEED $446,846.00; ALLOCATING
FUNDS THEREFOR FROM CAPITAL IMPROVEMENT
PROGRAM, PROJECT NO. 312029, ACCOUNT CODE
NUMBERS 299401-340 IN THE AMOUNT OF
$297,315.00 AND 299401-840 IN THE AMOUNT OF
$149,531.00; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS PURPOSE.
WHEREAS, the Police Department has recommended that
competitive bidding be waived for the acquisition of services and
equipment from Motorola, Inc. for the relocation of the Fire
Dispatch Center from the Administrative Building at a cost not
to exceed $446,846.00; and
WHEREAS, this work is required to consolidate both functions
into one facility, and the benefits derived from this move will
provide better service to the citizens of Miami through improved
communications and coordination between Fire and Police
operations; and
WHEREAS, the Chief Procurement Officer has adopted a finding
that Motorola, Inc. is the only vendor able to provide the
necessary service and equipment needed for the relocation
project; and
WHEREAS, the finding of the Chief Procurement Officer have
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Chief of Police recommend
that the requirements for competitive formal sealed bids be
waived and the procurement of this service from Motorola, Inc.
the solesourceprovider, be approved;
WHEREAS, fund are hereby allocated from the Capital
Improvement Program, Project No. 312029, Account Code Numbers
29940.1-340 and 299401-840;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members of
the City Commission, after a duly advertised public hearing, the
City Manager's finding that Motorola, Inc. is the sole source
provider of the service and equipment required by the Police
Department for the relocation of the Fire -Rescue Dispatch Center
to the Miami Police Department Headquarters Building, is hereby
ratified, approved and confirmed.
Section 3. The requirements for competitive sealed bids is
hereby waived and the Department of Police's request for the
acquisition of service and equipment from the above sole source
provider is hereby approved, with funds therefor hereby
allocated, in a total proposed amount not to exceed $446,846.00,
from the Capital Improvement Program, Project No. 312029, Account
Code Numbers 299401-340 and 299401-840.
Section 4. The City Manager is hereby authorized to instruct
the Chief Procurement Officer to issue a purchase order for this
purpose.
Section 5. This resolution shall become effective immediately
upon its adoption.
PASSED AND ADOPTED this 13th day of Jill , 1995.
ST PHEN P. CLA K, MAYOR
ATTEST:
4AALT�ERJ. 0 , CITY CLERK
PREPARED AND APPROVED BY:
OLG RAMIRE -SEI AS
ASS TANT CITY A TOR EY
IAPPROVED AS TO FORM AND CORRECTNESS:
- 3 -
95- 532
a ,
sit
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To : The Honorable Mayor and Members GATE ; JUIJ 9 19g5 FILE
of the City Commission
suafEcr . Resolution Authorizing The
Waiving of Sealed Bids and
the Purchase of Motorola
FROM : Cesa • b REFERENCES Services and Equipment
City
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission waive the
necessity of competitive bids and approve the attached Resolution
for the purchase of services and equipment from Motorola Inc., at
a total cost not to exceed $446,846. Funding is to be from the
Capital Improvement Program, Project No. 312029, Index Code
299401-340 in the amount of $297,315 and Index Code 299401-840 in
the amount of $149,531.
BACKGROUND
These funds are needed to purchase services and equipment -from
Motorola Inc., for the relocation of the Fire Dispatch Center
from the Administrative Building, 275 N.W. 3 Street, to the MPD
Headquarters Building, 400 N.W. 2 Avenue and to upgrade both
centers, dispatch consoles.
This work is required to co -locate both functions into one
facility. Benefits derived from this move will be better service
to. the citizens of Miami through improved communications and
coordination between Fire and Police operations. It will also
alleviate the need to transfer calls, through the Southern Bell
Central Office, from Police to Fire which will dramatically
reduce our exposure to lost calls.
The specific work to be performed involves the sale and
installation of a backup radio system which is required prior to
commencing the Fire Communications move. After the backup system
is installed, Motorola will begin to build and upgrade the
existing -Police and Fire Central Electronics Banks (C.E.B.) into
one C.E.B. The agreement also includes moving the existing Fire
dispatch consoles, Smart -Net Interface Management System
_ (S.I.M.S.) terminal network, conventional base station and the
trunked control stations to the Police dispatch center. Motorola
will develop an async Computer Aided Dispatch (CAD) interface to
the proposed SIMS II computer network.
It is necessary to utilize Motorola, Inc., as the provider of
these services and equipment, because the currently owned 800 MHz
trunked radio system is entirely a Motorola product.
95- 532
The Honorable Mayor and Members
of the City Commission
Page 2
The Chief Procurement Officer has determined that Motorola, Inc.,
is the sole source provider of theses services and equipment.
It is, therefore, recommended that the Resolution authorizing the
I waiver of sealed bids and the purchase of services and
equipment, from Motorola, Inc., at a total cost not to exceed
$446,846, be approved. Funding will be from the Capital
Improvement Program, Project No. 312029, Index Code 299401-340 in
! the amount of $297,315 and Index Code 299401-840 in the amount of
$149,531.
95_ 532
I NO
% of Cost Estimates:
100 %
Capital Improvement Program
Project No. 312029
Index Code 299401-340 in the amount of $297,315
Index Code 299401-840 in the amount of $149,531
Public Notice:
N/A
Assessable.Project:
N/A
ro Cesar H. Odlo
City Mana r
FROM : Judy
anti t Officer
. . CiTY OF MIAMI, FLORIDA
iNTER-OFFICE MGM A 40, U1 .. , �
IMP.'r ' :.I►:�
DATE : in!
SWUM : Sole- Source Acquisition of Motorola
Services and Equipment for the relocation
of the Fire Dispatch Center
AarERENCES.
ENCI (1 URGS
An tnvestigatlon was conducted by the Procurement Management staff to determine whoher
Motorola, Inc. 3 non-minority/non-local Et,. Lauderdale, Florida Is the sole source supplier of the
Motorola sar vices and equipment required for the relocation of the Fire Dispatch Center for the
Department of POO.
The specific worst to be perfottned Involves the sale and Instaliaticm of a backup radio system which
is required prior to commencing the Fire Communications move. After the backup system is
Installed, Motor(b will begin to upgrade the existing Police and Fire Central F6ecronics banks Into
one. The agreement also includes moving the existing Fire dispatch consoles, snnarr: net interfaced
m anagenietu systems, WiWnal network, conventional base stations and the trunked eonavi stations
to the Pollee dispatch center.
Presel+tly, the City Is using 600 MHZ radios and a communication system that wax designed and
patented by Motorola.
Accordingly, i am recomrrgndlng that the requirements for competitive bidding be waived and the
above findings be approgl that Motorola, inc. is the sole source supplier of the reduested service
and equipment.
App:uved:_. fi��e�
_ en
Q
Dates 19cm
,•,.
cc: Manohar Surana, Ant. City manager
Procurement Manapment (Old File)
7W
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95- 532 .5
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
JUN 1 4 'UuJ
TO : Judy S . Carter bare : FILE
Chief Procurement Officer
SUOJECT: Sole Source: Motorola, Inc.
FROM : Donald H. Warshaw REFERENCES:
Chief of Police
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget, to cover the purchase of equipment and
services from Motorola, Inc., at a cost not to exceed $446,846.
Funding is to be from the Capital Improvement Program, Project
No. 312029, Index Code 299401-340 in the amount of $297,315 and
Index 'Code 299401-840 in the amount of $149,531.
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, Director
Department of Budget
ADDITIONAL APPROVALS
( IFJ3.KWIRED
t6bardo Rodriguez; IP Manager
City Manager's Office
(This -form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
SOLE SOURCE
RELOCATION OF MOTOROLA DISPATCH
TERMINALS
POLICE
SHORT TERM CONTRACT
FOR THE RELOCATION OF THE FIRE DISPATCH
CENTER FROM THE ADMINISTRATIVE BUILDING.
IT IS RECOMMENDED THAT THE AWARD BE MADE
TO THE MOTOROLA INC. AT A TOTAL COST NOT
TO EXCEED $446,846.00.
95 - 532
CITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
TO : Walter J. Eoeman DATE : JUN 141995 FILE
City Clerk
SUBJECT :Request to Publish Notice for
Public Hearing
a���rg� Ma
FROM Ma j aCommander REFERENCES
Business Management Section
ENCLOSURES:
Please make arrangements to publish a Notice of Public Hearing
for objections to the waiving of the, requirements for formal
sealed bids for the purchase of services and equipment, from
Motorola, Inc. Attached is the advertisement.
The date apo time of this public hearing will b ,
1995 at / i46' a.m.
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APPROVED
kvi Gallastegui
Agenda Coordinator
95- 532
CITY OF MIAMI, FLORIDA
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City
of Miami, Florida on , 1995, at I a.m. in
the City Commission Chambers at City Ball, 3500 Pan American
Drive, Miami, Florida, for the purpose of considering a waiver of
the requirements of obtaining sealed bids for the purchase of
services and equipment, for which Motorola, Inc., holds the
privileges. These items will be provided by Motorola, Inc., 5580
N.W. 36 Avenue, Suite A, Ft. Lauderdale, FL 33309-6361, at a
total of $446,846.
Inquiries from other potential sources of such a package who feel
that they might be able to satisfy the City's requirements for
this item may contact Lt. Joseph Longueira, at the City of Miami
Police Department (305) 579-6524.
95- 532