HomeMy WebLinkAboutR-95-0488RESOLUTION NO. 9 5 - 488
A RESOLUTION ACCEPTING THE BID OF ARGOS
PURIFICATION SYSTEMS FOR THE FURNISHING AND
MAINTENANCE OF INDUSTRIAL AIR CLEANERS FOR
THE DEPARTMENT OF POLICE, ON A CONTRACT BASIS
FOR A PERIOD OF ONE (1) YEAR, AT A TOTAL
PROPOSED AMOUNT OF $14,877.10; ALLOCATING
FUNDS THEREFOR FROM POLICE DEPARTMENT'S
GENERAL OPERATING BUDGET, ACCOUNT CODE NO.
290201-670 ($2,700.00) AND CAPITAL
IMPROVEMENT PROGRAM, PROJECT NO. 312015,
ACCOUNT NO. 299401-840 ($12,177.10);
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS EQUIPMENT AND SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received on March 13, 1995 for the furnishing and maintenance of
industrial air cleaners for a one (1) year period for the
Department of Police; and
WHEREAS, invitations for Bid No. 94-95-069 were mailed to
eleven (11) potential bidders and one (1) responsive bid was
received; and
WHEREAS, with the health of employees being of the utmost
importance, the installation of these air cleaners will offer
specific solutions for improving air quality on the first floor
of the Police Department where thousands of boxes, envelopes, and
items are brought in that are in a filthy conditions; and
an COMMSSION
MEETING OF
j J U L 13 1995
Resolution No,
95-- 488
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Argos Purification Systems be accepted
as the only responsive and responsible bid;
WHEREAS, funds for this purchase are available from the
Police Department's General Operating Budget, Account Code No.
290201-670 ($2,700.00) and the Capital Improvement Program,
Project No. 312015, Account Code No. 299401-840 ($12,177.10);
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The March 13, 1995 bid of Argos Purification
Systems for the furnishing and maintenance of industrial air
cleaners for the Department of Police, on a contract basis for a
period of one (1) year, at a total proposed amount of $14,877.10
for the Department of Police, is hereby accepted with funds
therefor hereby allocated from the Police Department's General
Operating Budget, Account Code No. 290201-670 ($2,700.00) and the
Capital Improvement Program, Project No. 312015, Account Code No.
299401-840 ($12,177.10).
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this service.
Section 4. This Resolution shall become effective
immediately upon its adoption.
- 2 -
95- 488
PASSED AND ADOPTED this 13th day of July , 1995.
ST HEN P. CLA , MAYOR
ATTE T:
, 1�x ?.
WALTER J.LJP0ERa, CITY CLERK
PREPARED AND APPROVED BY:
OLGA IREZ-SE AS
ASSI TANT CITY TO EY
11WP *
!4
CITY OF MIAMI, FLORIDA
CA=9
i INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the_City Commission
FROM : Cesa 10
City ger
DATE : JUN 2 9 1995 FILE
SUBJECT: Bid' Approval, Bid No.
94-95-069, Industrial
Air Cleaners
REFERENCES:
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that a Resolution authorizing the
purchase of industrial air cleaners and one (1) year of cleaning
and maintenance services to those cleaners, from Argos
Purification Systems, a non -minority, Dade County vendor, located
at P.O. Box 453806, Miami, Florida, 33245, in the amount of
$14,877.10, be approved. Funding is to be from the Police
Department General Operating Budget, Index Code 290201-670, in
the amount of $2,700, for the maintenance and cleaning services
and the Capital Improvement Program, in the amount of $12,177.10,
for the industrial air cleaners.
BACKGROUND:
The Police Department's Property Unit, located on the first
floor, stores thousands of boxes, envelopes, and items brought in
that are in filthy condition. This, at best, has led to suspect
air quality. The circulated air contains dust mites, bacteria
and other pollutants. To further complicate matters, the first
floor air conditioner is located within the Property Unit's
warehouse. This environment has led to documented cases of
asthmatic bronchitis, allergic reactions and dermatological
problems. With the health of the workers being of the utmost
importance, the installation of these air cleaners will offer
specific solutions for improving the air quality on the first
floor of the Police Department.
The Police Department has analyzed the bids received on March 13,
1995, for the provisions of these items. Joros Florida, Inc.
provided the lowest initial bid; however, the substitute brand
they quote in their bid does not meet the requirements of the
Police Department, for three (3) of the four (4) items.
Specifically, the equipment will not filter out dust nor can they
be connected in line with the first floor air conditioner, which
is necessary to provide purified air to all first floor offices.
The one item that does meet the department's requirement is
$72.50 more than the recommended vendor. The recommended
vendor, Argos Purification Systems, meets the Police Department's
95- 488
w�
Honorable Mayor and Members Bid No.
of the City Commission 94-95-069
Page 2
specifications and requirements.
On February 24, 1995, invitations for sealed bids were mailed to
prospective vendors. Bids were opened on March 13, 1995, with
two (2) responsive vendors.
It is, therefore, recommended that the Resolution authorizing the
purchase of industrial air cleaners and one (1) year of
maintenance and cleaning services for those cleaners, from Argos
Purification Systems, at a cost not to exceed $14,877.10, be
approved. Funding is to be provided from the Police Department
General Operating Budget, Index Code 290201-670, in the amount of
$2,7010, for the maintenance and cleaning service and the Capital
Improvement Program, in the amount of $12,177.10, for the
industrial air cleaners.
95- 488
The 'Honorable Mayor and Members Bid.No.
of the City. Commission 94-95-069
Page 3
Amount of Bid of Cost Estimate:
$14i877.10 105%
Cost Estimate/Budgeted Amount:
$14,206
Source of Funds:
Police Department General Operating Budget
Index Code 290201-670
Amount $2,700.00
For the maintenance and cleaning service of the air cleaners
.Capital Improvement Program
Index Code 299401-840, Project No. 312015
Amount $12,177.10
For the industrial air cleaners
Minority Representation:
N/A
Public Hearings/Notices
N/A
Assessable Project:
N/A
95- 488
u1R
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : DATE : APR 2 t 1995 FILE
Judy S..Carter
Chief Procurement Officer
SUBJECT : Bid Approval, Bid No.
94-95-069, Industrial
Air Cleaners
FROM : Don81d H. WBrshaW REFERENCES
Chief of Police
ENCLOSURES:
Thisdepartmenthas verified that funds are available with the
Department of Budget to cover the cost of furnishing the, Police
Department with industrial air cleaners and one (1) year of
cleaning and maintenance services to those cleaners. Funding is
to be from the Police Department General Operating Budget, Index
Code 290201-670, in the amount of $2,700, for the maintenance and
cleaning services and the Capital Improvement Program, in the
amount of $12,177.10, for the industrial air cleaners. The total
amount is $14,877.10.
BUDGETARY REVIE & APPROVED BY:
noh Surana, Director
Department of Budget
ADDITIONAL APPROVALS
(I F RREL11URED 1
!�i rao xoariguez,' c ie manager
C' y Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
TABULATION OF BIDS FOR r
INDUSTRIAL AIR CLEANERS
City Manager. Cloy Clark A. M.
R... t..d 6. t6. Crrr C—,s.ian. Cllr CI.r6. Clty el Miami. Florida or P. M.
JOROS FLORIDA INC
ARGOS PURIFICATION
SYS.
_
7264 SW 178 Te
r. P.O. Box 453806
Miami,
Miami, Fl.
33245-
—
-
DESCRIPTION
TY
Unit
Prise
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Told
Unit
Price
T
-_--
ial air cleaner
3
9,25.00
$2,775.
0.2325.
0 $6,9
6.80
ial -air c eaner
1,3
4. 10
-_-
- ---_
_ ---
niic Air Cleaner
3 *
622.50
$1,245.
0 1085.40
3,2
6:.20
ifira_t'
622.
0 550.
0 5
0.00
�-
$1, 080.
0 2700.30
2, 7 C
0.00
HID ON TWO UNITS--
D
6 345.
0
$14,
27.10
1-
ULARITIES LEGEND.
Mey
Capitol S Surplus of Bandrno Company
ne
of Improperly Signed of No Corporate Seal
= Nnt III 1led Uut
IT IS RECOMMENDED THAT Argos Purification systems
be awarded this contract and service. The product
nffAred by the 1 nw hi dderr Tnrna V1 nri tie T, _new• - is
not equivalent to the bid specifications.
B 1 D - 94-95-069
w�
Reasons) for NOT awardin§ ' to local vendor
Local vendor did not respond to this invitation to bid.
uFc�nrlLMNDATION s IT IS RECOMMENDED THAT THE AWARD BE MADE TO
ARGOS PURIFICATION SYSTEMS A NON—MINORITY/DADE
COUNTY VENDOR AS THE ONLY RESPONSIBLE AND
RESPONSIVE BIDDER AT A TOTAL AMOUNT OF
$14,877.10.
C 'ef ro emeny Officer
Date
95- 488
Bid No.9.4-95-069
s Industrial Air Cleaners
j1 PART F� Police
TYPE OF PURCHASE: Contract for one (1) year
B�',ASONs To clean the air on the first floor of
the Police Department contaminated by
boxes, files, and other stored material.
PQTE TIAL BIDDERS_: 11
BIDS RECEIVED: 1
TABULATION: Attached
FUNDS: Capital Imrpovement Program (12,177.1a)
and MPD's General Operating Budget,
Account Code No. 290201-670 (2,700.00)
ALL VENDORS ............................
MINORITY/FEMALE (M/F) VENDORS..........
Within City limits ..................
Registered with City ................
Black (B) Vendors .. .. ... ............
Located within City limits..........
Registered with City ................
Female (F) Vendors .....................
Located within City limits..........
Registered with City......... .....
Hispanic (H) Vendors... .............
Located within City limits..........
Registered with City....... .......
NON MINORITY (NM) VENDORS ..............
Located within City limits.........
"No Bids"
Bid
nvitations
Bid
Mailed
Responses
11
1
8
1
0
0
• 8
1
3
0
0
0
3
0
2
0
0
0
2
0
3
0
0
0
3
0
3
1
0
0
_
0
95- 488
1
..aD SECURITY LIST
EIS 3 INDUSTRIAL AIR CLEANERS, 1 COMMERCIAL AIR CLEANER,
iTEs
w.w.r—------------- ----- --•-_---_ _..... �. �._......._ r. __a.__.rN.._ _
3 ELECTRONIC AIR CLEANERS AND 1 AIR PURIFICATION AND
------------------------- ---------------------..�._a_
SURFACE DESINFECTING INSTRUMENT
BI D s0 s .%�=.2.�_ 0 6.------ --------- ---------- --------------
PATE BID(S) OPENED: a-----_----- ---___
P
TOTAL DID 3OND_jro rj
BIDDER BID -AMOUNT CASHIER_S_CHECR_—_
-- - - - - - - - - - - - - - - - - - - -
ARGOS'PURIFICATION SYSTEMS See _att_a_ched_b d _ _ _
We received —on y one copy of the bid whi
JOROS FLORIDA INC. was sent to Pr curement Depart.
"Offers from the vendors listed herein are the mly cffer�-
re celvezt 11MMY01 Ma ZT150 �i-M'ft-T .. '�11 -ttM: -p-
other offers submitted in resnonse to this solicitation, if any,
are hereby reiected as late; ' I
�_-----_----f--_--------
P� raon —ivin
_GS /SOLID WASTE-P CUREMENT DIVISION
(City Department)
ved („) envelopes on behalf of
an
SIGNED.__
(Ds ty City Cler&)
v �.. 4 �t
CIS f �l� �'ril��t'�1�, �1 �..
LEGAL ADVERTISEMENT t
BID NO, 94-95-069
Sealed bids will be received by the City Clerk at her office located at City Hall, 3500 Pan
American Drive, Miami, Florida 33133 not later than 10:30 a.m. March-1 3 .1995 to
establish a short term contract for the furnishing and installation of three (3) industrial air
cleaners as or equal to Model Trion T2002, one (1) commercial air cleaner as or equal to
Model Trion M1100 AM, three (3) electronic air cleaners as or equal to Model Trion
Space Saver CAC 1000, and one (1) air purification and surface disinfecting instrument as
or equal to Kleen Air, Model King IL Air Purifier for the Department of Police.
Bids submitted past such deadline and/or submitted to any other location or office shall
be deemed non -responsive and will be rejected.
Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total
dollar volume of all expenditures for all good and services to Black, Hispanic and
Women Minority Business Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids and who are not
registered with the City as minority or women vendors are advised to contact the City
Procurement Office located at 1390 Northwest 20th Street, 2nd Floor, (305) 575-5174.
Section 18-52. 1 (h) of the City Code, as amended, states that the City Commission may
offer to a responsible and responsive local bidder, whose primary office is located in the
City of Miami, the opportunity of accepting a bid at the low bid amount, if the original
bid amount submitted by the local vendor does not exceed 110 percent of the lowest other
responsible and responsive bidder.
The City reserves the right to request copies of the occupational license, professional
and/or trade licenses, corporate chart and tax return and any other documents to verify the
location of the firm's primary office.
All, vendors whose primary office is located within the City of Miami must provide a
copy of their City Occupational License with their bids.
Detailed specifications for the bids are available upon request at the City Procurement
Office, 1390 Northwest 20th Street, 2nd Floor, telephone (305) 575-5174.
The City Manager may reject all bids and readvertise.
(Ad No. 1969)
Cesar H. Odio
City Manager
h6
Q4,of Miarn!
C�+c;;`
R eoul SITION-FOK. ADVERTISEMENT
This n6mber must
In the,
appear
advertisement
of the 6ht with this reauisition.
epaInan i��
2. Division:
-POLICE/PR0PtT.Y
b r:,
number
4 - 16', this; 'A confirmation:
5.. Prepared by.
A
ER No
JENNIVVER MILLER
lfo 0"itt
ti ize A
.7''startingAate:_
8. Telephone r number:',.
FPSRUAky '23;
575s-� 4
'O.1N, U666rVV6ibg this adv'e l8embrit, is to! be
10" of advertisemen't:
lis ub- h
Le al Classified
'R"
Brl 1) N 0. 4s-95� 0 -9 60
i.
2
Pu licat on
b' 1;
Date(s) of
Advertisem nt
e
ol
Inv Ce No.,
AmoUnt
MIAMI ny E1
MIAMI_Iubts!
DIMM LAS VERICAS
r.
13
Approved,
�
to
-be(
Approved for Payment
Date
Departs -0t rrle6i I
qqt� ®re q sgnee
to G.S.A. (Procurement Management) and retain Pink copy
.1 C, IGS/ PC 503* Rev. 12/84 .1 Routing:: Forward White and Can'ary
DISTRIBUTION: White - G.SA; Canary,- Department