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HomeMy WebLinkAboutR-95-0484pp RESOLUTION NO. `C �.� © 4 A RESOLUTION ACCEPTING THE BID OF AZARAT FOR THE FURNISHING OF NOTEBOOK COMPUTERS AND ACCESSORIES, FOR THE DEPARTMENT OF FIRE - RESCUE AT A TOTAL PROPOSED AMOUNT OF $13,102.00; ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROGRAM, PROJECT NO. 313825, ACCOUNT CODE NO. 802801-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received June 5, 1995 for the furnishing of notebook computers and accessories for the Department of Fire -Rescue's Urban Search and Rescue Task Force; and WHEREAS, invitations for Bid No. 94-95-144 were mailed to seventeen (17) potential bidders and four (4) responsive bids were received; and WHEREAS, said purchase will not only enhance the �'- capabilities of the South Florida Urban Search and Rescue Task Force to respond to disasters, but additionally increase the local capabilities of the City of Miami Department of Fire - Rescue; and WHEREAS, funds for said purchase are available from the Capital Improvement Program (CIP), Project No. 313825, Account Code No. 802801-840; and � u � WHEREAS, the City Manager and the Director of the Department of Fire -Rescue recommend that the bid received from Azarat be accepted as the lowest responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The June 5, 1995 bid of Azarat for the furnishing of notebook computers and accessories for the Department of Fire -Rescue at a total proposed amount of $13,102.00, is hereby accepted, with funds therefor hereby allocated from the Capital Improvement Program (CIP) Project No. 313825, Account Code No. 802801-840. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13th day of July 1995. STEPHEN P. C ARK, MAYOR ATTEST: WALTER J. 0 , CITY CLERK -2- ��� 484 Hkk CA-5 To : The Honorable Mayor and Members DATE JUN 2 9 1995 FILE of the City Commission SUBJECT Bid Evaluation Bid #9495144 FROM REFERENCES : Ces City ger ENCLOSURES RECOMMENDATION: It is recommended that a resolution be passed permitting the South Florida Urban Search and Rescue Task Force to purchase Notebook Computers from Azarat, 2809 Bird Rd. Miami, FL 33133 a minority vendor at a cost of $13,102.. BACKGROUND: The City of Miami Department of Fire -Rescue on behalf of the Florida Urban Search and Rescue Task Force has been awarded a grant to purchase specific equipment and supplies to be used for disaster response activities. The purchase of the recommended search equipment will not only enhance the capabilities of the South Florida Urban Search and Rescue Task Force to respond to disasters, but additionally increase the local capability of the City of Miami Department of Fire -Rescue and the organizations participating in the disaster response program. 4114't 9495144.XLS "-6ULATION OF BIDS FOR: Notebook Computers SUGGESTED VENDOR: 'D 11 9495144 ATE VENDOR A VENDOR B VENDOR C VENDOR D L VENDOR NAME: M & J Systems IMartin & Assoc. Francis International Mirtech International Azarat i.ADDRESS: PO Box 111239 240 S. Military Tr. 7875 Bird Rd. 10835 SW 112 Ave. 2809 Bird Rd Miami, FI 33111-1239 _ Deerfield Beach, FL 33 Miami, FL 33155 Miami, FL 33176 Miami, FL 33133 i Y STATUS? female Hispanic/female Hispanic Black Black ' UNIT UNIT UNIT UNIT ��; UNIT '. DESCRIPTION j QTY. PRICE TOTAL PRICE I TOTAL I PRICE I TOTAL I PRICE I TOTAL ;' PRICE T mebook Computer 2 7,141.89 14,283.78 4,207.50 8,415.00 3,779.00 7,558.00 4,990.00 9,980.00 31489M 6 -- arrying Case 2 30.82 61.64 38.50 77.00 0.00 55.00 110.00 30:00 _ttery Pack 2 126.62 253.24 129.80 259.60 149.00 298.00 150.00 300.00 159.00 = �ttery Pack Charger 2 i 1,207.97 2,415.94 167.20 334.40 n/b 0.00 200.00 400.00 229.00 C Adapter 2 i 126.49 252.98 85.80 171.60 89.00 178.00 100.00 200.00 129.00 utomobile Adapter - I 2 i 137.99 275.98 123.20 246.40 59.00 118.00 130.00 260.00 189:00 ask Station, Docking 1 i 735.99 735.99 613.80 613.80 389.00 389.00 700.00 700.00 749.00 ,ftware Package_ 2 758.95 1,517.90 531,30 1,062.00 512.00 1,024.00 800.00 1,600.00 400.00 = )1 Keyboard 1 104.64 104.64 33.00 33.00 24.99 24.99 95.00 95.00 5000 .' SVGA monitor 1 804.99 804.99 636.90 636.90 579.00 579.00 750.00 750.00 840.00 Ouse -� 1 57.50 57.50 55.27 55.27 14.99 14.99 70.00 70.00 32 00 -- 0 Tape Back U 1 423.18 423.18 275.23 275.23 319.00 319.00 359.00 359.00 345.00 ,rtable Printer 2 425.49 850.98 378.40 756.80 299.00 598.00 450.00 900.00 402:00 31or Kit 2 45.99 91.98 33.55 67.10 44.00 88.00 45.00 90.00 4000 int Cartridge, Blk 1_ i 18.15 108.90 15.56 93.39 19.00 114.00 18.00 108.00 24 00 1 rnt Cartridge, Color tr _6 4 - 25.42 101.68 24.42 97.68 27.00 108.00 35.00 140.00 34 00 1 _ chargeable Battery 2 45.99� _ 91.98 34.74 69.48 39.99 79.98 50.00 100.00 39 00 :pid Charger 2 91.99 183.98 70.18 140.36 54.00 108.00 95.00 190.00 :rrying Case_ 2 95.44 190.88 70.18 140.36 70.00 140.00 95.00 190 00 85 00 1. inter Cable 6'-10' 2 12.56 25.12 2.13 4.27 1.99 3.98 30.00 60 00 10 00 GE SUBTOTALS: 22,833.26 13,549.64 11,742.941 116,602 00 12 IGGESTED VENDOR: *** Francis International is non -responsive. Vendor is bidding an alternate brand that is not equivalent to requested brans Page 1 9495144.XLS ULATION OF BIDS FOR: Notebook Computers SUGGESTED VENDOR E # 949_5144 - — �� ----- —� -E � VENDOR A VENDOR B VENDOR C VENDOR D VENDOR E DAME: M & J Systems Martin & Assoc. Francis International Mirtech International Azarat DDRESS: - 1 STATUS? UNIT UNIT UNIT UNIT UNIT DESCRIPTION 10TY.1 PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL i'RICE TOiAI DC2620xl Tapes-10 I— 13.12 131.20 14.74 147.40 16.25 162.50 25.00 250.00 20,00! 200 S/HD Floppy Disks- —� 2pk 5.72 228.80 9.00 18.00 14.00 28.00 25.00 50.00 " 13:00` 26 J 360.00 165.40 190 23,193.26 13,715.04 11,933 Page 1 300.00 16,902.06 Reasons) for NOT awarding to local vendor: Local vendor did not respond to invitation to bid. Reason(s) for NO bid are as follows: Anacomp Information Systems- don't make these products The Computer Workshop don't deal in computer hardware Office Systems - don't carry lap tops K Data - unable to meet specs Computer Site Technologies- we don't handle this type of equipment Jill Steinburg Computers - bid officer on vacation Technicon Services - can't be competitive RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO AZARAT A LOCALfBLACK VENDOR AT A TOTAL PROPOSED COST OF $13,102.00. L7, hief Procureme. Of cer -- ,'Date 95- 484 * i ADD OF BID Bid No. 94-25-144 ITEM: Notebook Computers and Accessories . DEPARTMENT: Fire -Rescue TYPE OF PURCHASE: .Single Purchase REASON., To enhance the Urban Search and Rescue Task Force capabilities. POTENTIAL BIDDERS: 17 BIDS RECEIVED: 4 FUNDS: Capital Improvement, Account Code NO. 802801-840, Project No. 313825 BID TABULATION: SEE ATTACHED AID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 17 4 MINORITY/FEMALE (M/F) VENDORS.......... 5 2 Within City limits .................. 2 0 Registered with City ................ 5 2 Black (B) Vendors.. .... ............ 1 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Female (F) Vendors .... ................ 2 1 Located within City limits.......... 1 0 Registered with City ................ 2 1 Hispanic (H) Vendors ................... 2 1 Located within City limits.......... 1 0 Registered with City ................ 2 1 NON MINORITY (NM) VENDORS .............. 12 2 Located within City limits.......... 1 0 ''No Bids.. .............................. - 7 . 95- 484 4 BID !SECURITY LIST DID ITXN t N 0 IJ01'EBOOK COMPUTERS AND ACCESSORIES --_N------N----------------N----------w-N-------- D I D NO _—N9��.h4�.--------------- DATE N ID (S) OPENED: N_ JU,N 5_,_ 1�,95 -_ to t so a._m�--------------------- ------- /� y TOTAL DID DOiRD�®z�/.. BIDDER DID MOUNT CASHIER a CHRCK MARTIN ASSOCIATES ss--wNN-------- See attached bid N M. & J. SYSTEMS -------r-_--- N- -N--_---o-wN--N- MIRITECH INTL. INC. AZARAT MARKETING GROUP "• " FRANCIS INTL. NO BID ANACOMP INFORMATION SYSTEMS K. DATA ON•-_NNNN THE COMPUTER COMPUTER WORKSHOP __iN_-Nww OFFICE SYSTEMS OF FLA. N __7_--_w--------- JILL STEINBUG/computer COMPUTER SITE TECHNOLOGIES —----------i-------------- , ---------------------- TECHNICON TECH./SERVICES me. All F-M y, received timely as of the above opening otrier 15tters su znion-in resper e 1 are herobv rejected asN 1 ' date and iF.s wc11citat1on, 95 ___tP A-3 � sos -oie----•--received (�) envelopes on behalf of - ds G /SOLID WASTE ROC REME T DIVISION on (CitT Dapartmeat) SIGNED 4014�� --- uty City C irk) ei�;lejtj�{r DVERTISEM LEGAL A BID NO 94-95�_144 Sealed bids will be received by the City Clerk at her office located_ at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later he 3 1295, for the Fire - furnishing of Two (2) Notebook`.Computers and Accessories for the Department of kescue. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210 (305) 579-6845. Section 1 B-52.1 (h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The city reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 2020) rncnr W C)Ain ,*4,XW City Of Miami 20,20, FOR ADVERTISEMENT This number must appear InAbb advertisement.: 66e and, ajjj� 6 rcgov; 61 nt with this rgaulaltion., Dep6dii,h 2., Division:' SC E b_4 "A "'d `d' dddUnj,*.,. 0 tKNO1 em,.: 4 s: this 'a; confirmation, 5. Prepared' b - - 04 '81- '�Z �-2 - 60 es Ej(N6 BOC R, R 8 'size ofiftdVid semen 7 Starting: date:. 8. Telephone number: 6845 this` advertisement Uhibb-6f JlMq's, h isemeht is to be a ve,: 16, T a of 'advertisement La al ❑ Classified: ❑ Disolay BID: NO. 9 4 9 5-7-- 14 4 n6tebt)bk Computers & Accessories b I : u I cat! Publication Date(s)of Advertisement: ,' InvoiceNo Amount I L $1AM1'::,;REVIEW MIA1141. TIMES DIARIO 'LAS AMERICAS bl 4 6isa oved , a) 0 .,a 4 Department_, Director/Designee Date Approved. for Payment Date 'd 'IGS? PC: 503 -Rev. 12/89 Routing: Forward White and Canary to G.S:A. (Procurement Management) and retain. Pink copy, White G.SA; Canary Department DISTRIBUTION: -