The URL can be used to link to this page

Home My WebLink AboutR-95-0446J-95- 475 9 - 4 6 05/10/95 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF WESTERN SHELTER SYSTEMS FOR THE FURNISHING OF VARIOUS SHELTER SYSTEMS, FOR THE DEPARTMENT OF FIRE - RESCUE AT A TOTAL PROPOSED AMOUNT OF $25,516.00; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROGRAM, ACCOUNT CODE NO. 802801-840, PROJECT NO. 313825; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed•. bids were received April 12, 1995 for the furnishing of various shelter systems for the Department of Fire -Rescue's Urban Search and Rescue Task Force; and WHEREAS, invitations for Bid No. 94-95-109 were mailed to eleven (11) potential bidders and one (1) bid was received; and WHEREAS this purchase will not only enhance the capabilities of the South Florida Urban Search and Rescue Task Force to respond to disasters, but additionally increase the local capabilities of the City of Miami Department of Fire -Rescue; and WHEREAS, funds for this purchase are available from CIP Account Code No. 802801-840, Project No. 313825; and WHEREAS, the City Manager and the Director of the Department of Fire -Rescue, recommend that the bid received from Western Shelter Systems be accepted as the only responsive and responsible bid; and L TY COMMISSION MEETI.NG OF JUf�9Rosolution No, 5- 446 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The April 12, 1995 bid of Western Shelter Systems for the furnishing of various shelter systems, for the Department of Fire -Rescue, at a total proposed amount of $25,516.00, is hereby accepted, with funds therefor hereby allocated from CIP Account Code No. 802801-840, Project No. 313825. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 1st day of June , 1995. v S EPHEN P. CL RK, MAYOR ATTEST: WALTER EMAN, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORI(i�/ APPROVED AS TO FORM AND CORRECTNESS: 1A . Q ES, II CITY ATTO EY -2- 95- 4146 CITY OF MIAMI, FLORIDA CA=8 INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission FROM +f , Cest City DATE : MAY 2 5 1995 FILE : SUBJECT Bid Evaluation: Bid # 94-95-109 Various Shelter Systems REFERENCES: ENCLOSURES: RECOMMENDATION: It is recommended that a resolution be passed permitting the South Florida Urban Search and Rescue Task Force to purchase Various Shelter Systems from Western Shelter Systems, 800 Wilson St., Eugene Or., a non -local, non -minority vendor, at a one time cost of $25,516. BACKGROUND: The City of Miami Department of Fire -Rescue on behalf of the Florida Urban Search and Rescue Task Force has been awarded a grant to purchase specific equipment and supplies to be used for disaster response activities. The purchase of the recommended Shelter System will not only enhance the capabilities of the South Florida Urban Search and Rescue Task Force to respond to disasters, but additionally increase the local capability of the City of Miami Department of Fire -Rescue and the organizations participating in the disaster response program. Amount of Bid: $25,516 % of Cost Estimate LU Cost Estimate: $25,516 Source of Funds:_ CIP Project 313825, Index Code : 802801-840 Minority Representation -: -Bidder selected is a non -minority 95- 446 6X g f CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO` Judy S. Carter Chief Procurement Officer ProcuremeA Management FROM z tDir*ector,-Rescue Department DATE May 2, 1995 FILE : SUBJECT : Bid Evaluation Bid #94-95-109 Various Shelter Systems REFERENCES : ENCLOSURES: This department has verified that funding is available to cover the cost of the subject purchase in the amount of $25,516 from the South Florida Urban Search and Rescue Task Force Acquisition Fund CIP #313825 Account Code Number 802801-840. 59 . • Rall MWITANVOINOWIMAW Manohar S. Surana, Direc duardo Rodriguez, Director Budget Department eAsset Management & Capital Improvements 95- 446 WN 9495109.XLS TABULATION OF BIDS FOR: LOGISTICS SHELTER SUGGESTED VENDOR. A B/D # 94-95-109 USAR '95 ITEM #12 DATE 411311995 VENDOR A VENDOR B VENDOR C VENDOR D VENDOR E VENDOR F VENDOR NAME: WESTERN SHELTER 800 WILSON ST: ; EUGENE OR 97402 NON VENDOR ADDRESS: MINORITY STATUS? ITEM UNIT PRICE TOTAL UNIT UNIT UNIT UNIT UNIT NO. DESCRIPTION OTY. PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 0.00 0.00 5350.00 10700.00 4501.00 9002.00 584.00 2256.00 1238.00 1238.00 110.00 440.00 110.00 440.00 1440.00 1440.00 WESTERN SHELTER 1 MODEL #HS 1935 2 2 MODEL #HS 1527 2 _ 3 ALUMINUM DOORS 4 4 SHOWER -SHELTER 1 5 SCREEN PANELS 4 6 SCREEN PANELS 4 7 HOT WATER SYSTEM 1 13,313.00 25516.00 25516.00 SOLE BIDDER PAGE SUBTOTALS: Page 1 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: FUNDS: BID TABULATION: BID EVALUATION: Bid No. 94-95-109 Various Shelter Systems Fire -Rescue Single Purchase To enhance the Urban Search and Rescue Task Force capabilities. 11 Capital Improvement, Account Code NO. 802801-840, Project No. 313825 SEE ATTACHED ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors.. ... .............. Located within Citylimits......... Registered with City ............... Female (F) Vendors. ..• .............. Located within Citylimits......... Registered with City ............... Hispanic (H) Vendors... ............. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Bid Mailed Responses 11 1 4 0 0 0 4 0 1 0 0 0 1 0 2 0 0 0 2 0 1 0 0 0 1 0 7 1 0 0 - 1 95- 446 7 Reason(s) for NOT awarding to local vendor: Local vendor was not the lowest most responsive and responsible bidder Reason for No Bid is as follows: Forestry Suppliers - unable to supply requested items RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO WESTERN SHELTER SYSTEMS A DN-MINORITY/NON- LOCAL VENDOR AT A TOTAL PROPOSED COST OF $25,516.00 of Pro ement Officer Ite 95- 446 rx __D_SECURIT?_LIST BID ITM : -VARIOUS-SHELTER SYSTEMS DID NO. z __2A_2 5-109 _______ DATE BID (S) OPENED: — APRIL 12, 199 5----10 _30_a m.---------------------------- /C. TOTAL DID_EOND_Sorl. atDDER DID AMOUNT CASHIER'S CHECK -- - ---- WESTERN SHELTER SYSTEMS - _? See attached bid r - - - - - - - - - - - - - - - - - - - - NO BID FORESTRY SUPPLIERS, INC. "Offare from t i.o Tr ling '�,r�;� �.�f. r�•t V!.. �.�_�e-_fir .'t tl�,.n;,� c-� Oke — w-___,_--_---__ ,..1,� P'ffoars- --------- ----------------�-------------- --------------------- ----------- ------------------------------ --------------- --------------------- ----- --------aN-_ ---- __ -- - -NN ---- -------- NN_N------N-- ------------ ----------- --------- ---------- __-rr-__---0•_------r----- ---------------------- A _ received ( J) envelopes on behalf of 04-r—acZ receiving bids) GSA/SOLID WASTE -PROCUREMENT DIVISION an�-� (City Department) SIGNED: -- -------------- ( put- City Clerk) c'� l LEGAL ADVERTISEMENT AID'NO. 94-95=109 � Sealed bids will be received by the City of Miami City;;'.C1erk at her office located at City Hall,,350.0 Pan AmerigOLn Driv Miami, Florida 33133 not later than 10:30 a.m. April 126 199 for the furnishing of Various Shelter. Systems as or equal to Western Shelter Systems for the Department of Fire -Rescue. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1992) Cesar H. Odio City Manager __J .rsncy `'- City of Miami 1 992 " t' ,� REQUISITION FOR ADVERT�SEMEN,T, This number must appear in the advertisement. INSTRUCTIONS: Please type and attach a coj2v of h dv n 1. Department: Division: 72, GSA/PROCiJREMENT FUR FIRE -RESCUE 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: 280101-•287 ❑ Yes ® No JENNIFFER MILLER 6. Size of advertisement: 7. Starting date: 8. Telephone number: LEGAL MARCH 24 1995 575--5174 9: Number of times this advertisement is to be 10. Type of advertisement: ubiished: 1 ❑ Legal ❑ Classified ❑ Display 11. Remarks:' BID NO. 94r-95-009 12. Date(s) of Advertisement Invoice No. Amount Publication MIAMI REVIEW MW11 TIMIS MARIO ALS AMERICAS a, .13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date 1 C IGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department __j