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Home My WebLink AboutR-95-0444J-95- 477 9 5— 444 05/10/95 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF RESCUE EQUIPMENT, INC. FOR THE FURNISHING OF RESCUE HELMETS, FOR THE DEPARTMENT OF FIRE -RESCUE AT A TOTAL PROPOSED AMOUNT OF $7,680.00; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROGRAM, ACCOUNT CODE NO. 802801- 840, PROJECT NO. 313825; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received April 12, 1995 for the furnishing of rescue helmets for the Department of Fire -Rescue's Urban Search and Rescue Task Force; and WHEREAS, invitations for Bid No. 94-95-098 were mailed to twenty-nine (29) potential bidders and one (1) bid was received; and WHEREAS this purchase will not only enhance the capabilities of the South Florida Urban Search and Rescue Task Force to respond to disasters, but additionally increase the local capabilities of the City of Miami Department of Fire -Rescue; and WHEREAS, the City Manager and the Director of the Department of Fire -Rescue, recommend that the bid received from Rescue Equipment, Inc. be accepted as the only responsive and responsible bid; and WHEREAS, funds for this purchase are available from CIP Account Code No. 802801-840, Project No. 313825; and I.Cm cObMISSION MEETING OF 9 5ResolutT404 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The April 12, 1995 bid of Rescue Equipment, Inc. for the furnishing of rescue helmets for the Department of Fire -Rescue, at a total proposed amount of $7,680.00, is hereby accepted, with funds therefor hereby allocated from CIP Account Code No. 802801-840, Project No. 313825. Section 3. The City Manager is hereby authorizes to instruct the Chief Procurement Officer to issue a purchase order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 1st day of June , P.qo' STEYPHEN P. CL K, MAYOR ATT T: i WALTER FOEMAN, CITY CLERK i PREPARED AND APPROVED BY: RAF L 0. DIAZ j DEPUTY CITY ATTORNEY -2- APPROVED AS TO FORM AND CORRECTNESS: A.- QUIP %JONES; III CITY RNEY 95- 444 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM moftmIJ TO ` The Honorable Mayor and Members of the City Commission r FROM CesE T city DATE : MAY 2 5 1995 FILE : SUBJECT : Bid Evaluation Bid #94-95-098 Rescue Helmets REFERENCES: ENCLOSURES': RECOMMEND TA ON: It is recommended that a resolution be passed permitting the South Florida Urban Search and Rescue Task Force to purchase Rescue Helmets from Rescue Equipment, PO Box 72, Redmond, WA. , a non -local. non -minority vendor, at a one time cost of $7,680. BACKGROUND: The City of Miami Department of Fire -Rescue on behalf of the Florida Urban Search and Rescue Task Force has been awarded a grant to purchase specific equipment and supplies to be used for disaster response activities. The purchase of the recommended Rescue Helmets will not only enhance the capabilities of the South Florida Urban Search and Rescue Task Force to respond to disasters, but additionally increase the local capability of the City of Miami Department of Fire -Rescue and the organizations participating in the disaster response program. Amount of Bid: $7,680. % of Cost Estimate 100 Cost Estimate: $7,680. Source of Funds: CIP Project 313825, Index Code: 802801-840 Minority Representation: Bidder selected is non -local, non -minority. 95- 444 ��6 .CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Judy S. Carter Chief Procurement Officer Procureme Office FROM ime z Director, Fire -Rescue Department DATE : FILE May 2, 1995 SUBJECT Bid Evaluation: Bid # 94-95-098 Rescue Helmets REFERENCES: ENCLOSURES This department has verified that funding is available to cover the cost of the subject purchase in the amount of $7,680 from the South Florida Urban Search and Rescue Task Force Acquisition Fund CIP #313825 Account Code Number 802801-840. Manohar S. Surana, Director ed:uaurdo guezDirector Budget Department Capital Improvements 95- 444 - 3 9495098.XLS TABULATION OF BIDS FOR: RESCUE HELMETS SUGGESTED VENDOR. BID # 94-95-098 USAR '95 ITEM 10 A DATE APRIL 13, 1995 VENDOR F VENDOR A VENDOR B VENDOR C VENDOR D VENDOR E VENDOR NAME: Resc.- i"GUIPm-ENT VENDOR ADDRESS: Iyi�OXQr> — RCfMONp, ]NA 98073-0072 -- --- MINORITY STATUS? — ITEM l!N!T UNIT UNIT UNIT UNIT UNIT NO. DESCRIPTION OTY �?liIGE TOTAL; PRICE TOTAL PRICE _ TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 KEVLAR RESCUE HELMETS 64 [2000 768000 SOLE BIDDER -- — 3i --- G fi i - Y k - i - :: PAGE SUBTOTALS: SUGGESTED VENDOR: �k..:<... f.. t. .. Page 1 ITEM : DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: FUNDS: BID TABULATION• BID EVALUATION• 111211Ati • C � ' • 1' : Rescue Helmets Fire -Rescue Single Purchase To enhance the Urban Search and Rescue Task Force capabilities. 29 .1 Capital Improvement, Account Code NO. 802801-840, Project No. 313825 SEE ATTACHED ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black(B) Vendors ..................... Located within City limits......... Registered with City ............... Female(F) Vendors .................... Located within City limits......... Registered with City ............... Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Bid Mailed Responses 29 1 9 0 1 0 9 0 1 0 0 0 1 0 4 0 0 0 4 0 4 0 1 0 4 0 20 1 3 0 . - 0 95- 444 7 Reason(s) for NOT awarding to local vendor: Local vendor was not the lowest most responsive and responsible bidder Reason(s) for No Bids are as follows: Southwest Cycle Company - does not handle specified equipment M.G. Advertising - no access to helmets Metro Distributors - unable to meet specs Cuba Librew Freeware - do not carry fire equipment RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO RESCUE EQUIPMENT NON-MINORITY/NON-LOCAL VENDOR AT A TOTAL PRQ888�D COST OF $7,680.00. -'Ch e� f iProcuretent`Officer �/ S \--)A OF Date 95- 444 M BID ITEM s RESCUE HELMETS DID NO. s 94-95-098 DATE BID (S) OPENED: APRIL-12_-1995------11:00 a.m. - Jr � TOTAL BID—BOND,(osl BIDDER DID AINOUNT CASSISR S CHECR --------- RESCUE EQUIPMENT N. W., INC. ---- See attached bid - - - - - - - - - - ------ - ----- - - - - - - - NO BID - - - - - - --- --------- SOUTHWEST CYCLE CO., INC. M.G. ADVERTISING SPECIALTIES, INC. ' METRO DISTRIBUTORS CUBA LIBRE FREEWARE, INC. he —1— �._:, t`.�� - only offers ., r s�- r from the ve�c.n. 9 1' .: f '—Tr, received time.y crs of il; r',^• ►, 3„ r^^ ' o� " r C' _JQ_;:,- ;a1_c_t_a . ion, if and_ N— are hereby rejected as late." — - -� ----------- -_--------------- ------- --- I =-------------- -- -- ___-_------- ------ —-------------- N N---N--- sN--N N--- —------------- ------- --L/ 4z ----------` t-- -_------ M--N-ww---N -----------N- --------------•NO- - - - - - ,O -----N----------- Z:V.1l1G N_ received (_L) envelopes on behalf of arson reeeivinlg bids) GSA/SOLID WASTE -PROCUREMENT DIVISION --- (City Department) SIGNED: S ut� Citr lark) LEGAL ADVERTISEMENT BID NO, 94-95-098 ti Sealed bids will be received by the City of Miami. .City Clerk: -' at her office located at City Hall, 3500 Pan American Drive Miami, Florida 33133 not later than U.,00 a.m. April' 0, 1995;,for .the furnishing of Rescue Helmets, as or equal to Pacific Helmets Model No. R3K/1 in accordance with bid specifications for the Department of Fire -Rescue. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1983) Cesar H. Odio City Manager i -.. vvavr2+lw .�.:,2. f �t,,,, �, r .�:. t;" v u� .. 'tt ;;1 .'. �. City of Miami 1983 REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: Please a and attach a o f h v " n 1( S. epp .[T,E1tENx (FOR) � WjW nkESCUE 3, qqc unt Code `number: 4.. Is this a confirmation: 5. ppre are by MILLER 18U�1-2t31 ❑ Yes No JENDPIFF R 6. Size of advertisement: 7.. Starting date: 8. ephh�� a number: LEGAL MARCH 27, 1995 575—nh 5 9. Number of times this advertisement is to be 10. Type of advertisement: fir l ubiished: ❑ Legal ❑ Classified ❑ Display 11. Remarks: BIDNO. 94-95--098 12. Date(s) of Advertisement Invoice No. Amount Publication MIAMI REVIEW MIAMI TIMES DIARIU LAS AMERICAS " . �t 4 N a. pp 13. ❑ Approved ❑ Disapp/rPved ' l F {7 D'partment Director/Designee Date Approved for Payment Date C GS/PC 503 Rev. 12/89 1 Routing Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. via n�o� wn. mnaa - a.anary - voNaIunom