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Home My WebLink AboutR-95-0442J-95- 479 9 5- 442 5/10/95 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF HELI-TECH, INC. FOR THE FURNISHING OF OVERHAULED AND/OR REPLACEMENT COMPONENT PARTS FOR THE TWO (2) OH-6 HELICOPTERS AT A TOTAL PROPOSED AMOUNT OF $50,390.95; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT'S GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 290201-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received February 13, 1995 for the furnishing of overhauled and/or replacement component for the two (2) OH-6 Helicopters for the Department of Police; and WHEREAS, invitations for Bid No. 94-95-050 were mailed to thirteen (13) potential bidders and two (2) bids were received; and WHEREAS, these parts are required for the Police Department's two (42) OH-6 helicopters, they are part of an established routine maintenance program which allows the continued safe operations of the helicopters; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Heli-Tech, Inc. be accepted as the lowest most responsive and responsible bid; WHEREAS, funds for this purchase are available from the Police Department's General Operating Budget, Account Code No. 290201-670; CITY CODOWStM MEETLNG OE J 0 N 0 1 1995 � Resolution No, 95- 442 { NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this. Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The February 13, 1995 bid of Heli-Tech, Inc. for the furnishing of overhauled and/or replacement component parts for the two (2) OH-6 helicopters, at a total proposed amount of $50,390.95 for the Department of Police, is hereby accepted with funds therefor hereby allocated from the Police Department's General Operating Budget, Account Code No.290201-670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 1st day of June , 1995. S PHEN P. CLARK, MAYOR T: , ?" 7 TER J §Xkff, CITY CLERK -2- 95- 442 PREPARED AND APPROVED BY: RAFAtL 0. DIAZ DEPUTY CITY ATTO EY APPROVED AS. TO /FRM AND CORRECTNESS: A4 N J S, II CITY ATTO Y -3- 95- 442 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To : The Honorable Mayor and Members DATE MAY 2 5 1995 FILE of the City Commission SUBJECT: Bid Approval, Bid No. 94-95-050, Helicopter Repair Services FROM, Cesar o REFERENCES: City er ENCLOSURES: RECOMMENDATION: It is respectfully recommended that a Resolution authorizing the purchase of overhauled and/or replacement component parts for the Police Department's two (2.) OH-6 helicopters, from Heli-Tech, Inc., a non -minority, non -local vendor, located at 3621,Frankford Avenue, Panama City, Florida, 32405, in the amount of $50,390.95, be approved. Funding is to be from the Police Department General Operating Budget, Index Code 290201-670. BACKGROUND: These parts are required for the Police Department's two (2) OH-6 helicopters. They are part of an established routine maintenance program which allows the continued safe operation of these helicopters. The Police Department has analyzed the bids received on February 13, 1995, for the provisions of these parts. Both vendors met the department's requirements and specifications. Miami Helicopter Services provided the lowest initial bid. However, we no longer need item #13 (tail boom, part #369A3500-901) and when this item is subtracted from both vendors' bid, Heli-Tech, Inc. is the lowest bidder. On January 27, 1995, invitations for sealed bids were mailed to prospective vendors.- Bids were opened on February 13, 1995, with two (2) responsive.vendors. It is, therefore, recommended that the Resolution authorizing the purchase of overhauled and/or replacement component parts from Heli-Tech, Inc., at a cost not to exceed $50,390.95, be approved. Funding is to be provided from the Police Department General Operating Budget, Index Code 290201-670. J 95- 442 The Honorable Mayor and Members Bid No. of the City Commission 94-95-050 Page 2 Amount of Bid % of Cost Estimate: $50,390.95 92% Cost Estimate/Budgeted Amount: $54,826 Source of Funds: Police Department General Operating Budget Index Code 290201-670 Minority Representation: N/A Public Hearings/Notices N/A Assessable Project: N/A 95- 442 0 JLill Ll LAAJJA 1 Ln\i l r v-�:s' OV +Ll •iVddl +l+l 1 i V► A1MA 1 VL1i+L" t SK BYtBlMMT UNIT 04MM XITY O' MIANI POLIC414 0" OF MIAMt FLORIDA INTER -OFFICE MEMORANDt1M TO! 1 Udy 8. Carter Chief prdourOffiGnt Offieex FFfOM : �na d t H. Poi%s w Met APR 2 1 1995 U414 : uUVVUVltU19r fit V f. VC 806670608iis S/ 9 M" : "MOT: Bid s$ rovalf sad No. 91-$5-05o,, Rel.taoptor Repairs ' W4RHflQCGB t MLMIC8 : This dvparta vAt ban vprLtlud that r4nds are available with the Lpoparteont o! 1jct4gat to cover the cost of furmishinq the Police Department with o"rhauled and/or rapWWWnt cuegOnant pait'tg for its two (3 Cif-4 helLcapptors, at a cost of 050#390.05. landing it to be is the police Department General OperatLhg Budget: o Indent Code 2902014701 SUDGB'1,AA I0 Ioad ax Bur . f,zeo ox Department of ®udg*t 0DYTIOMAL APPROVALS (IF Riquip o) r quas, p lianagex City Manager's Office (,Xbls form properly fignod is part of the Reid evvalu+atLon azd xec*mandatLon pacMge, to be placed on the agenda and most be atta►ehed to the resolution cover atwo►randus. ) 95- 442 TABULATION OF BIDS FOR r r City Manager. City Clailt A. M. Received by she City Commenfenr City Clark. City of Miarmlr Florida or P. M. Udder .. item No. DESCRIPTION TY Unit Unit Price Total Unit Total Unit Price Tolol Unit Price Tosd Unit Price Total Unit Price Total I N45100 MA14 Rua-re"SA4I5slea 2 b �ooe IA 400ao 585544 I 10 g 2 3GgA5 00 Alt R°ret-f90UmI%V6lJ 2 3rboa ° 07,110o 2773 q LI54 3 9A76o MAW 1Ravo1L 511JAs PlIIr 2. 1 500 31000 1761 qq 1523 B6 31AA31,50 LApipwa 6EAC NIAPU, 4 Z50 1 o0o 360 152o." 5 31.q A 53So VE uNN1/JG Lure q 2 te8fe 1377. 2217 ? Nt1 bS SL 14 3G9A 190o -i tL k0r6t PrLIA CWTee 2 500 {000 q ° 13gz 1O 7 2.303rl STAeTE GEMt54AT0 -4 LSo 1 3oo �20 It{4 0 $ I�g0o2G IZEveesE CuaLear Rel.A LIDO '40 1,00 60C. ! Cl S&QArtlnA TorsA ASSEaAISLH I Soo Soo 4151 415 12 3 A 4L52. LT &.GU Tb '2 S0 25 tob 0 r 13 'S69 A 3Sob. go) TAIL $o0 M 1 2194116 'SV-5 115 Wl S �% 14 56 31.Z5• o ct ►CAL 'STAIMLItS4 I 11.'ts8 1 qS 911 I 547 Z9 5 1 3 A°.,Io00- 4,0.3 tlZoelrAL ADw 1 11 4 ° 1 aD I1497.' a2 LA60e 9,0.T1E -,c' 3V °p 2 so 5$ 9oq 5b 2 29 R IRREGULARITIES LEGEND. A-NoPo..or- of. Attorney IT IS RECOMMENDED THAT 14FILI - TE5-A .L/.lc.__ 6E 8 — No Allidovir as to Capital & Surplus of [lending Company AW—A hvrl!s� -T N C — Carrected Emensions MEMO D — Proposal Unsigned or improperly Signed or No Corporals Sael E—Ilut-StImmalre Nrtt I-Illed Qnt BID 1 — Improp—.8i i Bond v ..� (� %j' �.D 2 ,1 Corr.ct.d Bid 2 I — 1 JO• NO. — AWARD OF BID Bid No. 94-95-050 ITEM: Overhaul and/or Replacement Component Parts for Two (2) OH-6 Helicopters DEPARTMENT: Police TYPE OF PURCHASE: Short Term Contract REASON: For the continued safe operation of the two (2) OH-6 Helicopters operated by the Police Department. I POTENTIAL BIDDERS: 13 BIDS RECEIVED: 2 FUNDS: General Operating Budget, Account Code No. 290201-670. BID TABULATION: SEE ATTACHED BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 13 2 MINORITY/FEMALE (M/F) VENDORS.......... 1 1 Within City limits .................. 0 0 Registered with City ................ 1 1 Black (B) Vendors.. .. .............. 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Female (F) Vendors.... ............ 0 0 ' Located within City limits.......... 0 0 Registered with City.. .. 0 0 Hispanic (H) Vendors. . 1 1 Located within Citylimits.......... 0 0 Registered with City ................ 1 1 NON MINORITY (NM) VENDORS .............. 12 1 Located within City limits.......... 1 0 "No Bids" .............................. - 3 i 95- 442 Reason(s) for NOT awarding to local vendor: Local vendor did not respond to invitation to bid. Reason (s) for No Bids are as follows: Bell Helicopter Textron - unable to quote McDonnel Douglas - service center will quote CAV-AIR, Inca - unable to offer competitive dates RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO HELI- TECH, INC. A NON-MINORITY/NON-LOCAL VENDOR AT A TOTAL PROI�Q, D COST OF $50, 390 . 95 . Date 9 Officer 95- 442 ..iD SECURITY LIST BID ITEM: ---PARTS FOR TWO HE LICOPTERS ----- ----------------------- ------------------------------------------------------ DID NO.s 94-95_050------------------------------------- -- DATE SIDS) OPENED: FEBRUARY 13, 1995 10:30 a.m. TOTAL BID BOND BIDDER DID AMOUNT CASHISR_S_CHECK___ �}I-TECH, INC.______ _______ MIAMI HELICOPTER SERVICE, INC. See attached bid We received only ------------------- one copy of the bid • NO BID 99gull BELL HELICOPTER TEXTRON McDONNEL DOUGLAS CAV-AIR, INC. ers trom viers o-rs=sU-7 reGeitTEd tinuc': ems_ 2 _ C.St LC. iier� n crn-tile zt .S—s'st%. �y---- �.;211 .j1-- ------- other offers submitied in rosponwe tom:--- to this solicilaii ------------- a.. if any, -------------------- ---------------------- ------------------_____-----_-- ----------------- ------------------------ IL------------- ------------------------- -------------- ----------------------- -------------- --------------- ------- --------------------------------- ------------ ------------- ------------------------- t ---------------------- -.- f' � received (�_) envelopes on behalf of rson re v bids) r� r GSA/SOLID WASTE -PROCUREMENT DIVISION / --`� —-------- _------fin--L—_� — (City Depart--slent--- ) SIGNED : (YEputy—City—Clerk i i '9,; FFr, 13 r`,,..,t i rr M LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 1000 a-m, February_13, 1995'1or the furnishing of overhauled and/or replacement component parts for, two (2) OH-6.Helicopters on a contract basis for the Department of Police Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174, Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 11.0 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1956) Cesar H. Odio City Manager t : 3 City of MiamiThis REQUISITION FOR ADVERTISEMENT appear nber themust advertisement. INSTRUCTIONS: Please lype and attach a copy 2f thet with this reauisitlon, 1. Department: GSA/PROCUREMENT (FOR) 2. D'viision: 1PbL�tC;E 8. Account Code number: 290201--287 4. Is this a confirmation: El Yes C3 No 5.Prepared by: JENNIFFER MILLER 6. Size of advertisement: LEGAL 7. Starting date: January 25, 1995 8. Telephone number: 575-5174 0. Number of times this advertisement is to be published: 1 - 10. Tye of advertisement: Legal ❑ Classified ❑ Display 11. Remarks: BID NO. 94-95-050 i 12. Publication Date(s) of Advertisement Invoice No. Amount MIAMI REVIEW AtIAMI TDIES SIARIO US AMG.RICAS 13. C Approved ❑ Disapproved _- Jif 1 r--,1 Department Diiector'/Deiiijg�nkee at _ Approved for Payment Date C GS/PC 56 Rev. 12/89_ Routing: Forward White and Canary to G.S.A, (Procurement Management) and retain Pink conv. wo miav i wr4: wnne - u.,.A.; canary - uepartment