HomeMy WebLinkAboutR-95-0400i
J-95-425
04/18/95
RESOLUTION NO. 9 5 400
A RESOLUTION BY AN AFFIRMATIVE VOTE OF 4/5TH
OF THE MEMBERS OF THE CITY COMMISSION
DISPENSING WITH THE PROCEDURES FOR THE
PROCUREMENT OF PROFESSIONAL SERVICES FOR THE
DESIGN OF ALTERATIONS TO THE EXISTING CITY OF
MIAMI HEAVY EQUIPMENT FACILITY TO ACCOMMODATE
A MOTOR POOL MAINTENANCE SHOP ("PROJECT");
RATIFYING, APPROVING AND CONFIRMING THE CIT-5'
MANAGER'S FINDING THAT A VALID PUBLIC
EMERGENCY EXISTS JUSTIFYING THE WAIVER OF
SAID PROCEDURES; RECOGNIZING THE FIRM OF
POST, BUCKLEY, SCHUH, AND JERNIGAN, INC.
("PBS&J") AS THE MOST QUALIFIED TO PROVIDE
ARCHITECTURAL AND ENGINEERING SERVICES FOR
SAID PROJECT; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, WITH THE FIRM OF POST BUCKLEY,
SCHUH AND JERNIGAN, INC. FOR SAID PROJECT,
IN AN AMOUNT NOT TO EXCEED $46,600;
ALLOCATING FUNDS THEREFOR FROM CAPITAL
IMPROVEMENT PROJECT NO. 311018, AS
APPROPRIATED BY ORDINANCE NO. 11205, FOR SAID
PURPOSE.
WHEREAS, there is an urgent need to relocate the City of
Miami Motor Pool Maintenance Shop due to the sale of City
Property surrounding the existing motor pool facility; and
WHEREAS, after a review of space and personnel
requirements, it has been determined that the functions carried
out by the current Motor pool Maintenance Shop can now be
accommodated within the present Heavy Equipment Facility (HEF)
building provided that certain alterations and renovations are
completed within the HEF itself; and
CITY COM USSION,
MEETING OF
MAY 1 1 1995
Resolution No,
Q
5- 400
WHEREAS, PBS&J has completed several studies regarding the
City's needs at the HEF site and is most qualified to provide
architectural and engineering services for the Project; and
WHEREAS, it would be most advantageous and timely for the
City Manager to negotiate with PBS&J for said professional
services and to enter into an agreement for said purpose; and
WHEREAS, funding for said professional services is
available from Capital Improvement Project No. 311018, as
appropriated by Ordinance No. 11205;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
I
Section 1. The recitals and findings contained in the
I
j Preamble to this Resolution are hereby adopted by reference
I
thereto and incorporated herein as if fully set forth in this
Section.
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Section 2. The City Manager's finding that a valid
public emergency exists justifying the waiver of required
competitive procedures for the procurement of professional
architectural and engineering services for the design of
alterations to the City of Miami Heavy Equipment Facility to
accommodate a Motor Pool Maintenance Shop ("Project") is hereby
ratified, approved and confirmed by an affirmative vote of four -
fifths (4/5th) of the Members of the City Commission.
Section 3. The firm of Post, Buckley, Schuh and
Jernigan, Inc. is hereby recognized as the most qualified to
provide architectural and engineering services for said Project.
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95- 400
tl�J
Section 4. The City Manager is hereby authorized-!/ to
negotiate and execute a professional services agreement, in a
form acceptable to the City Attorney, with the firm of Post
Buckley, Schuh and Jernigan, Inc. for said Project, in an amount
not to exceed $46,600.00 with funds therefor hereby allocated
from Capital Improvement Project No. 311018, as appropriated by
Ordinance No. 11205, for said purpose.
Section 5. This Resolution shall become effective
immediately upon its adoption.
1/ The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
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95- 400
PASSED AND ADOPTED this 11th day of May , 1995.
CAPI REVIEW:
oe AR -DO 'RODRIGUEZ, DIRECTOR
A SET MANAGEMENT AND
CAPITAL IMPROVEMENTS
LEGAL REVIEW BY:
n
G. MIRIAM MAER
CHIEF ASSISTANT C TY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
N OPTS, III
CI ATT R EY
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4�10::
STJYPHEN P. CLPJRK, MAYOR
DEVELOPMENT
95- A00
k�-
CITY OF MIAMI, FLORIDA ��
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
of the City Commission
FROM
Cesar .i7
City M r
RECOMMENDATION
DATE FILE
NAY -3
SUBJECT :
Resolution for Professional
Services for Design of
REFERENCE Iterations at Heavy Equipment
acility - Motor Pool
ENCLOSUREPintenance Shop
It is respectfully recommended that the Miami City Commission
adopt the attached Resolution ratifying, approving and
confirming the City Manager's finding that a valid public
emergency exists justifying the waiver of procedures for
procurement of professional services for the design of
alterations to the Heavy Equipment Facility for a motor pool
maintenance shop and authorizing the City Manager to negotiate
and execute a professional services agreement with the firm of
Post, Buckley, Schuh & Jernigan, Inc. in an amount not to
exceed $46,600 for the design of said alterations at the Heavy
Equipment Facility.
BACKGROUND
A recent review of personnel and space requirements has
confirmed that the functions carried out by the current Motor
Pool Maintenance Shop can be accommodated within the present
Heavy Equipment Facility (HEF) building provided that certain
alterations and renovations are completed within the HEF
structure itself. However, relocation of these functions must
be accomplished by the summer of 1995 as provided in the land
sale agreement between the City of Miami in the Dade County
Public Health Trust.
The firm of Post, Buckley, Schuh & Jernigan, Inc. has completed
several studies regarding the City's needs at the HEF site and
is most qualified to provide architectural and engineering
services for these alterations and renovations. Since time is
of the essence, it would be in the City's best interest for the
City Commission to dispense with the procedures of Section 18-
52.3 of the Miami City Code and authorize the City Manager to
negotiate with the firm of Post, Buckley, Schuh & Jernigan, Inc.
for professional services for said design of alterations to the
HEF and to enter into an agreement for that purpose.
95- 400
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : File DATE : FILE :
SUBJECT : Emergency Finding: Dispensing
With Procedures of Section
18-52.3 of City Code
FROM : REFERENCES: ( Professional Services for
Design of Alterations at
Cesar H. Odio ENCLOSURES: Heavy Equipment Facility for a
City Manager Motor Pool Maintenance Shop)
This memorandum serves as a written finding of a valid public
emergency pertaining to the need to relocate the City's motor
pool maintenance shop. It is necessary to procure architectural
and engineering services, as expeditiously as possible, for the
design of alterations to the City of Miami Heavy Equipment
Facility to accommodate a motor pool maintenance shop due to the
sale of City property that incorporates the existing motor pool
facility.
The finding is based on the following:
1. In accordance with certain schedules outlined in the land
sale agreement between the City of Miami and the Public
Health Trust, the existing motor pool facility must be
vacated by the City by June 19, 1995.
2. The new facility will be relocated to the existing Heavy
Equipment Facility building.
3. Construction plans and specifications for the alterations to
the Heavy Equipment Facility must first be prepared prior to
bidding procedures and the City does not have in-house
expertise to complete architectural and engineering plans
within the anticipated time frame.
4. Services of an outside architectural and engineering (A/E)
firm must be retained in order to complete the project as
soon as possible.
5. The time frame for selection of an A/E firm to perform these
services as set forth in Sec. 18-52.3 of the Miami City Code
is eight months, which is unacceptable given the agreed upon
relocation schedules.
6. The motor pool facility plays an essential role in providing
services to nearly all departments of the City, including the
maintenance and repair of police vehicles. These services
cannot be halted or interrupted.
95- 400
V,
Such conditions indicate the need for extraordinary measures to
protect the health, safety and welfare of the community and
convenience of the City. In order to initiate the relocation of
the motor pool maintenance shop as soon as possible, the
procedures for professional services outlined in Section 18-52-3
of the Miami City Code must be dispensed with and a professional
services contract negotiated for architectural and engineering
services with a firm most familiar with the Heavy Equipment
Facility Site and needs of the City in this area.
cc: A. Quinn Jones, III, City Attorney
Christina Cuervo, Chief of Staff, City Manager's Office
UWAE
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95_ 400