HomeMy WebLinkAboutR-95-0373J-95-381
4/28/95
95- 3'13
RESOLUTION NO.
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING
THE CITY MANAGER'S FINDING OF SOLE SOURCE;
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND APPROVING THE ACQUISITION OF
AN EXPANDED COMMODITY CODE FROM THE NATIONAL
j INSTITUTE OF GOVERNMENTAL PURCHASING, INC. AT
A PROPOSED COST OF $8,200.00 FOR THE
i DEPARTMENT OF FINANCE; ALLOCATING FUNDS
THEREFOR FROM ACCOUNT CODE NO. 400301-840;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS ACQUISITION.
WHEREAS, the Procurement Management Division is currently
using an automated purchasing system purchased as a sole source
from Advanced Procurement Systems in June, 1993, by Resolution
No. 93-390; and
WHEREAS, the Department of Finance desires to streamline the
procurement process by allowing departments to quickly interface
with the automated procurement system, thus eliminating
unnecessary paperwork and improving productivity and efficiency;
and
WHEREAS, funds for said acquisition are available from
Account Code No. 400301-840; and
WHEREAS, the Chief Procurement Officer has adopted a finding
that the National Institute of Governmental Purchasing Inc. is
CITY COVrvIISSION
MEETi?,, C; OF
MAY 1 1 19-95
Resolution No.
95- 3'73
k,
the sole source provider of the expanded commodity code namely
the 11-digit item description code, compatible with APS; and
WHEREAS, the findings of the Chief Procurement Officer have
been approved and adopted as the findings of the City Manager;
and
WHEREAS, the City Manager and the Chief Procurement Officer
recommend that the requirements for competitive formal sealed
bids be waived and the procurement of the expanded commodity code
namely the 11-digit item description code from the National
Institute of Governmental Purchasing the sole source, be
approved; and
WHEREAS, funds are available from Account Code No.
400301-840;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members of
the City Commission, after a duly advertised public hearing, the
City Manager's finding that the National Institute of
Governmental Purchasing, Inc. is the sole source provider of the
Expanded Commodity Code, namely the 11-digit item description
code required by the Department of Finance, is hereby ratified.
Section 3. The requirements for competitive sealed bids is
hereby waived and the Department of Finance's request for the
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A,
acquisition of a expanded commodity code namely 11-digit item
description code from the above sole source provider is hereby
approved, with funds therefor hereby allocated, in a total
proposed amount of $8,200.00, from Account Code No. 400301-840.
Section 4. The City Manager is hereby authorized to instruct
the Chief Procurement Officer to issue a purchase order for this
equipment.
Section 5. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this llth day of MaY , 1995.
STCPHEN P. CLA K, MAYOR
ATTEST:
PREPARED AND APPROVED BY:
RAFAEL 0. DIAZ '
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
QU NN JPOS, I I
CITY ATT R Y
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95- 3'73
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 17
TO : The Honorable Mayor and Members DATE hihi" - J 1005 FILE
of the City Commission
SUBJECT :Resolution authorizing
the Sole Source purchase
of an Expanded Commodity
Code
FROM Cesa O REFERENCES:
City er
ENCLOSURES:
It is respectfully recommended that the City Commission pass the
attached resolution authorizing the sole source purchase of an
expanded commodity code, namely the 11-digit detailed item
description code from the National Institute of Governmental
Purchasing for a proposed amount of $8,200.00. Funds for this
purchase are available from account code no. 400301-840.
The automated purchasing system was purchasF:' as a sole source in
June, 1993, under Resolution No. 93-390. The Department of
Finance desires to streamline the procurement process by allowing
departments to quickly interface with and access the system, thus
eliminating unnecessary paperwork and improving productivity and
efficiency. This would be partially accomplished by the purchase
of an expanded commodity code, namely the 11-digit detailed item
description code, compatible with APS. Funds for this purchase
are available from Account Code No. 400301-840.
Attachment
95- 3'73
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Cesar H. Odio April Zr.) 95`j
City Manager DATE : FILE
FROM: J� dy S . Car, r, D4puty 6irector/
Chief ProoarementlOfficer
Sole Source Finding
SUBJECT to Expand the City' s
Automated Purchasing
System
REFERENCES:
ENCLOSURES:
The Procurement Management Division is currently using an
latomated purchasing system, purchased as a sole source
.L;rocurement through Advanced Procurement Systems (APS) in June
1993, by Resolution No. 93-390. The APS system is based on the
utilization of the National Institute of Governmental Purchasing
Inc.'s (NIGP) commodity codes. Only the NIGP commodity codes are
compatible with the existing system.
The Department of Finance desires to streamline the procurement
process by allowing departments to quickly interface with and
access the system, thus eliminating unecessary paperwork and
improving productivity and efficiency. This would be partially
accomplished by the purchase of an expanded commodity code,
namely the 11-digit detailed item description code, compatible
with APS.
Accordingly, I am recommending that requirements for compk�+Ii.tive
bidding be waived and the above findings be approved, that the
National Institute of Governmental Purchasing, Inc. is the sole
source provider of the 11-digit detailed item description code,
compatible with
Approved: _
Date:_ —
cc: Manohar Surana, Assistant City Manager
Procurement Management
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Judy S. Carter, Deputy Director/ Apri 7, 1995
TO Chief Procurement Officer DATE : FILE
Funding Verification
SUBJECT: to Purchase the NIGP
11 Digit Commodity
Code
FROM : REFERENCES:
Manohar Surana, tant City Manager
Finance Departm itr
ENCLOSURES:
This DE 3rtment has verified that funding is available to cover
the cost for the above subject purchase in the total amount of
$8,200.00, account code 400301-840.
BUDGETARY REVIEW AND APPROVAL:
Mano rana, Director
Finance W partment
95- 373
ITEM:
DEPARTMENT•
TYPE OF PURCHASE•
EA :
RECOMMENDATION:
AWARD SHEET
SOLE SOURCE
EXPANDED COLAODITY CODE, 11-DIGIT ITEM
DESCRIPTION CODE
FINANCE
SINGE PURCHASE
TO STREAMLINE THE PROCUREMENT PROCESS BY
ALLOWING DEPARTMENTS TO QUICKLY
INTERFACE WITH THE AUTOMATED PURCHASING
SYSTEM.
IT IS RECOMMENDED THAT THE AWARD BE MADE
TO THE NATIONAL INSTITUTE OF
GOVERNMENTAL PURCHASING NON -MINORITY,
NON -LOCAL VENDOR AT A PROPOSED AMOUNT OF
$8,200.00.
r� �
95- 373
TO: Matty Hirai
City Clerk
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE
FILE :
SUBJECT: Request to Publish Notice
for Public Hearing
FROM : Manohar Sura REFERENCES
Assistant Ci nager ENCLOSURES
Please make arrangements to publish a Notice of Public Hearing to
entertain objections to the waiving of competitive sealed bids
for the sole source acquisition of an Expanded Commodity Code for
the automated purchasing system at a total cost of $8,200.00 for
the Finance Department.
rrh.'nate and time of this public hearing will be
L_'4 ( 1 1995, at (o:,oy
APPROVED:
Elvi Gallastegui
Agenda Coordinator
95- 373
CITY OF MIAMI, FLORIDA
NOTICE TO THE PUBLIC
A public hearing will be held by the City commission of the City
of Miami, Florida on , at M. in the City
Commission Chambers at City Hall, 3500 Pan American Drive, Miami,
Florida, for the purpose of hearing any objections by the City
Commission from any interested parties affected by a Resolution
ratifying the City Manager's action in waiving competitive sealed
bids and authorizing the sole source purchase of an Expanded
Commodity Code for the automated purchasing sytems from for the
Finance Department at a proposed amount of $8,200.00.
All interested persons are invited to appear and may be heard
concerning this item. Should any person desire to appeal any
decision of the City Commission with respect to any matter
considered at this hearing, that person shall ensure that a
verbatim record of the proceedings is made, including all
testimony and evidence upon Vtch any appeal may be based.
95- 373
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