HomeMy WebLinkAboutR-95-0366J-95-383
4/28/95 9 5- 366
RESOLUTION N0.
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING
THE CITY MANAGER'S FINDING OF SOLE SOURCE;
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND APPROVING THE ACQUISITION OF
SATELLITE SCREEN FROM RAY PACE WASTE
EQUIPMENT COMPANY FOR THE DEPARTMENT OF
CENTRAL SERVICES AND SOLID WASTE DIVISION AT
A PROPOSED COST OF $7,860.00; ALLOCATING
FUNDS THEREFOR FROM THE RECYCLING AND
EDUCATION GRANT FUND, ACCOUNT CODE NO.
421304-640, PROJECT NO. 197006; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICE TO ISSUE A PURCHASE ORDER
FOR THIS ACQUISITION.
WHEREAS, the Department of Central Services and Solid Waste
Division is recommending that competitive bidding be waived for
the purchase of a Satellite Screen for the Screening Machine used
at the Virginia Key Yard Waste Facility from Ray Pace Waste
Equipment Company at a proposed cost of $7,860.00; and
WHEREAS, the Solid Waste Division needs an additional screen
to compost and/or grind mulch for the purpose of getting more of
the usable product to the end users; and
WHEREAS, the division is planning the possible
horticultural/agricultural components phase to the composting
element of the program for on -site visits by schools, civic
organizations and environmental groups; and
CITY COVMI SSION
DIEETING OF.
MAY 1 1 1995
Rocolution No.
95- 366
k.--
WHEREAS, the Department of Central Services wishes to
purchase this equipment from Ray Pace Waste Equipment Company the
sole source supplier of the Satellite Screen; and
WHEREAS, the Chief Procurement Officer has adopted a finding
that Ray Pace Waste Equipment is the only vendor able to provide
the Satellite Screen as requested by the Department of Central
Services Administration and Solid Waste; and
WHEREAS, funds are available from the Recycling and
Education Grant Fund, Account Code No. 421304-840, Project No.
197006;
WHEREAS, the finding of the Chief Procurement Officer have
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Chief Procurement Officer
recommend that the requirements for competitive formal sealed
bids be waived and the procurement of this equipment from Ray
Pace Waste Equipment Company as the sole source, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members of
the City Commission, after a duly advertised public hearing, the
the City Manager's finding that Ray Pace Waste Equipment Company
is the sole source provider of a Satellite Screen required by the
Department of Central Services and Solid Waste, is hereby
ratified.
IWZ
95- 366
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Section 3. The requirements for competitive sealed bids is
hereby waived and the Department of Central Services and Solid
Waste's request for the acquisition of a Satellite Screen from
the above sole source provider is hereby approved, with funds
therefor hereby allocated, in a total proposed amount of
$7,860.00 from the Recycling and Education Grant Fund, Account
Code No. 421304-840, Project No.197006.
Section 4. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this equipment.
Section 5. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 11th day of May , 1995
S EPHEN P. CL RK, MAYOR
PREPARED D APPROVED BY:
( RAF L 0. DIAZ
j DEPUTY CITY ATTORNEY
i
i APPROVED.AS'TO FORM AND CORRECTNESS:
i
i
. rN 0 SCITTT R Y
95- 366
-3-
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Honorable mayor and Members
of the City Commission
11
DATE MAI FILE
Authorizing the Sole
SUBJECT : Source Purchase of a
Satellite Screen for
the Satellite Screening
FROM : Cesar O REFERENCES : Machine
CityVe
ENCLOSURES:
It is respectfully recommended that the City Commission pass the
attached resolution, waiving the requirements for competitive
sealed bids for a 3/41' Satellite Screen from Ray Pace Waste
Equipment Company the sole authorized dealer for the satellite
screen in the state of Florida. Funds for this purchase are
available from the FY '95 Recycling and Education Grant Fund,
Account Code No. 197006-421304-840.
The Department of Central Services Administration and Solid Waste
needs to purchase a satellite screen for the satellite screening
machine currently being utilized at the Virginia Key Yard Waste
Facility. The 3/41, screen is needed to screen compost and/or
grind mulch for the purpose of getting more usable product to the
end user. Additionally, we are planning the
horticultural/agricultural component phase of the composting
element for on -site visits by schools, civic groups and
environmental organizations.
This component will ensure that we have met our mandate as
specified in the educational and site enhancement section of the
grant application. Therefore it is recommend that the sole
source purchase be authorized and awarded to Ray Pace Waste
Equipment in the amount of $7,860.00 with funds available from
the Education and Recycling Grant Fund, Account Code No. 197006-
421304-840.
Attachments
95- 366
TO : Cesar H. Odio
City Manager
Judy S/Carter
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
r
DATE : April 6, 1995
SUBJECT . Sole Source Approval for'
a Satellite Screen
REFERENCES:
Officer ENCLOSURES:
An investigation was conducted to by the Procurement staff to determine whether Ray Pac. Vaste
Equipment of Hollywood Florida is the sole source provider of the Satellite Screens and Accessories
for the Department of Central Services Administration and Solid Waste.
Several vendors for screening devices were contacted from the Thomas Register such as: Industrial
Screen Systems, Stainless Steel Screens, Inc., Duragrip Industrial Screens, Inc., Pi's Screening
Machines and Argus Steel Products of Alabama. None of the vendors contacted sold a screen for
the Satellite Screening Machine manufactured by Satellite Screens, Inc. currently being utilized by
the Solid Waste Division at the Virginia Key Yard Waste Facility.
The requested item will screen compost and/or ground mulch for the purpose of getting wood chips
to end users. With the purchase of this screen the Virginia Key Yard Waste Facility would be better
equipped to meet the needs of the growing markets for wood chips which are more decorative and
to maximize all elements of this site to its fullest potential.
The Solid Waste Division currently uses a Satellite Screening Machine manufactured by Satellite
Screens, Inc. of DeWitt, Iowa, however, the sale of parts or parts assemblies and service are handled
by Ray Pace Waste Equipment Company of Hollywood, Florida according to Bradley Schnittier ,
President of Satellite Screens, Inc.
Accordingly, I am recommending that the requirements for competitive bidding be waived and the
above findings be approved, that Ray Pace Waste equipment Company is the only authorized dealer
of Satellite Screens, Inc. ' outh Florida.
Approved:
Date: 4)1 n\ CAS'
cc: Manohar Surana
Assistant City Manager
Bid File
5t1 .UI':`: - I „Ili C.
1. uu
95- 366
MHk-�U-95 MON 8:3B CITY OF MIAM1 BUDGE'[
FAX NO. 3055196081 P, 02
GSA/SQL.ID WASTE Fax;305-575-5107 MIar 2l 8 9,26 P,02/02
CITY OF WWI, FLOR(DA
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TO : Judy 9. cdrter oats * March 16, 1995 PLF
Chief Procurement Officer
Prienne
4,,.--A vice* Administration suarec- :Purchase Approval
3/4" Satellite Screen
F(iOM M '14acbeth REFER�NCaS
Deputy Di: tor
Solid Waste Division ENCLOS:FFS
Relative to the above subject matter, please be advised Chet
funding is available in the FY' 95 Pscicling and Education Gram
Fund, a::-.ount code 197007-421305-840 for the purchase of a 3%411
Satellite Screen not to exceed $7,860.00 and has been approved by
the following division:
Department of Management and Budget!
ti
Manohar Surana, a5i=rior
95- 36
RQII SPTR I ITP 5;I t7FFN , 1IJ rl+YE NO, : 1 319 659 BE
SATELLITE SCREENS, INC.
221 East 2nd Street
P.0, Box 388
DOWitt, IA $2742
February 14, 1995
Henri+ Jackaan
City or Miami
1390 N, Vv. 20th Street
Miami, FI. 33142
Re: Sour•ee of spare or replacement parts for Satellite Scre erNng machines
Dear Henry;
r:
M�r
.-jivrP.,
Screen dibh assemblles Find servl()e ports ere proprletelry Item• manufactured by
Satellite Screens, tnc• or DbWitt, IA, Salae of purls or parts Aglembilfoa, aril service of
Satellite Screens, Inc, are handled in Florida by an Authorized dealer, troy i WAAte
Equipment Co., headquartered in Jacksonville, PL vAth a branch offioe in Hollywood,
Ginoorely,
BrOdl•y J.&nliWer • .
presidont �.
SJa/nb
5, , r, .il •"�
Ot. t.Ar'r'y W 'lace
Ron Frangiono
rh
95- 366
I E :
DEPARTMENT:
'HYPE OF PURCHASE:
RECOMMENDATION:
AWARD SHEET
SOLE SOURCE
SATELLITE SCREEN
CENTRAL SERVICES
DIVISION
SINGE PURCHASE
AND SOLID WASTE
THE ACQUISITION OF THE SATELLITE SRCREEN
WILL BE USED TO COMPOST DEBRIS.
IT IS RECOMMENDED THAT THE AWARD BE MADE
TO RAY PACE WASTE EQUIPMENT COMPANY A
NON -MINORITY, NON -LOCAL VENDOR AT A
PROPOSED AMOUNT OF $7,860.00.
95- 366
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.... „� , . • WiJr.. I I" I , ur r ir"t 3U5F3�81747;� 1/ 2
CITY OF MIAMI, t'LUHIUA
INTER -OFFICE MEMORANDUM
TO: Natty Hirai r&ATC rILC
City Clark :surwrc;r : Requoa L La Public NiotiCe fOr
Publio Hearing
Ron E. Wi13,i FjMA REPEREAOES .
Assistant City Manager
ENOLOAunc13 .
V
PLeaAse make arrangement to publish a Notre of Public Hearing for
ubleutions to the waiving the requirements for formal sealed ]aide
for tho puroliase of a SatelliLe 9c i:ewiA Lrum Ray Face Waste Equip-
ment. Att.ach d is the advortisemert.
The date and time of this -public hearing will be
1995, at C/
APPROVED
ELvz CALLA8TECUI
AGENbA COORDIIVAIUR
tin
Jar l n► . �-��- �� , 11 • -�u�n , iltr' l . ur r l tYrL�I.C'" JUaocol 1 u I , � G/ L
CITY OF MIAMI
NOTICE OF PUBLIC HEARING
F ., all take notice that public hearing will be hell by the City
C �ision of the City of Miami, Florida, on May 11, 15 at 10:00
in the City COMMission Chambers at City Hall, J PanAmerican
Arivo, Miami, rlorida, fox the puipu:�e of considering as waiver of the
rnqui.remen•ts of obtaining sekled bids for tho purchase of a Satellite
Screen from Ray Pace Waste Equipment the Rn1P Source vendor at a total
proposed amount $7,860.00.
inquiries from other potential sources of such of package who feel that
that' might be able to satisfy Lhe CiLy's Ltqulrements for this itex
mnn� nnntar.ft Ron Wil- . ama , at the CIt.y of Miami, popartment of Central
Be., -vices and Solid Waste.
All interacted persone arc invitod to appear and may heard irr c-ur►iiection
with this item. Should any pRrRnn desire to appeal any decision of tho
City Commission with respect to any matter considered at this hearing,
that person shall ensure that a verbatim record of the proceedings is
made, includeing ali testimony and evidence upon which any appeal may
be based.
CITY BEAL
MATTY RIRAI
CITY CLERK
35- 366 0