HomeMy WebLinkAboutR-95-0352J-95-393
05/04/95
RESOLUTION NO. 9 5— 352
A RESOLUTION, WITH ATTACHMENT(S) AUTHORIZING
THE CITY MANAGER TO EXECUTE A MEMORANDUM OF
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED
FORM, BETWEEN THE CITY OF MIAMI, ON BEHALF OF
THE SOUTH FLORIDA URBAN SEARCH AND RESCUE
(US&R) TASK FORCE AND CEDARS MEDICAL CENTER,
FOR THE PURPOSE OF CEDARS MEDICAL CENTER
MAINTAINING AND PROVIDING AN EXPENDABLE
MEDICAL CACHE OF SPECIFIC DRUGS AND SUPPLIES
FOR DISASTER RESPONSE, CONTINGENT UPON
FUNDING FOR SAID SUPPLIES USED DURING AN
ACTIVATION BEING 100% REIMBURSABLE FROM STATE
OF FLORIDA OR FEDERAL SOURCES.
WHEREAS, Resolution No. 93-224, adopted April 15, 1993,
authorized the City Manager to execute a Memorandum of Agreement
between the City of Miami and the State of Florida and the
Federal Emergency Management. Agency ("FEMA"), for the purpose of
setting forth the parties responsibilities in connection with the
;i
development and support of a Local Urban Search and Rescue Task
Force sponsored by the City of Miami Fire -Rescue Department; and
WHEREAS, the Task Force is required to maintain a
significant amount of expendable, sensitive and time dated
pharmaceutical supplies in inventory for emergency use; and
WHEREAS, Dr. Shatz, JMH Trauma Surgeon/USAR Medical Team
Manager, has approached the Cedars Medical Center and worked out
an agreement where the Cedars Pharmacy will provide the
pharmaceutical supplies for the Task Force's use as a community
iATTA C�-������R�
C D
CITY COI1'i OSSION
NiEETUgC OF
MAY 1 1 1995
Resolution No.
95- 352
service with costs associated with the maintenance of the cache
to be absorbed by Cedar; and
WHEREAS, the City's responsibility after a mobilization and
demobilization will be to return the unused portion of the cache
to Cedars Pharmacy and reimburse it for the replenishment of any
used supplies; and
WHEREAS, said supplies will only be requisitioned during a
State or Federal activation where the expense is 100%
reimbursable by FEMA;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager is hereby authorized! to
execute a Memorandum of Agreement, in substantially the attached
form, between the City of Miami and Cedars of Medical Center for
the purpose of setting forth the parties responsibilities in
connection with the provision of the Task Force's pharmaceutical
cache within the Pharmacy Department of Cedars Medical Center,
! The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code Provisions.
2-
95- 352
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contingent upon funding being secured in the form of
reimbursements from State of Florida and Federal sources.
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 11th day of May 1995.
STEP EN P. CLARKI MAYOR
ATTEST:
MATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
OLGA�.PAMIREZ-SEIgAS tj
ASSISTANT CITY ATTO EY
APPROVED AS TO FORM AND CORRECTNESS:
DL: W059. DOC
3-
95- 352
MEMORANDUM OF AGREEMENT
This Agreement entered into this .2 7ZZ day of 19 9S, by and
between the City of Miami, on behalf of die South Florida Urban Search and
Rescue (US&R) Task Force, Florida Task Force Two (FL TF 2), hereafter
referred to as the City and Cedars Medical Center hereafter referred to as CMC.
I. PURPOSE
This Memorandum of Agreement (MOA) between the City and CMC sets forth
the voluntary positioning of the task force's pharmaceutical cache within the
Pharmacy Department of Cedars Medical Center and the reimbursement of any
supplies used during a deployment.
H. RESPONSIBILITIEES
A. ne City agrees to:
1. Provide an administrating agency, which will be the City of
Miami Department of Fire -Rescue, which will carry out the
herein agreed upon responsibilities of FL TF 2.
2. Maintain 24 hour Task Force Alert capabilities, including a
24 hour phone number and point of contact or duty officer
available at all times through the Fire -Rescue Department's
Fire Central Information Office (FCIO): (305)-579-5245.
3. Provide CMC with proper shipping containers to be placed
in storage at the CMC Pharmacy Department for packaging
of the pharmaceutical cache.
4. Return all unused pharmaceutical supplies and shipping
containers to CMC Pharmacy and reimburse CMC for the
replenishment of supplies.
B. CM[C agrees to:
1. Provide the pharmaceutical supplies as specified in the
US&R Response System Medical Cache inventory.
95- 352
2. , Stock and store, in a rapidly accessible manner, types and
amounts of specified pharmaceutical supplies.
3. Periodically check pharmaceutical supplies on a rotation
deemed appropriate by Gary L. Hershey, Pharm. D. ,
Director of Pharmacy Services, or his designee, and replace
as necessary, to ensure that supplies are maintained within
appropriate expiration periods.
4. Secure controlled substances in a narcotic cabinet under the
standard protocol of CMC until such time that FL TF 2 is
mobilized.
ffi PROCEDURES
A. Alert & Activation
1. Upon request of State or Federal disaster assistance, or the
pre -positioning of the US&.R Task Force when deemed
prudent, the State of Florida or the Federal Emergency
Management Agency (FEMA) shall request the activation of
forces necessary to respond to an emergency or disaster
situation.
2. Upon activation of the US&R Task Force, the medical
component will become operational under the US Public
Health Service. The City of Miami Department of Fire -
Rescue will notify the Pharmacy Services Department at
CMC, via Gary Hershey, Pharm.D., or his designee: (305)
325-5722.
Additionally, the CMC Administration Department will be
notified by the Task Force Medical 'Team Manager via the
Vice President/Operations, or appointee: (305) 325-5683.
The pharmaceutical supplies and storage containers will be
retrieved from the CMC pharmacy by David Shatz, M.D.,
Medical Director FL TF-2, or his appointee. At that time,
controlled substances will be accounted for and properly
released. Once released, accountability of these substances
becomes the responsibility of the Task Force.
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B. Mobilization and Demobilization
1. FL TF-2 shall mobilize and move their task force personnel
and equipment cache to the pre -designated point -of -
departure for pickup by Department of Defense aircraft or
other specified aircraft, or be enroute via ground
transportation, within six hours of official activation.
2. Upon return and demobilization of the 'Task Force, unused
pharmaceuticals and shipping containers will be returned to
CMC Pharmacy Services for restocking in preparation for
future deployments. CMC will prepare and submit an
invoice to the City within fifteen days, or as otherwise
agreed upon, for reimbursement. The invoice will include
i
all expended supplies listed by name, amount and price.
Reimbursement will be based on current acquisition costs.
IV. CONDITIONS, AMENDMENTS AND TEIt1YENATION
A. This agreement will end on December 31, 1996, at which time
both parties may agree to renew the association. Renewal will be
based on evaluation of the Task Force and CMC Pharmacy
Services' ability to conform with procedures and equipment
standards as described in this MOA.
B. This agreement may be modified or amended only on written
agreement of all parties, and all amendments shall be attached
hereto. This Agreement may be terminated by any party hereto
upon 30 days written notice.
95- 352
3
ATTEST:
ATTEST:
MATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
ASSISTANT CITY ATTORNEY
4
CEDARS MEDICAL CENTER
NAME: ,�, t left
TITLE:
THE CITY OF MIAMI
BY:
CESAR H. ODIO
CITY MANAGER
APPROVED AS TO FORM
AND CORRECTNESS:
A. QUINN JONES, III
CITY ATTORNEY
95- 352
TO
FROM :
CITY OF MIAMI, FLORIDA CA=9
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members DATE ; MAY - 3 1995 FILE
of the City Commission
City
RECOMMENDATION
SU6JECT : Resolution Authorizing
USAR Memorandum with
Cedars Medial Center
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the City Manager to execute an agreement with Cedars Medical Center
(CIVIC), which has agreed to maintain and provide the expendable medical cache, on two
hour notice, for the South Florida Urban Search and Rescue Task Force.
BACKGROUND
The South Florida Urban Search and Rescue Task Force is required to maintain an
extensive expendable medical cache of specific drugs and supplies for disaster
response. Through an agreement with the Federal Emergency Management Agency
(FEMA), an alternative to purchasing these items is to enter into an agreement with a
local hospital or pharmaceutical supplier that is capable of maintaining and supplying the
required supplies on short notice.
Cedars Medical Center has agreed to stock, rotate critical time items and provide the
required supplies through their Pharmacy Department on short notice at no charge to the
City. When activated for a State or Federal response to a disaster, the items used during
the activation would be replenished by their organization and a bill will be presented to
the Task Force for reimbursement. The supplies used during an activation are 100%
reimbursable by FEMA. _
The South Florida Urban Search and Rescue Task Force will benefit from this agreement
by not having to purchase expensive and time critical supplies.
The Agreement will provide the necessary guidelines to coordinate the Task Force's
acquisition of the specific expendable drugs and supplies required by FEMA. There are
no costs associated with the execution of this document.
95- 352