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HomeMy WebLinkAboutR-95-0351J-95-373 5/11/95 RESOLUTION NO. 9 3 5 1 A RESOLUTION RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S ACTION IN WAIVING THE REQUIREMENT FOR COMPETITIVE SEALED BIDS FOR THE EMERGENCY REPAIRS TO THE BAYFRONT PARK ELECTRICAL SERVICE BY EDD HELMS ELECTRICAL CONTRACTING (NON-MINORITY/NON-LOCAL VENDOR), IN THE AMOUNT OF $7,695.32; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 331305, INDEX CODE NO, 3193011-340, AS APPROPRIATED BY THE 1993-94 CAPITAL IMPROVEMENT ORDINANCE; FURTHER RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S ISSUANCE OF AN EMERGENCY PURCHASE ORDER FOR THIS PURPOSE. WHEREAS, Bayfront Park is one of the most important locations for public events in the City of Miami and is the site of the annual Orange Bowl Parade on New Year's Eve; and WHEREAS, the existing underground electrical service in Bayfront Park was installed y the U.S. Army Corps of Engineers which provides electric power to the Flagler Promenade and for the television broadcast trucks which are used for the national television broadcasting of the Orange Bowl Parade; and WHEREAS, the U. S. Army Corps of Engineers had not yet provided the City of Miami with "as -built" plans of the existing underground electrical cable locations and contractors working on park improvements had no way of locating the underground service locations within the park; and WHEREAS, during the installation of utilities, drainage structures and fencing improvements in the south end of the park, a major incident occurred shortly before the Orange Bowl Parade when the electrical service lines were CITY COM USSION MEETING OF MAY 1 1 1995 Resolution No, 95- 351 k�- damaged cutting off all electric power to the television broadcast trucks and another later incident occurred cutting off all electrical power to scheduled events on the Flagler Promenade; and WHEREAS, because of the City's obligations for the Orange Bowl Parade and other scheduled events, as well as for the welfare, convenience, and safety of the public, the Bayfront Park Management Trust and the Department of Public Works recommended immediate "emergency" repairs to be done by the park's electrical contractor, Edd Helms Electrical Contracting; and WHEREAS, under the authority of Section 18-52.6 of the City Code, the City Manager authorized the "emergency" work in order for the city to fulfill its obligations to the public and for the Orange Bowl Parade and other public events scheduled in the Park; and WHEREAS, the funds for the "emergency" in the amount of $7,695.32 are available from CIP Project No. 331305 as appropriated by the FY '1993-94 Capital Improvement Ordinance; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager's action in authorizing the emergency repair to the Bayfront Park Electrical Service System by Edd Helms Electrical Contracting, in the amount of $7,695.37, is hereby ratified, approved and confirmed, with funds therefor hereby allocated from Capital Improvement Project No. 331305, Index Code No. 3193011-340, as appropriated by Fiscal Year 1993-94 Capital Improvement Ordinance. Section 3. The City Manager's issuance of emergency purchase orders for said purpose is further ratified, approved and confirmed. 95- 351 V, Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 11th day of May 1995. STEP EN P. CLARK, MAYOR ;Z*� MATTY HI CITY CLERK APPROVED AS TO CITY ATT W150:CSK AND CORRECTNESS: _3- 95- 351 ky- i CITY OF MIAMI, FLORIDA CA=8 INTER -OFFICE MEMORANDUI TO: Honorable Mayor and Members of the City Commission FROM Cesa io City ger RECOMMENDATION U DATE MAY - 3 1995 FILE : SUBJECT Bayfront Park - Emergency Electric Repairs REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming the action of the City Manager and authorizing "EMERGENCY" repairs to the Bayfront Park Electrical Service System in the amount of $7,695.32. BACKGROUND When Bayfront Park was re -developed under the Noguchi Plan, the U.S. Army Corps of Engineers (COE) made the existing installation of the underground electric service cables. The COE had not provided the City with "As -Built" drawings of the electric service, when the installation of utilities, drainage structures, and fencing work got underway at the South end of the Park. Shortly before last years' Orange Bowl Parade, the electrical service cables at the South end of the Park were broken during the excavation for the storm drainage piping. The damage cut off electric service to the NBC trailers preparing for the TV broadcast of the Parade in a few days. It was an "emergency" to have the electric service to the NBC trailers restored as soon as possible. A few weeks later, the electric service along the Flagler Promenade was also damaged during the Vine Fence installation. It was necessary for public safety and convenience and for Bayfront Park operations to repair the Baywalk electric and lighting as soon as possible. The Bayfront Park Management staff had their electrical contractor, Edd Helms Electrical Contracting Inc., immediately make the necessary emergency repairs. The repairs were made under the "EMERGENCY" provisions in Section 18.52.6 of the City Code. My approval was later followed up with a written finding of an "Emergency" dated 6/14/94. At the time of these incidences, the Corps of Engineers' were still preparing the "As - Built" plans . City's South End contractor and the Vine/Fence contractor had obtained existing utility locations through "U.N.C.L.E." but these locations did not cover the on -site underground electric lines. Therefore, the contractor's liability insurance does not cover the above damage. 9 5 - 3 51 Funding for these Emergency repairs is available from Project No. 331305 as appropriated from the Fiscal Year 1993-94 Capital Improvement Ordinance. It is now recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the action of the City Manager in authorizing these "Emergency" repairs. - 2 - IPA 95- 351