HomeMy WebLinkAboutR-95-0311J-95-359
4/18/95
RESOLUTION NO. 95 3 It
A RESOLUTION ACCEPTING THE BID OF ROYAL RENT -
A -CAR FOR THE FURNISHING OF AUTOMOBILE RENTAL
SERVICE ON A CONTRACT BASIS FOR A PERIOD OF
ONE YEAR WITH THE OPTION TO EXTEND FOR AN
ADDITIONAL ONE (1) YEAR PERIOD FOR THE
DEPARTMENT OF POLICE AT A TOTAL ESTIMATED
ANNUAL COST OF $602,880.00; ALLOCATING FUNDS
THEREFOR FROM THE FOLLOWING SOURCES: 1) LAW
ENFORCEMENT TRUST FUND, PROJECT NO. 690001,
INDEX CODES 290931-610 ($1,256), 290933-610
($7,536), 290981-610 ($474,768), 290933-610
($13,816), ($7,536), SUCH EXPENDITURES HAVING
BEEN CERTIFIED BY THE CHIEF OF POLICE AS
COMPLYING WITH FLORIDA STATE STATUTES,
CHAPTER 932.7055, AS AMENDED; 2) SPECIAL
REVENUE FUNDS: PROJECT NO. 133001, INDEX CODE
NO. 290448-610 ($7,536); PROJECT NO. 110060,
INDEX CODE NO. 290463-610 ($37,680); PROJECT
NO. 142005, INDEX CODE NO. 290455-610
($45,216); PROJECT NO. 110068, INDEX CODE NO.
290470-610 ($7,536); AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR THIS
SERVICE AND THEREAFTER TO EXTEND THIS
CONTRACT FOR AN ADDITIONAL ONE (1) YEAR
PERIOD, AT THE SAME PRICE, TERMS, AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received March 29, 1995 for the furnishing of automobile rental
service on a contract basis for a period of one (1) year with the
option to extend for an additional one (1) year period for the
Department of Police; and
CITY COMSISSION
MEETING OF
MAY 0 9 1995
Resolution No,
At-
WHEREAS, invitations for Bid No. 94-95-106R were mailed to
thirty-three (33) potential bidders and two (2) bids were
received;and
WHEREAS, authorization is requested to allocate funds from
the various sources as specified in Section 2 hereinbelow; and
WHEREAS, the Miami Police Department has need for unmarked
cars in order to continue the operation of its specialized units
to be able to safelty and effectively interact with the criminal
element in our community without being easily identified; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Royal Rent -a -Car be accepted as the
lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The March 29, 1995 bid of Royal Rent -a -Car,
for furnishing rental service on a contract basis for a period of
one (1) year with the option to extend for an additional one year
period for the Department of Police, at a total annual cost of
$602,880.00, is hereby accepted, with funds therefor hereby
2- 95- 311
allocated from the following sources: 1) Law Enforcement Trust
Fund, Project No. 690001, Index Codes 290931-610 ($1,256),
290933-610 ($7,536), 290981-610 ($474,768), ($13,816), ($7,536),
such expenditures having been verified by the Chief of Police as
complying with Florida State Statutes, Chapter 932.7055, as
amended; 2) Special Revenue Funds: Project No. 133001, Index Code
No. 290448•-610 ($7,536); Project No. 110060, Index Code 290463-
610 ($37,680; Project No. 142005, Index Code No. 290455-610
($45,216); Project No. 110068, Index Code No. 290470-610
($7,536).
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue purchase orders
for this service and thereafter to extend this contract at the
same price, terms, and conditions, subject to the availability of
funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 1st day of May 1995.
STE HEN P. CLARK, MAYOR
CITY CLERK
3- 95 - 311
PREPARED AND APPROVED BY:
RAFAEL 0. DI
DEPUTY CI ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
W�ww . elowly
W031:csk:ROD
- 4 -
95- 311
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 54
TO: The Honorable Mayor and Members
of the City Commission
DATE : APR 13 1995 FILE :
SUBJECT: Bid Approval, Bid No. 94-95-
106R, Rental Vehicles
FROM : Ce dio REFERENCES:
Ci ager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the award of Bid No. 94-95-
106R and a Resolution accepting said bid be granted to Royal
Rent-A-Car Systems of Florida, a Hispanic, Dade County vendor,
located at 1406 N.W. 42 Avenue, Miami, Florida, 33126, in the
amount of $602,880, for furnishing Rental Vehicles to the Police
Department.
BACKGROUND:
The Miami Police Department has a need for rental vehicles. Some
of these cars will be used by the Special Investigations Section
(S.I.S.) which targets vice, narcotics, gambling and subversive
groups; the Crime Suppression Unit which targets street level
violent crimes; the Proactive Internal Security Unit which
investigates police corruption and criminal activity, etc.
Use of unmarked rental vehicles is an effective law enforcement
tool which can be used to reduce the risk factors to officers
involved in these types of operations and has been highly
successful in the past.
Royal Rent-A-Car Systems of Florida submitted the lowest bid and
meets the Department's specifications.
On March 13, 1995, invitations for sealed bids were sent to
prospective vendors. Bids were opened on March 29, 1995, with
two (2) responsive vendors.
It is, therefore, recommended that the award of the bid be made
to Royal Rent-A-Car Systems of Florida, at a cost of $602,880,
for the provision of rental vehicles.
/3
9 5 - 311 6-# /
4,
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of Bid
$602,880
Cost Estimate/Budgeted Amount:
$602,880
Source of Funds:
Law Enforcement Trust Fund
Project #690001
Bid No.
94-95-106R
% of Cost Estimate:
100%
Index Codes:
290931-610
$
1,256
290933-610
$
7,536
290981-610
$474,768
"
$
13,816
$
7,536
Special Revenue
Fund
"Crack Cocaine
Grant"
Project #133001
Index Code:
290448-610
$
7,536
Special Revenue
Fund
"Haitian Narcotics
Trafficking Enforcement"
Project #110060
Index Code:
290463-610
$
37,680
Special Revenue
Fund
"Drug Free Neighborhood
Task Force"
Project #142005
Index Code:
290455-610
$
45,216
Special Revenue
Fund
"Violent Street
Crimes Task Force"
Project #110068
Index Code:
290470-610
$
7,536
Minority Representation:
Hispanic
Public Hearings/Notices
N/A
Assessable Project:
95 "' 311
N/A
6 FRS
IM
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter
Chief Procurement Officer
F D d H. Warshaw
ief of Police
DATE : FILE :
SUBJECT : Bid Approval, Bid No.
94-95-106R, Rental Vehicles
REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with rental vehicles, at a cost of $602,880. Funding
is to be from:
Law Enforcement Trust Fund
Project #690001
Index Codes: 290931-610 $ 11256
290933-610 $ 7,536
290981-610 $474,768
It $ 13,816
it $ 7,536
Special Revenue Fund "Crack Cocaine Grant"
Project #133001
Index Code: 290448-610 $ 7,536
Special Revenue Fund "Haitian Narcotics Trafficking Enforcement"
Project #110060
Index Code: 290463-610 $ 37,680
Special Revenue Fund "Drug Free Neighborhood Task Force"
Project #142005
Index Code: 290455-610 $ 45,216
Special Revenue Fund "Violent Street Crimes Task Force"
Project #110068
Index Code: 290470-610 $ 7,536
BUDGETARY REVIEW & APPROVED BY: ADDITIONAL APPROVALS
(IF REQUIRED)
Al
Manohar Surana Tet
rector
Department of
Eduardo Rodriguez, CIP Manager
City Manager's Office
95- 311
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
DEPART ENT:
TYPE OF PURCHASE:
POTENTIAL BIDDERS:
BIDS RECEIVED•
Auto Lease/Rental
Police
On a contract basis for one (1) year with the
option to extend for an additional one (1)
year period.
To continue the operation of its specialized
units, using unmarked cars to safely and
effectively interact with the criminal element
in our community without being easily
identified.
33
2
FUND.: The Law Enforcement Trust Fund; Project No.
690001; Index Code 290931-610 ($1,256),
290933-610 ($7,536), 290981-610 ($474,768)
Index Code 290448-610 ($7,536) Project No.
110060; 290463-610 ($37,680), Project No.
110060; Index Code 290455-610 ($45,216),
Project No. 142005; Index Code 290470-610
($7,536)
BID TABULATI
Option A* Option B*
Royal Rent-A-Car $628.00 $624.00
InterAmerican Car $648.00
Rental
*on a monthly basis
95-- M
4'r:..
BID EVALUATION:
Bice
Invitations
Bid
Mailed
Responses
ALL VENDORS ............................
33
2
MINORITY/FEMALE (M/F) VENDORS..........
11
1
Within City limits ..................
7
1
Registered with City ................
2
1
Black (B) Vendors .. ...................
5
0
Located within City limits..........
1
0
Registered with City ................
1
0
Female (F) Vendors.... ..............
0
0
Located within City limits..........
0
0
Registered with City ................
0
0
Hispanic (H) Vendors .. ... ............
6
1
Located within City limits..........
6
1
Registered with City ................
1
1
NON MINORITY (NM) VENDORS ..............
22
1
Located within City limits..........
13
1
"No Bids" ..............................
-
0
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO
ROYAL RENT -A -CAR A LOCAL, HISPANIC VENDOR AT
TOTAL PROPOSED COST OF $602,880.00.
IJ
Da I
e ( '
95- 311
DID _SECURITY _LIST
DID ITEM:APPROXIMATELY 60-80 VEHICLES-------ON—A LEASE/RENTAL_BASIS--
DID NO.s 94-95-106R--------------------------------------------
DATE BIDS) OPENED: MARCH 29j_ 1995 __ 11`00_a_m!.........................
1 .
TOTAL DID_Z0KD_SorZ
BIDDER DID ANOUT CASHIER IS CHECK
-------- -----
ROYAL RENT -A -CAR
------- ---
See attached
-------------------------
bid
-----------
INTERAMERICAN CAR RENTAL
--------------
We received on
which was sent
--- __----
y.one copy o tie —pia
to Procurement Department
only offers_
ation, if an�r__— -------
ed herein are tie
se to this solici
----------
"Offers from the vendors lid
other offers submitted in rose
ME: here157 Jc.ea a� rr:tt-
--- --------------
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--- -----------I
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--- •-----_____
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__--------
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____-_____-_-__--__-__
received (�) envelopes on behalf of
(,Parson re vi g bids) �—
GSA/SOLID WASTE -PROCUREMENT DIVISION I
o n o�_V� � (Cit' Department) —aZE:----------------- ----- —_ �
SIG ED: i&,�,��ey City Clerk) _
29 All :00
CIT!
LEGAL ADVERTISEMENT(REVISED)
BID NO 94-95-106R
Sealed bids will be received by Elie City of Miami City. Clerk at
her office located at City Hall, 3500 Pan American" 'veoi,i,KLami,
Florida 33133 not later than 119,0Q, "' to
establish a contract for the furnishing of appro imateI'`sixty
(60) - eighty (80) vehicles on a lease/rental basis for
Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, ostablished a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispan.i_c and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with Elie City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Section 18-52.1(h) of the City Code, as amended, states that the
City Commission may offer to a responsible and responsive local
bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid a.L the low bid amount, if the
original bid amount submitted by tI)e local vendor does not exceed
110 percent of the lowest other responsible and responsive
bidder.
The City reserves the right to request copies of the occupational
license, professional and/or trade licenses, corporate charter
and tax return and any other documents to verify the location of
the firm's primary office.
All vendors whose primary office Is located within the City of
Miami must provide a copy of their City Occupational License with
their bids.
Detailed specifications for the h i ds are avail -able upon request
at the City Procurement Office, 1.390 NW 20th Street, Second
Floor, Telephone 575-5174.
The City Manager may reject all b i.1 lt; and readver tine .
(Ad No. 1989)
Cesar H. Odio
City Manager
Y
� City of Miami 1989
This number must
REQUISITION FOR ADVERTISEMENT appear in the
advertisement. „
f
INSTRUCTIONS: Please -tynearid attach a copy of the--adveMsRment with this (egulsitign.
1. Department:
GSA/PRUCUREI EN'? (FOR)
2. Division:
POI - '1;
3. Account Code number:
t 290201-287
4. Is this a confirmation:
❑ Yes R1 No
S. Prepared by:
F FR Mil Tall
6. Size of advertisement:
LEGAL.
7. Starting d
te: , . -
Ui •
B. Telephone number:
r� r,r
9. Number of times this advertisement is to be
published: I
10. Type of advertisement:
[ Legal ❑ Classified ❑ Dis la
11. Remarks:
BTL NO. 94--95-106R
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
HFIA111 REVEEW
L'1 `iA1,11 T114ES
DIA.RiO LAS kIERICAS
13.
❑ Approved
❑ Disapproved
Department Director/De'sighee . Date
Approved for Payment Date
;i C iGS/PC 503 Rev. 12/89 i Rouling: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department