Loading...
HomeMy WebLinkAboutR-95-0279J-95-296 4/27/95 95— 279 RESOLUTION NO. A RESOLUTION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE ACQUISITION OF FIBER OPTIC CABLE AND LIGHTGATE/SMART PATH SERVICES FROM SOUTHERN BELL, THE SOLE SOURCE PROVIDER FOR SAID ACQUISITION, AT A PROPOSED TOTAL COST OF $193,580.00, FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM THE E911 OPERATING BUDGET, ACCOUNT CODE NO. 290460-510, PROJECT NO. 196002, IN THE AMOUNT OF $183,312.00, FOR THE RECURRING MONTHLY CHARGES AND ACCOUNT CODE NO. 290460-340, PROJECT NO. 196002, IN THE AMOUNT OF $10,268.00, FOR THE NONRECURRING INSTALLATION CHARGE; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID ACQUISITION. WHEREAS, the Police Department is recommending that competitive bidding be waived for the purchase of fiber optic cable conversion and lightgate/smart path services from Southern Bell, at a total cost not to exceed $193,580.00; and WHEREAS, the Police Department's Communications Section has been working on upgrading its primary E911 System and providing a backup E911 System; and WHEREAS, the backup site is located at the Fire Training Facility and would be utilized should the primary site become unusable from damage due to a natural disaster; and -CM'Y commsslaw MEETING OF P l r" 2 7 1995 hesolution No, �5— 279 br.. WHEREAS, the fiber optic E911 services desired by the Police Department for its Administration Building is an exclusive Southern Bell item due to the very high regulation of E911 by the State of Florida which precludes open markets through the Florida Public Service Commission and said service for E911 is not available from any other entity other than Southern Bell; and WHEREAS, the Chief Procurement Officer has adopted a finding that Southern Bell is the only vendor able to provide the fiber ' optic cable and the lightgate/smart path services for the E911 System; and WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive formal sealed bids be waived and the procurement of said equipment from Southern Bell as the sole source provider be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the requirements for competitive sealed bids are hereby waived and the Department of Police's request for the acquisition of fiber optic cable and lightgate/smart path - 2 - 95- 279 j services from Southern Bell, the sole source provider for this I service, is hereby approved, with funds therefor hereby allocated from the Police Department's E911 Operating Budget, Account Code No. 290460-510, Project No. 196002, in the amount of $183,312.00, for the recurring monthly charges, and Account Code No. 390460-340, Project No. 196002, in the amount of $10,268.00 for i the nonrecurring installation charge. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order I i for said acquisition. i Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 27th day of April, 1995. STE EN P. CIAA, MAYOR ATTEST: MATTY H CITY CL K APPROVED AS TO FORM AND CORRECTNESS: 1� CITY/ AT W145:CS 3- 95- 279 ' CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM W_� TO : The Honorable Mayor and Members DATE : MM 2 7 1995 FILE of the City Commission FROM : C,eS Cit SUWECT: Resolution Authorizing The Waiving of Sealed Bids and the Purchase of LIGHTGATE Service and Fiber Optic io REFERENCES Cable r ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission waive the necessity of competitive bids and approve the attached Resolution for the purchase of a fiber optic cable conversion and the LIGHTGATE Service, from Southern Bell, at a total cost not to exceed,$.193,580 over two years. BACKGROUND The Police Department's Communications Section has been working on upgrading their primary E911 system and providing a backup E911 system. The backup site is located at the Miami Fire College, 3425 Jefferson Street, and would be utilized should the primary site, at the Police Headquarters building, become unusable from damage due to a natural disaster or other unforeseen disaster. A critical part of this upgrade is to improve the reliability of the E911 network by switching the telephone service over to a fiber optic media. Fiber optic cable is immune from interference caused by water and includes a feature that automatically re-routes traffic, if it is cut. These features represent a significant improvement in E911 network reliability. Both sites are in need of the upgrade. The LIGHTGATE Service, from Southern Bell, will provide all materials, installations and maintenance necessary for the service. The total cost for the service includes the fiber optic cable conversion installation and monthly charges to maintain and operate the system. The monthly fees are based on a 24-month contract, the least amount of time Southern Bell offers. The Chief Procurement Officer has determined that Southern Bell is the sole source provider for the fiber optic service. 95- 279 The Honorable Mayor and Members of the City Commission Page 2 It is, therefore, recommended that the Resolution authorizing the waiver of sealed bids and the purchase of a fiber optic cable conversion and the LIGHTGATE Service, from Southern Bell, at a total cost not to exceed $193,580 over two years, be approved. Funding is to be from the E911 Operating Budget, Index Code 290460-510, Project No. 196002, in the amount of $183,312 for the recurring monthly charges and Index Code 290460-340, Project No. 196002, in the amount of $10,268 for the non -recurring installation charge. 95- 2'79 rig:. The Honorable Mayor and Members of the City Commission Page 3 Amount: $193,580 Budgeted Amount: $193,580 i Source of Funds: % of Cost Estimates: 100 % E911 Operating Budget Index Code 290460-510 for recurring costs Project No. 196002 Index Code 290460-340 for non -recurring costs Project No. 196002 N/A Assessable Project: N/A 95- 279 G.S.h. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM,,,,,. : 4 TO : DATE : CiJ I ; C, �i' on FILE Cesar H. Odio March 20, 1§9;5 Cit ager SUBJECT : Sole Source purchase of Fiber Optic Cable fro Southern Bell for E91. FROM : J dy Car er REFERENCES : System Ch Car ement 0 ficer ENCLOSURES: A�rtfe`s`tigation was conducted by the Procurement Management Staff to determine whether Southern Bell a non -minority vendor is the sole source supplier of the Fiber Optic Cable and Lightgate Services for the Department of Police. The Police Department's Communications Section has been working on a Trading their primary E911 system and providing a backup E911 system. The backup site is located at the Miami Fire College, 3425 Jefferson Street, and would be utilized should the primary site, at the Police Headquarters bui ling, become unuse.A.e from damage due to a natural disaster or other unforeseen disast . Both sites are in _,ed of an upgrade. Southern Bell will provide Lightgate Services which will include the materials, installation and maintenance necessary for the service. The total cost for this services includeC the fiber optic cable conversion installation and monthly charges to maintain and operate the system. The monthly fees are based on a 24 month contract, the least amount Southern Bell offers. The Fiber Optic E911 services desired by '-he Pol e Department for their administration building is an ex usive outhern Bell item, due to the very high regulation of 11 by the State of Florida which precludes open markets through the Florida Public Service Commission. This service for E911 is not available from any other entity other than Southern Bell. Additionally, the requested services are highly specialized and unique to their usage, which further precludes third parties from connecting to the Southern Bell circuits and equipment. Accordingly, I am recommending that requirements for competitive bidding be waived and the above findings be approved, that Southern Bell is the sole source provider of the fiber optic cable conversion f r the E911 system as requested by the .Department of Polig? Approved: Date: 3 •�% • �'� cc: Procurement Management 95- 2'79 ps" CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Judy S . Carter DATE : FILE Chief Procurement Officer SUBJECT : Sole Source: Fiber Optic Cable and a LIGHTGATE Service Donald H. Warshaw REFERENCES : FROM : Chief of Police ENCLOSURES: This department has verified that funds are available with the Department of Budget, to cover the installation of a fiber optic cable conversion and LIGHTGATE Service. Funding is to be from the E911 Operating Budget, Index Code 290460-510, Project No. 196002, in the amount of $183,312 for the recurring monthly charges and Index Code 290460-340, Project No. 196002, in the amount of $10,268 for the non -recurring installation charge; total amount of $193,580 over two years. REVIEWED AS TO ACCOUNTING AND TREASURY REQUIREMENTS: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: g Q�� � Ma har Surana, Director De rtment of Budget ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 95- ,2'79 m*., AWARD SHEET SOLE SOURCE ITEM: Fiber Optic Cable DEPARTMENT: Police TYPE OF PURCHASE: Two Year Contract REASON: To assist in the upgrade of the primary E911 system, providing a backup E911 system. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO SOUTHERN BELL A NON -MINORITY UTILITY COMPNAY AT A TOTAL PROPOSED COST OF $193,580.00. 95- 279 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORAND.OW n t- _` — TO : Matty Hirai DATE : FILE City Clerk Oz�oiorge L. Manresa FROM : O nder Business Management Section SUe.IECT : Request to Publish Notice for Public Hearing REFERENCES: ENCLOSURES: Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of the requirements for formal sealed bids for the purchase of a fiber optic cable conversion and LIGHTGATE Service, from Southern Bell. Attached is the advertisement. The date and time of this public hearing will be at J1 '.0d a.m. JLM:rph Elvi Gallastegui Agenda Coordinator 95- 279 /'/ CITY OF MIAMI, FLORIDA NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida on , at a.m. in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering a waiver of the requirements of obtaining sealed bids for the purchase of fiber optic cable conversion and LIGHTGATE Service, from Southern Bell. This item is provided by Southern Bell, 7740 N.W. 50 Street, Room #B2, Miami, FL, 33166, at a total cost of $193,580 over two years. Inquiries from other potential sources of such a package who feel that they might be able to satisfy the City's requirements for this item may contact Sgt. Wayne English, at the City of Miami Police Department (305) 579-6192.